Download - Mastering Your Inbox
Mastering Your InboxPresenter: Diana Silveira
Agenda
Click icon to add picture
OrganizeReclaimTime ManagementExtra Tips
Organize
Creating Filters
Use Filters
Click icon to add picture
• Committees• Workgroups• Listservs• Frequent Emailers
Turn on Threading/Conversations
Make Outgoing Email Count Don’t respond to every incoming message Pick meaningful subject lines (3-5 words)
Don’t go cc crazy
Today v Agenda for Holds Queue Committee
Reclaim Your Inbox
Tackle It
Click icon to add picture
• Start with newest to oldest• Delete it• Deal with your inbox in
bulk• Don’t reply unless you
have to.• Go on a rampage – clean it
out – then do this regularly
Toss the bacon
Consider Following via Facebook, Twitter or RSS
SPAM, Junk or Unsubscribe
Keep Companies out of your inbox• Use a different email
address• Authenticate with Facebook
or Twitter• Change settings to “do not
email”
Time Management
Turn off Desktop AlertsIn Chrome - Settings > General
Visit Email periodically
Click icon to add picture
• Schedule Time With Your Email
• Mornings and end-of-day are best.
• Deal with email in bulk
http://goo.gl/6l71Q
Be Decisive
Open an email: Act Reply Forward Archive/File It Delete It
Its NOT a to-do list
Click icon to add picture
Turn To Events/TasksDon’t procrastinate replies
Extra Tips
Create boundaries with Smart Phones
Click icon to add picture
• Does it need to be read immediately?
• Are you expecting something?
• Remember balance – work and life
• Turn off the “bing”
Handling attachments
Change the download destination to a meaningful place (for some apps- a browser option)
Consider the format Immediacy of Request Complexity of Request Don’t send negative
Pick Up the Phone, IM, etc Ping-Pong Emails Complicated Discussions Touchy Topic
Try Boomerang
Install through browser (gmail and outlook)
Find Emails easier
Gmail and Outlook.com Archive don’t delete – important
messages Delete the garbage
Auto-Prioritize Email in Gmail
Need more motivator… Set an Auto Archive – emails delete after
2 weeks.
Questions
Contact Me
[email protected]/dee987/email
slideshare.net/dee987 www.facebook.com/NovareLibraryServices
877-816-9638
Diana Silveira
