council meeting agenda 19 august 2015

Ordinary Meeting

Council Chambers Date: 19 August 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 19 AUGUST 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 19 August 2015

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING…………………………………………………………………… .... 5

ITEM-1 J Dyer & K Edwards - Reconfiguring a Lot - Subdivision (1 into 2 Lots) Lot 1 RP734817 - 279 Myola Road, Kuranda - DA/15/0034 .............................................. 5

ITEM-2 Application for Commercial Other - Subsidiary on premises liquor licence - Hungry Possum Wood Fired Pizza - Lot 6 CPM356209, Parish of Tinaroo ............. 23

ITEM-3 Mareeba Shire Planning Scheme 2004 - Motor Home Park .................................... 31

ITEM-4 Change of Development Approval - The Rise Unit Trust - Material Change of Use & Reconfiguring a Lot (1 into 124 Lots) - Lot 100 SP268686 - Catherine Atherton Drive, Mareeba - REC/07/0074 ................................................................ 37

ITEM-5 Proposed Changes to Zoning in Response to Submissions .................................. 119

GOVERNANCE AND COMPLIANCE .......................................................................................... 125

ITEM-6 Proposed Road Closure - Julatten Developments Pty Ltd .................................... 125

ITEM-7 Petition Tree Removal Costin St Mareeba ............................................................ 131

ITEM-8 Attendance at Annual LGAQ Conference ............................................................. 135

ITEM-9 MSC Show Holiday ............................................................................................... 137

FINANCE .................................................................................................................................... 141

ITEM-10 Financial Statements for period ending 31 July 2015 ............................................ 141

COMMUNITY WELLBEING 149 ITEM-11 Mareeba Industrial Park Marketing Plan ............................................................... 149

INFRASTRUCTURE SERVICES ................................................................................................ 171

TECHNICAL SERVICES ............................................................................................................. 171

ITEM-12 Byrnes Street, Mareeba - Kerb Height .................................................................. 171

ITEM-13 Capital Works 2015/2016 ..................................................................................... 177

ITEM-14 Council Co-Contribution to Funding Program ....................................................... 181

ITEM-15 Fleet Management System Update ...................................................................... 185

ITEM-16 Infrastructure Services - Technical Services - Monthly Activities Report - July 2015 ..................................................................................................................... 191

ITEM-17 Therwine Street Redevelopment Project - Landscape Design .............................. 199

WORKS ...................................................................................................................................... 209

ITEM-18 Infrastructure Services - Works Section Progress Report - July 2015 ................... 209

WATER & WASTE ...................................................................................................................... 219

ITEM-19 QMSC2015-23 Water Meter Replacement (AMR) Program Concurrently with Introduction of an Automated Water Metering System .......................................... 219

ITEM-20 Chillagoe Water Softening Infrastructure .............................................................. 223


ITEM-21 Project Decision Making Framework..................................................................... 227

ITEM-22 Infrastructure Services - Water and Wastewater Group - Monthly Operations - July 2015 .............................................................................................................. 239

ITEM-23 Infrastructure Services - Waste Operations Report - July 2015............................. 249

BUSINESS WITHOUT NOTICE .................................................................................................. 254

NEXT MEETING OF COUNCIL .................................................................................................. 254


CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 J DYER & K EDWARDS - RECONFIGURING A LOT - SUBDIVISION (1 INTO 2 LOTS) LOT 1 RP734817 - 279 MYOLA ROAD, KURANDA - DA/15/0034

DOCUMENT INFORMATION MEETING: Ordinary MEETING DATE: 19 August 2015 REPORT OFFICER’S TITLE: Planning Officer DEPARTMENT: Corporate and Community Services

APPLICATION DETAILS

APPLICATION PREMISES

APPLICANT J Dyer & K Edwards ADDRESS 279 Myola Road, Kuranda

DATE LODGED 14 July 2015 RPD Lot 1 on RP734817

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Reconfiguring a Lot - Subdivision (1 into 2 Lots)

FILE NO DA/15/0034 AREA 8,286m2

LODGED BY Brazier Motti Pty Ltd OWNER J Dyer & K Edwards

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (Amendment No. 01/11)

ZONE Myola (Precinct A)

LEVEL OF ASSESSMENT

Code Assessment

SUBMISSIONS n/a

ATTACHMENTS: 1. Proposal Plan/s

EXECUTIVE SUMMARY

Council is in receipt of a development application described in the above application details. The application is code assessable and was therefore not required to undergo public notification.


The applicants propose the split of the subject site to form two (2) rural residential sized allotments. The allotments will be connected to the readily available urban services including electricity and telecommunications, but will be serviced by on-site water supply and wastewater disposal. The application and supporting material has been assessed against the relevant statutory planning instruments including the FNQ Regional Plan, the State Planning Policy and the Mareeba Shire Planning Scheme (including codes and policies) and does not conflict with any relevant planning instrument. A code requirement for the proposed subdivision is that each new lot be capable of being connected to reticulated water and sewerage infrastructure. The code does not specifically state that connections are required. The proposed development is considered compliant in that both lots are capable of being connected to this urban infrastructure, however, considering the size of the proposed allotments (> 4,000m2), and the works and cost required to connect to this infrastructure, it is considered more appropriate to allow the new allotments to be serviced by on-site water supply (bore) and wastewater disposal. A site and soil report has been provided demonstrating that both lots can safely be serviced by on-site water supply and wastewater disposal. The allotments will be connected to all other urban services. Draft conditions were provided to the Applicant, care of their consultant and have been agreed to. It is recommended that the application be approved, subject to conditions.

OFFICER'S RECOMMENDATION

"That in relation to the following development application:

and in accordance with the Sustainable Planning Act 2009, the applicant be notified that the application for a development permit for the development specified in (A) is:

Approved by Council in accordance with the approved plans/documents listed in (B), subject to assessment manager conditions in (C), assessment manager’s advice in (D), relevant period in (E), further permits in (F), and further approvals from Council listed in (G); And The assessment manager does not consider that the assessment manager’s decision conflicts with a relevant instrument.


APPLICANT J Dyer & K Edwards ADDRESS 279 Myola Road, Kuranda

DATE LODGED 14 July 2015 RPD Lot 1 on RP734817

TYPE OF APPROVAL

Development Permit


Reconfiguring a Lot - Subdivision (1 into 2 Lots)


(A) APPROVED DEVELOPMENT: Development Permit for Reconfiguring a Lot - Subdivision (1 into 2 Lots)

(B) APPROVED PLANS:

(C) ASSESSMENT MANAGER’S CONDITIONS (COUNCIL)

(a) Development assessable against the Planning Scheme 1. Development must be carried out substantially in accordance with the approved

plans and the facts and circumstances of the use as submitted with the application, subject to any alterations: - found necessary by Council’s delegated officer at the time of examination

of the engineering plans or during construction of the development because of particular engineering requirements; and

- to ensure compliance with the following conditions of approval.

2. Timing of Effect 2.1 The conditions of the development permit must be complied with to the

satisfaction of Council’s delegated officer prior to the endorsement of the plan of survey, except where specified otherwise in these conditions of approval.

3. General 3.1 The development approval would not have been issued if not for the

conditions requiring the construction of infrastructure or the additional payment condition/s within these conditions of approval.

3.2 The applicant/developer is responsible for the cost of necessary alterations to existing public utility mains, services or installations required by works in relation to the proposed development or any works required by condition(s) of this approval.

3.3 All payments or bonds required to be made to the Council pursuant to any condition of this approval must be made prior the endorsement of the plan of survey and at the rate applicable at the time of payment.

3.4 The developer must relocate (in accordance with FNQROC standards) any services such as water, sewer, drainage, telecommunications and electricity that are not wholly located within the lots that are being created/serviced where required by the relevant authority, unless approved otherwise by Council’s delegated officer.

Plan/Document Number

Plan/Document Title Prepared by Dated

33889/001A Proposed Reconfiguration (Lots 1 and 2 Cancelling Lot 1 on RP734817)

Brazier Motti Pty Ltd 26/06/2015


3.5 Where approved existing buildings and structures are to be retained, setbacks to any new property boundaries are to be in accordance with Planning Scheme requirements for the relevant structure and/or Queensland Development Code. A plan demonstrating compliance of any existing buildings or structures that are in close proximity to any new property boundary must be submitted prior to endorsement of the plan of survey.

3.6 All works must be designed, constructed and carried out in accordance with FNQROC Development Manual requirements and to the satisfaction of Council’s delegated officer.

3.7 Flood Immunity All new buildings must be located such that the freeboard of the floor levels of all habitable rooms are a minimum of 300mm above the 100 ARI year level.

3.8 No filling is to occur below the 100 ARI flood level unless approved in further Operational Works applications for works associated with the approved conditions of development.

3.9 Any infrastructure (above or below ground) that services the site's existing dwelling from either the existing bore or Easement A on RP734817 (or any other infrastructure that will traverse future Lot 2) must be removed, to the satisfaction of Council's delegated officer, unless Council's delegated officer is in agreeance that any infrastructure left in place will benefit Lot 2.

