digitize document management solution

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DIGITIZE DOCUMENT MANAGEMENT SOLUTION

DIGITIZE DOCUMENT MANAGEMENT SOLUTIONBY- Compton Computers Pvt. Ltd.Anshika MishraPre-Sales Executive

NEEDImportant document may: a. Damage b. Misplace c. StolenWhich may cause financial loss.

Security of Documents Loss of Productive time Instant RetrievalLess Storage space for preserving the documents

Reduction in overall Searching time.

Increase in productivity of processes and office personnel

Import-Export feature of the DMS with applications

Reduced turnaround time of processes

Increase control over all the important digitized documents by restricting access.Activities

Activities before digitizationActivities during digitizationActivities post digitizationScope of workReceiving Documents to be scanned

What exactly Solution is??Scanning & Quality Check

What is the Process??Properly stacked documents should inserted into the scanner one by oneQUALITY AUDITBADGOODImage Resizing, Croping, Rotation etc.Store digitallyDE skewContrast Ratio SettingRemoval of black spotIf document is not visible, scanning can be done in Gray Scale Quality Audit........ hOW?Periodic testing and cleaning of scanning equipment Careful preparation of documents to be scanned - staple removal - unfolding corners

Removal of Black Spot

Providing equal margin all around the text. Random sampling of pages scanned to check quality Image EnhancementSkewed Images must be corrected by rescanning the records so that the image appears straight

Poor Quality If image is not clearly readable reset the PPI (pixels per inch) setting on the scanner to a setting higher than 200 PPI and scan again. Keep increasing the PPI until the record is as readable as possible.Transferring Data on SharePointWindows ServerSQL ServerSharePoint ServerDMSArchivingIndexingIntranet

MS ProjectSoftware LayerPhysical Hardware of ServerHARDWARE LAYERPHYSICAL HISTORICAL DOCUMENTSINFORMATION COMING FROM AXAPTATo be scanned and moved to DMS(Document Archival)

13Storage

Make a copy on External storageSTORAGE OF PHYSICAL RECORDS

Physical Document StoragePest FreeFire ProofWater ProofLimited Access24 X 7 MonitoringFully GuardedIron Body

24X7 MonitoringAccess ControlGuardPest ControlBenefitsImproved Content ManagementReduced Retrieval TimesIncreased ProductivityReduced CostsSecured AccessAccountableSUMMARY

Collect documents from heap of documents

Unstapling

STACKING

SCANNING

QUALITY AUDIT

STORE DIGITALLY

CONNECT WITH SHAREPOINT SERVER

INDEXING

ARCHIVING

DOCUMENT REPOSITORY

COPY ON EXTERNAL STORAGE

STAPLE AND STORE PHYSICAL RECORDS

My Document is so managed!!!

THANK YOU!!!