creating and sustaining an environment for success

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In their first jointly organised conference, the Portfolio Management (PfM) SIG and Benefits Management (BM) SIG hosted around 80 people at the ETC in Hatton Garden, London on 6th March for a packed agenda of speakers, workshops and other interactive sessions.

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  • 1. The Portfolio Management & Benefits Management SIGs welcome you toCreating and sustaining an environment for successConference March 6th 2014Sponsored by

2. Creating and sustaining an environment for success Conference Organisers & Facilitators Portfolio Management SIG CommitteeDavid DunningStephen ParrettMike FlorenceRuth MoyesJohn LaughlinBenefits Management SIG CommitteeHugo MinneySarah HarriesNick WensleyNeil WhiteSteve LearyAPMMaria KliniotouAnna Grabham 2 3. Welcome Housekeeping Who is here today? How the day will run Speaker Sessions 2 Workshops Workshop Overview Panel Session Energiser Ideas/Questions Post Cards FilmingStephen Parrett Chair, PfM SIG 3 4. Agenda Start 09:00 09:30 09:35 10:05 10:35 11:05 11:20 11:50 12:20 12:50 13:20 14:00 14:20 14:50 15:20 15:50 16:05 16:25 16:45 16:50Session Registration and coffee etc Introduction Dr Norma Wood Karan Bawa David Airey Coffee Break Rebecca Kearney Helen Preston & Chris Beach John MacGregor and Jim Luffman Workshop 1 Lunch Eileen Roden David Waller Peter Glynne Workshop 2 Tea Break Workshop Overview Panel Session Next Steps & Close EndCovering Delegate welcome etc Conference Outline Cabinet Office a board-level perspective B&Q London Borough of Haringey City of London Heathrow Airport Limited Rolls Royce Challenges/problems/issues Elevating PfM and BM NHS ISIP Westminster Council Identify potential solutions/answers to the points in W1 Feedback from the Workshops Q&A including issues raised in Workshops Taking forward the material from today 4 5. Objectives of today Learn how experienced practitioners make PfM and BM work From: Through: To:creating the initial building blocks embedding into the organisation sustaining for the longer termGather views during the Workshops Discuss key points arising: Workshop Overview Panel Session Collate, analyse and feedback to support knowledge development Portfolio Management ensures that organisations and functions invest money and resources in the right projects and programmes in the pursuit of their strategic objectivesBenefits realisation is high on the corporate agenda as organisations seek to maximise value from delivering change5 6. Implementing SIG Strategies todays event & more Portfolio Management SIG Developing New Knowledge (e.g. creating source material based on what works) Disseminating Knowledge (e.g. finding better ways to access PfM Knowledge) Engaging with the CxO Community (e.g. supporting APM research to reach this important group) SIG Membership Engagement (e.g. opportunities for participation in SIG activities) Working With APM (e.g. collaboration with other SIGs and pan-APM initiatives)Benefits Management SIG Supporting project & other business professionals with a strong interest in benefits realisation through knowledge sharing and the opportunity to network Becoming the recognised source and portal for the development and dissemination of knowledge on benefits realisation across the UK Becoming pre-eminent for our contribution to thought leadership on alignment of benefits realisation, change management and business strategy 6 7. Supporting the APM Strategy Create the knowledge and resources needed for project successDevelop innovative researchCreate a profession learning and collaborating togetherEngage organisationsMaking available a resource of good practice informationRecognise the benefits of professional project management at Board LevelWe are doing a lot of this todayShare research and good practiceEmbed organisational good practice and adopt standardsTowards a world in which all projects succeed 7 8. Dr Norma Wood, MPA, Cabinet OfficeA board-level perspective of why organisations need to develop a sustainable approach to portfolio management and benefits management Insights as to how to make the case to senior executives8 9. Karan Bawa, B&QOur story is about the setting up of a PMO and what has been achieved in the last 18 months: Understanding how B&Qs multi-million pound investment portfolio of projects were performing How much benefit the projects would return, by when Issues around accountability, strategy alignment and multiple project delivery models 9 10. David Airey, London Borough of HaringeyIntroducing Portfolio Management across the organisation as a whole After 6 months: Outline the approach taken Progress made Challenges faced