3.10 Bushfire Management 3.10.1 Any new dwelling erected on Lot 2 shall:

- be sited in locations of lowest hazard within the lot; - achieve setbacks from hazardous vegetation of 1.5 times

the predominant mature canopy tree height or 10 metres, whichever is the greater;

- be provided with a source of water for fire-fighting purposes of not less than 5,000 litres. This may be satisfied by the provision of an accessible dam, swimming pool or tank. In the case of a tank supply, delivery of the water should be provided through a 50mm male Camlock fitting. The outlet from the tank water supply or the dam/pool shall be located within an accessible position within 40 metres from the habitable buildings.

3.10.2 A Bushfire Management Plan must be prepared to the satisfaction

of Council's delegated officer. The approved use must comply with the requirements of the Management Plan at all times.


3.11 Rural Addressing The applicant must pay the relevant fee per additional lot for provision of rural addressing at the rate identified in the Fees and Charges Schedule at the time of payment.

3.12 Charges All outstanding rates, charges and expenses pertaining to the land are to be paid in full.

4. Infrastructure Services and Standards

4.1 Access

An access crossover must be constructed to Lot 2 (from the edge of the road pavement to the property boundary) in accordance with FNQROC Development Manual standards, to the satisfaction of Council's delegated officer.

4.2 Stormwater Drainage The applicant must ensure a non-worsening effect on surrounding land as a consequence of the development and must take all reasonable and practicable measures to ensure discharge occurs in compliance with the Queensland Urban Drainage Manual (QUDM) and the FNQROC Development Manual.

4.3 Non-reticulated Water Supply 4.3.1 Each lot must be provided with a potable water supply in

accordance with Planning Scheme Policy No. 1 - Water Supply (Outside Reticulated Water Supply Area).

4.3.2 Where a bore is to be used as a source of water, bore installation will be in accordance with the requirements of D6.07 of the FNQROC Development Manual.

4.3.3 Where a bore is to be used as a source of potable water, it will be sited in accordance with the setback distances specified in the Queensland Plumbing and Wastewater Code.

4.3.4 The applicant/developer must demonstrate that any source of potable water supply can satisfy the standards for drinking water set by the Australian Drinking Water Guidelines 2004 (National Health and Medical Research Council and the National Resource Management Ministerial Council).

4.3.5 Rainwater tanks will not be accepted as a means of potable water supply for either allotment.

4.3.6 If an existing bore is proposed as a potable water supply for either allotment, this bore must comply with 4.3.2, 4.3.3 and 4.3.4 above.


4.4 On-Site Wastewater Management At the time of building construction on Lot 2, any associated on-site wastewater disposal system must be constructed generally in accordance with the report prepared by Dirt Professionals dated 23 July 2015 (Job No. 16949) in compliance with the latest version On-Site Domestic Wastewater Management Standard (ASNZ1547), to the satisfaction of Council’s delegated officer. Note: A notation will be placed on Council's rates records indicating that

wastewater disposal must be achieved by secondary or advanced secondary treatment system.

4.5 Electricity Provision/Supply

The applicant/developer must ensure that an appropriate level of electricity supply is provided to each allotment in accordance with FNQROC Development Manual standards (as amended), to the satisfaction of Council’s delegated officer. Written advice from an Electricity Service Provider is to be provided to Council indicating that an agreement has been made for the provision of power reticulation to each lot.

4.6 Telecommunications The applicant/developer must enter into an agreement with a telecommunication carrier to provide telecommunication services to each allotment and arrange provision of necessary conduits and enveloping pipes.

5. Additional Payment Condition/s (section 650 of the Sustainable Planning Act 2009)

5.1 The additional payment condition has been imposed as the development

will create additional demand on trunk infrastructure which will create additional trunk infrastructure costs for council.

5.2 the developer must pay $8,630.00 (per additional lot) as a contribution toward trunk infrastructure with the amount of the contribution increased on 1 July each year in accordance with the increase for the PPI index for the period starting on the day the development approval takes effect, adjusted by reference to the 3-yearly PPI index average to the date of payment.

5.3 The trunk infrastructure for which the payment is required is:

The trunk transport network servicing the land ($4,315.00)

The trunk parks and open space network servicing the land ($4,315.00)

5.4 The developer may elect to provide part of the trunk infrastructure instead

of making the payment.


5.5 If the developer elects to provide part of the trunk infrastructure the developer must:

Discuss with Council's delegated officer the part of the works to be undertaken;

Obtain the necessary approvals for the part of the works;

Indemnify the Council in relation to any actions, suits or demands relating to or arising from the works;

Take out joint insurance in the name of the Council and the developer in the sum of $20,000,000 in relation to the undertaking of the works;

Comply with the reasonable direction of Council officers in relation to the completion of the works;

Complete the works to the standards required by the Council; and

Complete the works prior to endorsement of the plan of subdivision.

(D) ASSESSMENT MANAGER’S ADVICE (a) A number of other charges or payments may be payable as conditions of

approval. The applicable fee is set out in Council’s Fees & Charges Schedule for each respective financial year.

(b) Easement Documents Council has developed standard easement documentation to assist in the drafting of formal easement documents for Council easements. Please contact the Planning Section for more information regarding the drafting of easement documents for Council easements.

(c) Endorsement Fees Council charges a fee for the endorsement of a Survey Plan, Community Management Statements, easement documents, and covenants. The fee is set out in Council’s Fees & Charges Schedule applicable for each respective financial year.

(d) Compliance with applicable codes/policies The development must be carried out to ensure compliance with the provisions of Council’s Local Laws, Planning Scheme Policies, Planning Scheme and Planning Scheme Codes to the extent they have not been varied by a condition of this approval.

(e) Notation on Rates Record A notation will be placed on Council’s Rate record with respect to each lot regarding the following conditions:

conditions regarding bushfire management

an approved bushfire management plan

flood immunity


An on-site effluent disposal system must be constructed in accordance with the approved site and soil evaluation report (Secondary or Advanced Secondary for Lot 2).

an approved source of water supply via a bore (Lot 1 and 2).

(f) Environmental Protection and Biodiversity Conservation Act 1999 The applicant is advised that referral may be required under the Environmental Protection and Biodiversity Conservation Act 1999 if the proposed activities are likely to have a significant impact on a matter of national environmental significance. Further information on these matters can be obtained from www.environment.gov.au

(g) Cultural Heritage In carrying out the activity the applicant must take all reasonable and practicable measures to ensure that no harm is done to Aboriginal cultural heritage (the “cultural heritage duty of care”). The applicant will comply with the cultural heritage duty of care if the applicant acts in accordance with gazetted cultural heritage duty of care guidelines. An assessment of the proposed activity against the duty of care guidelines will determine whether or to what extent Aboriginal cultural heritage may be harmed by the activity. Further information on cultural heritage, together with a copy of the duty of care guidelines and cultural heritage search forms, may be obtained from www.datsip.qld.gov.au

(E) RELEVANT PERIOD When approval lapses if development not started (s.341)

Reconfiguring a Lot not requiring Operational Works – two (2) years (starting the day the approval takes effect);

(F) OTHER NECESSARY DEVELOPMENT PERMITS AND/OR COMPLIANCE PERMITS

Nil

(G) OTHER APPROVALS REQUIRED FROM COUNCIL

Access approval arising from condition number 4.1 (Please contact Planning Section to obtain application form and applicable fee)."

THE SITE

The subject site is situated just to the south-west of the Kuranda public swimming pool at 279 Myola Road, Kuranda, and is described as Lot 1 on RP734817, Parish of Formartine, County of Nares. The site is generally regular in shape with a total area of 8,286m2 and is zoned Myola (Precinct A) under the Mareeba Shire Planning Scheme. The site contains approximately 107 metres of frontage to Myola Road which is constructed to bitumen sealed standard. Roll-over kerb has been established for the majority of this frontage, on the development side of Myola Road only.


The site is predominately cleared and grassed with scattered mature vegetation and is improved by a single dwelling and ancillary outbuilding all situated on the eastern half of the property. A working bore exists in the south-west corner of the site. The proposed subdivision will essentially split the lot in half, leaving all improvements (with the exception of the bore) on proposed Lot 1 and creating unimproved proposed Lot 2. The site is relatively flat with ample space provided within proposed Lot 2 for the siting of a dwelling. An easement servicing the site for water supply purposes is established within adjoining Lot 2 on RP734817 (Emt A on RP734817)

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.



All surrounding allotments are zoned Myola (Precinct A) and contain a range and mix of land uses including rural residential uses, a plant nursery (immediately opposite), the Kuranda Aquatic Centre and the Kuranda District State College.

