JOB DESCRIPTION
COMMUNICATION, EVENT CUM ADMIN OFFICER
Background:
The Vietnam Microfinance Working Group (VMWG) was established as a forum for microfinance practitioners to share knowledge, skills and ideas in order to overcome the key challenges of the sector. As the peak industry body, the VMWG contributes to strengthening the voice of the sector in the policy-making sphere. MFWG founded in 2004 as an informal organization under the NGO Resource Centre – VUFO. In September 2011, the MFWG officially became a Center under the Vietnam Association of Small and Medium Enterprises (VINASME).
Vision: “To provide the poor in Vietnam with support and access to professional, sustainable and socially responsible financial services”
Mission: “The national microfinance network that promotes and enables the sustainable development of microfinance sector in Vietnam.”
We are currently seeking qualified and highly motivated candidate for the position of Communication, Event cum Admin Officer to work in our office, based in Hanoi:
Main duties and responsibilities:
Job Description
Main Duties Frequency/expected outcomes
I. Event and communication management
1. Prepare event proposal/plan according to annual business plan and as requested by the Managing Director.
2. Research and develop event agenda under the guidance of Managing Director
3. Prepare Event documents, including invitation letters, public announcement,
Events include network and partners meeting, seminar, workshop and conferences etc. that usually happen monthly.
Making sure event run smoothly according to
learning materials, relevant policy papers etc.
4. Coordinating event logistic including booking venue, booking accommodation, arrange refreshment, printing materials etc.
5. Monitoring members’ participation, responses and feedback
6. Provide event minutes and report and documentation
7. Propose and monitor follow up activities post event
8. Propose and implement communication strategy to publicize impact of events with support from part time staff
plan and provide timely reports and follow up
II. Administration
1. Prepare letters, documents, and correspondence.
2. Monitor and record incoming/outgoing official communication.
3. Manage domestic/ international travel arrangements for staff and consultants and process required travel authorizations.
4. Provide office logistic support.5. Coordinate distribution of internal and
external mails and faxes.6. Manage network hotline and welcome
guests to the office.7. Keep track of office supplies and stationary
and prepare purchases.8. Support procurement of office supply and
equipment.9. Manage staffs’ timesheet and track staff
leave records.10. Filing of office documents.11. Responsible for regular back-up of office
Daily and monthly works
files.12. Responsible for planning, arranging, and
organizing for MFWG meetings, monthly board meetings, negotiations, etc.
13. Assist the board/members with all aspects of operations management on a day-to-day basis.
14. Manage application from interns/ volunteers.
15. Other tasks agreed with the supervisors.
III. Develop and maintain relationship1. Participate in meetings/workshops as
required.2. Take meeting minutes of
meetings/workshops (as required).3. Maintain communication with other
networks and reporting such as The MIX; BPWN, etc.
Daily and monthly works
IV. Other tasks if needed.
QUALIFICATIONS
Education - University degree in public administration, business, finance, economics or other related field.
Experience - Experience in project assistance or related (preferred)- Experience in the usage of computers and office software
packages (MS Word, Excel, Powerpoint,…) Language - Adequate in English (both oral and written)
Skills - Able to work independently and efficiently to meet deadlines.- Result oriented- Able to execute instructions independently- Willingness to learn
All application please send to: [email protected]
