creating an eportfolio using microsoft powerpoint - rosie mackay

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1 MUF0011 English Unit 1 Academic Skills and Composition Confidential Monash University Foundation Year Program Development and Quality 04 March 2015 Creating an ePortfolio using Microsoft PowerPoint® When using PowerPoint® to create an ePortfolio, there are a number of actions required to change a simple SlideShow into an ePortfolio. Key features of an ePortfolio (as compared to a Slideshow) are: Structure Slide progression Navigation Embedded documents/photos This tutorial uses instructions for Microsoft PowerPoint® 2010.

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Page 1: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

1

MUF0011 English Unit 1 Academic Skills and Composition

Confidential

Monash University Foundation Year Program Development and Quality

04 March 2015

Creating an ePortfolio using Microsoft PowerPoint® When using PowerPoint® to create an ePortfolio, there are a number of actions required to change a simple SlideShow into an ePortfolio.

Key features of an ePortfolio (as compared to a Slideshow) are: Structure Slide progression Navigation Embedded documents/photos

This tutorial uses instructions for Microsoft PowerPoint® 2010.

Page 2: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

2

MUF0011 English Unit 1 Academic Skills and Composition

Confidential

Monash University Foundation Year Program Development and Quality

04 March 2015

Structure A Slideshow or PowerPoint® presentation usually has a simple, linear format. Slides progress in one direction, sequentially. An ePortfolio must allow the user to navigate backwards and forwards through the slides as if they are a website. Slides should be logically structured to enable ease of use and links. Because the structure relies on links between slides, the function allowing for direct slide progression should be turned off.

It is suggested that the ePortfolio be sectioned appropriately to show the academic skill development of students. The following chart shows the desired features of an ePortfolio.

Critical Thinking

Evidence

Information

Organisation

Skill Development

Note-Taking

Classnotes

Practice Tasks

Assessment Piece(s) Reflection

(Note-Taking)

Paraphrasing and Summarising

Class notes

Practice Tasks

Assessment Piece(s) Reflection

(Paraphrasing and Summarising)

Synthesis and Citation

Class notes

Practice Tasks

Assessment Piece(s) Reflection

(Synthesis and Citation)

ePortfolio Reflection

ePortfolio Structure

Academic Skill

Classwork (formative)

Assessment (summative)

ePortfolio Reflection

Page 3: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

1

Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

The following information about PowerPoint® navigation has been compiled using the sample ePortfolio template (See Appendix I and II).

Use Navigation Links and Buttons Each Slide must have: Hyperlinked text (in text boxes) or buttons to allow navigation A button allowing the user to return to the previous slide or initial menu slide

Creating hyperlinked text To create a clickable text link, simply:

1. highlight the text to be linked

2. right-click the cursor on the highlighted text

3. select hyperlink

4. In the Insert Hyperlink menu, select Place in this document on the left-hand side.

Page 4: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

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Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

5. Select the Slide that you wish the text to link to. (Note that the names of the slides are automatically generated from the “Heading” text box). A preview of the slide will appear to confirm your choice. Select OK to confirm.

The colour of the text will change and an underline will appear to show that it is now a hyperlink.

Page 5: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

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Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

To test the link, choose the SlideShow icon in the lower right hand corner of the screen.

If the link is configured correctly, clicking on the hyperlinked text will take you to the linked slide.

A slide can contain multiple text hyperlinks as necessary.

Inserting navigation buttons

In order to return to menus or revisit slides, each slide must have a “back” button.

1. Select the icon or picture that you would like to use for your “back” button. (This does not need to be an image – a text box with “BACK” in it would also work).

2. Insert the image/text using the Picture, Clip Art, Shapes or Text Box options in the <<Insert>> tab.

3. Place the icon/graphic/text on the slide.

4. Select the object and right click to enter the hyperlink menu

Page 6: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

4

Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

If you are using a text box, the menu will look the same as for the hyperlinks previously used. If you are using a graphic, icon, picture or clipart, the Action Settings menu will appear.

Selecting the option Hyperlink to: brings up the following options:

Next Slide

Previous Slide

First Slide

Last Slide

Last Slide Viewed

End Show

Custom Show…

Slide…

URL…

Other PowerPoint Presentation…

Other File…

Selecting Last Slide Viewed means the button will take the user back to the slide that they viewed prior to the current slide.

Having two slides set to Last Slide Viewed will create an infinite loop.

Hyperlinked text

“Last Slide Viewed”

Page 7: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

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Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

Selecting Slide… brings up a menu allowing for selection of a specific slide and will avoid loops.

Hyperlinked text

Slide… “Skill Development” Slide… “MUF0011: English Unit 1”

Page 8: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

6

Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

Embedding files

Embedding documents (as evidence of learning) Documents can be inserted in a number of ways: As an image file As a linked file As an embedded file

Inserting an Image File A single page document of good quality can be inserted using the <<Insert>> Picture menu. The image may need to be rotated or resized using the Picture Tools.

Inserting a linked file

If the document is uploaded to a shared space (such as Google Drive or OneDrive) then a hyperlink can be inserted into the document as text or an image. The sharing permissions in Google Drive or OneDrive must allow for public access with a link.