BACKGROUND AND CONTEXT Nil

PREVIOUS APPLICATIONS & APPROVALS Nil

DESCRIPTION OF PROPOSED DEVELOPMENT

The development application seeks a Development Permit for Reconfiguring a Lot - Subdivision (1 into 2 Lots) in accordance with the plans shown in Attachment 1. The proposed allotments are as follows:

Proposed Lot 1 - total area of 4,269m2, frontage of 50.16 metres to Myola Road

Proposed Lot 2 - total area of 4,017m2, frontage of 57.03 metres to Myola Road


Proposed Lot 1 will contain the sites existing improvements including dwelling house and ancillary outbuildings (greenhouse, shed), while proposed Lot 2 will remain vacant with the exception of the existing bore situated in the south-west corner of the site. Access to Lot 1 will be gained by the sites existing concrete access crossover and driveway. A new access to proposed Lot 2 will be constructed off Myola Road generally in the location of an existing access gate previously installed by Council (at time of upgrade to Myola Road). Both Lots will be connected to electricity and telecommunications and will rely on on-site water supply (via bore) and wastewater disposal.

REGIONAL PLAN DESIGNATION

The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3- ‘Areas of Ecological Significance’ also identifies the site as containing:

Strategic Rehabilitation Area

PLANNING SCHEME DESIGNATIONS

RELEVANT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:- (a) Far North Queensland Regional Plan 2009-2031 Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. The following Desired Regional Outcome Land Use Policies are relevant to the assessment of the application:

Strategic Framework: Short to Medium Term Growth Area (Myola)

Zone: Myola

Precinct: Precinct A

Overlays: Significant Vegetation Overlay Natural Disaster - Bushfire Overlay


DRO 1.1 Biodiversity Conservation

Land Use Policy Complies Comments

1.1.5 Urban development on a lot that is within a strategic rehabilitation area results in improved ecological connectivity or habitat extent within that lot.

n/a The subject site is totally cleared of any remnant/rainforest vegetation and is situated immediately adjacent Myola Road. The location of the site and the minor scale of the proposed development does not warrant any rehabilitation to improve ecological connectivity.

DRO 2.6 Rural Subdivision


2.6.1 Further fragmentation of agricultural land in the regional landscape and rural production area is avoided to maintain economically viable farm lot sizes.

Despite being situated within the Regional Landscape and Rural Production Area (RLRPA), the subject site and majority of surrounding allotments are considered to have little to no agricultural viability. The proposed development will not result in the further fragmentation of agricultural land in the RLRPA.

DRO 4.6 Rural Residential Development


4.6.1 New rural residential development is located in rural living areas.

/× Despite the subject site not being situated within a mapped rural living area, the subject site's Planning Scheme Zoning does allow for further subdivision and the development would be consistent with nearby rural residential development.

4.6.2 Future demand for rural residential housing is provided from within the existing stock of land zoned for this purpose.

Complies, the subject site is situated within the Myola Zone (Precinct A) which allows for the creation of residential and rural residential allotments. The proposed development will create one additional rural residential sized allotment.

4.6.3 Construction of residential dwellings and ancillary structures within rural residential zoned land is confined to a building footprint which reduces the exposure to natural hazards and avoids and minimises the loss of native vegetation through locating structures in existing cleared areas and co-locating service corridors.

n/a Proposed vacant Lot 2 does not contain any remnant native vegetation. Any future dwelling house will be capable of being setback from any hazardous vegetation (bushfire). Building envelopes are not considered necessary in this instance.

4.6.4 Rural residential subdivision along watercourses should be designed to minimise the impact of rural residential water use on current and future water resources.

Both proposed allotments will be serviced by bore. The scale of the proposed development (1 additional lot) is not likely to detrimentally impact on current and future water resources.


(b) State Planning Policy The Department of State Development, Infrastructure and Planning has introduced a single State Planning Policy (SPP) to replace the various SPP's previously in place. As such, this State Planning Policy is not reflected in the Planning Scheme and is therefore applicable to the assessment of the application. An officer assessment of the proposed development against the provisions contained within the SPP has been undertaken and it is not considered to be in conflict with any relevant aspect of the SPP.

(c) Mareeba Shire Planning Scheme 2004 (amendment no. 01/11) Relevant Development Codes

The following Development Codes are considered to be applicable to the assessment of the application:

Part 4, Division 22 Myola Zone Code Part 5, Division 6 Significant Vegetation Overlay Code

Queensland State Planning Policy - July 2014

State Interest Complies Assessment Requirements & Comments

Natural hazards

A development application for a material change of use, reconfiguring a lot or operational works on land within:

(1) a flood hazard area, or

(2) a bushfire hazard area, or

(3) a landslide hazard area, or

(4) a coastal hazard area.

For all natural hazards:

Development:

(1) avoids natural hazard areas or mitigates the risks of the natural hazard, and

(2) supports, and does not unduly burden, disaster management response or recovery capacity and capabilities, and

(3) directly, indirectly and cumulatively avoids an increase in the severity of the natural hazard and the potential for damage on the site or to other properties, and

(4) avoids risks to public safety and the environment from the location of hazardous materials and the release of these materials as a result of a natural hazard, and

(5) maintains or enhances natural processes and the protective function of landforms and vegetation that can mitigate risks associated with the natural hazard, and

Comment

The subject site is not situated within an identified flood, landslide or coastal hazard area. The development can be conditioned to comply with this aspect of the SPP with regards to bushfire hazard.


Part 5, Division 8 Natural Disaster - Bushfire Overlay Code Part 6, Division 12 Reconfiguring a Lot Code

The application included a planning report and assessment against the planning scheme. An officer assessment has found that the application satisfies the relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below, provided reasonable and relevant conditions are attached to any approval.

(e) Planning Scheme Policies/Infrastructure Charges Plan The following planning scheme policies are relevant to the application: No. 1 - Water Supply (Outside Reticulated Water Supply Area) Conditions will be attached to any approval requiring both proposed allotments be provided with a potable on-site water supply via a bore in accordance with Planning Scheme Policy No.1. No. 4 - Development Manual Conditions will be attached to any approval requiring all development works be designed and constructed in accordance with FNQROC Development Manual Standards. (f) Additional Trunk Infrastructure Condition - Road Infrastructure (Section 650 of

SPA) The subject land is located outside the identified Priority Infrastructure Area (PIA). Section 650 of SPA allows Council to condition additional trunk infrastructure outside the PIA if development is deemed to create additional demand on trunk infrastructure which therefore results in additional trunk infrastructure costs for Council.

Relevant Codes Comments

Myola Zone Code The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

Specific Outcome S2 is relevant to the assessment of the application as there is no acceptable solution prescribed.

Refer to planning discussion section of report.

Significant Vegetation Overlay Code

The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

Natural Disaster - Bushfire Overlay Code

The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.

Reconfiguring a Lot Code The application can be conditioned to comply with the relevant acceptable/probable solutions contained within the code.


The development, creating an additional allotment, is predicted to place additional demand on Council's trunk transport infrastructure (roads) and Council's trunk open space infrastructure (parks). the developer must pay $8,630.00 (per additional lot) as a contribution toward trunk infrastructure with the amount of the contribution increased on 1 July each year in accordance with the increase for the PPI index for the period starting on the day the development approval takes effect, adjusted by reference to the 3-yearly PPI index average to the date of payment. The trunk infrastructure for which the payment is required is:

The trunk transport infrastructure servicing the land ($4,315.00)

The trunk open space infrastructure servicing the land ($4,315.00)

The developer may elect to provide part of the trunk infrastructure instead of making the payment. If the developer elects to provide part of the trunk infrastructure the developer must:

Discuss with Council's delegated officer the part of the works to be undertaken;

Obtain the necessary approvals for the part of the works;

Indemnify the Council in relation to any actions, suits or demands relating to or arising from the works;

Take out joint insurance in the name of the Council and the developer in the sum of $20,000,000 in relation to the undertaking of the works;

Comply with the reasonable direction of Council officers in relation to the completion of the works;

Complete the works to the standards required by the Council; and

Complete the works prior to endorsement of the plan of subdivision REFERRALS Concurrence This application did not trigger referral to a Concurrence Agency. Advice This application did not trigger referral to an Advice Agency. Internal Consultation Technical Services PLANNING DISCUSSION Myola Zone Code (for Precinct A) 4.126 Reconfiguring a Lot S2 Each new lot is capable of being connected to the following:


(i) reticulated water supply; (ii) reticulated sewerage infrastructure; (iii) urban drainage system; (iv) underground power supply; and (v) telecommunications. PS2 No acceptable solution prescribed.

Comment The subject site is capable of being connected to reticulated water and sewerage infrastructure with the closest connection points being at the Kuranda High School, approximately 200 metres north east on the opposite side of Myola Road. A code requirement for the proposed subdivision is that each new lot be capable of being connected to reticulated water and sewerage infrastructure. The code does not specifically state that connections are required. The proposed development is considered compliant in that both lots are capable of being connected to this urban infrastructure, however, considering the size of the proposed allotments (>4000m2), and the works and cost required to connect to this infrastructure, it is considered more appropriate to allow the new allotments to be serviced by on-site water supply (bore) and wastewater disposal. Also, the code requires that the allotments be provided with an underground electricity supply. Considering the proposal is for the creation of only one additional lot, and that existing power lines that service the site and greater Myola area run along the frontage of the site, it is considered more appropriate to allow the provision of an aboveground power supply to proposed vacant Lot 2 (above ground supply already provided to Lot 1). Both lots will comply with other servicing requirements listed in S2.

