DayCampMeetingMinutesFebruary15,2017

PaulWhitnel,theCouncilYouthProtectionChampion,cametotalkaboutnewtraining.AlladultsneedtotakeCampStaffYPTinadditiontoclassroomfacilitatedYPT.Lastyear,KeyStaffwasrequiredtotakethis,butnoteveryoneseemedtoknowaboutit.ThiscampstaffYPTcanbeledbythecampdirectorortheYPTfacilitator.Thereisnotrainingtoteachit.IfusedinconjunctionwithclassroomYPT,itaddsabout15minutestotheclass.Itwillalsobegoodfor2years.Copiesoftherosterandcardswillbeneeded.IfusedinconjunctionwithYPT,useonesign-insheetbutwriteonthetopthatit'sbothtrainings,andkeep2copiesbecauseitwillneedtobein2placesinthebook.Itisalsosuggestedthat14-17yearoldvolunteerstaketheYPT.Ifyouareinterestedinbeingafacilitator,tellyourdistricttrainingchar.IntenttoOperate—needstobefilledoutnoworyouwon'tbeabletohavecamp.Ittakes6-8weekstogetprocessedandisastaterequirement.Vincentisfinishingittonight.Budgetreview—only3districtshaveturnedintheirbudget.Senditinnow.Sherryislookingforredflags,nottomicromanageyou.Ifyoucan'tgetsomethingfromyourDE,letSherryknow.Copies—usecounciltomakecopiesbecauseitischeaperthanKinko's(about5-6centsperpage).Keepinmindthatcouncilhasa2weekturnaround.Trytoaskfriendsforcopiesfirst.Somepeoplecangetitdoneattheiroffice.Caps—shouldbe$6.50eachdeductedfromyourbudgetforearlybirds,evenifyoudonotchargeafeeforthattype.Youthcapswillnowbeblueashuntergreenwasdiscontinuedinyouthsizes.Adultsarestillgreen.Paperwork—startcollectingitassoonaspeopleregister.Getyourpackcoordinatorslinedupandtrained.OrderingQMsuppliesandshootingsportsequipment—theformisonline.Orderwisely.Prelimturn-inisinMarch.Don'tforgetyouwillneedrangetrainingcardstomeetratiotopickupequipment.DayCampSupplyPricesareonline.AdultT-shirtswillbegrayinsteadofwhite.Supplies—ifyouopentheboxorwriteonit,youcan'treturnit.Turninoriginalreceiptsforreimbursement.Keepacopyforyourself.SendthemtoyourDE.Turntheminwithin30days.Nosalestaxwillbereimbursed.DEshavetaxforms.Thereisasheetthatwillbepostedonlinewiththecouncilrefundpolicy.Allcampsmustadheretoit.

PurchaseOrders—areneededforlargeritems.GetitfromyourDE.ForOfficeDepot,yourDEcancomewiththeDirectorandusethecardtogetadiscountofupto50%.Pleasebuyallthesuppliesatoncesoyoudon'twasteyourDE'stime.Eachdistrictwasgivenabagwithlastyear'sshirtstonight.Thesecanbeusedassamplesizesbeforepeopleorder.Pleasecheckthewebsiteregularly.Therearetonsofresources.CPR/AED&Firstaid—cannotbeonlineclass.Willgetalistonwebsite.JuniorLeagueoftenhasclassesforfree.AnAEDisnotrequiredonsitesincewearenon-resident.Checkwithyourfacility,though,theymighthaveone.Marketing—Getoutthereandpromotecamp.Usedistrictwebsite,blueandgoldbanquets,visitpacks,makeflyersorpowerpointpresentations,bringsamplesofcrafts,emailpacksandlastyear'sattendees.Haveapositivevisionandbecreative—somecampshaveazoovisit,alligatorvisit,shipcrew,OAdanceteam,etc.ThereisnoregularmeetinginMarch.March5isthetrainingifyoumissedtheSaturdayinJanuary.Councilneedsadiagram/mapofyourcampforQM.