facultyfile
fall09
contents
R E G U L A R F E A T U R E S
2 From the University Librarian
4 Faculty Q&A
6 UCSD Libraries by the Numbers
this issue2 The HathiTrust Partnership
3 Cuts to Collection Budgets
5 New Arts Library Opens
6 NextGen Melvyl Update
BIANNUAL UPDATE ON NEW SERVICES AND RESOURCES FROM THE UC SAN DIEGO LIBRARIES
volume1 num
ber1
HathiTrust Partnership
Will Give Faculty Access to Vast Digital Collections
brian e.c. schottlaender
2
Welcome to the inaugural issue of Faculty File, a new UCSD Libraries publi-cation designed to provide you with up-to-date information about library services and resources that support your research, teaching, and patient care efforts. While the last year has been an extremely challenging one for all of us at UC San Diego, the Libraries are committed to maintaining the highest levels of service and access to the electronic and print resources needed to sustain world-class research and teaching. In fiscal years 2008–09 and 2009–10, the Libraries have sustained cuts of nearly $4 million, or almost 15%, to our opera-tions and collections budgets. These fiscal constraints have required us to implement a number of cost-cutting measures. These measures include: shortening library hours; consolidating service points; slowing down digitization efforts; reducing instruction and classroom support; and reducing our expendi-tures for information resources. Needless to say, budget reductions of this magnitude are not easy. Pruning around
The HathiTrust partnership, established in October 2008, will enable faculty, scholars, and students to access a massive array of digitized materials online, as well as produce customized searches and discover new infor-mation that was previously too difficult to access. Partners in HathiTrust includethe ten University of California libraries, the twelve-university consortium known as the Committee on Institutional Cooperation (CIC),* and the University of Virginia. The collaboration is creating a shared repository of the library members’ extensive digital collections. These
include millions of books, including public domain materials, which will be preserved and made available for reading online. HathiTrust was derived from the Hindi word for elephant—hathi— reflecting the enormous undertaking of congregating the collections of the nation’s top research libraries, as well as the essential qualities of wisdom, memory, and strength evoked by elephants. The immense size of the digitized holdings grows daily, with more than 4 mil-lion volumes, 160 terabytes, 50 miles, and 3,466 tons of materials digitized to date. The repository comprises digitized books, articles, and special collections, as well as a variety of “born digital” materials. The UC and UC San Diego Libraries have made it a strategic priority to embrace the shift to digital collections, thus enhanc-ing access for faculty, scholars, and students. Last year, the UCSD Libraries became the first library system in Southern California to partner
F R O M T H E K E Y B O A R D O F
with Google in its large-scale effort to digitize the collections of the world’s premier libraries. The University of California began its partnership with Google in 2006, along with other prominent university libraries, including the University of Michigan, Harvard, Stanford, and Oxford. To date, more than 250,000 volumes have been digitized from the UCSD Libraries’ collections. The items digitized from UCSD’s collections include most of the print volumes from the International Relations & Pacific Studies and the Scripps Institution of Oceanography libraries. UC San Diego’s University Librarian Brian E. C. Schottlaender serves on the Executive Committee of HathiTrust. Accord-ing to Schottlaender, while the Google project is enhancing public access to digitized books from UC, UCSD, and other institutional partners, HathiTrust is focusing on long-term data preserva-tion to support and advance scholarship. UC will
the edges simply will not do. As we consider various strategies for how best to respond to these and possibly additional cuts, we shall do so with a critical eye toward ensuring the ready availability of those information re-sources and services most needed to advance the university’s academic mission. We at the Libraries greatly value and appreciate your feedback about the services and resources provided to you, now and in the future. I hope that you will view this newsletter as a two-way street!
With best regards,
Brian E. C. SchottlaenderThe Audrey Geisel University Librarian
“...the Libraries have sustained cuts of nearly $4 million, or
almost 15%, to our operations and collections budgets.”
