COURAGEOUS CHALLENGE

VOLUNTEER PREPARATION GUIDE Dear Volunteer,

The success of AFM’s 2nd Annual Courageous Challenge is made possible because of the efforts of our Volunteers. You are the foundation for an incredible event! If you are receiving this document your name is most likely in here (perhaps in multiple roles). If you do not see your name let us know ASAP; there is a place for you and we need all the help we can muster!

The Event Guide has been created to make your volunteer experience with AFM pleasantly memorable and a whole lot of fun. The guidance provided herein should also result in greater productivity of the volunteer team through proper utilization of individual efforts. Several of the volunteers present on event day will have invested time and effort months in advance as Team Leaders in planning meetings, community groundwork, partner development, marketing, and other vital components in order that all volunteers can better accomplish their assigned task on Challenge Day which is September 9th in Peachtree City.

The end-state goal of the Courageous Challenge is that our Challengers, their many fans and supporters, and our valued Community Partners will participate with much enthusiasm in a well-planned and fun event that is transforming our community into a beacon of hope for veterans, law enforcement and all individuals in our community at risk of self-harm and suicide.

SEVENTY+ Challengers have registered for the Challenge (3x the 2016 #). Our goal this year is 20,000 push-ups in 22 minutes and $20,000 raised to provide Rapid Response Suicide Intervention and Crisis Response Training for the community. Due to the number of Challengers, it is possible that we may have TWO HEATS, however, the goal is ONE HEAT, which will provide an incredible visual experience for all in attendance.

Prior planning through review of this preparation guide is essential to the making of a successful event. A Volunteer Planning meeting is scheduled for Sunday, August 27th from 1:00 to 2:30 at the Peachtree City Library community room on the lower level. Please do your best to attend. Volunteer T Shirts will be given out that day for all who have pre-ordered one.

On behalf of the AFM Board of Directors, our Challengers, and the Community, THANK YOU!

For stronger community,

Chaplain Kenneth Koon Executive Director

678-283-4293 Ken@AFMfamily.com

Dennis Loewer Community Relations Director

404-434-0422 Dennis@AFMfamily.com

LOCATION of COURAGEOUS CHALLENGE

McIntosh High School Gym 201 Walt Banks Rd, Peachtree City, GA

EVENT TIME LINE

• Sunday 27 August 1-2:30 Volunteer Meeting Peachtree City Library

• Friday 8 September – At the gym Friday evening we hope to have a minimum of 90 minutes to do preliminary set

up. This is contingent upon previously scheduled events by the school. We need half a dozen volunteers to help

with positioning tables, layout of Challenge Floor Etc. Please let Dennis or Ken know if you can help.

CHALLENGE DAY Saturday 9 September

Due to the number of Challengers we are planning for a two-heat event. If we have enough volunteers we will do a ONE

Heat Event with everyone competing at the same time.

Schedule for Two-Heat Event

• 6:30 AM Doors Open to Vendors and Set up Team

• 7:30 AM Doors Open to Participants and Fans

• 8:15 AM We will announce a Two-Heat or One-Heat Event

• 8:15 AM Proper push-up instruction – Peter Madsen and John Parris

• 8:20 AM Counters and Challengers for Heat One take your places on the floor

• 8:30 AM Welcome, Invocation, and National Anthem

• 8:45 AM Clock Starts first heat

• 9:07 AM Clock Stops first heat

• 9:10 AM Counters and Challengers for Heat Two take your places on the floor

• 9:15 AM Clock Starts second heat

• 9:37 AM Clock Stops second heat

• 9:38 to 9:53 AM Tally results, Hydration and recovery, large group team pictures and Raffle Time

• 9:53 AM Awards Presented

• 10:30 AM Event Concludes

• 10:30 to 11:15 AM Clean up and break down set

Two Heat Event

Heat One Heat Two

BB&T GoPerformance Team #2 World Gym Team Orange Theory

Fayetteville PD One Life Snap Fitness Elite Performance

Workout Anytime 24/7 All Individual Contenders Go Performance Team #1 BLANK

For Two Heat Event, we will utilize the first 50 positions on gym floor diagram

Schedule for a One Heat Event

• 6:30 AM Doors Open to Vendors and Set up Team

• 7:30 AM Doors Open to Participants and Fans

• 8:15 AM Proper push-up instruction – Peter Madsen and John Parris on main gym floor

