division 17 organizational model for technology and communication systems prepared by tom rauscher...

Division 17Organizational Model for Technology

and Communication Systems

prepared by

Tom Rauscher Archi-Technology

Archi-Technology, LLC

Agenda

• Background• Design Process• Current Model and History• Division 17 • “T” Series Drawings• New Process• Next Steps


Background

• To understand what is “Division 17”, you must first understand:– What is CSI– That there are already Divisions 1-16– What a Performance Specification consist of– Relationship between the Drawings and the

Specifications– Where the Construction Industry is– Where the Telecommunication Industry is


Background

• CSI - Construction Specifications Institute– One of the documents that CSI produces,

jointly with CSC - Construction Specifications Canada is the MasterFormat TM

– The MasterFormat TM is a master list of numbers and titles for organizing information about construction requirements, products and activities into a standard sequence

– The MasterFormat was introduced in 1963 and the current edition is the 1995 edition


Background

• The MasterFormat consist of the following:

• Front End - Intro, Bid Forms, Conditions, Etc.• Division 1 - General Requirements• Division 2 - Site Construction• Division 3 - Concrete• Division 4 - Masonry• Division 5 - Metals• Division 6 - Woods and Plastics• Division 7 - Thermal and Moisture Protection


Background

• Division 8 - Doors and Windows• Division 9 - Finishes• Division 10 - Specialties• Division 11 - Equipment• Division 12 - Furnishings• Division 13 - Special Construction• Division 14 - Conveying Systems• Division 15 - Mechanical• Division 16 - Electrical


Background

• Architects use this MasterFormat to organize the requirements for a new building or renovation

• The architect is typically the lead design professional for a project and also manages the Front End and Division 1 requirements

• Here is how the process works


Process

• First a customer identifies a need

• Who hires a lead design professional to establish a project scope and budget– typically this is an architect, but does not

always need to be

• The lead design professional then assembles a team of engineers and consultants who work together to create a schematic design and estimate


Process

• Once this Schematic Design (SD) is reviewed, modified as required and approved, which includes being within budget, the design team then begins detailed design efforts

• The Design Development (DD) is also reviewed, typically at 50% and 90% along with the revised estimates


Process

• These reviews include individuals from the operations and maintenance group(s)

• The project team prepares the construction documents (CD) and the project is put out to bid

• Addenda are issued as required to clarify the bid documents

• Bids are received and the contract(s) is awarded to the successful bidder(s) and Construction begins


Process

• This is typically about the time when it becomes obvious that technology has not been effectively addressed during the design process

• Resulting in design changes and eventually change orders to the construction contracts and disruptions to the construction timelines and plans

• All of which are somehow the fault of the “new” technology system requirements


Process

• The main construction project is completed and the contractors turn over the record copy drawings and manuals to the O&M group

• Meanwhile, the technology systems managers wade through what they were given and often need to continue to rework, enhance or otherwise modify the results

• As-built drawings usually arrive 3-6 months later as hard copy prints, if at all


Process

• One reason why technology requirements are not included in the main construction project is because:– Technology is not adequately included in the

current model used by the Architects to organize the requirements of a building

• This is illustrated by the fact that technology requirements take up only 2 of the 300 plus pages in the 1995 CSI - Master Format


Process

• Currently, the construction industry places the Technology and Communications requirements at the tail end of Division 16 - Electrical Requirements

• Not only are 2 pages insufficient, the location fosters the perception that telecommunications industry is a subset of the the electrical industry and therefore also a subcontract


Current Model

• 16700 - Communications710 Communication Circuits

720 Telephone and Intercommunication Equipment

740 Communication and Data Processing Equipment

770 Cable Transmission and Reception Equipment

780 Broadcast Transmission and Reception Equipment

790 Microwave Transmission and Reception Equipment


Current Model

• 16800 - Sound and Video 810 Sound and Video Circuits

820 Sound Reinforcement

830 Broadcast Studio Audio Equipment

840 Broadcast Studio Video Equipment

850 Television Equipment

880 Multimedia Equipment


Current Model

• A second reason that the telecommunication design is not in sync with the formal design process is because there is often a separate RFP for the telecommunication requirements which places the design responsibility on the contractor – who does not start a detailed design process

until after winning the bid


Why Division 17

• This results in construction project designs that go out to bid with little or no coordination for technology– other than a few outlet boxes and conduit

stubs– or a note to “ coordinate in field with owner”


