covering your board bases boulder chamber orchestra
DESCRIPTION
Whether you are veteran nonprofit board member or are joining the Boulder Chamber Orchestra board as your first governance experience, the essential elements of board governance are critical for healthy leadership. Join nonprofit governance expert, Emily Davis, in a discussion about governance best practices including: − Governing roles and responsibilities. − Various “hats” board members’ wear and when to wear each one. − Clearer roles, expectations, and commitments of board and staff in organizational leadership. − Strategies for effective recruitment and retention of boards. − Enhancing accountability among board leadership for sustainability. Matching the passion for a mission with governance essentials will serve you as an individual board member, Boulder Chamber Orchestra, and create engagement within the board.TRANSCRIPT
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COVERING YOUR BOARD BASES
Boulder Chamber Orchestra Emily Davis, MNM, CGT Emily Davis Consulting September 23, 2014
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TURN ON YOUR TECH
Follow the conversation…
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#governance #nonprofit #leadership
#philanthropy
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A LITTLE ABOUT ME
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A LITTLE ABOUT YOU…
30 seconds or less
Name & Title
1 Question for Today 1 Nonprofit
Governance Buzz Word
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WHAT ARE YOUR FEARS?
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LET’S GET STARTED: GOVERNANCE
Roles & Responsibilities Hats We Wear Shared Leadership
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1. Determine mission & purpose
2. Select the chief executive
3. Support & evaluate the chief executive
4. Ensure effective planning
5. Monitor & strengthen programs & services
6. Ensure adequate financial resources
7. Protect assets & provide financial oversight
8. Build a competent board
9. Ensure legal & ethical integrity
10. Enhance the organization’s public standing
10 BASIC BOARD RESPONSIBILITIES
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ACTIVITY
How does the board as a whole perform the 10 responsibilities listed?
Rate the board as a whole on a scale
from 1 – 4. 4 = Outstanding
3 = Good 2 = Fair 1 = Poor
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Set organizational
direction
Provide oversight
Ensure necessary resources
BOARD ROLES & RESPONSIBILITIES
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WHY 100% BOARD GIVING??
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SPHERES OF INFLUENCE NEW DONORS direct mail, events
ANNUAL DONORS Direct appeals,
volunteer involvement
MAJOR DONORS Personal relationships Committee and board
involvement
PLANNED GIFTS Personal relationships
& involvement Could be anyone!
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FUNDRAISING PROCESS
Prospecting Identification Preparation
Cultivating Build the Relationship
Engage the Donor Ask for the Gift
Stewarding Recognition Reporting Communicating Engagement
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FEARLESS FUNDRAISING: A BOARD MEMBER
CHECKLIST!
Fundraising opportunities and responsibilities for
board members
Be honest. Be realistic. Take a risk!
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Legal Hat
Ambassador Hat
Volunteer Hat
THE DIFFERENT HATS WE WEAR…
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ENSURE BOARD & ED ENGAGEMENT*
ED is displacing board
GOVERNANCE AS OBSERVATION
ED is in constructive partnership with board
GOVERNANCE AS
LEADERSHIP
ED is going thru the motions with the board
GOVERNANCE AS
ATTENDANCE
ED is displaced by board
GOVERNANCE AS MICROMANAGEMENT
ED ENGAGEMENT
BOARD ENGAGEMENT
* Source: Richard Chair et. al. “Governance as Leadership”
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EXERCISE TIME!
Write “board” in the space provided if you think it is a board responsibility.
Write “staff” if you think it is a
responsibility carried out by the staff.
Write “both” if you think it is a responsibility shared by staff and board.
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Board Leads
Shares values thru policies that put mission in action
Hires, supports, assesses ED
Opens funding resources in community
Oversees financial due diligence
Recruits & retains new board members
ED Leads
Develops/ Proposes policy questions
Hires, supervises, motivates staff
Develops & implements programs
Shared Leadership
Strategic plan
Fundraising plan & strategies
Evaluations
Prep board meetings
SHARED LEADERSHIP
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Dramatic Disengagement Conflict
Of no real consequence
Compliant
Anticipates Plans Sees opportunities
HOW FUNCTIONAL ARE WE?
Unconscious Conscious Enlightened
Dysfunctional
Functional
Responsible
Exceptional
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CONFLICT MANAGEMENT
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EVALUATION
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RECRUITMENT & RETENTION… THAT ROCKS!
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WHAT WORKS?
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COMMUNICATE EXPECTATIONS
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TIMELINE
Month 1
• Review docs & past recruitment • Design self-eval
Month 2
• Conduct self-eval & demo matrix • Design application, interview questions & outreach messaging
Month 3
• Add to website & send to networks
Month 4
• Schedule & conduct interviews • Invite to board meeting
Month 5
• Host at board meeting • Make recommendations
Month 5
• Inform candidates • Schedule orientation • Introduce board buddies
Month 6
• Debrief process • Document for future
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SELF ASSESSMENT
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CREATE A PIPELINE
Event or community volunteer
Committee member
Board member at
large Board officer
Honorary board
member
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APPLICATION PROCESS
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ALWAYS SHARE…
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OUTREACH
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VETTING CANDIDATES
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DUE DILIGENCE
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WRAP UP
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FINDING SUCCESS
Success!
Joyful leadership
Accountability
Expectations
Art Science
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ORIENTATION
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BOARD CULTURE
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WHAT MAKES ‘EM TICK*
• Always YES • Wants to help everyone & everything
• Caution!
OVER-COMMITTED
• Need lots to stay engaged
• Don’t let them sit around
BUSY, BUSY, BUSY
• Verbal & print
• Use titles & acknowledgment
LIKES RECOGNITION
• Stays focused & on track • Great for events • May get discouraged by others’ lack of support
ORGANIZER
• Lots of ideas for improvement
• Pair with an Organizer to keep things moving
CREATIVE
*Abigail Harmon
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BOARD REPORTS
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PROFESSIONAL DEVELOPMENT
Trainings Associations
Practice leadership
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RECOGNITION
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ARE YOU READY TO ROCK?
What is ONE thing you will take towards your
board recruitment or retention practices?
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Emily Davis, MNM Emily Davis Consulting
(720) 515-0581 [email protected]
emilydavisconsulting.com emilydavisconsulting.com/blog