Dashboards & Rubrics:Measuring Progress &

Performance

Dan BradleyJuly 20, 2011

Definitions• A rubric is an explicit set of criteria used

for assessing a particular type of work or performance.

• A dashboard is a user interface that, somewhat resembling an automobile's dashboard, organizes and presents information in a way that is easy to read.

• A benchmark is a target. Often an intermediate measure used to judge success in achieving a larger, more complex goal.

Start Big•Mission

• Vision

• Values

Strategic Plan• Why? • Should have as its over-riding goal

realization of the vision, meeting of the mission while living the values.

Macro Level• Vision

• Strategic Plan– Strategic Benchmarks

» Initiative Benchmarks

Benchmarks draw a picture of what you wantthe future to be.

They are what you would “see” if you were standing on a

“hill” that is the goalOR

“mountain” that is the vision

Macro Scale• Strategic Benchmarks

• Need to be broad and as easily measured and communicated as possible• eg.

» Total Enrollment» Freshman Retention

Operational Scale• Goals and Strategic Benchmarks need

to be disaggregated (no flock shooting)• Strategic Goal

• Total Enrollment XXXX– Initiative Goals

» Transfer student enrollment» African American student enrollment» Out of state student enrollment

Achieving initiative goals should, by design, more than ensure that strategic goals will be met.

Example• New Student Enrollment

• Conditionally admitted Freshman• Unconditionally admitted Freshman

– Corrections Education– International– Out-of-State– In-state

• Transfer Students– Corrections Education– International– Out-of-State– In-state

Dashboards Why?• Stay focused on what is important• Facilitate intervention • Pinpoint specific measures not

meeting expectations to be modified or replaced

• Provide regular reports for campus and higher authorities

• Celebrate Success!!

Dashboard Examples• ISU– Strategic– Initiative

• Other

Strategic Benchmarks – Goal 1 – Student Success

RECRUITING GOALS FOR FALL 2011

Fall First-time Freshmen

2011 2010 2009

Conditional 400 500 366

Unconditional

Corrections Ed Program 126 126 210

International Students 50 44 28

Non-CEP or Intl 2137 2037 1431

Total Unconditional 2313 2207 1669

Total 2713 2707 2035

Percent change from prior yr 0.22% 33.0%

Total Excluding CEP 2587 2581 1825

Total Excluding CEP & Intl 2537 2537 1797

Percent change from prior yr 0.00% 41.2%

% Conditional Admits 14.7% 18.5% 18.0%

Fall First-time Transfers 2011 2010 2009

Conditional 0 7 19

Unconditional

Corrections Ed Program 52 52 90

International Students 30 25 26

Non-CEP or Intl 777 706 628

Total Unconditional 859 783 744

Total 859 790 763

Percent change from prior yr 8.7% 3.5%

Total Excluding CEP 807 738 673

Total Excluding CEP & Intl 777 713 647

Percent change from prior yr 8.98% 10.2%

2011 2010 2009

Special Efforts

IVY Tech 273 259 230

Evansville Area 57 43 38

Out of State not IL 100 74 60

Out of State IL 300 271 120

African American FTFT GPA>3.0 196 146 80

Target 2011 2010 2009 2008

IVY Tech% Growth

Admits

Admits same date 25.6% 334 266 257 191

Goals/Final Counts 5.4% 273 259 230

Estimated Matriculants 325 exceeding goal

Evansville Area Freshmen Yield

Admits 318 221 157

Goals/Final Counts 20% 57 43 38

Yield 19% 24%

Estimated Matriculants 63 meeting goal

Out of State not IL Freshmen Yield

Admits 336 333 267

Goals/Final Counts 22% 100 74 60

Yield 22% 22%

Estimated Matriculants 74 short of goal

IL Freshmen Yield

Admits 1076 935 442

Goals/Final Counts 300 271 120

29.0% 29% 27%

Estimated Matriculants 312 meeting goal

Dashboard View

So What!In preparing your proposal, you must

address:• Benchmarks both at the goal

and initiative level• Dashboards that will report on

progressBoth you and the institution will need

accurate measures on your progress and level of success

References• http://searchcio.techtarget.com

/definition/dashboard

• http://www.slideshare.net/matthieua/dashboard-definition-examples