Why Division 17

• These two reasons explain why there is often: – no space allocated in the building for

Technology – no money in the capital budget for the

required Technology Infrastructure– And typically not much time left to resolve the

issues


Reasons

• The reasons for this go back to the FCC break up of Bell System

• BIC’s Engineers and REA Practices were the resources architects depended on to provide requirements for telephone service inside a building

• With the break up, the services that these BIC engineers had traditionally provided became the responsibility of the building owners


Reasons

• BICSI was formed to help address this issue

• Also at this time companies like IBM and AT&T offered proprietary solutions

• These solution were then superceded by the standards that have evolved and exist today

• Formal communication with the A/E/C design professionals has typically been limited to a particular system, if at all


Impacts of Division 17

• Edge of Property to Entrance Facility– Ductbank requirements for multiple access

providers– Physical redundancy as well as logical

redundancy– Master planning impacts– Private inter-building pathways on a campus– Roof tops are now a leased space



• Entrance Facility to Tenant Equipment Room– Increased space requirements to accommodate

multiple access providers and service providers– Telecommunication riser rooms in core of

building not just slots and sleeves– Associated space and revenue considerations– Affects on leasing, marketing and tenant

retention - “The Wired Building”



• Tenant Equipment Room to Workstation– Increased equipment room sizing– Impact of space program– Coordination of pathways– Building automation– Architectural, Mechanical and Electrical

Impacts



• At the Workstation– Additional space considerations related to

CPU, monitors, printers, keyboard/mouse– Cabling– Increased BTU per workstation – Conference rooms and multimedia

requirements• Surfaces, Lighting and pathways



• On the Design Team– Architect, Engineer, Consultants

• Space program and system demands

– Budgets• Capital versus Operational

– Design Issues• Another element to integrate

– Example: Card Access on Fire System, Security System, Door Hardware, Elevator and Code Issues



• On the Construction Team– General Contractor

• A new sub contractor

– Construction Manager• Unfamiliar with requirements

– Construction Coordination• Traditional models not inclusive

– Timeline• Impacts from outside of construction project



• On the Owner Team– Master Planning and Program

• Interdependency on Telecommunications Systems

– IS/IT Departments• Learn to work in construction environment

– Facilities and Documentation• Strategically managed to maximize the ROI


Division 17

• It has now become clear that we need to add a “T” to the AMEP design process

• Some have called it the “4th utility”

• The goal has been to establish an effective and comprehensive model that can be used to plan, build and also manage technology infrastructures in a manner consistent with the design industry


Division 17

• Division 17 is this model

• It can be used to organize a comprehensive set of performance specifications, cost estimates and series of Technology drawings

• Division 17 can completely manage a stand alone technology project or serve as an integrated component of a complete building/project design


Division 17 Sections

Front End

17000 General

17100 Cable Plant

17200 LAN

17300 Voice

17400 Audio/Video

17500 WAN

17600 Architectural, Electrical and Mechanical

17700 Intra Building Communication Systems

17800 Building Automation and Control

17900 Security, Access and Surveillance


Division 17100 - Summary

• Section 17100 - Cable Plant17100 Cable Plant Overview

17110 Communication Equipment Rooms

17120 Main Equipment Rooms and Service Entrances

17130 Interior Pathways

17140 Exterior Pathways

17150 Backbone Requirements

17160 Horizontal Requirements

17170 Testing, Identification and Administration

17180 Cutover & Training

17190 Support & Warranty


Division 17110 - Detail

• Section 17110 - Communication Equipment Rooms

Equipment Racks/Cabinets/Shelves Cable Management – Vertical & horizontalPatch PanelsFiber Patch PanelsBackboardsTermination BlocksAluminum Ladder RackTie WrapsD rings and T PostsGrounding Bars


