i “Distinguishing UK Research and Researchers” - ORCID in the UK

19th May 2o15

Orcid-Casrai Conference

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Overview1. Overview of ORCID

activity in the UK

2. Outcomes of Jisc-ARMA ORCID pilot work

3. Institutional Case Studies1. Ellen Cole –

Northumbria2. Lesley Gould - Kent

4. Panel: Q and A

3Open Research Data – A Jisc perspective

MissionTo enable people in higher education, further education and skills in the UK to perform at the forefront of international practice by exploiting fully the possibilities of modern digital empowerment, content and connectivity

VisionTo make the UK the most digitally advanced education and research nation in the world

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What Jisc delivers…

Open Research Data – A Jisc perspective

Digital conten

t

Network &IT

services

Advice Research & developme

ntWe provide institutions, their students and researchers secure, cost-effective access to the UK’s richest collection of digital resources.

We provide the HE sector with Janet, the Jisc network, advanced infrastructure services and collaboration platforms.

We listen to our members to ensure we offer them quality support, guidance and tools - estimated to save the sector £122 million in cost efficiencies each year.

Identifying emerging technologies and developing them around our members’ needs. Testing and learning on their behalf to ensure they are ready to take advantage of new technologies as they arrive.

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Jisc – standards and interoperability

› Leading and supporting implementation of key standards

› How?› Getting intelligence about what the problems/issues are

› Building consensus

› Commissioning work to understand how to implement standards and implications

› Trialling approaches in the sector/research environment

› Publishing outputs in useable form (e.g. application profiles, entries in CASRAI Data dictionary, plug-ins, guidelines, specifications for how services interact with standards)

› Implementation which involves ongoing work to make interoperability happen

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Jisc – Standards Workflow

Research/requiremen

ts

Identify Use

case/issue

Consultation

Consensus building

Develop approach Document Implement

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Jisc – Standards Workflow

Outputs(application profile, data dictionary entry,

guidance, plug-ins etc, development, implementation of service.)

Develop approac

h

Concensus

building

Identify Use

case/issue

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Jisc – Standards Workflow

Research/requiremen

ts

Identify Use

case/issue

Consultation

Consensus building

Develop approach Document Implement

example

Jisc Digital Infrastructur

e programme

ORCID Implementati

on Group

Jisc-ARMA ORCID Pilot

project

UK ORCID Consortiu

m

Further tech/commun

ity support

2010-12 2012-13 2014-15 2015-17

Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 9

» January 2013 Joint statement in support of ORCID (ARMA, HEFCE, HESA, RCUK, UCISA, Wellcome Trust, Jisc); joint implementation plan

» May 2014 – March 2015Jisc ARMA ORCID Pilot

Aim: streamline ORCID implementation process at universities develop the best value approach for a potential UK wide adoption of ORCID in HE including evaluation possibility of UK consortium membership.

» 8 University based pilots (May 2014-January 2015)

» Summary Report and Cost-Benefit Analysis (May 2015)

ORCID adoption in the UK

09/03/2015

Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 10

ORCID adoption in the UK

09/03/2015

» Next step was to coordinate ORCID consortium membership for UK Jisc has now:

» Consulted the sector to ask HEIs to express their interest in participating in consortium (ORCID premium membership), also consulting with funders and reconvened ORCID implementation group (ARMA, HEFCE, RCUK, UCISA, HESA, SCONUL, RLUK, Wellcome Trust, BL)

» Considering what other support we can provide post the Jisc ARMA ORCID pilot – e.g. technical support

» Results of the pilot now accessible from the Jisc ORCID blog at http://orcidpilot.jiscinvolve.org

» Including the “Institutional ORCID Implementation and Cost-Benefit Analysis Report”

Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 11

ORCID pilot – key findings

09/03/2015

» Target audience for report is Universities wanting to implement ORCID

» Also findings of interest to Funders, Standards bodies, Publishers and Vendors in space (UK and international)

» The report covers

› Key perspectives from the above organisations

› Findings from pilot (organisational, communication, legal, technical approaches etc.)

