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DARLING DOWNS SOARING CLUB INCORPORATED
Committee Meeting Minutes 13 April 2014
McCaffrey Airfield
1. Meeting was opened at 9:00am
Present: Jenny Thompson (C), David Nash, Richard Hoskings, Barry Jeffrey,
Kerry Klein, Sarah Thompson, Rob Gould, Chris Guy
Apologies: Bob Flood and Denis Lambert
2. Jenny Thompson moved that the previous meeting minutes be accepted as read.
Seconded by Richard Hosking. CARRIED
3. Business arising from Meeting Minutes
a. Nil.
4. Summary Reports
a. Safety Officer
i. SO’s report Attached
b. Presidents Report
i. Current focus has been on housekeeping like updating forms,
insurances, etc. A lot of inconsistency in terminology etc.
ii. Will write to Brad Ansty Re outstanding DDSC Debt
c. Club Development Officer
i. Toowoomba Show – at least 1 potential new member. Consider a
presence again next year
ii. Dalby Chamber of Commerce – consider a presentation followed with
a student education session at the High school.
iii. Region Shows – investigate whether DDSC should have a presence at
these (Miles/Chinchilla/Dalby/Etc)
iv. Chronicle Paper (Toowoomba region) – get added to the “10 things to
do this weekend”.
v. Testimonials – Sarah setting a place where visitor testimonials can be
added. Already collected a few
vi. Cadets – disappointing no progress in this area. Bureaucracy within
the cadets appears to be the problem
vii. Visitors – Introduce gliding clubs with limited/no cross country
potential to visit DDSC. Try and do it at the same time as other visits,
due to DDSC resourcing constraints...
viii. Grant Funding - Follow-up leads
ix. Family Day – investigate and submit proposal
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d. Treasurer
i. Report Attached
ii. Stock take of Bar complete. Report to be advised (should be
interesting)
iii. 100 hourly on SWR is the next major expenditure expected
iv. Old Shirts – It was agreed to liquate the old stock at $10 each, since
rebranding (in progress) will make these obsolete.
v. Extra logbooks needed in office (Ordered – DN 15/4)
e. Secretary Report
i. Report Attached
ii. Community Register established to maintain contact with our
neighbours and the community. Kerry has a list of all the neighbours
and we aim to have a single point of contact for each. Secretary to
setup in DROPBOX
iii. Mini Comp –
1. Ring John Ennis to set rules for AGM presentation
2. 1st place award only (others places can be mentioned only)
3. Presentation limited to 5 min maximum.
4. New format required for next year
f. CFI
i. Report Attached
g. Tug Master
i. SWR – back next week from 100 hourly/engine rebuild. The plan is
for this to go to Goondiwindi Easter Comp.
ii. Compressor Fixed (Thanks Bob)
h. Airworthiness Officer
i. RI – back from Rodger
ii. QX – back from Rodger. After an extensive investigation, no reason
for the control-lockup could be found. Flew at Warwick last week
(Cadets)
iii. Puches- be aware of an AD requiring the rear seat to be lifted to
inspect under (see back of maintenance release)
iv. adding errors continue to be a problem in the maintenance releases.
v. One Puch will be refurbished from mid July. Scope to be developed
and booked into Rogers
i. Webmaster
i. New ‘branded’ hats ordered
ii. Training Panel to be presented with new shirt options (as part of
rebranding). Long sleave (?) with ‘Instructor’ on it (TBC)
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iii. After old shirts are ‘disposed’, new shirt orders will be taken from
members
5. Current Business
a. Nil
6. New Business
a. Membership ~70 flying members (cf with GFA DDSC has 74 Flying members (total of
82))
b. Debentures
i. Debentures can be generated and developed quite quickly
ii. 5 year plan to be developed, such that ‘member investors’ can see
where the money is planned to be spent. Plan will be updated
periodically (ie rolling plan)
c. Fleet Upgrade
i. Discus
1. Kingaroy club contacted- Not interested in selling either CS
2. Maddock’s B is made-up from a couple of ‘wrecks’. The hours
on these are quite different making future maintenance
compliance difficult – therefore not recommended
3. The CS isn’t owned by Maddock’s yet (Shinzo). Glider is still in
Narromine and needs a thorough inspection before any
decision can be made
4. Discus 2B is too expensive ($150k) and its performance only
slightly superior. Need to keep looking for a good second-
hand Discus B or CS.
ii. LS7
1. LKSC showed initial interest, but have now gone quite
2. Until a replacement (Discus) can be source, it won’t be
advertised
iii. Puch
1. JT to make contact with other gliding clubs with older training
gliders (Blanik, etc).
