Download - GMA - RFP - 2010 Transport Services - Briefing - 5 Feb 10

SPECIAL EVENT PUBLIC RANSPORT SERVICES FOR 2010 FIFA WORLD CUP

RFP Ref. GMA/PTS/2010/01/001

Information Meeting - 5 February 2010

On behalf of the Department of Roads & Transport


Introduction

purpose of the RFP is to obtain proposals for the

provision of road-based public transport services

for the 2010 FIFA World Cup within the Gauteng

Province,

on a commercial basis,

for passengers travelling between the OR Tambo

International Airport and Lanseria Airport, and

inter-city public transport hubs in the Cities of

Joburg and Tshwane


Services Required 700 000 international visitors, with 400 000 visitors

simultaneously in RSA 50 000 bus and coach trips done in the busiest 2 weeks Road-based public transport service required for General

Spectators and mostly visitors to Gauteng during the 2010 FIFA World Cup tournament

Operating Period for the services will be from 4 June 2010 to 14 July 2010

The Service shall be operated daily (Mondays to Sundays) from at least 05:00 in the morning with the last trips departing not earlier than 21:00 in both directions

15% of the seats shall be provided in the two peaks each, 09:00 - 11:00 and 17:00 - 19:00.


Benefits of Participation Access to loading and off-loading facilities at major

transport facilities. GMA negotiated dedicated access to such facilities, which would be conveniently located and signed for passengers.

The Contractor will be viewed by Government as an accredited public transport operator, in terms of the dissemination of information to the market.

The GMA will provide the Contractor with a letter or certificate certifying that it had been appointed in terms of a contract for an application for temporary operating licences. (regulation 87/2009 in terms of section 96 of the NLTA (5/2009))


Routes and Destinations

ORTIA and the Tshwane CBD; ORTIA and Sandton; ORTIA and the Joburg CBD; Lanseria Airport and the Tshwane CBD; Lanseria Airport and Sandton; and Tshwane CBD and Sandton.

Important to note: GMA may decide to exclude the route between ORTIA and Sandton after conclusion of negotiations with Bombela


Passenger Forecasts Indicative passenger numbers provided in

Schedule 3 are estimates only However, the GMA does not guarantee passenger

numbers. Operating schedules/timetables for the Services

must be developed, either based on the estimated numbers given in Schedule 3 or Bidders are to provide a motivation.

Bidders must commit to have vehicles available to run according to the operating schedules/timetables agreed with the GMA.


Passenger Forecasts

-12

-11

-10

-9 -8 -7 -6 -5 -4 -3 -2 -1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 350

20000

40000

60000

80000

100000

120000

140000

160000

Series1

Event Public Transport Demand Profile per Day


Passenger Forecasts

0:00

2:00

4:00

6:00

8:00

10:0

012

:00

14:0

016

:00

18:0

020

:00

22:0

00

50

100

150

200

250

Core Period

From ORTIATo ORTIA

Time of day

Pass

enger

dem

and


Structure of the RFPDocumentation Content

Main RFP document

* Glossary of terms (paragraph 1)* Introduction (paragraph 2)* Structure (this paragraph 3)* Terms and conditions (paragraph 4)* RFP process administration (paragraph 5)* Operational Requirements (paragraph 6)* BEE (paragraph 7)

Schedule 1 * Forms (which address the evaluation criteria)

Schedule 2 * Documentation and information submission checklist

Schedule 3 * Further technical specifications for Event Transport Services: Corridor-specific information

Schedule 4 * General Conditions of Contract


Conditions

Bidder shall either be a Black Enterprise or a joint venture with Black Enterprise, where the Black Enterprise holds at least 25% Active Equity

Bidder shall either be an Enterprise owned by minibus taxi operators or a joint venture, where taxi operators have a minimum of 30% participation

Contractor(s) shall be obliged to provide a performance guarantee of at least R1 000 000 from a bank

Bidders are to indicate their preparedness to contribute to the Social Investment Fund (SIF) and the extent to which they are prepared to contribute (Form 14)

General Conditions of Contract (Schedule 4)


Vehicles

All vehicles must conform to the requirements and regulations of the Road Traffic Act, 1989 or applicable legislation and applicable SABS specifications.