Division 17 - Specifications

• A performance specification specifies the minimum quality requirements for how a product shall be manufactured and installed

• CSI SectionFormat consists of 3 Parts– PART 1 - GENERAL - administrative– PART 2 - PRODUCTS - materials– PART 3 - EXECUTION - installation



• PageFormatPART 1 - GENERAL

1.1 WORK INCLUDEDA. Provide all labor, materials, tools, and equipment required for the complete

installation of work called for in the Contract Documents

PART 2 - PRODUCTS 2.1 FLOOR MOUNTED RACKS

A. Racks shall meet the following physical specifications:

1. 19” rack mounting space.

2. 7 foot high.

PART 3 - EXECUTION3.1 FLOOR MOUNTED RACKS

A. All racks shall be anchored to the floor.

B. Provide vertical and horizontal cable management in the front and back.



• The Division 17 Organizational Model provides the framework for preparing the specifications, but it is not the source

• The origin of specifications arose from drawing notes that became too numerous to fit on a drawing and have evolved into the Project Manuals present today

• So a new series of drawings for the Telecommunication requirements was developed


“T” Series Drawings

• To prepare these drawings, the technology industry must be able to obtain accurate base files (floor plans) to prepare a set of “Technology” Drawings to plan and communicate the technology requirements with clients and other design professionals

• The following is a summary of the types of drawings that should be created:


“T” Series Drawings

T0 – Campus or Site PlansExterior Pathways and Inter-Building Backbones

T1 – Layout of complete building per floorServing Zone Boundaries and Backbone Systems

T2 – Serving Zones DrawingsDrop Locations and Cable ID’s

T3 –Communication Equipment RoomsPlan Views - Tech and AMEP and Elevations - Racks and Walls

T4 – Typical DrawingsFaceplate Labeling, Firestopping, ADA, Safety, DOT, etc..

T5 – Schedules (spreadsheets) for cutovers


Review

• Review– We have identified that there is a gap

between the Technology and Construction Industry

– We understand some of the history of how it has happened

– We have an organizational model for the performance specifications

– and We have a Drawing Series that is dedicated to Technology


New Process

• The key now is for telecommunication consultants to become part of the established design and construction process

• This is not always easy and is often challenged

• One method is for the customer to include telecommunication requirements in the project scope when selecting an architect or lead design professional


New Process

• A second step is to have the “architect” incorporate the Division 17 requirements from the earliest stages of planning through the design and construction stages by including a Technology Engineer or Consultant in the process


D 1-16: Scope SD DD CD BID CA/CM CO Manage

D 17

Next Steps

Scope SD DD CD BID CA/CM CO Manage

SECTION DESIGN BUILD CUTOVER

This will enable D17 to provide input to the D1-16 designs during the design phase and not as Change Orders During Construction

2nd Step is toIntegrate

1st Step is to Educate and Synchronize

with the Process


New Process

• For this to happen, Telecommunication Consultants must prepare the project requirements using:– Performance Specifications based on

• The proposed Division 17 Organizational model• The existing CSI master format, section format

and page format documents

– Organized Series of CAD Drawings


New Process

• Then Telecommunication Contractors, Installers and Integrators must learn to interpret and work from:– Performance Specifications based on

• The proposed Division 17 Organizational model• The existing CSI master format, section format

and page format documents

– Organized Series of CAD Drawings.


Next Steps

• Support Division 17 as it evolves into an industry standard organizational model for Technology Infrastructures

• Use Division 17 as a basis for establishing communication with the existing design industry (A/E/C)

• Use Division 17 to create time, space and money on new construction projects


Next Steps

• BICSI has submitted proposal to CSI

• Review of MasterFormat is underway with next edition out 2002

• Join your local CSI Chapter and give the telecommunication industry a voice and a face

• The CSI Manuals of Practice will help you learn first hand how the design and construction industries work


Next Steps

• Download, review and comment on the information from the Division 17 web site located at: www.division17.net

• Contribute to Division 17 and make it work for you

• The burden is on the telecommunications industry to learn how the design and construction industry works


Next Steps