deltek insight 2010: replanning using deltek cobra

EPM-240 Replanning Using Deltek CobraDelivered by:

Kathy Boatwright, Director, Business Analysis

Deltek

1

Copyright © 2010 Deltek, Inc. 2

“Change is inevitable – except from a vending machine”

Robert C. GallagherAmerican Author

Agenda

• Reasons for Change

• When to Rebaseline/Replan

• Deltek Cobra Replan Options


Reasons for Change

• External Changes

– Scope increase or decrease

• Internal Changes

– Reallocation of company resources

– Increased labor rates

– Unidentified risks



When Is It Appropriate to Rebaseline

• DCMC’s Earned Value Management Implementation Guide Outlines the Following as Possible Reasons to Replan:

– Changes resulting from a Preliminary Design Review (PDR) or a Critical Design Review (CDR) that modify future requirements

– A major shift in the resource profile to accomplish the remaining effort

– Funding restrictions or modifications that affect future resource availability

– Rate changes that are significant enough to warrant replanning

• Replan of schedule and budget may be warranted when current plan no longer accurately reflects the work being performed and/or there is a significant projected cost overrun


Indicators

• The Defense Acquisition University “Over Target Baseline and Over Target Schedule Handbook” Identifies the Following as Some Possible Indicators of a Need to Reprogram:

– Significant difference between the ETC and the budgeted cost for work remaining

– Significant difference between the CPI and the TCPI

– Lack of confidence in the ETC

– Frequent allocation of MR

– High level of concurrency in the remaining integrated activities

– Significant negative float in the critical path

– Significant changes in level of risk

– Baseline schedule does not correlate to the budget phasing

Selecting Data

• Where to Replan

– IN THE SCHEDULE!!!!!

– Replanning should include a revised schedule that reflects the current work scope

– Deltek Cobra

• What to Replan

– Future Work

– In-progress Work

– Completed Work


“A goal without a plan is just a wish.”

Larry ElderAmerican Author

Cobra Replan

• New Cobra 5 Replan Feature Is Wizard Based and Can Be Run by Project or Master Project


Options

• The Combination of Options Selected as well as Level of Actuals Will Drive Replan Outcomes

• 9 Scenarios


Cobra Replan Wizard Pages

• Criteria

– Total program

– Element of the program architecture

• Method

– BCWS=BCWP=ACWP

– BCWS=BCWP

• Work Package Name

– A prefix or suffix may be used to identify the replanned work packages

– The level of the program at which actual costs are being collected will determine how many new work packages are created


Stating Point

• Work Package Level Actuals


Scenario 1

• Scenario 1 – Actuals at the Work Package Level without an Adjusting Entry

– Creates new work packages for each work package that had data for budget, actuals or earned value in the past

– New work packages contain the historical data and are closed out

– Original work packages are set with a status of unopened and have budget remaining only in future periods



Scenario 1

• Outcome

– Original work packages are unopened

• No BCWS in original work package

– Two new work packages

• All historical budget, actuals and earned value

• Closed

Scenario 2

• Scenario 2 – Actuals at the Work Package Level with an Adjusting Entry


Scenario 2

• Outcome

– Replan by adding an adjusting entry – preserve historical variance data



Scenario 3

• Scenario 3 – Actuals at the Work Package Level, Adjusting Entry, and No New Work Packages

– Adjusting entry is created in the original work package

• Creates new budget elements in the work package using a class of Replan

– Work package status unchanged

– Historical data remains with the original work package

Scenario 3

• Outcome


Stating Point

• Control Account Level Actuals


Scenario 4

• Scenario 4 – Actuals at the Control Account without an Adjusting Entry– One new work package created for replan

• No Prefix or Suffix

• Name used for new work package

– All original work package’s status set to unopened


Scenario 5

• Scenario 5 – Actuals at the Control Account with an Adjusting Entry and New Work Packages


Scenario 6

• Scenario 6 – Actuals at the Control Account, Adjusting Entry, and No New Work Packages

– One new work package created for replan

• No Prefix or Suffix

• Name used for new work package

– All original work package’s status set to unopened


Scenarios 7-9

• BCWS=BCWP

• No Actuals Accounted for

• Only Work Package Level


Best Scenario

• Depends on Situation

• Adjusting Entry Provides Visibility to Original Plan

– Maintains prior variances

• Difficult to Determine Percent Complete if New Work Packages Are Not Created


Let’s Talk!

• Q & A


Contact Information

• Kathy Boatwright– Director, Business Analysis, Deltek

– [email protected]

– 703-885-9329


mailto:[email protected]

deltek insight 2010: replanning using deltek cobra

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