UC Libraries Studying Long-Term Strategies to Cope with Major Cuts to Collection Budgets
3
The unprecedented State of California budget shortfall is resulting in a major reduction to the State General Fund support for the University of California’s budget over the next two fiscal years, 2009–10 and 2010–11. As a result, we are anticipating major cuts to collection funds at all the UC campus libraries, including UC San Diego. Permanent cuts to the UCSD Libraries’ state- funded collections budget for this year and last will amount to nearly 8%. The UC Libraries are working collaboratively to identify the most effec-tive and strategic approaches for creating new, more sustainable models for scholarly publishing. The UC Libraries and the California Digi-tal Library have issued an open letter to licensed content providers urging publishers and vendors to consider the California budget climate in their
negotiations with UC. The letter is available at: http://www.cdlib.org/news/pdf/UC_Libraries_ Open_Letter_to_Vendors.pdf. If you serve as a member of a journal’s editorial board, please help increase awareness of the UC Libraries’ statement urging publishers to both keep renewal rates in line with the reali-
ties of the global economic crisis and reducethe rate of development of new products for the library marketplace. At the UC San Diego Libraries, the col-lection coordinators for each library are mapping out cost-cutting scenarios in anticipation of the reduced funding for collections described above. Journal subscriptions that are duplicated in more than one library location will be eliminated, as
will subscriptions for journals that are duplicated in print and electronic form; print subscriptions will be cut wherever possible. The reduction of print journal subscriptions will in turn allow us to cut back on binding costs. A new journal title will only be added if: a title of corresponding value is canceled; it can be funded permanently from the book budget; or additional external funds can be identified to cover the cost. Monographic purchasing is proceeding more cautiously than in the past, with greater coordination UC-wide. We also anticipate purchasing fewer titles that are duplicated across the campuses. Over the next two years, the UC San Diego Libraries will collaborate with the other UC Libraries and the California Digital Library to adopt a multipronged strategy that will ensure long-term sustainability of the research publishing enterprise. This strategy will include targeted reductions of the lower-value journals in the major licensed journal packages, and efforts to increase the number of open-access journal publishing options available to UC faculty authors, as requested by UCOLASC (University Committee on Libraries and Scholarly Communication) and endorsed by the Academic Senate Council in its letter of May 14, 2009, to UC President Mark Yudof. As journal titles are identified for cuts, they will be shared with the faculty for their input.
contribute all of its digitized books to HathiTrust, including 330,000 public domain items digitized in partnership with the Internet Archive to unify con-tent digitized by Google and the Internet Archive. HathiTrust is also committed to including public domain content from other non-Google partners.
HathiTrust will offer the expertise and infrastructure required to archive and preserve vast amounts of digitized materials. In order to provide persistent and accessible storage for deposited files, HathiTrust’s technology concentrates on creating a minimum of two syn-chronized versions of high-availability clustered storage with geographic separation, as well as an encrypted tape. HathiTrust is committed to preserving the intellectual content (and in many cases the exact appearance and layout) of materials digi-tized for deposit and thus stores and preserves metadata detailing the sequence of files for the digital object. HathiTrust supports broadly accepted preservation formats because they are documented, open, and standards based, giving the repository an effective means to migrate its content to successive preservation formats over time, as necessary.
For more information about HathiTrust, please visit hathitrust.org According to Schottlaender, the UC San Diego Libraries, the San Diego Super-computer Center (SDSC), and the California Digital Library are helping to guide HathiTrust on critical data preservation issues. SDSC and the UCSD Libraries are founding partners in the Chronopolis initiative, a large-scale project involving the Library of Congress aimed at developing long-term digital data preservation best practices.*The Committee on Institutional Cooperation (CIC) includes University of Illinois, University of Illinois at Chicago, Indiana University, Univer-sity of Iowa, University of Michigan, Michigan State University, University of Minnesota, Northwestern Univer-sity, Ohio State University, Penn State University, Purdue University, and University of Wisconsin-Madison.
Martha HruskaAssociate University Librarian
for Collection ServicesUC San Diego Libraries Our systemwide goal is to
stretch our collection funds in a way that will enable us to preserve and build the research collections that are essential to our world-class faculty.
The founding institutions of HathiTrust are all partners with Google as well. We are taking our digitized volumes from the Google project, as well as other materials we have digitized, and pooling them together to create one huge digital archive. The benefits to each of our institutions, and to our communities, are significant. BRIAN E. C. SCHOTTLAENDER
4 Q&AStefan Tanaka Department
of HistoryQ You are now starting your second term as Chair of UCSD’s Academic Senate Library Committee. What is it that convinced you to agree to a second term?