• 8:20 AM Counters and Challengers take your places on the floor

• 8:30 AM Welcome, Invocation, and National Anthem

• 8:45 AM Clock Starts

• 9:07 AM Clock Stops

• 9:08 to 9:30 AM Tally results, Hydration and recovery, large group team pictures

• 9:30 AM Awards Presented

• 10:15 AM Event Concludes

• 10:15 to 11:00 AM Clean up and break down set

One Heat Event will utilize entire gym floor

Set-up team should be at the gym NLT 0630 Set-up

Team Captains MaCrae Koon and Tara Quenneville

We need minimum of 20 Volunteers to be present at 0630 for set up.

Staging upper level of gym

Items to set up Notes ✓ when

completed

8 ft. black AFM banner Location on walk outside at entrance to gym. Items: Cement pole stands, 8 ft. banner

1 Table

Challenger Registration sign in tables 1 and 2 Table 1 manned by Marianne Dias, and Sarah Reed Table 2 manned by Lauren Koon and Jamie Pyles

Location upper level of gym floor Items: 2 Tables and 4 chairs, scotch tape to secure signage Sign in placards Teen to 39 and 40 to 60+ one on each table, clipboards and pens, Release forms Challenger T Shirts behind tables separated by sizes

Volunteer Sign in Table Manned by Stephanie Loose and Leanne Farrington

Location upper level of gym floor in line with Challenger tables next to green rail overlooking gym Items: 1 Table and 2 chairs Sign in placards “Volunteer Sign in”, sign in roster, Volunteer T Shirts behind tables separated by sizes

3 tables for our honored FIVE STAR Partners

• BB&T

• BHL

• World Gym

Place across from registration near windows without blocking traffic flow. Partners will provide their own corporate information.

1 table for AFM Manned by Steve Powell And Sherry Koon Our Welcoming team

Inside center hall of main entry foyer. Just before entering gym Items: Table, free standing AFM Banner, Tripod with poster, AFM brochures, AFM table cover.

In addition to the above please secure the provided placards as follows:

Registration table #1 Registration table #2 Volunteer table

After Event After Event After Event

Counters Return Scorecard HERE for World Gym

Go Performance

Counters Return Scorecard HERE for One Life

BB&T Snap Fitness

Counters Return Scorecard HERE for Workout Anytime

Orange Theory Fayettville PD

And Individual Challengers

Set-up

Team Captains MaCrae Koon and Tara Quenneville

Staging main gym floor

Items to set up Notes ✓ when

completed

Bleachers

Home side bleachers should be fully open. This will be for fans and supporters Center bleachers should be fully open this will be for Challengers and group pictures.

2 Tables – for Hydration and Trophies

Water, snacks etc. See schematic diagram for details

AV Table, computer with PowerPoint and countdown clock Manned by Tyler Koon

Assist Zack Pyles as needed. Super epic music prior to and throughout event to the conclusion and exit and clearing of gym, Good rendition of the National Anthem.

Volunteers Note Your Assigned Tables

Hydration table Dena Anderson and Ashley Anderson

AV/computer Table Zack Pyles Tyler Koon

Trophies Peter and Linda Madsen

Holiday Help a Vet Lori and Dennis Loewer

Flow of Traffic

Main Hall Entrance

Greeters

Sherry Koon and Steve Powell

All Challengers, Supporters, Volunteers, and Honored Community Partners will be greeted in the main hall of the gym by

the Greeter Team at the AFM Table.

Greeters will greet with “Welcome to the 2017 Courageous Challenge” and direct Volunteers and Challengers to the

applicable table inside the gym top floor. After receiving the T Shirt, they can change in the restroom on the main hall

behind the AFM welcome table. Raffle Drum at Greeter Table.

Give fans and supporters who have come to watch the Courageous Giving Card and Raffle Ticket.