Date Prepared: 7 August 2015


ATTACHMENT 1 APPROVED PLANS (ECM VS# 3687325)


ITEM-2 APPLICATION FOR COMMERCIAL OTHER - SUBSIDIARY ON PREMISES LIQUOR LICENCE - HUNGRY POSSUM WOOD FIRED PIZZA - LOT 6 CPM356209, PARISH OF TINAROO

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 19 August 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Office of Liquor and Gaming Regulation of the Department of Justice and Attorney General has written to Council advising that JNR Bird Pty Ltd trading as Hungry Possum Wood Fired Pizza have made application for a Commercial Other - Subsidiary on Premises liquor licence over Lot 6 on CPM356209, 23B Reynolds Street, Mareeba. Hungry Possum Wood Fired Pizza is a mobile catering business which operates from 23B Reynolds Street, Mareeba. The proposed licence would enable the applicant to sell liquor for consumption in accordance with their principal activity of catering. Council has been requested to provide written comments on the liquor licence application. It is recommended that Council not object to the granting of the licence.


"That Council offer no objection to the granting of a Commercial Other - Subsidiary on Premises licence to JNR Bird Pty Ltd trading as Hungry Possum Wood Fired Pizza over Lot 6 on CPM356209, 23B Reynolds Street, Mareeba."

BACKGROUND

JNR Bird Pty Ltd trading as Hungry Possum Wood Fired Pizza have made application for a Commercial Other - Subsidiary on Premises liquor licence over Lot 6 on CPM356209, 23B Reynolds Street, Mareeba. Hungry Possum Wood Fired Pizza is an established mobile catering business with their office and base situated at 23B Reynolds Street, Mareeba. The proposed liquor licence would enable the applicant to sell alcohol as a component of their catering service.


The proposed trading hours sought by the applicant are 10:00am to 12:00am Monday to Sunday.

LINK TO CORPORATE PLAN

Nil

CONSULTATION

Internal Nil External Nil

LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Nil

POLICY IMPLICATIONS

Lot 6 on CPM356209 is zoned Industry under the Mareeba Shire Planning Scheme 2004. The use of this premises by Hungry Possum Wood Fired Pizza as the office/base of their mobile catering business is self-assessable development. It is not intended that alcohol be served from 23B Reynolds Street. The Queensland Government provides the following description of Commercial Other Licence:

A commercial other licence may only be granted where the sale of liquor is subsidiary to another activity, matter or service (except for the commercial other bar licence). This activity, matter or service must be, in the Commissioner's opinion, sufficient to ensure the sale of liquor is not the principal activity of the business. A business which the Commissioner may consider suitable for the grant of a commercial other (subsidiary on-premises) licence is a café. A café business may not be able to meet the requirements of Section 67A where the principal activity of the business is the provision of meals prepared, and served to be eaten, on the licensed premises. Specifically, the licensee may not be able to prepare meals on the premises as defined under sections 4 (definition of meal) and 10A (when a meal is taken not to have been prepared and served to be eaten on the premises) of the Liquor Act 1992 (the Act). In this regard, 'prepared food' does not have to meet the definition of 'meal' and also does not have to be prepared from its raw ingredients on the premises. The main preparation can occur elsewhere as long as the prepared food undergoes some form of value adding on the premises such as reheating and garnishing before being presented to the customer.


In these circumstances, the Commissioner will consider that the principal activity of a café business is to be the provision of "prepared food" to be eaten on the premises. Providing that the sale of liquor is a subsidiary aspect of the business, a café may be granted a licence under this section. This means that the business being conducted at the premises maintains greater sales of food and non-alcoholic beverages (such as coffee) than liquor. The Commissioner, in making a determination of the suitability of the premises to be licensed will take into consideration the type of food to be provided and the layout of the premises. The business will be required to provide 'prepared food' to be eaten on the premises up to 1 hour before the approved closing time for the sale and/or supply of liquor. In this respect 'prepared food' is defined in accordance with the definition in Section 36C of the Liquor Regulation 2002 which states: Prepared food means:

a meal; or

other food usually needing preparation before it can be eaten, but not including snacks, or liquor or other beverages. Examples of prepared food - burger, falafel, hot potato chips and sandwich. This definition does not include products such as peanuts, potato chips and chocolate bars.

With respect to the layout of the premises, the Commissioner requires the majority of the premises is set up for the business of a café, including dining and the consumption of non alcoholic beverages such as coffee, which means providing chairs and tables where customers may be seated to eat and/or drink. This area may include lounges and coffee table style seating. Further, the Commissioner considers that cutlery, menus on tables and table numbers, which are attributed to licensees under Section 67A of the Act, namely restaurants, are not required.

It is recommended that Council offer no objection to the granting of a commercial other licence to JNR Bird Pty Ltd trading as Hungry Possum Wood Fired Pizza.

FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget?

Nil

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


IMPLEMENTATION/COMMUNICATION

The Department of Justice and Attorney-General will be informed of Council's decision by letter.

ATTACHMENTS

1. Department of Justice and Attorney-General letter 31 July 2015 Date Prepared: 7 August 2015


ATTACHMENT 1


ITEM-3 MAREEBA SHIRE PLANNING SCHEME 2004 - MOTOR HOME PARK


MEETING: Ordinary



EXECUTIVE SUMMARY

Since December 2013, three (3) motor home parks have been granted development approval within the Mareeba Shire. Two (2) of these motor home parks have commenced operation and have been the subject of complaints regarding their acceptance of caravans. Council officers initially formed the view that all caravans could not be accommodated within the approved motor home parks and advised the operators accordingly. One (1) of the operators subsequently sought further advice from a town planning consultant (Brazier Motti Pty Ltd) and this advice has caused Council officers to question the initial interpretation that caravans, in particular self-contained caravans, cannot be accommodated within motor home parks. The Mareeba Shire Planning Scheme 2004 contains a definition for Motor Home Park but does not define what a motor home actually is. It is clear from the motor home park definition that Council intended these parks to have limited facilities and provide accommodation for self-contained, short term travellers. The motor home park development approvals issued by Council state that self-contained motor homes must have an onboard toilet, shower and onboard water supply and wastewater holding tanks. Modern self-contained caravans meet these requirements. It is also acknowledged that Council licenses all motor home parks as caravan parks under Local Law No.1 (Administration) 2011. Council officers recommend that Council confirm the interpretation that motor home parks as defined under the Mareeba Shire Planning Scheme 2004 are able to accommodate self-contained accommodation vehicles in general providing such vehicles have an on-board toilet and shower, on-board water supply and wastewater holding tanks.


"That Council confirm the interpretation that Motor Home Parks as defined under the Mareeba Shire Planning Scheme 2004 are able to accommodate self-contained accommodation vehicles in general, provided such vehicles have an on-board toilet and shower, on-board water supply and wastewater holding tanks."


BACKGROUND

Since December 2013, three (3) motor home parks have been granted development approval within the Mareeba Shire. These motor home parks are:

Ringers Rest, Fichera Road, Mareeba,

Mareeba Bush Stays, corner of Chewko and Paglietta Road, Mareeba; and

Trinity Plains (former Mareeba Tafe College), Tinaroo Creek Road, Mareeba. Two (2) of these motor home parks have commenced operation and have been the subject of complaints regarding their acceptance of caravans. Council officers initially formed the view that all caravans could not be accommodated within the approved motor home parks and advised the operators accordingly. One (1) of the operators subsequently sought further advice from a town planning consultant (Brazier Motti Pty Ltd - Attachment 2) and this advice has caused Council officers to question the initial interpretation that caravans, in particular self-contained caravans, cannot be accommodated within motor home parks.


Nil

CONSULTATION



The complainant may choose to challenge any interpretation of Council, however Council officers consider the acceptance of self-contained vehicles in general, to be in accordance with the original intent of Mareeba Shire Planning Scheme 2004's motor home park land use definition.

POLICY IMPLICATIONS

The Mareeba Shire Planning Scheme 2004 contains the following definition for Motor Home Park:

Motor home park means the use of premises for the parking of self-contained motor homes for short stays without requiring facilities normally associated with a caravan park. The term does not include Caravan park as otherwise defined.

The definition and the planning scheme do not define motor home. It is clear from the motor home park definition that Council intended these parks to have limited facilities and provide accommodation for self-contained, short term travellers. The self-contained, limited facilities


aspect of motor home park is what differentiates it from caravan park under the planning scheme. The motor home park development approvals issued by Council go further to define motor home stating that self-contained motor homes must have an onboard toilet, shower and onboard water supply and wastewater holding tanks. Modern self-contained caravans meet these requirements. It is further acknowledged that Council licenses all motor home parks as caravan parks under Local Law No.1 (Administration) 2011. Council officers are of the opinion that self-contained caravans are not materially different to self-contained motor homes and that self-contained accommodation vehicles in general may be accommodated within approved motor home parks.



Nil



Should Council agree with the interpretation of Council officers, no further enforcement action will be taken in respect of the accommodation of self-contained caravans within approved motor home parks.

