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6 Ways Email is Killing Your Productivity—and How to Take Back Your Inbox

Presented by NylasMichael Grinich, Co-Founder and CEO

Evan Morikawa, Engineer September 22, 2016

About this webinar

Length: Approximately 45 minutes, including Q&A

Format: Presentation followed by Q&A

You can ask questions at any time using the chat panel. The moderator will collect these questions and we’ll

answer them at the end of the presentation.

A full replay will be available after the session.

Michael GrinichCo-founder and CEO, Nylas

Evan MorikawaEngineer, Nylas

Michael studied computer science and

physics at MIT. He previously worked at

Dropbox and Nest and grew up in a

valley farm town in Oregon.

Evan previously founded Proximate.

Before that, he studied CS at Olin

College of Engineering and was a

dev-in-residence at TechStars.

@grinich

@E0M

About the presenters

About Nylas

Nylas N1 is a next-generation email platform designed for unlimited productivity.

This comprehensive collaboration suite makes email customizable and fluid, capable of

seamless integration with other services like sales solutions and CRM. Nylas allows users to

treat email as a completely agile basis for the sharing of information in today’s increasingly

collaborative organizations.

In addition, by fixing the underlying “plumbing” and exposing N1 as a beautiful, modern

JSON API, Nylas has made it easier than ever for developers to focus on building out

customizable email features.

Overview Wait… isn’t email dying?Email is never, ever going away. But that’s also why it’s your

biggest opportunity to improve productivity at work.

The 6 top email productivity killersWe’ll teach you how to spot them—and explain why they’re so

hard to resist.

Power-up your inbox!These techniques can help you improve focus throughout the day,

prioritize emails automatically, and use automation to streamline

outbound messages—without sacrificing the personal touch.

Reports of email’s demise

have been greatly

exaggerated

Email volume is massive (and growing)

Billio

ns o

f mes

sage

s se

nt/re

ceiv

ed d

aily

Source: Radicati Group Email Statistics Report, 2015

Source: "The social economy: Unlocking value and productivity through social technologies," McKinsey Global Institute

Proactive work 650

hours per year

28%

Most of us have a love/hate relationship with email.

Your inbox is your single

biggest opportunity

to improve productivity

Streamline your workflow Reduce your stress Book more meetings Reach more prospects Close more deals

Top 6 email power-ups FOCUS INTEGRATE

UNIFY PRIORITIZE

ACCELERATE AUTOMATE

It takes an average of 

64 secondsto recover from an email interruption (regardless of the email’s importance)  and return to work at the same rate as before the interruption.Source: Danwood Group

Area #1: Interruptions

Beat interruptions by focusing on only the most time-sensitive emails

Power-up #1: FOCUS

Area #2: Context switching

Beat context switching by integrating critical tasks into your email workflow

Power-up #2: INTEGRATE

Area #3: Fragmentation

Beat fragmentation by unifying all your email accounts in a single inbox

Power-up #3: UNIFY

Area #4: The inbox firehose

38%relevant, important emails in the average inbox

Source: Sanebox

Beat the inbox firehose by prioritizing the most important messages automatically

Power-up #4: PRIORITIZE

Area #5: Rewriting

Beat rewriting by accelerating creation of common messages

Power-up #5: ACCELERATE

Area #6: Copy-paste

Beat copy/paste by using mail merge to automate hundreds of emails at a time

Power-up #6: AUTOMATE

3 steps to loving your inbox

Taking back your inbox demands discipline—but the

right tools can also help you along the way. To make your inbox a productivity powerhouse, look for tools

that help you focus, prioritize, and automate ruthlessly.

FOCUSBeat interruptions and context

switching with tools like snooze, send later, enriched contact profiles, and

integrated meeting scheduling.

PRIORITIZEBeat fragmentation and the inbox

firehose with a unified inbox for all your accounts and mail rules to automate

handling of incoming messages.

AUTOMATEBeat rewriting and resending with

reusable, customizable templates and mail merge.