Volunteer Team

Stephanie Loose and Leanne Farrington

SEVEN SIMPLE STEPS TO SUCCESSFUL SIGN IN OF VOLUNTEERS

1. Welcome Volunteers and thank them for their support.

2. Check roster to see if they have purchased a Volunteer T Shirt.

3. If they have not yet purchased a shirt, they can do so with a minimum donation of $10.

4. Write down donation amount. Initial all check ins for sign in purposes regardless of donation. If zero still initial.

5. Show them the floor diagram of their position. It is also marked on the gym floor with a sticky note

6. Let counters know they will need to be in their positions NLT 0820

7. Direct them to Stephanie Koon for position assignment on Gym floor.

Holiday Help a Vet

1. Lori Loewer, Mike Tinker, Anna Butler and TBA manning HHAV booth

2. Providing information and applications for 2017 campaign

3. Pictures with Wonder Woman and Captain America

4. Free Face Painting for the Kids

Floor Position Captain

Stephanie Koon

1. Floor Position Captain place numbered post-it notes on gym floor according to floor diagram

2. Assure that Challengers are using impartial third-party Counter not related by blood or gym affiliation

3. If Challenger has not yet donned Green Challenge T Shirt direct he/she to hall restroom to do so.

4. Direct volunteers with Challenge Shirt on to Center Gym Floor to Peter Madsen and John Parris for instructions

5. Update Ken as to # of Volunteers signed in by 0800. We will determine at that time if One-Heat Plan B is in effect.

Challenger Registration Team

Marianne Dias, and Sarah Reed (Teen to 39) Lauren Koon and Jamie Pyles (40 to 60+)

SIX SIMPLE STEPS TO SUCCESSFUL SIGN IN OF CHALLENGE PARTICIPANTS

1. Welcome Challengers and thank them for their participation.

2. Check roster to see if they have purchased a Challenger T Shirt.

3. Entry fee day of event is $15.

4. Secure required release signatures on waiver of liability form. Some were turned in unsigned.

5. Give them their Green Challenge T Shirt and Swag Bag.

6. Give the Challenger the clipboard with SCORE CARD.

7. Direct them to Center Court after the don Challenger Shirt for instructions on push-ups.

Push-up Instruction Team

Peter Madsen and John Parris

1. 0815 Volunteers and Challengers should be at center of gym floor

2. One will demo and the other instruct

3. Hand release can be accomplished by simply lifting palms briefly at any pace desired

4. Rep only counts if palms come up

5. Challengers should be encouraged to rest as needed

6. Remind Counters to sit off center from the Challenger

7. Safety briefing. (IF at any time you feel…)

8. Questions

Security Team

Carl Hall + Civitans

1. Direct Volunteers and Challengers to Muster at End Stand Bleachers

2. Direct fans to the Home Side bleachers

3. Ensure Event Floor is clear of all not participating in the event

Hydration Team

Dena and Ashley Anderson FOUR SIMPLE STEPS TO SUCCESSFUL HYDRATION OF CHALLENGERS

1. Circulate on the floor providing water for Challengers.

2. Only ask when they take a break

3. Have hydration in hand as needed

4. During cool down make water available

Security Team

FOUR SIMPLE STEPS TO SUCCESSFUL SECURITY OF EVENT

Carl Hall 1. Direct supporters and fans to the Home Side Bleachers

2. Keep Centers bleachers clear for Challengers and group photo

3. Assure that only challengers are on the floor during the competition

4. Be prepared to be a substitute counter as needed

Trophy Team

SEVEN SIMPLE STEPS TO SUCCESSFUL AWARDS PRESENTATION

Peter and Linda Madsen

1. After event assist MC with distribution of trophies and be part of photo ops

2. Order of distribution individuals will go first by age beginning with youngest, both male and female

3. We will call the three best males and three best females and present as group in 3,2,1 order

4. We will announce who the top three teams are without calling them up we will have them stand

5. We will announce the top team

6. We will announce top three best overall male and female without calling them up we will have them stand

7. New for 2017 Best overall Male and Female trophies will be given

Photography Team

Heather Burrell, Angela Winiarski, David Barlow

NINE SIMPLE STEPS TO SUCCESSFUL PHOTO DOCUMENTATION

1. Get candid and posed shots of every aspect of event from greeters to trophy distribution

2. Remind Counters to sit off center from the Challenger during event so you can get good front on shot like the

banner that John Parris is on at AFM table

3. Divide the floor among yourselves and work your area

4. Don’t forget the volunteers and the fans and yourself

5. Before and after group pic from Center bleachers

6. Get some good aerial shots from second floor of entire event

7. Zack Pyle may be assisting with video. Ken’s camera will also be available for video

8. We want to get some good after-action commentary on video. MC will interview some of the Challengers

Counters

Counters, you will have the most difficult volunteer job of all; maintaining focus for 22 minutes on one person to assure