Lessons learnt so far 10 11. Rebecca Kearney, City of London CorporationAn overview of portfolio management progress at the City of London Corporation, since an early-stage APM presentation in 2012 Areas covered will include: Resource allocation decisions Looking ahead and building a pipeline of change Monitoring of all change projects 11 12. Helen Preston, Heathrow Airport Limited and Chris Beach, EC HarrisTo ensure the most value adding investments are selected for Quinquennium 6 Heathrow has implemented Portfolio Management and as part of this has strengthened the approach to benefits management The presentation will explain the development of both Portfolio management and benefits management at Heathrow in the preparation of the Q6 Capital Plan 12 13. John MacGregor & Jim Luffman, Rolls RoyceJim Luffman (Corporate Director of Project Management) will talk about systemising the prioritisation of projects as part of enterprise portfolio management within Rolls-Royce plc John T MacGregor (Head of CLE Project Management Capability) will talk about benefit prediction from Portfolio business driver prioritization and how it could be improved 13 14. Workshop 1 Delegates will consider the challenges/problems/issues encountered when creating and sustaining an environment for success of portfolio management and benefits management. People (e.g. stakeholder engagement, capabilities/skills, change management awareness) Process (e.g. clarity, adoption, alignment) Technology (e.g. data repository, level of automation, reports/dashboards, integration) Organisation (e.g. strategic vision, Decision-making, governance, centre of excellence/PMO) Creating initial building blocks Embedding into the organisation Sustaining for the longer term Challenges/Problems/Issues for Creating and sustaining an environment for success PEOPLE Creating initial building blocks Embedding into the organisation Sustaining for the longer termDavid Dunning PfM SIG 14 15. Eileen Roden, QAEileen will lead a short session to explore how Benefits Management and Portfolio Management can be elevated within organisations15 16. David Waller, Keldale Business ServicesLessons learned from introducing Benefits Management into the NHS Connecting for Healths Integrated Service Improvement Programme (ISIP) Introducing Benefits Management across business partners and collaborative groups16 17. Peter Glynne, Westminster CouncilEmbedding portfolio management within Westminster City Council17 18. Workshop 2 Following on from Workshop 1, delegates will seek to identify potential solutions/answers to the points raised earlier, including identification of some of the most important for the Workshop Overview People (e.g. stakeholder engagement, capabilities/skills, change management awareness) Process (e.g. clarity, adoption, alignment) Technology (e.g. data repository, level of automation, reports/dashboards, integration) Organisation (e.g. strategic vision, Decision-making, governance, centre of excellence/PMO) Creating initial building blocks Embedding into the organisation Sustaining for the longer term Solutions/Answers for Creating and sustaining an environment for success PEOPLE Creating initial building blocks Embedding into the organisation Sustaining for the longer term 18 19. Workshop Overview SummaryPeople Common language Top down Independence not politics Transform not implementProcessOrganisationAlign governance Link neighbours & cycles share best practice Use existing machinery Dont let centre take over Quick wins Use right energy Flexibility v. point / Whats in Standardisation it for meTechnology Easy and accessible Governance reporting driven from delivery reportingClarify strategy Understand ownership19 20. Some Themes Negotiate not Educate Language................KISS PMO Wall.......One view of realityLeadership - Senior Champion/Sponsor Right projects......................remove the wrong ones! Right information........on the right desks ..................at the right time From submarines through airports and engines to parking in Westminster 20 21. Close & Next Steps What Next? 1. Where agreed by speakers, presentations filmed by the PM Channel will be available on the APM website for 1 month 2. Speaker presentation slides, subject to their agreement on final edit, will be available on the APM website, for both PfM and BM SIGs 3. Summary of delegate assessments to be produced for publication (all workshop schedules and notes will be taken away and recorded) 4. More detailed analysis to be published in conjunction with other sources = in line with SIG strategy/plans 5. Blogs on aspects covered during/after the conference 6. Future activities/events based on feedback received from delegatesWhat do you think?All ideas welcome 21