2. They may be interested in purchasing a Puch as a replacement
d. Tug Options
i. Need to maintain both tugs at least until Bob ward’s option is proven
or otherwise
ii. Both Tugs need slightly more money/maintenance to get on-top-of
fabric issues, etc. The tug ‘cost centre’ seems to support this;
however small increases in future tow changes may be necessary.
iii. Full report attached
e. Rebranding
i. Signs – Quote to upgrade 4 existing sign – KK to action
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f. Future Development Approval
i. (Council Approval) Due to expire shortly. We will let it lapse (as
recommended by Jo Davis & others). New approval will need to be
sought.
g. Club Rules
i. Continue with tidy-up (terminology, positions on Committee, etc)
ii. Tidy up Proxy Voting and introduce ‘Post Votes’
iii. Add emails are a valid form of communicating a meeting,
nominations, etc
iv. Secretary to action
h. Credit Card Surcharge
i. The 3% surcharge should be applied to every credit card transaction,
including TIFs
i. Windsock
i. 2 proposals were table, both comprehensive. Bob Ward (DDSC) and
G&S Industry.
ii. After a brief discussion, it was decided to accept the G&S Industry
proprietary solution, on the basis it meet DDSC OH&S obligations and
planning compliance
j. Hangar Request
i. Robert Hart requested a hangar place for Alice (Nimbus 2)
ii. After reference to DDSC Hangar policy and available space, his
request was denied (not a DDSC member and no space for a Nimbus
size glider).
7. General Business
a. Tug Master Honour Board
i. No Tug Master Honour Board
ii. DN to discuss with Libby
8. Meeting Closed at 11:30am
Next meeting 24th May.
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CSO Report
Committee Meeting Sun 13th April 2014
Safety Management Plan has been submitted to GFA
Safety Management System still in progress. This will outline our procedures to
comply with the SMP and include our current SOP Flying. Denis and Bob will
collaborate on this after Easter.
Parachute section of SMS has been implemented. Copy has been placed on Chute
cupboard and on door of Pie Cart. An article submitted for Chaotic outlining new
procedures.
White board listing chutes; capacity; repack dates and damage reports etc.
Emergency Evacuation procedures Card has been placed in each of the bunk rooms.
Steps to bunk rooms and club house from briefing room and annex have had leading
edges painted yellow, following a report about Griffo having difficulty.
Switch board in western hangar has been repaired and compressor repaired also.
Still need need to establish a Safety Committee which will meet every 3 months and
include:
o CSO
o CFI
o AWO
o Tugmaster or rep
o General member
o To be actioned after Easter
Next steps
o Complete writing SMS (Training Panel/CFI reviewing current SOP Flying)
o Complete Risk Analysis and establish Risk Register
o Review SAR Register (Spot)
o Establish reporting procedures
o Training register (Flying and facilities)
o Review Emergency Response Plan
o Annual test of ERP
o Annual confidential safety survey
o Electrical Safety Audit (will need to engage electrician)
o Oxygen storage facility. (Where?)
o Other stuff I haven’t thought of.
Bob Flood
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Treasurer’s Report
Hi All,
We are now more than ¾ of the way through the financial year – actually only two months to go.
Attached is a cash flow snapshot through to March 2014 which is an attempt to give a clearer
version of the club’s finances.
This statement gives a brief summary of where our funds were spent and how this expenditure was
financed.
During the year we had two major out of the ordinary outlays
1.The deposit on the new two seater $20007.
2.The not so pleasant outlay of approximately $30k on SWR’s engine recondition.
To briefly explain the cash flow statement – the club’s overall bank balance reduced by $33266
largely due to $20k deposit on two seater and $19k to Suncoast Aero Engines for engine recondition
and the repayment from a members balance of $5k as well as $9k on parachutes this year.
The balance to reinstall the engine + 100 hourly $11k has been paid today.
