The Portfolio Management & Benefits Management SIGs welcome you to

“Creating and sustaining an environment for success”

Conference March 6th 2014

Sponsored by

Conference Organisers & Facilitators

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Portfolio Management SIG Committee

Benefits Management SIG Committee

David Dunning

Steve Leary

JohnLaughlin

StephenParrett

RuthMoyes

Mike Florence

Neil White

NickWensley

SarahHarries

Hugo Minney

Maria Kliniotou

APM

Anna Grabham

“Creating and sustaining an environment for success”

Welcome

Housekeeping

Who is here today?

How the day will run

• Speaker Sessions • 2 Workshops• Workshop Overview• Panel Session

• “Energiser”• Ideas/Questions• Post Cards• Filming

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Stephen ParrettChair, PfM SIG

AgendaStart Session Covering09:00 Registration and coffee etc Delegate welcome etc09:30 Introduction Conference Outline09:35 Dr Norma Wood Cabinet Office – a board-level perspective10:05 Karan Bawa B&Q 10:35 David Airey London Borough of Haringey 11:05 Coffee Break11:20 Rebecca Kearney City of London 11:50 Helen Preston & Chris Beach Heathrow Airport Limited 12:20 John MacGregor and Jim Luffman Rolls Royce 12:50 Workshop 1 Challenges/problems/issues13:20 Lunch14:00 Eileen Roden “Elevating” PfM and BM14:20 David Waller NHS – ISIP14:50 Peter Glynne Westminster Council 15:20 Workshop 2 Identify potential solutions/answers to the points in W115:50 Tea Break16:05 Workshop Overview Feedback from the Workshops16:25 Panel Session Q&A – including issues raised in Workshops16:45 Next Steps & Close Taking forward the material from today16:50 End

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Objectives of today

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Learn how experienced practitioners make PfM and BM work

From: creating the initial building blocksThrough: embedding into the organisationTo: sustaining for the longer term

Gather views during the WorkshopsDiscuss key points arising: Workshop Overview

Panel Session

Collate, analyse and feedback to support knowledge development

Benefits realisation is high on the corporate agenda as organisations seek to maximise value from delivering change

Portfolio Management ensures that organisations and functions invest money and resources in the ‘right’ projects and programmes in the pursuit of their strategic objectives

Implementing SIG Strategies – today’s event & more

Portfolio Management SIG

• Developing New Knowledge (e.g. creating source material based on “what works”)• Disseminating Knowledge (e.g. finding better ways to access PfM Knowledge)• Engaging with the CxO Community (e.g. supporting APM research to reach this

important group)• SIG Membership Engagement (e.g. opportunities for participation in SIG activities)• Working With APM (e.g. collaboration with other SIGs and pan-APM initiatives)

Benefits Management SIG

• Supporting project & other business professionals with a strong interest in benefits realisation through knowledge sharing and the opportunity to network

• Becoming the recognised source and portal for the development and dissemination of knowledge on benefits realisation across the UK

• Becoming pre-eminent for our contribution to thought leadership on alignment of benefits realisation, change management and business strategy

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Making available aresource of good

practice information

Create the knowledgeand resources needed

for project success

Share research and good practice

Recognise the benefitsof professional projectmanagement at Board

Level

Engage organisations

Embed organisationalgood practice andadopt standards

Create a professionlearning and

collaborating together

Develop innovativeresearch

Towards a world in which

all projects succeed

Supporting the APM Strategy

We are doing a lot of this today

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Dr Norma Wood, MPA, Cabinet Office

A board-level perspective of why organisations need to develop a sustainable approach to portfolio management and benefits management

Insights as to how to make the case to senior executives

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Karan Bawa, B&Q

Our story is about the setting up of a PMO and what has been achieved in the last 18 months:

• Understanding how B&Q’s multi-million pound investment portfolio of projects were performing

• How much benefit the projects would return, by when• Issues around accountability, strategy alignment and multiple project

delivery models9

David Airey, London Borough of Haringey

Introducing Portfolio Management across the organisation as a whole

After 6 months:• Outline the approach taken• Progress made• Challenges faced • Lessons learnt so far