ATTACHMENTS

1. Brazier Motti Pty Ltd email of 5 August 2015 Date Prepared: 7 August 2015


ATTACHMENT 1


ITEM-4 CHANGE OF DEVELOPMENT APPROVAL - THE RISE UNIT TRUST - MATERIAL CHANGE OF USE & RECONFIGURING A LOT (1 INTO 124 LOTS) - LOT 100 SP268686 - CATHERINE ATHERTON DRIVE, MAREEBA - REC/07/0074


MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Planner

DEPARTMENT: Corporate and Community Services

ATTACHMENTS: 1. Decision Notice dated 17 January 2008

2. Twine Surveys Pty Ltd's request to change development approval dated 26 May 2015

3 Proposed amended Plan 4. Concurrence Agency response dated 14 July 2015


APPLICANT The Rise Unit Trust ADDRESS Catherine Atherton Drive, Mareeba

DATE REQUEST FOR CHANGE TO DEVELOPMENT APPROVAL LODGED

28 May 2015 RPD Lot 100 on SP268686 (originally Lot 3 on RP739487)

TYPE OF APPROVAL

Development Permit & Preliminary Approval


Preliminary Approval for Material Change of Use to vary the effect of the Planning Scheme and Development Permit for Reconfiguring a Lot - 1 into 124 Rural Residential lots

FILE NO REC/07/0074 AREA 49.11 hectares

LODGED BY Twine Surveys Pty Ltd OWNER DJ Pollock

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (Amendment No. 01/11)

ZONE Preliminary Approval for development in accordance with Rural Residential zone

LEVEL OF ASSESSMENT

Impact Assessment

SUBMISSIONS One (1)


EXECUTIVE SUMMARY

Council approved a development application described in the above application at it’s meeting held on 15 January 2008, subject to conditions. The application was impact assessable and one (1) properly made submission was received in response to public notification of the application. Twine Surveys Pty Ltd on behalf of the applicant has subsequently lodged an application to change the development approval with regard to the approved layout, number of allotments and width of internal roads. Statutory Guideline 06/09 (Substantially different development when changing applications and approvals) provides assistance to the assessment manager in determining if a proposed change constitutes a substantially different development. It is considered that the proposed change/s will not result in a substantially different development and constitute a permissible change under section 367 of SPA. It is recommended that the application be approved in full and an Adopted Infrastructure Charges Notice be issued in replacement of the existing headworks conditions/monetary contributions.


“That in relation to the application to change the following development approval:

and in accordance with the Sustainable Planning Act 2009:

(A) The description of the approved development and approved plan of Council’s Decision Notice issued on 17 January 2008 be amended as follows: B. Issue a Development Permit for the application made by The Rise Unit

Trust for the reconfiguration of land formerly described as Lot 3 on RP739487, Parish of Tinaroo, situated at 146 Emerald End Road, Mareeba into 54 Rural Residential lots generally as indicated on Drawing No. 7429 - LL1 Rev A, SP235319, SP250068, SP265015 and SP268686, subject to:


APPLICANT The Rise Unit Trust ADDRESS Catherine Atherton Drive, Mareeba

DATE REQUEST FOR CHANGE TO DEVELOPMENT APPROVAL LODGED

28 May 2015 RPD Lot 100 on SP268686 (originally Lot 3 on RP739487)

TYPE OF APPROVAL

Development Permit & Preliminary Approval


Preliminary Approval for Material Change of Use to vary the effect of the Planning Scheme and Development Permit for Reconfiguring a Lot - 1 into 124 Rural Residential lots


(B) Condition 1 of Council’s Decision Notice issued on 17 January 2008 be amended as follows: 1. (i) For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298

to 300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only To cover extra traffic movements created by this development, the applicant must contribute per additional allotment created to enable Council to upgrade roads adjacent and external to this proposed development (currently $3,000 per additional allotment). This contribution is to be paid prior to the signing and sealing of the Plan of Survey.

(ii) For all lots At the same time as the contribution is paid, a copy of the Plan of Survey and the Form 6 that is lodged with the Department of Natural Resources and Mines for each permanent survey mark installed must also be lodged with Council prior to the signing and sealing of the Plan of Survey.

(C) Condition 4 of Council’s Decision Notice issued on 17 January 2008 be amended as follows: 4. Roadworks and Access

4.1 For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298

to 300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only (i) Roadworks are to be designed and constructed in accordance

with FNQROC Development Manual with particular reference to the following sections:- DP 1 Development Principles D1 Road Geometry D2 Site Regrading D3 Road Pavements (Design) S1 Earthworks S2 Road Pavements (Specification) TableD1.1 Street and Road Hierarchy

(ii) Refer also to associated Mareeba Shire Council Specific Requirements and Standard Drawings.

4.2 For all other allotments (i) Access

Access must be constructed to each allotment in accordance with the FNQROC Development Manual, to the satisfaction of Council’s delegated officer.


A bitumen sealed driveway shall be provided within any battleaxe lot access handle. The driveway will:- - have a minimum formation width of three (3) metres - be constructed for the full length of the access handle - be formed with one-way crossfall to cater for stormwater

drainage such that any stormwater runoff is contained within the access strip

- Conduits within access strip - service and utility conduits are to be provided for the full length of the concrete or sealed driveway constructed within the access handle of the battle axe allotment(s).

(ii) Roadworks – Internal Internal roads must be constructed to Access Street standard in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer. A temporary turnaround area, with gravel surface, must be provided at the end of the new road construction adjacent to the balance area of the overall subdivision to allow traffic manoeuvring.

(iii) Access/Services/Drainage Easement - Lots 33 and 34 An easement must be established over the access handles of Lots 33 and 34 for the purposes of access, drainage, maintenance and servicing in favour of Lots 33 and 34. The easement documents must be submitted to Council's delegated officer for approval at the same time the applicant/developer seeks endorsement of the plan of survey and must be lodged and registered in the Department of Natural Resources and Mines in conjunction with the plan of survey.

(D) Condition 6 of Council’s Decision Notice issued on 17 January 2008 be amended as follows: 6. Water Supply

6.1 For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298

to 300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only (i) Water reticulation is to be designed and constructed in

accordance with FNQROC Development Manual with particular reference to the following sections. D5 Water Reticulation (Design)


S5 Water Reticulation (Specification)

(ii) Refer also to Mareeba Shire Council specific requirements and standard drawings, as listed in the FNQROC Manual.

(iii) All work mentioned above including laying and installation, is to be carried out to the specific requirements of Mareeba Shire Council and the satisfaction of Council's delegated officer.

(iv) The applicant shall contribute to the cost of water headworks in accordance with the adopted policy of Council existing at the time of payment (currently $3,000 per additional allotment). This payment to be made prior to the signing and sealing of the Plan of Survey.

(v) The applicant is to undertake a water supply analysis to determine if the existing water supply has sufficient capacity to service this development. The results of the analysis are to be submitted to Council at the Operational Works stage.

6.2 For all other allotments (i) Water reticulation is to be designed and constructed in

accordance with FNQROC Development Manual with particular reference to the following sections. D5 Water Reticulation (Design) S5 Water Reticulation (Specification)


(iii) All work mentioned above including laying and installation, is to

be carried out to the specific requirements of Mareeba Shire Council and the satisfaction of Council's delegated officer.

(iv) The applicant is to undertake a water supply analysis to

determine if the existing water supply has sufficient capacity to service this development. The results of the analysis are to be submitted to Council at the Operational Works stage.

(E) Condition 9 of Council’s Decision Notice issued on 17 January 2008 be amended as follows: 9. For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298 to

300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only The Applicant shall make a contribution per additional allotment towards public open space in accordance with the adopted policy of Council existing at the time of payment (currently $3,000 per additional allotment). This payment to be made prior to the signing and sealing of the Plan of Survey.


(F) Additional condition be included 13. All payments or bonds required to be made to the Council pursuant to any

condition of this approval or the Adopted Infrastructure Charges Notice must be made prior to the endorsement of the plan of survey and at the rate applicable at the time of payment.

(G) Additional advice clause be included (a) An Adopted Infrastructure Charges Notice has been issued with respect to

the approved development. The Adopted Infrastructure Charges Notice details the type of infrastructure charge/s, the amount of the charge/s and when the charge/s are payable.

(b) The Adopted Infrastructure Charges Notice does not include all charges or payments that are payable with respect to the approved development. A number of other charges or payments may be payable as conditions of approval. The applicable fee is set out in Council’s Fees & Charges Schedule for each respective financial year.

(H) That section B Concurrence Agency Conditions of Council's Decision Notice issued on 17 January 2008 be amended as follows:

Department of State Development, Infrastructure and Planning conditions dated 14 July 2015.

2. That an Adopted Infrastructure Charges Notice be issued for the following infrastructure Charges for:

3. A Notice of Decision on Request to Change a Development Approval be issued to the applicant/ Department of Infrastructure, Local Government and Planning, State Assessment and Referral Agency (SARA) via email [email protected] (reference: SPD-0515-018086) advising of Council’s decision”.

