Dealing with distractions

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  • 1.Dealing with Distractions at Your Work Place Welcome to chapterfour dealing withdistractions at your work place

2. Dealing with Distractions at Your Work Place How do I dealwithdisturbances atmy work place? 3. Dealing with Distractions at Your Work Place In this chapter we will talk about ways on how to be aware of possibledistractions at your work place and how toovercome and eliminate them! 4. Dealing with Distractions at Your Work Place Let us have a look at the learning objectives! 5. Dealing with Distractions at Your Work PlaceYes,sure!! 6. Learning Objective Being aware of possible distractions Being aware of internal and external distractions Knowing how to deal with possible distractions at work 7. Dealing with Distractions at Your Work PlaceHow many times to you have to discontinue your work because your co-workers or your manager need somethingfrom you, the phone rings allthe time, or the radio in the room next to you bothers you? 8. Dealing with Distractions at Your Work PlaceHow many times to you have to discontinue your work because your co-workers or your manager need somethingfrom you, the phone rings allthe time, or the radio in the room next to you bothers you? 9. Dealing with Distractions at Your Work PlaceOnce in awhile I need todiscontinuemy workbecause ofdistractions 10. Dealing with Distractions at Your Work PlaceThat iscommon! I am going to show youopportunitieswhen dealingwith distractions 11. Dealing with Distractions at Your Work Place That soundsgood! 12. Dealing with Distractions at Your Work PlaceSources of Distraction: Ringing phones Co-workers or managers approaching you External noises (construction, other phones, radio) Messy desk 13. Dealing with Distractions at Your Work Place A lot of time and energy is wasted due to distractions anddiscontinuation from work Distractions are, in many cases, easy to ignore We are often times not aware of who and what is botheringus Effective elimination of distractions is a core discipline interms of work ethic 14. Dealing with Distractions at Your Work PlacePlease think about some things that distract you fromwork! Please take about 5 minutes and write down your sources ofdistraction on yourwork sheet 4.! 15. Dealing with Distractions at Your Work Place I am going toexplain youthedifference between internal and external distractions 16. Dealing with Distractions at Your Work Place Oh, I amcurious about it!! 17. Dealing with Distractions at Your Work Place Distraction can be differentiated in: Internal Distractions (concern the person itself) External Distractions (concerned with external stimulus) 18. Dealing with Distractions at Your Work PlaceDistractions Internal Distractions External Distractions 19. Dealing with Distractions at Your Work PlaceDistractions Internal Distractions External Distractions 20. Internal Distractions Pay attention to personalneeds Hunger & Thirst Pay attention to eating and hydration! Small meals/snacks keep you in good shape. 21. Internal Distractions Pay attention to personalneeds Hunger & ThirstIf you stay hydrated you are more likely to stay focused and you aremore inclined to perform at a higher level! 22. Innere Strungen Pay attention to personalneeds Hunger & Thirst Tiredness If you are tired you have a harder time focusing, you will work slower and make more mistakes 23. Internal Distractions Pay attention to personalneeds Hunger & Thirst TirednessRegular Breaks! During breaks you shouldgive body and mind a variety to work: forexample, physical activity outside 24. Internal Distractions Pay attention to personalneeds Hunger & Thirst Tiredness Activity Employees spend about 85% of their working time sitting on their desk => Lack of Exercise 25. Internal Distractions Pay attention to personalneeds Hunger & Thirst Tiredness ActivityGo and move a little bit outside during your breaks. Get some fresh air! 26. Internal Distractions Pay attention to personalneeds Hunger & Thirst Tiredness Activity OxygenOur brain needs plenty of oxygen, therefore, we haveto make sure fresh air and temperatures around 20 to21C are guaranteed at alltimes. 27. Dealing with Distractions at Your Work PlaceDistractions Internal Distractions External Distractions 28. External Distractions The phone rings unfortunately you cannotfind it on your messy desk. Your boss knocks on your door: he needs the hardcopy version of the presentation.In which paper stack is the presentation hiding...? 29. External Distractions Organization of your Desk How is YOUR deskorganized?Do you find yourself looking for important documents all the time? 30. External Distractions Organization of your DeskOnly the documents thatyou need on a daily basisshould be on your desk. 31. External Distractions Organization of your Desk Noises and VisualDistractions Can you eliminate noisyequipment and machinesand visual distractionsfrom your office? 32. External Distractions Organization of your Desk Noises and Visual Distractions Lighting Is the lighting comfortable for your eyes? 33. External Distractions Organization of your Desk Noises and Visual Distractions Lighting Meetings and CallsIt is not rude or impolite to tell a visitor or caller that you are focused on adifferent task and that youwill return the callafterwards. 34. Dealing with Distractions at Your Work PlacePlease think about which internal andexternal distractions you face during work. Pleasewrite down twointernal and twoexternaldistractions on thework sheet 4.1! 35. Dealing with Distractions at Your Work PlaceDistractions always mean that yourproductivity and performance isdecreasing. It meansthat you are focused on a different taskin the meantime 36. Dealing with Distractions at Your Work Place Please think abouthow you can reduce distractions at your work place and write it on the work sheet 4.2! 37. Bottom Line A lot of time and energy is wasted due to continuousdistractions In many cases distractions are fairly easy to eliminateAsk yourself more often Is my desk perfectly organized? Should I discontinue the call or return the call at a later point in timeand get back to my main task and focus? Can I eliminate disturbing noises from the office? Is is possible to arrange a spare time in which you can only focus onYOUR tasks and challenges?