Download - CCI Project Prioritization Project
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Project Prioritization Process
Prioritize your organization’s projects toeffectively focus resources where they’ll count
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Big Picture Thinking: Focus and Cost Savings Combined
CCI offers an opportunity to focus your organization’s resources on only those initiatives that matter most, reducing your organization’s costs in the process
From this short, cost-limited engagement you will gain:
• Consensus among stakeholders on your current environment, including key business goals and your current project portfolio
• Insight into how current and planned projects contribute to critical business success
• Endorsement of a rationalized project queue that enables you to focus on the most important initiatives and avoid unnecessary costs
• Commitment among key leaders and stakeholders across organizational boundaries on the path forward
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What You Get
The Experience
Facilitation – neutral, experienced consultants guide your stakeholders toward shared insight into your current environment
Partnership – unbiased participation fosters open discussion among key resources and stakeholders.
Expertise – focused analysis of your project portfolio employs tools synthesized from over 35 years of project experience
Value – well-vetted action plan enabling your leadership to successfully focus on a short list of critical initiatives and defer projects that can wait.
The Deliverables
A diagnosis summary – An overview of the ‘As Is’ landscape of project initiatives and current business drivers
A Portfolio Prioritization Matrix - An inventory of your projects, set against your organization’s short- and long-term strategic, financial, and tactical goals, including gaps and overlaps
A Portfolio Phasing Map – A prioritized mapping of your organization’s initiatives derived from working sessions with key constituents
A Recommended Path Forward – Vetted recommendations on portfolio phasing, gaps, cost avoidance opportunities, and next steps, including reusable tools for future analysis and planning
You Will Experience Immediate Impact with CCI on Your Team
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Week 0 Week 1 Week 2 Week 3 Week 4 Week 5 Week 6
Key
Activities
Key Meetings
4. Planning:
Drive toward
commitment to
recommended
action plan
3. Prioritization:
Determine
priorities & phasing
in partnership with
key stakeholders
2. Synthesis:
Analyze project
portfolio against
key criteria
1. Discovery:Understand current
environment, goals and project portfolio
Recommended path forward
Timing
Key
Steps
Outcome
Timing
• Working with constituents to
identify prioritization criteria
• Providing a synthesized view of
what we’ve learned, including
an overview of your current
environment, key risks, near
term goals, long term vision
• Assembling a comprehensive
list of projects underway,
planned, and envisioned for the
future, with key business case
data, as available
• Citing areas of
agreement/disagreement
among key constituents
• Working with constituents to
rank projects according to
identified criteria
• Delivering
recommendations for top
priority projects, and next
steps in the decision-
making process
• Delivering findings,
prioritized project listing,
analysis tool kits, and
recommendations
• Engaging with your key leaders
and stakeholders to understand
your organization’s current state
and future goals.
• Collecting and analyzing salient
data, including org charts,
budgets, project lists, business
cases, etc.
Consensus among stakeholders
on ‘As Is’ status
Objective insight into relative
value of the project portfolio
Common endorsement about
‘the critical few’ initiatives and the
initiatives to be deferred
Shared commitment for
the way forward
Deliverables Diagnosis Summary Portfolio Prioritization Matrix
Stakeholder Interviews Initial Findings workshop End presentationPortfolio Prioritization working
sessions
DeliveryAnalysisDiscovery
Portfolio Phasing Map
What We Do
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Overview of Key Deliverables
Deliverable Description
Diagnosis Summary • Shows initial assessment of ‘As Is’ landscape, including key issues to be analyzed, and potential scoping options
• Summarizes stakeholder near-team goals and challenges• Summarizes stakeholder priorities and expectations from the project portfolio
and what the project portfolio plans to deliver in reality
Portfolio Prioritization Matrix • Consolidates and values priority ranking criteria• Identifies key project initiatives that meet critical business needs as well as gaps
and overlaps• Identifies project initiatives that are not driven by critical business needs
Portfolio Phasing Map • Shows tentative phasing based upon business drivers• Used as discussion document for key constituents to openly discuss priorities
and cost savings opportunities
Recommended Path Forward • Summarizes key findings, gaps identified, business-critical project initiatives, cost avoidance opportunities, portfolio roadmap, and recommended actions to re-prioritize the project portfolio
• Includes re-useable tools for future analysis and planning
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Why Cliff Consulting?
CCI consultants will facilitate the conversation to bring together disparate opinions in open dialogue and find common ground on the way forward
CCI has a proven track record in reprioritization of its clients’ project portfolios, achieving
• Significant cost avoidance and cost reduction in the near term
• A focus on critical business needs for the long term
CCI consultants partner with their clients in achieving results, empowering their clients to re-use the process themselves
CCI consultants have an average of 15 years experience in similar projects, supported by a firm with over 35 years of delivering high value services to a broad range of organizations
