Domestic Violence Information System (DVIS)

Presented byThe Office of the State Attorney

Fifteenth Judicial CircuitPalm Beach County, Florida

What is DVIS?• The Domestic Violence Information System

(DVIS) is a centralized repository and source for information about defendants and victims involved in domestic violence.

• The purpose of the project is to facilitate more effective interventions for battered women and their children by promoting collaborative involvement by the courts, child protective services, and social services providers.

Where DVIS Came From

• DVIS grew out of the requirements that were identified from a Violence Against Women Act (VAWA) grant awarded to the State Attorney’s Office.

DVIS Project Goals

• To create an information system that will share information between agencies.

• To protect the safety of people exposed to domestic violence.

• To hold offenders accountable for their actions.

• To have this system duplicated in the various circuits within Florida.

Build it and they will come

• Create an application that is far more beneficial to use than to avoid.

• Involve Stakeholders in the process.

• Create a tool that is useful and easy to use.

• “Build it their way.”

• Make technology a useful tool.

The DVIS Application is

• A collaborative project involving law enforcement, criminal justice, social service and private agencies.

• A software development project using quality software development standards endorsed by the Software Quality Institute and the IEEE Computer Society.

How DVIS Works

STACCase DVIS Web-Access

Changes Observed During the Project

• Information is available to multiple agencies very quickly.

• Business processes are being changed.

• New ways of doing things are being recommended.

Community Benefits

• Improved communication between agencies• More information is available to law

enforcement,courts and agencies• Cases are more easily identified by Family

Court• Student problems can be better addressed

Outreach Strategies

• Stakeholder Involvement

• Provide an Information Platform

• Develop trust between Stakeholders

• Maintain open lines of communication between all agencies involved

Court Administration

Family Court

Domestic Courts DIV B & TD

Domestic Violence Information System (DVIS) Shared Information Stakeholders

PBSO

*Scott Shoemaker 688-4162Douglas Reece 688-3971

PBC Victim Services

*Nancy Dixon 355-4944Sandy Duncan 355-4409

Kathy Frolick, Sup. 355-2418Jerre Foley, Counselor

----------------------------------Wants to see:Address InformationDefendant/Client StatusIncidentsSafety problems

Elderly Services

Court Victim Services

Jeanine Hoban 355-2154--------------------------------

Maintains a Defendant information database :Tracts Enrollment into Intervention ProgramsNotice of non complianceCompletion of Intervention ProgramsInformation is typically received via FAXcopies are placed in case filesDefendant Information release formsPOC for Batters Intervention Programs (BIP)

Batters Intervention ProgramsAbusive Partners Program

A.R.T.S.Atlantic Coast Counseling, Inc

D.A.R.T.FA/CTSF.V.I.P.

Forest Hill Counseling Center, IncLet's Grow Together, Inc.

New Options of Royal Palm Beach----------------------------

Connie Ingram 792-9242-----------------------------

Enters Enrollment - Compliance -Noncompliance - Demographics - DrugHistory - Client History

-----------------------------What they would like to see:Arrest Warrants, Re-arrestsProbable CauseVictim ContactsClients that have been Non-CompliancedClients that have Re-enrolledClients past enrollments into a BIPprogramClients number of arrests for DVSubstance abuse information on Client

State AttorneyDOVE Unit

Enters Case into STACSTAC populates DVISDOVE enters:Victim Information all ChildrenIncidents----------------------------------------------Wants: Hearing Information

DOC*Valerie Rolle 837-5175

Court AdminFamily Connection

Barbara Pope355-3200

Legal AidJorge Anton

655-8944ext. 255

PRIDEDebi Stratton 683-9188*Wanda Joiner 684-2370---------------------------------

Share information relating to anycontact orders for their clients.

