Access Lesson 10Adding Advanced Features to Reports
Microsoft Office 2010 Advanced
Cable / Morrison1
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced2
Objectives
Create a report from a parameter query. Add formatting and a theme to a report. Change a control property. Add a calculated control to a report.
22
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced3
Objectives (continued)
Add conditional formatting to a control. Add a subreport to a report. Create a summary report. Add a chart to a report.
33
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced4
Vocabulary
calculated control chart conditional formatting subreport
44
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Introduction
In this lesson, students will:– Create a report based on a parameter query– Add a theme to a report– Change the properties of a report control– Add a calculated control to a report– Add a subreport to an existing report– Create a report with summary information– Add a chart to the report
5
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Creating a Report from a Parameter Query
A parameter query displays a message box for entering parameter data when it is run.
When a report is based on a parameter query, each time you open the report, the message box appears.– You need to enter data before the report will be
displayed. You can add grouping options to the report.
6
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Creating a Report from a Parameter Query (continued)
Enter Parameter Value dialog box
7
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding Formatting and a Theme to a Report
Themes let you add borders, background colors, shading, and graphic effects to an entire report at one time. – If you change the theme, all the reports in the
database with themes are changed. You can add some basic formatting before
you add a theme to a report. You can apply formats to several controls at
one time.8
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding Formatting and a Theme to a Report (continued)
Report with Verve theme applied
9
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Changing a Control Property
The properties of the controls added to a report can be changed.
A control has two parts: label and text box – The label describes what is in the field.– The text box displays the actual data from the
table. When you change control formats, you will
typically be changing the text box when the data is displayed.
10
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Changing a Control Property (continued)
Property Sheet pane for Sales text box
11
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding a Calculated Control to a Report
A calculated control lets you use functions to add a calculation to a report.
The Expression Builder dialog box is used to create an expression.
12Completed Expression Builder dialog box
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding Conditional Formatting to a Control
Conditional formatting allows you to add formatting features to the data based on criteria you specify.
13Completed conditional formatting rule
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding Conditional Formatting to a Control (continued)
Report in Layout view
14
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding a Subreport to a Report
Subreports are reports you create and then embed in another report.
The easiest way to add a subreport to a report is with SubReport Wizard.
You will be asked to define a link between the two reports. – The link needs to be a common field between the
two tables.
15
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding a Subreport to a Report (continued)
Subreport realigned
16
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Creating a Summary Report
A summary report can help you see trends in the data.
When you create a summary report, you select the summary options in the Summary Options dialog box. – You are given the choices of Sum, Avg, Min, and
Max.– You can select one, several, or all of the
functions.17
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Creating a Summary Report (continued)
Final Sales Statistics report
18
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding a Chart to a Report
A chart is a graphical display of data.
Access offers formatting features that you can apply to a chart.
19
Select chart type
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Adding a Chart to a Report (continued)
Report with chart
20
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Summary
In this lesson, you learned: When you create a report from a parameter
query, you will be prompted for data each time you open the report.
Adding a theme to a report adds text formats, borders, and shading to the report.
21
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Summary (continued)
Control properties can be easily changed so that data displayed in the control is properly formatted.
If you want to total all the data in a report, you can add a calculated control to a report.
Adding conditional formatting to a control displays the data in a different format if a certain condition is met.
22
Access Lesson 10
Cable / Morrison Microsoft Office 2010 Advanced
Summary (continued)
A report can be added to an existing report using the subreport feature.
Creating a summary report lets you create reports that can find Sum, Avg, Min, and Max values for the data.
Adding a chart to a report lets you display the data graphically.
23