that the form is good. You will be an encourager to help someone who is struggling to keep going just as we do every day

in our work at AFM. This is what the Challenge is all about. It is symbolic of the help that those at risk of suicide often

need. Just as we have discovered how a person at risk is encouraged to press on so you will be that helper to the person

that is sweating it out and wondering if it is worth it to keep going.

STEPS TO SUCCESSFUL COUNTING

1. Take note of the schematic of the gym floor. We will need to utilize the entire court

2. Challengers on outside lines of the gym should have toes on end lines in their starting position.

3. We are using a modified 9x9 formation, 9 across the front and 9 to the rear with blank spots up front in the

middle and to the rear for equipment. Create a good symmetrical formation

4. We will not be using chairs on the gym floor due to liability. Sit off center from the competitor for photo

purposes

5. Challengers will face center court. End line Challengers should have toes on the end lines. There should be

plenty of space between units

6. Record the number of completed reps at various intervals which will be called out at 1,3,6,9,12,15,18,21 and 22

minutes which is the final recording and score.

7. Reps should be completed according to the hand release instruction that was given. Palms must come off the

ground. There is no requirement as to how high. The palms must simply come off the ground.

8. At STOP TIME quickly return the completed score card to the designated volunteer on the main floor.

9. Where possible we will have two counters per Challenger. One will hold clipboard and record while the other

counts with clicker if available.

10. Most importantly HAVE FUN!!

Sample Score Card Be sure that all portions are completed Do not use ash marks Hopefully we will have clickers, assure that they are functioning correctly. Count anyway, even if you have a clicker. Complete the running total at the designated times that will be clearly announced. Fill in the number completed in first and last minute. This is the tie breaker method that will be used if needed.

END NOTES

Thank you for taking the time to study up for Courageous Challenge. Preparation is essential to the running of a strong event. Now let

me share with you why this event is so important to me personally.

At AFM, our mission is the eradication of suicide among veterans; the brave individuals that have fought for the freedoms we enjoy

every day. As an Army Chaplain, I know Many suffer from the invisible wounds of war. It was my own brush with suicide that helped

me understand their need. In 2009, my third son was injured in a fire on my watch. I felt responsible, just as many veterans do that

lose a battle buddy. At times, I felt as if I were suffocating in overwhelming guilt; I crashed mentally, spiritually, and even physically. I

had thoughts of suicide.

Then my oldest son, MaCrae, asked THE QUESTION that saved my life. Immediately I felt a release in my spirit; I could breath. I wasn’t

alone anymore. Someone knew. My son dared to ask THE QUESTION, “Dad are you thinking of suicide.” THAT QUESTION was a turning

point. The hope which had been lost in pain was restored; setting me on a journey, the founding of Armed Forces Mission, and more

than 600 successful suicide interventions since inception.

Intervention Saves Lives! But few people ever ask THE QUESTION. Those that are trained, do! At AFM, we train people to save people.

Our workshops feature world-class curriculum where more than 8,000 community caregivers have gained skills to courageously

intervene for others.

AFM provides Donors, Volunteers, and Advocates a platform to eradicate suicide and transform lives. If you haven’t already taken the

training we invite you to do so. On September 10th and again in October we will offer the I Will Intervene Challenge featuring the

Listen Learn Lead curriculum. I invite you to take the training that is helping individuals find an authentic power to choose life,

whether veteran, law enforcement, teen or whoever is hurting and at risk. We also invite you to support the mission financially; so

that all people at risk can realize their hope once again!

Thank you so much for your Volunteer support. Together we will turn the tide on suicide and build a culture of community health in

the Southern Crescent!

Let’s have a great day!

Ken