Development Type

Rate Measure Charge Credit Credit Detail Balance

$ per lot Number of lots

Augmentation of the Road Network Contributions (Mareeba East)

$4,315.00 36 $155,340.00 $4,315.00 1 Existing Lot $151,025.00

Open Space Contributions

$4,315.00 36 $155,340.00 $4,315.00 1 Existing Lot $151,025.00

Water Supply Headworks Contributions

$4,315.00 36 $155,340.00 Nil Nil $155,340.00

TOTAL CURRENT AMOUNT OF CHARGE $8,630.00 $457,390.00


THE SITE

The subject land is described as Lot 100 on SP268686 (formerly Lot 3 on RP739487), Parish of Tinaroo, County of Nares, having an area of 49.11 hectares, with a frontage of approximately 69 metres to Catherine Atherton Drive. The land is in the process of being developed as 'The Rise' rural residential estate with Stages 1 and 2A (18 lots) completed. Catherine Atherton Drive was opened as part of Stage 1 and will be continually extended during subsequent subdivision stages.




Town water has been extended to the subject land and services all existing lots within 'The Rise'. Properties situated immediately to the north and east have current preliminary approvals for development in accordance with the rural residential zone. The developed Cobra Point rural residential estate is located a short distance to the south.

BACKGROUND AND CONTEXT On 15 January 2008, Council approved the application made by The Rise Unit Trust for preliminary approval for Material Change of Use varying the effect of the Planning Scheme (Rural A zone to Rural Residential zone) and a development permit for Reconfiguring a Lot - 1 lot into 124 lots of land described as Lot 3 on RP739487, situated 146 Emerald End Road, Mareeba, subject to conditions. The decision notice was issued on 17 January 2008 (Attachment 1). Council at its Ordinary Meeting held on 18 October 2012 approved a four (4) year extension to the relevant period 3 December 2012 to 3 December 2016. Twine Surveys Pty Ltd on behalf of the applicant has subsequently lodged an application to change the development approval with regard to the approved reconfiguration layout (Attachment 2).


The applicant seeks approval for a revised reconfiguring a lot layout which would reduce the total number of rural residential lots from a maximum of 124 to 54. Stages 1 and 2 of The Rise Estate have previously developed 18 lots, with the balance area (Lot 100 on SP268686) to be developed into a further 36 lots.

ASSESSMENT AND DECISION REQUIREMENTS Permissible change for a development approval The requested changes to the development approval must constitute a permissible change under section 367 of SPA. For deciding whether a change is a permissible change the planning instruments in force at the time of the request apply. A permissible change to the approval would not:-

result in a substantially different development Statutory Guideline 06/09 (Substantially different development when changing applications and approvals) provides assistance to the assessment manager in determining if a proposed change constitutes a substantially different development. The following list provided in the Statutory Guideline identifies changes that may result in a substantially different development and would therefore not be a permissible change under SPA. The list is intended as a guide and is not intended to be exhaustive. A change may result in a substantially different development if the proposed change:

Involves a new use with different or additional impacts

Results in the application applying to a new parcel of land

Dramatically changes the built form in terms of scale, bulk and appearance

Changes the ability of the proposal to operate as intended

Removes a component that is integral to the operation of the development

Significantly impacts on traffic flow and the transport network, such as increasing traffic to the site

Introduces new impacts or increases the severity of known impacts

Removes an incentive or offset component that would have balanced a negative impact of the development

Impacts on infrastructure provision, location or demand It is considered that the proposed change will not result in a substantially different development.

require referral to additional concurrence agencies The proposed change does not result in a development requiring referral to additional concurrence agencies.

for an approval for assessable development that previously did not require impact assessment – require impact assessment The proposed change does not result in a change to the level of assessment.


for an approval for assessable development that previously required impact assessment – be likely, in the responsible entity’s opinion, to cause a person to make a properly made submission objecting to the proposed change, if the circumstance allowed The proposed change does not give rise to matters which may have attracted further submissions. Nor does the proposed change lessen or delete conditions which were imposed to mitigate impacts of the development.

cause development to which the approval relates to include any prohibited development.

The proposed change does not include any prohibited development.

The proposed change to the development approval constitutes a permissible change to the approval. Assessment rules Section 374 of SPA requires that Council must assess the proposed change having regard to:

the information the person making the request included with the request

The details of the request to change the approval were provided by Twine Surveys Pty Ltd on behalf of the applicant in a letter to Council dated 26 May 2015. The proposed changes and response are addressed in the body of this report.

the matters the responsible entity would have regard to if the request were a development application If a new application was lodged for this proposal it would be assessed against generally the same planning instruments as was the original development application. The most notable change has been the consolidation of multiple State planning policies into a single State Planning Policy. The underlying policy intent has not been significantly changed. The Far North Queensland Regional Plan 2009-2031 State Planning Regulatory Provisions (SPRP) were introduced following the 2007 application and 2008 development approval. The development approval was in conflict with the SPRP until the SPRP was repealed by the State Government in 2012. The draft Mareeba Shire Planning Scheme includes the subject land with the Rural Residential zone.

if submissions were made about the original application – the submissions The original development application was Impact Assessable and subject to public notification. One (1) properly made submission was submitted to the original application. Matters raised in the submission included:


Conservation of GQAL

Proposed allotments of 3,000 - 4,000 square metres are too small for rural residential

Impact of clearing and soil erosion

Drainage problems

Water quality, impact of septic systems

Impact on infrastructure (power, roads, water supply) The proposed change does not give rise to matters which may have attracted further submissions. Nor does the proposed change lessen or delete conditions which were imposed to mitigate impacts of the development. The proposed reduction in allotment numbers and the subsequent increase in average allotment size would positively address many of the submitter's original concerns. The reduced number of allotments will likely result in less clearing, fewer onsite effluent disposal systems and a reduced impact on infrastructure.

any notice about the request given under section 373 (notices from Concurrence Agencies) to the entity The original application triggered referral to Queensland Transport, the Department of Main Roads and the Department of Natural Resources and Water. On 1 July 2013, the State Assessment and Referral Agency (SARA) commenced. Under these changes, the Department of Infrastructure, Local Government and Planning is the assessment manager or referral agency for all relevant development applications and has become the single lodgement and assessment point where the State has a jurisdiction under SPA. The Department of Infrastructure, Local Government and Planning have issued an amended Concurrence Agency response dated 14 July 2015 (Attachment 4) approving the proposed changes.

any pre-request response notice about the request No pre-request response notices were received.

REQUEST TO CHANGE THE DEVELOPMENT APPROVAL Description of approved development and Approved Plan/s B. Issue a Development Permit for the application made by The Rise Unit Trust for the

reconfiguration of land described as Lot 3 on RP739487, Parish of Tinaroo, situated at 146 Emerald End Road, Mareeba into a maximum of 124 Rural Residential lots generally as indicated on drawing submitted with the application, subject to: Request by Applicant Twine Surveys "Changes are sought to a Condition of the Approval. Details of the existing conditions, the representations for the requested change and alternative wording are provided below.


Given the current economic times, global economy, standstill in the property market and change in economics and property trends the proponent request a Change to the Development Approval to allow for larger rural residential allotments to ensure that the development proceeds in these trying times. Representations, for the Change to Development Approval, are provided in this letter in relation to conditions of the development permit. It is noted that the proposed changes to the development approval will result in the requirement for changes to the approvals with conditions as provided by the Referral Agencies. These proposed Changes to the Referral Agencies Approved Responses with Conditions have been lodged with the Department of Infrastructure, Local Government and Planning concurrently. The proposed Change to Development Approval consists of a redesign of the balance of the site being Lot 100 on SP268686 into larger rural residential allotments. The proposed changes reduce the original approved 124 lots to 54 rural residential allotment providing a reduction of 43.5%. As previously mentioned The Rise Estate contains 18 existing allotments with the redevelopment of the balance of the site redesigns and reduces the approved 106 rural residential allotments to 36 rural residential allotments. The proposed redesign provides for 36 allotments within the balance of the site proposing a range of allotment sizes ranging from 6,000 m² to 2.265 hectares. Attached is a letter from Alan McPherson from PDR Engineers detailing the changes based on engineering concerns and the reasons for the amendments. It is considered that given the discussions between Twine Surveys, the Mareeba Shire Council and the provided PDR Engineer's letter, that the proposed Change to the Development Approval is acceptable and appropriate to these current economic times. It is understood that the proposed Change to Development Approval will also require the increase to the approved contributions for Traffic Movements and Public Open Space to be indexed to the current rates. This is also considered fair and appropriate. It is requested that the Development Approval REC/07/0074 be amended to reflect the proposed changes as provided on Twine Surveys Drawing 7429 – LL1 dated 31.01.2015 and based on the reasons provided within the PDR Engineering Report. It is further requested that the Mareeba Shire Council please provide Twine Surveys Pty Ltd with the draft changes before any final Change to Development Approval is provided." Response The applicant seeks approval for a revised reconfiguring a lot layout which would reduce the total number of rural residential lots from a maximum of 124 to 54. Stages 1 and 2 of The Rise Estate have previously developed 18 lots, with the balance area (Lot 100 on SP268686) to be developed into a further 36 lots. The amended reconfiguring a lot layout is shown on Drawing No. 7429 - LL1 Rev A prepared by Twine Surveys Pty Ltd and dated 31 January 2015 (Attachment 3). The proposed change will result in lot sizes between 6,000m2 and 2.265 hectares for the remaining 36 allotments. This compares to an average lot size of 4,000m2 for the current approved layout and those lots already developed.


