created by: jennifer tyndall, spring creek high school

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Sharing and maintaining documents in word 2010

Backstage view in word 2010Created by: Jennifer Tyndall, Spring Creek High SchoolBackstage View

Backstage ViewAfter you click the File tab, you can see the Microsoft Office Backstage viewThe Office Backstage view is where you manage your files and the data about them creating, saving, inspecting for hidden metadata or personal information, and setting optionsOptions in Backstage View

Info TabThe Info tab displays different commands, properties, etc. depending on the state of the document and where it is storedCommands on the Info tab can include Check In, Check Out, and Permissions.Commands in the Backstage view are highlighted depending on how important it is for the user to notice and interact with the commands. Compatibility ModeSome functions are limited when viewing older versions of a documentMust save as a .docx to have full capabilitiesWord 97-2003 saves as a .doc, Word 2010 saves as a .docxBE CAREFUL when sending files to others in Word 2010 if they dont have Word 2010, they will not be able to open the file

Protecting DocumentsIn Microsoft Office 2010, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations**NOTE: Its important to remember your password because Microsoft cannot retrieve your forgotten passwordsBackstage Protection

Password Protection1. In an open document, click the File tab The Backstage view opens2. In the Backstage view, click Info3. In Permissions, click Protect Document

Mark as FinalWhen a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only The Mark as Final command helps you communicate that you are sharing a completed version of a documentALSO FOUND ON THE REVIEW RIBBON!

Encrypt with PasswordWhen you select Encrypt with Password, the Encrypt Document dialog appears In the Password box, type a password Important: keep a list of your passwords and corresponding file names in a safe place

Use Caution

Restrict EditingThree options appear: Formatting restrictions: this reduces formatting options. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit (through Windows Live ID accounts).Start enforcement : Click Yes, Start Enforcing Protection to select password protection or user authentication.