Reaching the Next Level of Accountability: Implementing District Data Teams

Linda Romano, Director of Professional DevelopmentSteve Estepp, Executive Director of K-12 Curriculum & Instruction

Presenters:

Instructional Data Teams

School Data Teams

District Data Teams

Data Team

Network

Why the Data Team Network?

It provides a structured process for sharing and managing the work.

It ensures articulation and alignment at every level of the school district.

It serves as the vehicle for monitoring student results, teaching strategies, and providing leadership support.

What are Data Teams?

Data teams are small, grade-level, department,

course-alike, or organizational teams that examine student

work generated from a common assessment. Data team

meetings are collaborative, structured, scheduled meetings that focus on the effectiveness

of teaching and learning.

What do Data Teams do?

Identify

and carry out

high priority, high

leverage adult actions

Facilitate the

continuous

improvement cycle

Develop and

align instructional

strategies

Analyze the

school/district’s

performance

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

The

Data Team

Process

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

- Examine student data to identify trends, strengths, and/or areas of concern

- Chart the performance of students from one year to the next over time

- Chart the percentage of students who demonstrate understanding of the concepts

-Identify gaps among subgroups

Collect & Chart Data Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1 #2

#3

#4

#5

#6

- Identify areas to celebrate and the adult actions that contributed to the performance

- Identify areas that have greatest potential for growth

-Use the data to focus on curriculum, instruction, or assessment realities that may be contributing to data results

-Determine which school practices have an influence on data results

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

- Specific student group and/or specific content skills and application

- Measurement tool

- Current reality and desired outcomes

- Review and revision of these goals as needed

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

- Brainstorm strategies that could be implemented to achieve goal

- Strategies may include classroom assessments, prioritizing curriculum resources, staff development, and program changes

- Identify previous or current strategies that have been most successful

-Identify practices and activities that should be discontinued

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

- Implement the strategies identified in step #4

- Specify the effective learning that will take place

- Determine whether the strategies being implemented are having the desired effect

- Decide if students are meeting the goals established in step #3

Collect & Chart Data

Analyze Data to Prioritize Needs

Establish SMART Goals

Select Specific Strategies

Determine Results Indicators

Monitor and Evaluate Results

#1

#2

#3

#4

#5

#6

- Determine how you will monitor implementation of the strategies

- Create your monitoring plan

-Consider one of the following in your plan: (1) impact on student behavior; (2) impact on adult behavior; (3) ability to make midcourse corrections; (4) monitoring cycles

- Evaluate the results

Instructional Data Teams

• Look at all students in grade level or common course

• Set the directional course for grade level or common course

• Led by teachers; members are teachers

Data Team

Network

School Data Teams

• Look at entire school – all students in that school

• Set the directional course for the school

• Led by principals; members are from school SIP team

Data Team

Network

District Data Teams

• Look at entire system – all students and all schools

• Set the directional course for the entire district

• Led by district directors; members are principals and other CO administrators

Data Team

Network

District Data Teams • Monitor and adjust the implementation of the district’s continuous improvement plan

• Monitor, analyze, and share each building’s progress towards reaching district goals

• Share and disseminate best practices throughout the district

Sample Activities

School Data Teams • Develop a school improvement plan that focuses on student achievement and is aligned to the district plan

• Collects and analyzes student data to monitor the school’s plan

• Sets expectations for and monitors work of instructional data teams

Sample Activities

Instructional Data Teams • Share instructional practices, successes, and challenges

• Identify and discuss adult actions that contribute to improved student achievement

• Construct learning activities connected to standards, goals, and student data

Sample Activities

YEAR #1Beginning to Believe

• All principals and school teams were trained in the data team process

• Instructional and School Data teams were established in every school

• Conversations centered around assessment data

• Data team members began to use assessment data to collaboratively plan instruction

• Data team members identified and practiced the use of high-yield instructional strategies

•Data teams explored the six-step model

Three-Year Plan

YEAR #2Refining Our

Implementation and Expanding Our Vision

• Data teams followed the six-step model

• Data teams set up a system of accountability to model and monitor the six-step process

• Data team members collaborated and developed strategies and interventions for struggling learners

• Data teams gathered evidence of what is working and what is not working and responded as needed

• Principals monitored the effectiveness of data team work and provided feedback on results

•Data teams began to consider 21st century instructional design

Three-Year Plan

YEAR #3Embracing the Journey

• Data teams raised expectations, narrowed the focus, and refined instructional strategies to meet the needs of all learners

• Data teams implemented the RTI framework

• Data team members supported students in monitoring their own progress

• Data teams began to develop scoring rubrics to support collaborative grading

• Data team members engaged in differentiated coaching and modeling to enhance their professional growth