The statement shows a dramatic drop in the in the members flying balances of $35k which has been
brought about the fact that the annual membership charged in March ($24k) and the gradual
reduction in members reducing their credit balance.
It should be noted that a good number of balances went into arrears but will be corrected on receipt
of their monthly statement and it should be expected that the majority of the subscriptions ($24K)
will hit the bank soon.
Members balances have historically been around $65k.
The tugs have been true to form costing an average of $14000 each per year in the long term.
We are still maintaining increased activity over recent years.
I have attempted to give some insight into our operation and sincerely hope I have not confused
you.
Please do not hesitate to contact me if I have.
I will elaborate more at the next meeting with a more recent update which should reflect a clearer
situation after the subscriptions hit the bank.
Regards
Barry Jeffrey
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Secretary’s Report
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CFI Report for Committee Meeting - 13 Apr 2014
1. Accidents and Incidents – Still getting a steady flow of reports via IRIS. Thanks to those
putting the reports in. Reporting culture good. Details passed to CSO and placed in
Dropbox. Will be in a secure Folder once the details of this are worked out. Collating
data from previous CFI files to provide for a more detailed history.
2. Instructors - Davis Nash Upgraded to Level 1 and Paul Bart upgraded to Level 2. Kerry
Klein upgrade to AEI. Congratulations to all and well deserved. Others being
assessed and may be considered this year.
3. TP – Instructor Notes have been very successful in passing on information about
students to each instructor. Email sent to all club members advising that the notes
are available to each individual students . No requests thus far to see notes from
individual students. Still waiting on Greg Schmidt to reply to my emails about Chads
upgrade to a Coaching Position. Will push it with him at the Easter Comps
4. Easter – Only have requests for two club aircraft so far. Duo Discus (Alain/Peter and
myself) and LS7 (Kerry). Alain will aerotow Duo there and I’ll aerotow back. Duo
should be available Sunday 27 if required for club flying. (weather permitting). 10
DDSC aircraft entered although LS7 not showing on list.
5. Taxonomy Survey Details sent to RTO/OPS concerning possibly scrapping of IRIS and
the introduction of a new system to better allow the trending of data. Further info
TBA once Tony Scarlett has all the returns.
6. Puchacz – I’ll be returning the Puchacz (WQX) sometime Sunday from Warwick
morning via aerotow depending on transports arrangements and also have the
logbook etc.
7. Meeting – Sorry please accept my apologises as I’m still trying to work out transport
arrangements to get back from the Air cadet Camp at Warwick as I’ve been
instructing there since last Sat and can’t guarantee that I’ll be able to make the
meeting.
Cheers
Denis
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Tug master report
Hi all SWR engine is back and being refitted plus the rest of it's annual inspection.
We are having problems with a lot of rust and sediment in the fuel filters so I installed an external
filter to the refuelling pump, unfortunately the air driven pump we have builds to much pressure for
the filter causing it to break I have removed the filter so we can still fuel the tugs. I haven't been
there for a few week but the large compressor for the fuel pump was also caving problems, I was
wondering if fitting a 12 volt fuel pump with a solar charged battery might be an alternative to fixing
the compressor which also be able to handle the fuel filter as well , any way would like to discuss this
at the meeting.
Cheers Rob
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Tug Options – By Tug Master
Glider tug options
Tugs Currently
SWR has just had a bulk strip of its engine, bringing all parts of the engine to within manufacturers'
specification tolerances. The airframe history has been consistently solid with no indicators of
fatigue. The fabric is the only major component requiring attention in the short-term. Dalby Air is
currently metalising the fuselage of a pawnee. This will provide a good indication of the cost and end
result. This modification leaves fabric only on the wings and control surfaces, also providing easier
access to the inside of the fuselage saving time and therefore cost during maintance . The fabric on
the wing is still in fair condition although would benefit from a rejuvenation, entailing approximately
80 hrs of labor plus materials.
MLR's engine is currently at 1/2 life, and may need to be looked at, or at least, commence testing the
oil to try and catch problems in their early stages. The fabric is holding up well since rejuvenation 3
years ago, although will require ongoing maintenance.
Refurbishment of our tugs
A minimal refurb would entail recovering and painting, starting at about $30k. However, once the
fabric is removed damage or corrosion may be found potentially pushing total refurb costs out to
$50k or more.