All vehicles also shall conform to the following requirements: No vehicle with a hard seat is acceptable

Not older than 5 years at the time of the event

The body should be dent free

Certificate of Fitness (COF) not older than 6 months prior to the start of event.


Fares & Ticketing Indicative fares are provided in Schedule 3 No financial support from any organ of state Fare revenue should cover all costs associated with

rendering the service Bidders should indicate fares per corridor Form 10. Contractor will be responsible for:

bookings ticket vending at or in close proximity of Hubs fare collection and revenue management

No cash shall be handled on vehicles and all tickets shall be sold prior to boarding

Any other means of selling tickets will be encouraged, i.e. off-site vending through third parties, internet, etc.


Penalties

Services will be monitored by an independent entity(ies), i.e. Supervising and Monitoring Firm (SMF)

Traded off against guarantee

Penalties will be imposed for Failing to provide specified trips Providing trips that depart late Vehicle breakdowns and replacement vehicles not

provided under certain conditions


Hubs• Bidders are to base proposals on the following

assumptions relating to Hubs:– Host Cities will provide electricity and water, ablution

facilities and general way-finding.– Host Cities will provide general security, cleaning and

management services.– Host Cities will provide adequate space for loading, off-

loading and staging of vehicles.– Host Cities will not provide space for extensive holding of

vehicles, depot facilities or sleeping grounds• Contractor to make arrangements for all facilities and/or

offices related to the operation of the Service, including facilities ticket selling, service information, customer care, operations management and rest areas for drivers


Other Operational Matters (1)

The operator may, in consultation with the SMF, hold a trip back where the demand is less than 30% (thirty percent) passengers of the seating capacity of the vehicle. This is not applicable for the last schedule trip on a Day.

Contractor will be required to make available at least an additional 10% spare fleet (on short “call’) over-and-above the planned fleet, to cater for incidents such as breakdowns, congestion, unexpected increases in demand and/or other contingency requirements


Other Operational Matters (2)

Contractor to make arrangements for depots, workshops and sleeping grounds, including refuelling, servicing and mechanical back-up

Dissemination of information on the Service, shall be the primary responsibility of the Contractor

Information kiosks, customer care, help desks and signage shall be provided at all Hubs by the Contractor

Service is operated from airports, Bidders to make adequate allowance for luggage and provide information on how it to be accommodate, Form 15

Passenger Liability Insurance – clarity to be provided in Briefing Note


RFP Anticipated Timetable

Action Date

Publication of RFP 29 January 2010

Information Meeting 5 February 2010

Submission of Proposals 16 February 2010

Clarification, site inspection, due diligence 22 to 24 February 2010

Recommendation of Preferred Bidder(s) to GMA

1 March 2010

Issue of draft contract to Preferred Bidder(s) 5 March 2010

Negotiations (if required) Up to contract award

Finalise Contract 12 March 2010

Contract Award 14 March 2010

Commencement of Service 4 June 2010

Termination of Service 14 July 2010


Correspondence

All enquiries or correspondence must be in

writing

It may only be directed to the GMA’s

procurement representative

Mr Moagi Molefabangwe

GMA Offices

Tel: (011) 298 4907

e-mail address: [email protected]

mailto:[email protected]


Proposal Submission

Proposals must be placed in the Tender Box, at the

office of the GMA

12th Floor, 1066 ABSA Building, 25 Prichard Street,

Johannesburg,

On or before 11:00 am on Monday, 16 February

2010

Late Proposals will be received and marked as late

and may, at the GMA’s sole discretion, be

considered


Certificate of Attendance

Remember!

It is essential to have Form 2: Certificate of Bidder’s Attendance at the Information Meeting SIGNED after the meeting.


Thank You

Questions?

Download - GMA - RFP - 2010 Transport Services - Briefing - 5 Feb 10

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