Page 9: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

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Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

Embedding a file Using the <<Insert>> Object function allows for the embedding of a file.

1. Select <object> from the <<Insert>> menu

2. Select <Create from file>

3. Select <Browse…> to locate the document

There are two options for insertion, depending on whether the Link checkbox is selected. Unchecked – Inserts the contents of the file as an object so that it can be opened using the

software that created it (e.g., Adobe Acrobat, Microsoft Word) Checked – Inserts a picture of the file contents, which is linked to the original document. Any

changes to the original document will also be changed in the PowerPoint. This option requires a shared drive or space for the original document to be saved. The option, Display as Icon is the same as this, however it inserts an icon rather than a picture.

Page 10: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

MUF0011 English Unit 1 Academic Skills and Composition

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Monash University Foundation Year Program Development and Quality

Confidential 04 March 2015

Saving the ePortfolio If documents and files are embedded in the PowerPoint®, then it must be saved with these files attached. Selecting <<File>> <Save & Send> shows options for saving the file for sharing.

Package Presentation for CD will create a folder containing all embedded documents for easy viewing.

1. Select Options

2. Ensure Linked files is selected.

3. Select Copy to Folder…

Page 11: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

APPENDIX I

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MUF0011 English Unit 1 Academic Skills and Composition

Monash University Foundation Year Program Development and Quality

Sample ePortfolio Structure - The following chart shows the organisation of slides in the sample ePortfolio.

Title Slide Should contain student

information and information about the subject/ unit code and

assessment

Introductory Slide Should set the expectations for the ePortfolio, clearly stating the

intention and contents.

Section Headings Portfolio is clearly divided into

formative (skill development) and summative (assessment pieces)

sections

Skill Development (formative) Shows the various skills that must be developed throughout the unit.

ePortfolio Reflection Contains the reflection of the student on the

overall portfolio and skill development according to the rubric. A copy of the rubric should also be submitted, along with the self-

assessment

ePortfolio (summative) This section should clearly show the assessment pieces that have been undertaken in class and the

overarching theme/topic

Note-Taking (Written) Summative Piece #1 – Note-Taking (Written) Information Evidence Resources Assessment Piece Reflection

Title

Text

Work

Piece

Note-Taking (Aural) Summative Piece #2 – Note-Taking (Aural) Information Evidence Resources Assessment Piece Reflection

Title

Text

Work

Piece

Paraphrasing, Summarising and Quoting Summative Piece #3 – Paraphrasing and Summarising Information Evidence Resources Assessment Piece Reflection

Title

Text

Piece

Synthesis Summative Piece #4 – Synthesis Information Evidence Resources Assessment Piece Reflection

Page 12: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition

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Sample Structure (ePortfolio Sample)

Title Slide Should contain student information and information about the subject/ unit code

and assessment Could be a set template

Introductory Slide Should set the expectations for the

ePortfolio, clearly stating the intention and contents.

Could be a set template

Section Headings Portfolio is clearly divided into formative

(skill development) and summative (assessment pieces) sections

Could be a set template

SKILL DEVELOPMENT

Skill Development (contents) Shows the various skills that must be

developed throughout the task.

Could be a set template. Could be customised. May include additional topics at

teachers discretion

ePortfolio Reflection Contains the reflection of the student

(Week 7) on the overall portfolio and skill development according to the rubric. A

copy of the rubric should also be submitted, along with the self-assessment

Student created content Rubric set by Unit Guide. Reflection format set by

teacher according to advice from Unit Guide

Page 13: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition

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Skill development notes Each sub-heading contains instructional

information about the skill, including class notes and examples of the skill.

Student created. Some parts could be teacher

provided (set class notes) with student

additions/annotations.

Suggested headings: Introduction/Information

Strategies/Checklists References

Examples/Samples

Students can scan and upload

examples, or complete their

notes/examples in electronic format

using a program such as Sketch (Evernote)

There must be examples of the skill demonstrated by the student, both in a class

setting using a guided activity and individually.

Information should all be logically structured, linked

and referenced. Back buttons should be

present

Skill development could have initial teacher-created slides with information, then opportunities for student

engagement and content creation

Page 14: Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay

APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition

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ePORTFOLIO SHOWCASE

ePortfolio (summative) This section should clearly show the assessment pieces that

have been undertaken in class and the overarching theme/topic

Could be a set template

Assessment Pieces Each assessment piece should show the text(s) (teacher provided) and the skills that are being assessed. There

should also be a reflection

Could be a set template

Should also include the rubric (not

shown)

Text Copies of the text are included for reference. This requires a

recycling policy. Could be a template

Scaffolding Activities Students could be asked to do additional activities such as

identifying key terms to scaffold the activity as needed

Student created (teacher guidance

needed)

Assessment Piece Students include a copy of their assessment piece

(unedited). This has also been submitted to the teacher at the end of the lesson for authentication

Student created

Reflection Each assessment piece contains a reflection on the student

development of skills

Student created (according to

template or teacher guidance)

Information may be customised for the various tasks (i.e., listening

comprehension)

Supplementary Tasks The eportfolio may contain additional assessment tasks

where a student has been absent, but has taken the original task as a learning activity

Student created