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Rebecca Kearney, City of London Corporation

An overview of portfolio management progress at the City of London Corporation, since an early-stage APM presentation in 2012

Areas covered will include: • Resource allocation decisions• Looking ahead and building a pipeline of change• Monitoring of all change projects

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Helen Preston, Heathrow Airport Limitedand

Chris Beach, EC Harris

To ensure the most value adding investments are selected for Quinquennium 6 Heathrow has implemented Portfolio Management and as part of this has strengthened the approach to benefits management

The presentation will explain the development of both Portfolio management and benefits management at Heathrow in the preparation of the Q6 Capital Plan

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John MacGregor & Jim Luffman, Rolls Royce

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Jim Luffman (Corporate Director of Project Management) will talk about systemising the prioritisation of projects as part of enterprise portfolio management within Rolls-Royce plc

John T MacGregor (Head of CLE Project Management Capability) will talk about benefit prediction from Portfolio business driver prioritization and how it could be improved

Workshop 1

• Creating initial building blocks• Embedding into the organisation• Sustaining for the longer term

• People (e.g. stakeholder engagement, capabilities/skills, change management awareness)

• Process (e.g. clarity, adoption, alignment)• Technology (e.g. data repository, level of automation, reports/dashboards,

integration) • Organisation (e.g. strategic vision, Decision-making, governance, centre of

excellence/PMO)

Delegates will consider the challenges/problems/issues encountered when “creating and sustaining an environment for success” of portfolio management and benefits management.

Challenges/Problems/Issues for “Creating and sustaining an environment for success” PEOPLECreating initial building blocks Embedding into the organisation Sustaining for the longer term

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David DunningPfM SIG

Eileen Roden, QA

Eileen will lead a short session to explore how Benefits Management and Portfolio Management can be ‘elevated’ within organisations

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David Waller, Keldale Business Services

Lessons learned from introducing Benefits Management into the NHS Connecting for Health’s Integrated Service Improvement Programme (ISIP)

Introducing Benefits Management across business partners and collaborative groups

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Peter Glynne, Westminster Council

Embedding portfolio management within Westminster City Council

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Workshop 2

• Creating initial building blocks• Embedding into the organisation• Sustaining for the longer term

• People (e.g. stakeholder engagement, capabilities/skills, change management awareness)

• Process (e.g. clarity, adoption, alignment)• Technology (e.g. data repository, level of automation, reports/dashboards,

integration) • Organisation (e.g. strategic vision, Decision-making, governance, centre of

excellence/PMO)

Following on from Workshop 1, delegates will seek to identify potential solutions/answers to the points raised earlier, including identification of some of the most important for the Workshop Overview

Solutions/Answers for “Creating and sustaining an environment for success” PEOPLECreating initial building blocks Embedding into the organisation Sustaining for the longer term

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Workshop Overview Summary

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People Process Organisation Technology

Common language

Top down

Independence - not politics

Transform not implement

Align governance cycles

Use existing machinery

Quick wins

Flexibility v. Standardisation

Link neighbours & share best practice

Don’t let centre take over

Use right energy point / ‘What’s in it for me’

Clarify strategy

Understand ownership

Easy and accessible

Governance reporting driven from delivery reporting

Some Themes

Negotiate not Educate

Language................KISS

“PMO” Wall.......One view of reality

Leadership - Senior Champion/Sponsor

Right projects......................remove the wrong ones!

Right information........on the right desks ..................at the right time

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From submarines through airports and enginesto parking in Westminster

Close & Next Steps

What Next?

1. Where agreed by speakers, presentations filmed by the PM Channel will be available on the APM website for 1 month

2. Speaker presentation slides, subject to their agreement on final edit, will be available on the APM website, for both PfM and BM SIGs

3. Summary of delegate assessments to be produced for publication (all workshop schedules and notes will be taken away and recorded)

4. More detailed analysis to be published in conjunction with other sources = in line with SIG strategy/plans

5. Blogs on aspects covered during/after the conference

6. Future activities/events based on feedback received from delegates

What do you think? All ideas welcome21