Replacement
Due to the drought there are relatively large numbers of small ag planes on the market relatively
cheaply. Although there are only a few types suitable for our operation: GA200 Fatman; Piper pawne
235/260; and Piper brave 300.
Currently there is a Brave 300 for sale at Dalby for around $50k, with over 3000 hrs left on the spars,
although the engine has only 300 hrs left to TBO. The Brave 300 is a larger metal version of a
pawnee. More research will have to be done as to whether a MoGas STC could be found.
There are a number of Pawnees currently available, ranging from $45k - $90k. The pick of these has
been completely restored but has been storage for many years, and the fabrics could have started
to degrade. Most of the cheaper Pawnees require the same, or more work then ours.
The GA200 is an Australian made metal pawnee or a converted metalize pawnee (a9/235), most
have an upgraded 250 hp motor. I have found an a9/235-250 for sale for $75k in Victoria , but has
only 300 hrs left on the engine.
Recommendation
Each model has its pros and cons, and each option has drawbacks.
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MLR - at the moment is in pretty good condition, due to the recent maintenance. In order to
manage cost and down time, a maintenance schedule should be implemented in the medium to long
term for the replacement of the fabric on the stabilisers, and metalizing the fuselage and
rejuvenation of the wings.
SWR - The fuselage and tail appendages are showing signs of wear damage although this will be
patched during the next 100 hourly. The fabric on the wings is in fair condition, however the paint
and finish are also showing signs of wear and cracking, exposing the fabric to the elements and
accelerating fabric decay. This will need attention shortly in order to prevent any further damage to
the fabric.
After discussing the condition with Glen and Allister the most economic way forward would be to
rejuvenate the wing fabric and look at metalising the fuselage - involving most of the aircraft being
repainted. This will make SWR a very presentable plane with a solid airframe and good times
remaining on the engine.
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Other Supporting Info
From: Committee [mailto:[email protected]] On Behalf Of David Nash
Sent: Friday, 11 April 2014 4:11 PM
Subject: [Committee] Committee Meeting - Some background to agenda items
(ATTACHMENTS NOT INCLUDED)
Some background info for the Committee Meeting
Wind sock – To replace RWY 30 windsock. The existing windsock is U/S, as is the swivel. The swivel can’t be easly repairs and accessing the windsock to changeout is hazardous
o Bob Ward has proposed a solution ~$1000 est plus installation. This proposal also folds. The design isn’t ‘engineered’
o Commercial Windsock (G&S Industry) $3000 plus installation. This is an engineered solution which folds and lowers to the ground
Discus B o Chad and Robert have done a ‘paper’ evaluation of the Mike Maddock options
The ‘wrecked’ Discus B (2 gliders brought together) isn’t recommended due to the large difference in the hours of each original aircraft
The Discus CS is still owned by Shinzo. This aircraft is in Narromine and can’t be viewed easily.
o also emailed Greg Schmidt to see whether Kingaroy may wish to sell one of theirs. No response
Rules – see attached DRAFT – changes tracked o It is basically a tidy up:
Cl15.1 Add positions of CDO and Safety Officer to Committee Management Cl 18.* & Cl 24.* Replace (everywhere) Instructor Panel with Training Panel Cl 24.6 states the CFI chairs the TP meeting. This isn’t right so this needs to
be reworded (after I understand what happens) Proxy Voting – casused a lot of confusion last year
o And with it an opportunity to make a few other things better (?): Cl 16.2 Suggest we add ‘email’ as a valid way of posting names of candidates
for an AGM. Currently we need to display in the club rooms at least 2 days prior (not always (never!) convenient). Suggested words added to attached.
Cl 31 Was thinking of proposing the introduction of ‘postal votes’ at an AGM/general meeting. It gets over this holding 1 proxy limitation, and if I do up ballot papers like I did last year it is pretty straight forward. It doesn’t help however if we get nominations from the floor at the meeting... In my view the Postal Votes would count towards the quorum (I need expert advice on this). Have a think about this ... maybe not worth the effort, but last year we had a mad flurry of activity trying to find people to hold proxies. Maybe it was just a special year. I haven’t drafted any words here to the attached
David Nash
Secretary - Darling Downs Soaring Club, Qld