All allotments will still require a connection to the Mareeba reticulated water network. It is recognised that the larger lot sizes will allow the development to more sensitively respond to the subject land's topographical caracteristics and will allow for the increased retention of vegetation throughout the development. Beside the lower allotment density, the most obvious change to the appearance of the development will be reduction in road width from 10 metres to 6.5 metres with kerb and channel on both sides. The applicant had initially sought to remove the requirement for kerb and channel however following discussions with Council officers, kerb and channel will be retained. It is recommended that the description of the approved development and approved plans be amended as follows: B. Issue a Development Permit for the application made by The Rise Unit Trust for

the reconfiguration of land formerly described as Lot 3 on RP739487, Parish of Tinaroo, situated at 146 Emerald End Road, Mareeba into a maximum of 124 54 Rural Residential lots generally as indicated on drawing submitted with the application Drawing No. 7429 - LL1 Rev A, SP235319, SP250068, SP265015 and SP268686, subject to:

Condition 1

1. To cover extra traffic movements created by this development, the applicant must contribute per additional allotment created to enable Council to upgrade roads adjacent and external to this proposed development (currently $3,000 per additional allotment). This contribution is to be paid prior to the signing and sealing of the Plan of Survey. At the same time as the contribution is paid, a copy of the Plan of Survey and the Form 6 that is lodged with the Department of Natural Resources and Mines for each permanent survey mark installed must also be lodged with Council prior to the signing and sealing of the Plan of Survey.

Request by Applicant As the applicant has requested a change to the development approval, the infrastructure charges framework as it currently exists will be applied to this 2008 development approval. The infrastructure charges conditions should be deleted and an Adopted Infrastructure Charges Notice issued to the applicant. Response The road network infrastructure contributions payable under Condition 1 will now be included in an Adopted Infrastructure Charges Notice. As such, Condition 1 should be amended as follows:


1. (i) For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298 to 300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only To cover extra traffic movements created by this development, the applicant must contribute per additional allotment created to enable Council to upgrade roads adjacent and external to this proposed development (currently $3,000 per additional allotment). This contribution is to be paid prior to the signing and sealing of the Plan of Survey.

(ii) For all lots At the same time as the contribution is paid, a copy of the Plan of Survey and the Form 6 that is lodged with the Department of Natural Resources and Mines for each permanent survey mark installed must also be lodged with Council prior to the signing and sealing of the Plan of Survey.

The allotments described in amended Condition 1(i) are those allotments which have already been created under the development approval as it currently exists.

Condition 4

4. Roadworks and Earthworks (i) Roadworks are to be designed and constructed in accordance with

FNQROC Development Manual with particular reference to the following sections:- DP 1 Development Principles D1 Road Geometry D2 Site Regrading D3 Road Pavements (Design) S1 Earthworks S2 Road Pavements (Specification) TableD1.1 Street and Road Hierarchy


Request by Applicant PDR Engineers The above project consists of an application to reconfigure the property into 36 rural residential allotments varying in size from 6000 sqm to 2.265 Ha. We understand that this application is to replace a proposal to produce a larger number of smaller residential allotments. We were initially requested to discuss with DTMR their conditions regarding Catherine Atherton Drive being a bus route and providing suitable turning facilities at the cul-de-sac for busses. These conditions were applied based on the original application for a greater number of allotments. Following our discussions with DTMR we understand that they have now amended the conditions and no longer require the large turnaround


area and other conditions relating to bus route requirements. We also understand that they are prepared to accept a Y shaped or similar turnaround area at the cul-de-sac. We have also investigated the road formation and drainage requirements for the internal road based on the reduced number of allotments. To assist us in determining requirements we carried out a site inspection and prepared a plan (SK01 attached) showing the lot layout and overlying contours. It can be noted from the plan that Catherine Atherton Road is mostly located on a ridge and that the other internal road has its centreline generally at 90 degrees to the contours. This will greatly assist in the control of stormwater flows and is addressed later in this correspondence. Having checked traffic numbers and access requirements we consider that the internal roads should be treated as roads carrying less than 1000 vpd. We therefore recommend that the roads be constructed with an overall formation width of 8.0 metres comprising of 6.5 metres sealed pavement with 0.75 metre gravel shoulders either side. We also consider that table drains can be eliminated, particularly on Catherine Atherton Drive, as this is generally located on the ridge with falls away from the pavement on both sides of the road. The elimination of table drains will avoid future maintenance issues, provide simpler access to each lot and will not impact on existing overland flow patterns. There will need to be some drainage control at the beginning of Catherine Atherton Drive where it adjoins the existing subdivision. This can be addressed at detail design stage as sufficient drainage facilities exist to control this relatively small quantity of runoff. There may be a need to control some flows on the second road along the frontage of lots 22 to 24. This will be addressed at the engineering design stage, however, we believe that this can be controlled by grassed table drains, adjacent to the verge, which will have a controlled outlet to the existing gully located at the northern boundary of the property. It is our view that the proposed road formation and drainage solution is most suited for this development and has the benefit of significantly reducing maintenance issues, eliminates the need for kerb and channel and cross drainage and will result in a more appropriate appearance for rural type development."

Response After considering the applicant's request to remove kerb and channel, the applicant was informed that Council officers could not support such a change. Kerb and channel is a critical means of controlling stormwater sheet flows from the internal roads and not providing kerb and channel could lead to future drainage problems for Council and residents. A meeting was held to discuss this aspect of the applicant's request and the outcome of this meeting was all parties agreed that kerb and channel should be retained. The reduction in the number of allotments and the removal of the State's public transport bus route requirements means that it is appropriate to condition the internal roads to FNQROC Access Street standard (6.5 metre pavement with kerb).


It is recommended that Condition 4 be amended as follows: 4. Roadworks and Earthworks Access

4.1 For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298 to

300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only (i) Roadworks are to be designed and constructed in accordance with

FNQROC Development Manual with particular reference to the following sections:- DP 1 Development Principles D1 Road Geometry D2 Site Regrading D3 Road Pavements (Design) S1 Earthworks S2 Road Pavements (Specification) TableD1.1 Street and Road Hierarchy


4.2 For all other allotments

(i) Access

Access must be constructed to each allotment in accordance with the FNQROC Development Manual, to the satisfaction of Council’s delegated officer. A bitumen sealed driveway shall be provided within any battleaxe lot access handle. The driveway will:- - have a minimum formation width of 3 metres - be constructed for the full length of the access handle - be formed with one-way crossfall to cater for stormwater

drainage such that any stormwater runoff is contained within the access strip

- Conduits within access strip - service and utility conduits are to be provided for the full length of the concrete or sealed driveway constructed within the access handle of the battle axe allotment(s).

(ii) Roadworks – Internal Internal roads must be constructed to Access Street standard in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer.


A temporary turnaround area, with gravel surface, must be provided at the end of the new road construction adjacent to the balance area of the overall subdivision to allow traffic manoeuvring.

(iii) Access/Services/Drainage Easement - Lots 33 and 34 An easement must be established over the access handles of Lots 33 and 34 for the purposes of access, drainage, maintenance and servicing in favour of Lots 33 and 34. The easement documents must be submitted to Council's delegated officer for approval at the same time the applicant/developer seeks endorsement of the plan of survey and must be lodged and registered in the Department of Natural Resources and Mines in conjunction with the plan of survey.

Condition 6

6. Water Supply (i) Water reticulation is to be designed and constructed in accordance with

FNQROC Development Manual with particular reference to the following sections. D5 Water Reticulation (Design) S5 Water Reticulation (Specification)

(ii) Refer also to Mareeba Shire Council specific requirements and standard

drawings, as listed in the FNQROC Manual.

(iii) All work mentioned above including laying and installation, is to be carried out to the specific requirements of Mareeba Shire Council and the satisfaction of the Manager Civil Works.



Request by Applicant As the applicant has requested a change to the development approval, the infrastructure charges framework as it currently exists will be applied to this 2008 development approval. The infrastructure charges conditions should be deleted and an Adopted Infrastructure Charges Notice issued to the applicant.


Response The water headworks contributions payable under Condition 6(iv) will now be included in an Adopted Infrastructure Charges Notice. As such, Condition 6(iv) is redundant and should be deleted. Condition 6 should be amended as follows: 6. Water Supply

6.1 For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298 to

300 on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only (i) Water reticulation is to be designed and constructed in accordance

with FNQROC Development Manual with particular reference to the following sections. D5 Water Reticulation (Design) S5 Water Reticulation (Specification)


(iii) All work mentioned above including laying and installation, is to be carried out to the specific requirements of Mareeba Shire Council and the satisfaction of the Manager Civil Works Council's delegated officer.



6.2 For all other allotments (i) Water reticulation is to be designed and constructed in

accordance with FNQROC Development Manual with particular reference to the following sections. D5 Water Reticulation (Design) S5 Water Reticulation (Specification)



(iii) All work mentioned above including laying and installation, is to be carried out to the specific requirements of Mareeba Shire Council and the satisfaction of Council's delegated officer.