A As a scholar, I am a humanist and have al-ways appreciated universities where the library is monumental; I think that speaks well of the institution’s priorities. I decided to continue in large part because of what might become criti-cal issues that the institution and faculty are increasingly faced with—the digital world. Last year, the committee was concerned with open access and the Google Books settlement; both issues connect to concerns about scholarly pub-lishing as well as access to published research. These issues remain.
Q Have you learned anything new about the Libraries? Any surprises?
A Perhaps the biggest surprise is that the Libraries are leading this institution, particularly the social sciences and the humanities, in the transition to digital media. They are an early adopter (with some of the legacies of being early), as well as a proponent of the digital transition. I have learned much, for example, at the lunch presentations about open access. One surprise from these presentations is that faculty give away assets (copyright to their research papers) that some publishers then use to gouge university libraries. This, of course, is a reason to think about open access.
Q What do you see as the greatest opportuni-ties and challenges facing the UCSD Libraries right now?
A Obviously, managing the budget meltdown tops the list. The smaller, more efficient library that these budgets mandate strikes me as something akin to bookstores; the bookstores that do remain carry fewer—and only the most popular and common—CDs, magazines, and finally, books. A great research library should have more than the most common and popular materials.
Digital media are changing the role of the library. How that role will change is still uncertain, but the landscape is changing rapidly. So many of us “go” to the library without physi-cally entering the building. The role of the Librar-ies is increasing while its presence is decreasing (except when things go wrong). Underneath this access is a fee structure that I don’t think is sustainable for the university. Of what value is a publication that fewer and fewer people can read? This is another reason that open access is an alternative that should be considered.
Q How do you, as a historian, utilize the Libraries to support your research and teaching activities?
A I am a historian of history, so I don’t use the archives in a traditional sense. The publica-tions in the Libraries as well as interlibrary loan (which is terrific) get me most of the things I need.The Libraries have also been very helpful in teaching. At the graduate level, students meet with the Libraries’ Japanese Studies librarian, Sanae Isozumi, to learn of the many databases (electronic and print) that will facilitate their research. Electronic reserves and video stream-ing help with access to course materials. The university’s, and possibly the Libraries,’ response to the high cost of textbooks is another issue that has come up recently. Also, the Libraries’ film collection can be a great teaching tool. I recently had a screening of Japanese films in the Seuss Room in Geisel Library as part of a course I taught.
Q What is your single favorite intellectual resource at the Libraries and why?
A That’s easy—books and printed matter. I find that browsing helps me understand the rela-tionality, distribution, and cognates of issues I am interested in but are outside of my specialty. Electronic media, critical to and the subject of my current work, keeps me focused on the im-mediate topic.
Stefan Tanaka, a professor in the UCSD Depart-
ment of History, serves as Chair of UCSD’s
Academic Senate Library Committee and is
the campus representative to the systemwide
University Committee on Library and Scholarly
Communication. A specialist on the history of
modern Japan, Tanaka is the author of two
books, Japan’s Orient: Rendering Pasts into
History (1993), and New Times in Modern Japan
(2004). His current work focuses on the social
constitution of time in modern societies; he is
especially interested in communication tech-
nologies and the ways in which pasts have been
formulated through various media. Tanaka has
been a member of the UCSD faculty since 1994.
The new Arts Library, which has beenundergoing renovations since winter 2007, opened its doors to the campus community and the public this quarter. As a result of changes in the patterns of use of the library’s collec-tions, services, and spaces, the UCSD Libraries initiated a renovation in order to build a more unified and flexible Arts Library. The renovation has resulted in enhanced services for faculty and students by providing a single, highly visible service desk for all information and service needs. In addition, the new library offers greatly improved infrastructure for the delivery of digital and analog moving image and audio content to users, including the provision of high- definition viewing. Another major benefit of the consolidation is the expansion of service hours and access to arts reserves and media collections. The Arts Library is open 97 hours per week, including until midnight Sunday through Thursday, during the academic quarter.
