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Creating Synergies for Success

Creating Synergiesfor Success

February 12, 2013


WRLC Partners

Established in 1987 by universities in the DC-metro area to provide cost-effective library & information services– American University– The Catholic University of America– Gallaudet University– George Mason University– The George Washington University– Georgetown University– Howard University– Marymount University– The University of the District of Columbia


WRLC Partners

• 20 WRLC staff • Over 550 library staff• Over 110,000

students• Over 9000 faculty


WRLC PartnersBoard of Directors

Provosts, CIOs, CFOs

Library Directors Council

Steering Committee

Advisory Committees Task Forces Interest Groups


Vision & Mission

• VisionThe Washington Research Library Consortium will be a catalyst creating synergies among the partner universities to enable the success of learning and scholarship.

• MissionThe Washington Research Library Consortium is a collaborative partnership providing proactive and responsive, innovative, cost-effective access to shared information resources, services and expertise.


Strategic Priorities

• Creating coordinated collections• Creating a robust infrastructure for discovery and

access• Ensuring the long-term preservation of physical and

digital information resources• Sharing expertise

Coordinated Collections

AU; 1093000; 8%

CU; 1383878; 11%

GA; 221708; 2%

GM; 1671321; 13%

GW; 2352793; 18%

GT; 2778526; 21%

HU; 2613769; 20%

MU; 232003; 2% DC; 590243; 5%Books, Serial Backfiles and Other Paper Materials — Held

AU

CU

GA

GM

GW

GT

HU

MU

DC

Academic Library Survey, 2010

Total C

ollec

tion:

12.9M

Coordinated Collections

Discovery & Access


Discovery & Access

• Consortium Loan Service– Online requesting of books and articles via shared

catalog and discovery portals – Daily delivery service

• FY12 CLS borrowing = 170,226 books (22%)• At $67 replacement cost, $11,405,142• At $28 ILL cost, $4,766,328• Savings are greater than entire WRLC budget


Preservation of Resources

• Total capacity: 3M volumes• Total volumes: 1,841,156• Total archival boxes: 41,600• Annualized cost for shelving– $12.8M in library– $1.1M at WRLC

(Based on Courant & Nielsen; “On the cost of keeping a book”)


Preservation of Resources

• Digital Collections, 40 collections with 1000’s of items– Audio, books, manuscripts, newspapers, photos– Drew Pearson’s Washington Merry-Go-Round, 1932-1969– Silent Worker, 1888-1929– Treasure Chest of Fun & Fact, 1946-72– Felix Grant radio interviews, 1961-85

• Institutional Repository (IR)


Sharing Expertise

• Governance structure• WRLC Newsletter• GoToMeeting• Directory of Expertise• Educational Opportunities– Scholarly Communication– Disaster Preparedness and

Response– Regular Forums


Shared Collections Facility

• Harvard model high density storage system– Located in Upper Marlboro, MD– Began operation in 1994

• Climate controlled – 60 degrees, 50% humidity

• Two 12,000 sq. foot modules at present– Planning for a third module in progress


Shared Collections Facility

• All materials recorded in Voyager ILS• Patron initiated requests via OPAC or Discovery

portals• Locally developed requests management system

– Consortium Loan Service (CLS)

• 12,011 requests for materials in the SCF filled in FY12 – 43% were scanned articles (35% of all articles filled within WRLC)

• Daily courier service to all partner universities


Shared Copy Policy

• No print serial volume may be added if it duplicates a print serial volume already stored in the SCF. – 4,881 shared titles since implementation in March 2009

• No print monograph may be added if more than two copies of the same edition are stored in the SCF. – Implementation delayed due to difficulties in confirming

duplicate status for monographs (and smaller level of duplication)

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