› Cost benefit analysis of adoption

› ORCID check list for Universities

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ORCID pilot – stakeholder perspectives

» Funders moving (at a measured pace) toward mandating ORCID as part of the grant submission process

» Publishers and vendors who engaged in the pilot were very supportive and were responsive to requests for technical integration

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ORCID pilot – University participant findings

09/03/2015

» Participating teams were from across the organisation (Library, Research Office, IT Services and Academic Departments) this worked well

» Other Key factors were - early buy in from senior management, and consultation with legal and Human Resources

» Technical issues were not at a significant hurdle (generally integration with internal systems and processes was achieved)

» Senior managers were convinced of the benefits (even if longer term)

» Convincing researchers to engage was harder

» Benefits of ORCID adoption will increase over time – including time and efficiency savings

» The process does not stop now the pilots have ended

14/04/2023

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Time spent on ORCID implementation

A B C D E F G H Average0

50

100

150

200

250

300

350

400

450

500

Library IS (Technical) Research Office Other

Institution

Tim

e in h

ours

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ORCID pilot – Cost-benefit analysis» Costs

› Implementing ORCID = average of 290 hours of staff time, at total cost of £12,500. (one off cost including 1 year of consortium membership – cheaper if national consortium)

› Institutions could resource implementation from existing staff - incremental costs of implementation - ORCID membership, and small budget for promotion and travel

› Ongoing costs of using ORCID were felt to be negligible by most institutions. (apart from subscription)

› Estimated costs for adoption of ORCID by 120 UK higher education institutions over the next 5 year is total of £2.1m (assuming the proposed UK consortium membership proceeds)

14/04/2023

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Costs incurred in ORCID implementation

A B C D E F G H Average -

5,000

10,000

15,000

20,000

25,000

Staff Time Travel and events Promotional materials ORCID membership IT costs

Institution

Impl

emen

tatio

n co

sts (

£)

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ORCID pilot – Cost-benefit analysis» Benefits

› The benefits of ORCID - difficult to quantify so soon, however a saving of 15 minutes per researcher and 0.1 administrative staff members time per institution would be required to recover initial investment over 5 years

› ORCID will enable a wide of range of improvements to the scholarly communications ecosystem - these have not been given a financial value but many stakeholders consulted saw these as more important than admin. savings and efficiencies

» In summary- the report found that adoption of ORCID can be achieved at a relatively small cost to institutions, and to the sector as a whole, and that the potential benefits substantially exceed the costs incurred.

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In Summary» Have a look at the Report and other material on the blog

http://orcidpilot.jiscinvolve.org

» Orcid in the UK is a “no brainer”

» (It is ORCID not Orcid)

» Process and time frame has been pretty good - considering….

» 50 Universities now indicated interest in joining the consortium

» Lead by example : 0000-0002-9015-7380

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Research Councils

Je-SInterna

l System

s

GtR

ResearchFish

CRIS

FinanceThird Parties

Bibliographic Databases

Identifiers

University

Repository

The UK RIM landscape (simplified!)

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In Summary1. We have a mature and

sophisticated (but very complex) Research system in the UK

2. That requires much detailed thought and careful action in a concerted way to turn

THIS

CleOpatra – Knit me a jumperhttps://www.flickr.com/photos/cle0patra/2479664845

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In SummaryInto this

Or indeed

this

Brett Jordan – the Last Strawhttps://www.flickr.com/photos/x1brett/2621849722

Hayden Beaumont– the hours before the stormhttps://www.flickr.com/photos/beaumonth/11838432603/

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Find out more…

Catherine Grout and Verena Weigertcatherine.grout@jisc.ac.uk verena.weigert@jisc.ac.uk

Except where otherwise noted, this work is licensed under CC-BY-NC-ND