--------------------------------------What they would like to see:Update/timely info of contactbetween def. and LEVictim Contact or a way tocontact victimsSame info as BIP's arerequestingHow many police reports/incidentreport on defendantBetter information gatheringbetween main PRIDE office andsatellite officesEnrollment Information

AVDAPam O’Brien561-265-3797

ext: 101

DCFEvelyn Ellison 837-5709

Public SafetyPaul Milelli

YWCA Harmony HouseLiz Foxall 650-0050 x139

Enrollment -CVS Information

Maintains a separate databaseon Victims

Dial in by Modem

WAN Connection

Server Based System

PC Based SystemSTACCase

TrackingDVIS

AnimalAbuse

Public SafetyAnimal Control

Palm Beach County Enterprise Network

All Interested CourtsCriminal / Civil

PBSODV System

For Severe DVCases:Arrestee InformationVictim InformationCase NotesArrest ReportPhotos911 Recording

Edit Date: 2/18/2003 10:10:29 AM

Diagram presents the various stakeholders that have a part in theDVIS system which is funded by a VAWA grant, administered by theDepartment of Children and Families (DCF)

Microsoft SQL Server 2/18/2003 Creator: dzinn

VAWA Stakeholders-2.vsd SAO 15

VAWA Stakeholders

DCFTallahassee Office

Palm Beach District Schools

Clerk of the Court

Sharon Bock 355-4995*Linda Rondone 355-6257

-------------------------------Provides Case Number in

order to enter case into STAC-------------------------------------

PrideWanda Joiner 684-2370Debi Stratton 683-9188

Business Benefits• Business processes have been modified and

streamlined

• Notification of compliance/non-compliance is instantaneous creating a paradigm shift

• Victim confidentiality is maintained through system security and selective access.

Business Process Improvements

• Eliminate redundant reporting requirements.

• Eliminate 116 data entry steps per client per program for the Batters Intervention Programs (BIPS)

• Eliminate 38 manual steps per case

• Immediate notification of compliance, non compliance, incidents, enrollments.

Edit Date: 2/18/2003 10:14:39 AM

Diagram presents a flow chart of the business processes comparing the manual stepscompared to using the DVIS database to eliminate a number of steps.

Microsoft SQL Server Rev: 0 Creator: dzinn

VAWA-DVIS Compliance Process.vsd SAO 15

Compliance Process Tracking

Enters Enrollment

EntersCompliance

Fax to Courts

Fax to Courts

Courts Receive Fax

Courts Receive Fax

Completes Form(23 Entries)

Completes Form(28 Entries)

Enters Informationinto Courts Database

Enters Informationinto Courts Database

Files Documentin Case File

Files Documentin Case File

Client/DefendantInformation already in

the database

BIPs enter enrollment,compliance, status report

information

Enters StatusInformation

Completes Form(23 Entries)

Fax to Courts Courts Receive FaxEnters Information

into Courts DatabaseFiles Document

in Case File

Multiple manual stepsto get information

Multiple manual stepsto get information

Multiple manual stepsto get information

Courts/AgencyPrints Forms

Information Available toCourts and Agencies

on line

Enters Enrollment Fax to DCF DCF Receive FaxCompletesDCF Form(43 Entries)

Enters Informationinto DCF Database

Files DocumentMultiple manual steps

to get information

BIP DCF Requirements (Current Process Steps)

Reports Available forview and print

on line

BIP Court Requirements (Current Process Steps)

EntersNon-Compliance

Fax to Courts Courts Receive FaxCompletes Form

(27 Entries)Enters Information

into Courts DatabaseFiles Document

in Case FileMultiple manual steps

to get information

DVIS Business Process Improvement Model for Program Compliance Tracking and Reporting

DVIS Database effects on the current process

Total Processes 144 5 5 38 5 Multiple manual stepsManual Reports

33

Files Documents

Remember Faxes do get lost requiring re-faxing the information

Future Electronic Filingto: PBC CJIS

Process Reduction to BIPs-116 steps per case

Process Reduction to Courts-38 steps per case

Total Process Improvement-154 steps per case

Connecting Information

DVIS

DCFTallahassee

DCFPalm Beach County

37Law Enforcement

Agencies

Stakeholders DCFInvestigators

Courts: Criminal Family Juvenile

Training

• All stakeholders will receive training in DVIS and STAC where applicable.

• User Guides will be developed to serve agencies that use DVIS.

What do we need to do?

• Work closely as a team to meet business needs using the new information model

• Review the business rules and processes using the new information model.

• Recommend changes and additions to DVIS

• Use the system.