“From my perspective, the Arts Library took great care in creating a space that accom-modates students’ interactivity, enhancing their ability to study all the arts in a dynamic way,” said Judith Dolan, Associate Dean of UCSD’s Division of Arts and Humanities and a professor of Theatre & Dance. “Film, Visual Arts, Music, and Theatre and Dance will all benefit by having a central site in Geisel. The renovation will create a kind of media oasis that will better present the library’s great arts resources. I imagine that it will become a destina-tion for many students,“ added Dolan, who is a member of the UCSD Arts Library’s Advisory Board. Other highlights of the renovated space include small group viewing rooms, a self-serve scanning station, graduate student lockers, wireless connectivity, and inviting open spaces for study, research, and collaboration, as well as exhibits and events. The vividly colored glass panels between the public and staff areas provide users with a peek of what goes on behind the scenes in a technologically advanced Arts Library.
New Arts Library Opens Its Doors in Geisel Library Building
From my perspective, the Arts Library took great care in creating a space that accommodates students’ interactivity, enhancing their ability to study all the arts in a dynamic way.
small group viewing rooms
self-serve scanning station
enhanced delivery of digital content
wireless connectivity
inviting open spaces for: study • research
collaboration exhibits & events
highlights:
new library
arts
JUDITH DOLAN ASSOCIATE DEAN, DIVISION OF ARTS & HUMANITIES AND PROFESSOR OF THEATRE & DANCE
facultyfile can be viewed online at: http://libraries.ucsd.edu/facultyfile
5
stats
Next-Generation Melvyl Pilot to Continue through Fall 2009
UCSD Libraries By the Numbers* Your feedback onfacultyfile is welcome Please send your comments and suggestions to:Dolores Davies, [email protected] or 858.534.0667
NextGen Melvyl
In May 2008, the UC Libraries launched a pilot version of Next-Generation Melvyl as a potential replacement for the current Melvyl catalog, the shared UC catalog since 1981. Fac-ulty members at all UC campuses are encour-aged to use the pilot, which will be accessible through fall 2009, and provide feedback on whether it meets their needs. The Next-Generation Melvyl pilot online catalog provides faculty and other users with one interface to discover what resources are available at UC San Diego Libraries, all UC Libraries, and globally. The database includes references and links to a wide variety of media, including books, journals, movies, maps, music scores and recordings, electronic resources, and government documents held by the ten UC campus libraries. In addition, for the first time, users will also discover links to article citations,
archival materials, and digitized books from UC and other university libraries. The Next-Generation Melvyl pilot is a joint initiative of the UC Libraries and the Online Computer Library Center (OCLC) and leverages OCLC’s WorldCat system, which, in addition to the UC collections, allows Web access to the collections of more than 70,000 other libraries from more than ninety coun-tries. In addition to providing access to library collections across the globe, the new system will include a wide variety of new services and enhancements that will benefit scholars and researchers. These new features include: a single search box; multilingual interface; thirty million article references from numerous databases (such as ArticleFirst, ERIC, GPO, and MEDLINE); and bibliographic citation tools, such as EndNote, in multiple styles.
Several members of the UCSD Libraries staff are involved in the UC-wide Next-Generation Melvyl Pilot, including University Librarian Brian E. C. Schottlaender and Luc Declerck, Associate Univer-sity Librarian for Technology Services. According to Declerck, while the existing Melvyl catalog will continue to be available during the pilot period, all faculty and other users are encouraged to use the Next-Generation Melvyl pilot, at http://ucsd.worldcat.org/.For more information about Next-Generation Melvyl, please go to: http://libraries.ucsd.edu/resources/about-nextgeneration-melvyl-pilot.html.
Volumes: 3,141,569Electronic books licensed: 231,216Print periodicals: 11,175Electronic periodicals: 23,625Video/film materials: 19,863Full-text downloads:** 22.7 millionBooks checked out or renewed: 672,800
*All figures are annual unless stated otherwise.**From electronic resources licensed by the Libraries.
Hours do not include extended hours during 10th week and finals.
People entering the Libraries: 2.6 millionInstructional sessions provided to students by Libraries staff: 1,704Students instructed by Libraries staff: 17,500Hits to the UCSD Libraries’ Web site: 32.9 million
Mail Code 0175G
6
Next-Generation Melvyl will provide faculty and other users with the ability to search the entire WorldCat database while simultaneously allowing them to narrow down a search to the local campus level. The new system will provide a global—and much richer—database, while offering new and more effective ways of discovering information from library collections. LUC DECLERCK
