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Minutes can be viewed on the Associations website at colonialvillageii.com.

COLONIAL VILLAGE II CONDOMINIUM

BOARD OF DIRECTORS MEETING MINUTESWEDNESDAY, MARCH 21, 2012

Board Members Present: Blake Surbey, PresidentChris Cahill, Vice President

Robert Somers, Secretary

John Harlow, Treasurer

Others Present: Chuck Vaughan, General Manager

Sonya Rainey, Recording Secretary

I. Call to Order

The meeting was called to order by Board President Blake Surbey at 7:08 pm.

II. Resident Forum

A resident thanked Management for trimming the low hanging tree branches that

line the street along the 1750 block of Rhodes Street.

A resident asked that Management install signage on the trash room walls rather than

on the trash cans because the current signage located on the cans is sometimes blocked

by trash or not visible with the lids open.

III. Reading and Approval of Minutes

MOTION: Mr. Cahill Motioned to approve the February minutes with nocorrections. The Motion was seconded by Mr. Harlow and carriedunanimously.

IV. Committee Reports

Landscape

The committee received a 5 year community landscaping plan for all but 2 courtyards

which are expected to be received within a week. After reviewing the plans, it was the

Boards consensus to approve plans by electronic evote prior to the April Board

meeting.

Website

The committee chair reported that the background questions have been submitted to

the website company and the conversion to the new website is in progress.

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Colonial Village II

March 21, 2012 Meeting Minutes

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V. Management Report

Financial & Property Updates

Management did not report on the Associations current financial position but provided

year end financials electronically on March 16th. Management reported that the

Associations total operating expenses were 9% under budget for the year.

Management reported on the statuses the following projects: roof evaluations, tuck-

pointing/lentil replacements, wrought iron painting and chimney projects at 1800 Key.

VI. Old Business

Management was tasked will following up on:

TASKS: Have 8 roofs previously identified as requiring replacement re-

evaluated by a second roofing company.

MOTION: Mr. Surbey Motioned to approve Nova Paintings proposal in theamount of $4935 to paint all wrought iron throughout the property,contingent upon providing warranty information. Onlywrought iron on Wilson Boulevard will be remain white and all otherwrought iron throughout the property will be painted black. TheMotion was seconded by Mr. Cahill, and carried unanimously.

VII. New Business

It was the Boards consensus to defer discussion of flooring proposals and new

resolutions recommended by Management until Aprils meeting.

VIII. Adjournment

With no further business, Mr. Surbey Motioned to adjourn the meeting at 8:30 pm. The

Motion was seconded by Mr. Cahill, and carried unanimously.

Respectfully Submitted by: Sonya Rainey, Recording Secretary

Approved by: __________________________________ ____________________________________

Robert Somers, Secretary Date

Next Meeting: Wednesday, April 18 , 2012

CVII Meeting Room 1701 N. Troy Street