Meeting of The Library Board of Trustees

6:30 pm, April 14, 2011

Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening

Call to Order

Review Agenda

Consent Agenda

Approval of Minutes from meeting of March 10, 2011

Approval of Financial Reports & Payment Voucher for March, 2011

Business

1 Distribution of 2011-2012 Library Budget

2 Signature for Ohio Casualty Insurance Bonds

3 Gazebo Construction Contract / Sallie Haynes

4 KPLA Advocacy Committee request for support

5 Library Director’s Evaluation

Director’s Report

Report from KDLA / Chris Bischoff

Communications

Adjourn

Next meeting: May 12, 2011

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OLDHAM COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

MINUTES

April 14, 2011

Main Library 308 Yager Avenue LaGrange, KY 40031

Call to Order

The April meeting of the Oldham County Public Library Board of Trustees was called to order at

6:30 pm, April 14, 2011, by President Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Lonnie Hardin, Julie Wilson, Anne Murner, and

Fred Tolsdorf. Also present: Chris Bischoff, acting as KDLA Regional Representative and

Library Director Susan Eubank also acting as recorder.

Public comment / Guests

There was no public comment or guests at the meeting.

Consent Agenda

A motion to approve the minutes of the March 10, 2011, meeting was made by Fred Tolsdorf and

seconded by Julie Wilson. The minutes were approved. A motion to approve the Financial Reports & Payment Voucher for March, 2011, was made by

Fred Tolsdorf and seconded by Sallie Haynes. The Financial Reports & Payment Voucher for

March, 2011 was approved.

Business

The Director distributed drafts of the Fiscal Year 2011-2012 library budget. A discussion and/or

approval of the budget will occur at the May Trustee Meeting. The Director also distributed to each board member a performance appraisal packet so that they could evaluate the director.

President Sallie Haynes signed the contract with the City of LaGrange stating that the City will install, insure and maintain a gazebo to be placed on the Library property closest to the Parker

Drive entrance near the Oldham County Greenways walking trail. The Library has donated this

property for this purpose.

The Director asked the Board to approve a $200 payment to the Kentucky Public Library

Association Advocacy Committee. A motion was made by Fred Tolsdorf to appropriate these

funds. The motion was seconded by Julie Wilson and was passed.

A motion was made by President Sallie Haynes that the Library contract with Cissy Maloney of

Maloney Marketing, for the purpose of discovery regarding setting up an Oldham County Public Library Foundation. The Library would pay $65.00 per hour for 60 hours of work per month for

three months. At the end of three months the project would be re-evaluated for continuation. As

a temporary consultant, Ms. Maloney would seek to gather several businessmen and Oldham

County residents who would be willing to sit on the board of a Library Foundation that would be charged with fund-raising to assist in the purchase of property and construction of a new branch

library in the Goshen area. Discussion followed and the motion was expanded to include several

conditions including a monthly report of progress in getting community commitments and expenses used in the project to be turned into the Board. The motion was seconded by Fred

Tolsdorf and was passed.

Director’s Report

Susan Eubank reported on Legislative issues regarding the potential for further cuts in state aid

from KDLA. She also reported that she had obtained a set of blueprints of the Goshen church

property which she was going to give to the Tetra Tech Engineer so that he could evaluate its structural possibility for a library. She reported that the buyer for the Buckner property is

awaiting approval from Planning and Zoning for a zoning change. The old administrative offices

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are totally cleared of storage items and are cleaned. The Western Kentucky Correctional

Institution picked up the donated steel shelving from the old Duerson Library.

Ms. Eubank also reported on several upcoming Calendar events at the Main Library for April and

May.

Regional Report from KDLA

The KDLA regional representative Chris Bischoff reported on the upcoming National Library

Legislative Day May 9 and 10. A delegation of Kentucky librarians will be traveling to Washington DC to speak to Kentucky legislators about key issues facing libraries today.

Bischoff also reminded the Board that the Uniform Financial Information Report (UFIR) is due at the Dept. of Local Government by May 1

st.

Communications

There were no communications to report.

Adjourn A motion to adjourn the meeting was made by Anne Murner and seconded by Sallie Haynes. The meeting was adjourned at 7:30 pm.