•Data teams sustained the effort and embedded the six-step model in the culture

Three-Year Plan

YEAR #3Embracing the Journey • Data team members sought

opportunities to share what they had learned, learn from other teams, and celebrate successes

• Data teams focused on 21st century instructional design

• District administrators participated in monthly district data team meetings to monitor progress and share evidence of continuous improvement plan implementation

Three-Year Plan

The District Data Team Model

Sample District Data Team Model:·The monthly administrative team meeting and monthly principals’ curriculum meetings will be consolidated into one monthly meeting.·This meeting will be held on the second Thursday of each month beginning at 8 a.m. and concluding at 11 a.m.·The structure of each meeting will be as follows:

·1st Hour: Operational meeting·2nd Hour: District data teams·3rd Hour: Elem./Sec. curriculum meeting

·All administrators will participate in the 1st and 2nd hour; only building administrators will be required to participate in the 3rd hour.·There will be an expectation that administrators actively participate and come to meetings with requested data/information/artifacts.·Assistant principals will be required to attend the monthly meetings. One assistant principal at the high school level will remain at the building on a rotating basis.

Sample District Data Team Structure:

Cabinet / District Directors

District Data Teams

Pre-K-5 Teams (divided into 3 groups)Middle School TeamHigh School Team

Other administrators will select a team in which to participate based on monthly agenda topic(s).

Data Team Leaders & Principals

Building Data Teams

Sample District Data Team Structure:

Cabinet / District Directors

District Data Teams

Pre-K-5 Teams (divided into 3 groups)Middle School TeamHigh School Team

Other administrators will select a team in which to participate based on monthly agenda topic(s).

Data Team Leaders & Principals

Building Data Teams

Key Tasks

·Develop the detailed monthly agenda for the district data teams’ work sessions to include information/data principals need to bring and activities to be completed.·Lead district data team work sessions (each director will be assigned a data team to lead).·Collect and share data/information from district data team work sessions at Cabinet/CO Director meetings.·Plan next steps (i.e. additional support, professional development) at the district level to ensure consistent implementation of district initiatives in all buildings/departments.

Sample District Data Team Structure:

Cabinet / District Directors

District Data Teams

Pre-K-5 Teams (divided into 3 groups)Middle School TeamHigh School Team

Other administrators will select a team in which to participate based on monthly agenda topic(s).

Data Team Leaders & Principals

Building Data Teams

Key Tasks

·Collect and analyze data/information/artifacts/supporting evidence related to the implementation of district initiatives.

·Example Topics:·Math Instruction·PBL·Grading Practices·Middle School Alignment·Social Studies Needs Assessment·Student Housing·Student Fees·Literacy intervention

·Identify needs, concerns, issues related to implementation at the building level.·Collaborate and plan next steps to ensure the most effective implementation of key initiatives.·Determine additional data/information to collect for continued discussions.

Sample District Data Team Structure:

Cabinet / District Directors

District Data Teams

Pre-K-5 Teams (divided into 3 groups)Middle School TeamHigh School Team

Other administrators will select a team in which to participate based on monthly agenda topic(s).

Data Team Leaders & Principals

Building Data Teams

Key Tasks

·Ensure implementation of Action Steps in the Continuous Improvement Plan at the classroom level.

·Example Action Steps:·CFAs / Assessment Results·21st Century Skills·RTI Framework·Instructional Design·Differentiation

·Identify building needs, concerns, issues related to the implementation of CIP Action Steps.·Collect building/classroom level data related to Action Step implementation.·Discuss and plan instructional practices and intervention strategies using the collected data.

What Tools do you Need to Implement the Data Team Network?

TRAINING

PROTOCOLS

FRAMEWORK

What Tools do you Need to Implement the Data Team Network?

TRAINING• Develop an understanding of the data team model• Learn the six-step data team process and what it looks like in action• Build a conceptual understanding of how data teams operate and function in a classroom, school, and district• Identify the roles and responsibilities of data team leaders and members• Research high-yield instructional strategies most effective in enhancing student achievement• Learn about and create effective formative and summative assessments

What Tools do you Need to Implement the Data Team Network?

PROTOCOLS• Define high quality instruction in the school and district• Develop a process for classroom walkthroughs and instructional rounds• Establish expectations for data teams• Establish meeting formats & team structures• Develop a communication procedure to share work with other data teams, building leadership, and district leadership

What Tools do you Need to Implement the Data Team Network?

FRAMEWORK• Develop templates and forms for data team leaders and members

• Data Team Action Plans• Agenda worksheets• Meeting Notes & Minutes• Data Team Member Self Assessment

Reaching the Next Level of Accountability: Implementing District Data Teams

Linda Romano, Director of Professional DevelopmentSteve Estepp, Executive Director of K-12 Curriculum & Instruction

linda_romano@hboe.orgsteve_estepp@hboe.org

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