(iv) The applicant is to undertake a water supply analysis to determine if the existing water supply has sufficient capacity to service this development. The results of the analysis are to be submitted to Council at the Operational Works stage.

Condition 9

9. The Applicant shall make a contribution per additional allotment towards public open space in accordance with the adopted policy of Council existing at the time of payment (currently $3,000 per additional allotment). This payment to be made prior to the signing and sealing of the Plan of Survey.

Request by Applicant As the applicant has requested a change to the development approval, the infrastructure charges framework as it currently exists will be applied to this 2008 development approval. The infrastructure charges conditions should be deleted and an Adopted Infrastructure Charges Notice issued to the applicant. Response The open space contributions payable under Condition 9 will now be included in an Adopted Infrastructure Charges Notice. As such, the condition is redundant and should be amended. 9. For Lots 201 to 205 and 301 to 306 on SP235319, Lots 206 and 298 to 300

on SP250068, Lot 207 on SP265015, Lot 208 on SP268686 and Lot 209 only The Applicant shall make a contribution per additional allotment towards public open space in accordance with the adopted policy of Council existing at the time of payment (currently $3,000 per additional allotment). This payment to be made prior to the signing and sealing of the Plan of Survey.

Concurrence Agency Conditions

The Department of Infrastructure, Local Government and Planning has issued an amended concurrence agency response dated 14 July 2015 (Attachment 4). The State's response has been amended to reflect to the new internal road alignment and to remove certain requirements relating to future public transport. Response The decision notice will be updated to reference the amended concurrence agency response.


As an Adopted Infrastructure Charges Notice will be required to be issued it is recommended that an additional condition be included as follows: 13. All payments or bonds required to be made to the Council pursuant to any

condition of this approval or the Adopted Infrastructure Charges Notice must be made prior to the endorsement of the plan of survey and at the rate applicable at the time of payment.

The following additional advice clauses are recommended to be included: (a) An Adopted Infrastructure Charges Notice has been issued with respect to the

approved development. The Adopted Infrastructure Charges Notice details the type of infrastructure charge/s, the amount of the charge/s and when the charge/s are payable.

(b) The Adopted Infrastructure Charges Notice does not include all charges or payments that are payable with respect to the approved development. A number of other charges or payments may be payable as conditions of approval. The applicable fee is set out in Council’s Fees & Charges Schedule for each respective financial year.



ATTACHMENT 1


ATTACHMENT 2


ATTACHMENT 3


ATTACHMENT 4


ITEM-5 PROPOSED CHANGES TO ZONING IN RESPONSE TO SUBMISSIONS


MEETING: Ordinary



EXECUTIVE SUMMARY

During public consultation of the draft planning scheme by the former Tablelands Regional Council, approximately 2000 submissions were received. 176 of the submissions received requested changes in zoning within the Mareeba Shire local government area. These submissions have been considered, summarised in the table at Attachment 1, with a proposed response included in the columns titled HRP Change and HRP Comments. As a result of submissions received the following changes are recommended. Plans showing the recommended changes will be forwarded to Councillors prior to the meeting;.


"That Council resolve to: 1. Amend the zone for Lot 5 on LD4 from the proposed Low Density Residential zone to

Rural zone (Submission No 48).

2. Amend the zone for Lot 6 on LD4 from the proposed Rural Residential - Constrained zone to Rural zone (Submission No. 48).

3. Amend the zone for Lot 46 on SP210288 from the proposed Rural Residential - Constrained zone to Rural Residential - 4,000m2 zone (Submission No. 203).

4. Amend the zone for the following lots from the proposed Rural zone to the Conservation zone: 58NPW1159; 13SP127335; 360OL41; 63NPW11115; 33NR5055; 181NPW894; 209NR598; 257NR1301; 1RP742957; 1CWL3298; 60NPW928; 1AP19287 (Submission No. 238).

5. Amend the zone for the lots fronting Hastings Drive, Barron Close and Anzac Avenue Mareeba that are currently proposed for the Rural Residential - 4000m2 zone to the Low Density Residential zone (Submission No's 277, 278, 279, 280, 1436, 1439, 1440, 1441, 1443, 1445, 1448 & 1642)


6. Amend the zone of Lot 10 on RP860997 from the Rural zone to the Rural Residential (no precinct) zone (Submission No. 322).

7. Amend the zone for Lots 120, 121, 122 and 123 on SP227939 and Lot 100 on SP202702 from the proposed Rural zone to the Rural Residential (no precinct) zone (Submissions No. 355, 357, 358, 360 & 361).

8. Amend the zone of Lot 18 on SP184961 from the Rural zone to the Rural Residential (no precinct) zone (Submission No. 535).

9. Amend the zone of Lot 200 on SP216456 from a mixture of Low Density Residential and Emerging Community zones to the Low Density Residential zone (Submission No. 569).

10. Amend the zone of Lot 1 on RP736603 from the proposed Rural Residential - Constrained zone to the Community Facilities zone (Submission No. 940).

11. Amend the zone of Lot 2 on RP730337 from the Rural zone to the Rural Residential (no precinct) zone (Submission No's. 1070 & 1173).

12. Amend the zone for Lot 1 on RP743259, Lot 1 on NR7238, Lot 1 NR7361, Lot 501 on K4139 and Lot 267 on NR6781 from the proposed Rural zone to the Rural Residential - 2 hectare zone (Submission No's. 1135 & 1136).

13. Amend the zone for Lot 1 on RP745176 from the proposed Rural Residential - Constrained zone to Rural zone (Submission No's. 1320 & 1759).

14. Amend the zone for Lot 7 on SP152491 from the proposed Rural zone to the Conservation zone (Submission No. 1588).

15. Amend the zone for Lots 1 and 2 on RP747559; Lots 0-6 on BUP70198; Lot 13 on RP700534 and Lot 1 on RP15873 from the proposed Medium Density Residential zone to the Centre zone (Submission No. 1970 & 1975).

16. Amend the zone for Lots 1, 2, 3 & 4 on RP903080, Lots 17, 18, 21 & 22 on M356173, Lots 46 & 99 on RP861030, Lots 2 & 23 on M356180 and Lot 47 on M35642 from the proposed Emerging Communities zone to Low Density Residential zone (Submission No. 348).

17. Amend the zone for Lots 1-3 on RP700515; Lots 1-2 on RP736575 and Lots 2-3RP717798 from the proposed Medium Density Residential zone to the Centre zone (Submission No. 1450).

18. Amend the zone for Lot on 2RP736673 from the proposed Rural zone to Low Density Residential zone (Submission No. 290).

19. Amend the zone for the lots fronting Salihe Avenue, Owens Street, McIver Road and Myrteza Drive Mareeba currently proposed for the Rural Residential - 4000m2 zone to the Low Density Residential zone (Submission No 973)."

BACKGROUND

Part 6 Zones and precincts


Preliminary Zones organise the planning scheme area in a way that facilitates the location of preferred or acceptable land uses. Zones are mapped and included in Schedule 2 of the Planning scheme. The levels of assessment for development in a zone are in Part 5 (Tables of assessment). Assessment criteria for zones are contained in a zone code. A precinct may be identified for part of a zone. Precinct provisions are contained in the zone code. Each zone code identifies where relevant the following: (a) the purpose and overall outcome of the code; (b) the performance outcomes; (c) the acceptable outcomes; (d) the self-assessable outcomes; and (e) the compliance outcomes." The following are the zone codes for the planning scheme: (a) Centre zone code; (b) Community facilities zone code; (c) Conservation zone code; (d) Emerging community zone code; (e) Industry zone code; (f) Low density residential zone code; (g) Medium density residential zone code; (h) Recreation and open space zone code; (i) Rural zone code; (j) Rural residential zone code. A combination of zones and zone precincts has been adopted. The general zone conversion of the QPP Zones adopted for the draft scheme. Full details of the purpose of each of the zones is contained within the draft planning scheme distributed to Councillors prior to the planning scheme workshop held on 6 August 2015.


NIL

CONSULTATION

Internal Cardno HRP External Public consultation of the draft Planning Scheme was conducted between 21 January and 28 March 2013. Submissions were accepted up until 12 April 2013. There were 176 submissions relating to proposed zoning changes within the Mareeba Shire local government area. Attachment 1 contains a detailed summary of each submission relating to requests to change zoning. If you would like to view the submission itself they are held by the Senior Planner and accessible through SharePoint online at:


http://sharepoint.msc.local/pd/URP/psp/Lists/Submissions%20Spreadsheet/Allitemsg.aspx.


Section 118 (1) (c) of the Sustainable Planning Act 2009 (SPA) states:

(iii) the local government to consider all properly made submissions about the proposed planning scheme or planning scheme policy; and

(iv) the local government to advise persons who make a properly made submission about how the local government has dealt with the submission; and

(v) the local government to give the Minister a notice containing a summary of matters raised in the properly made submissions and stating how the local government dealt with the matters

The purpose of this report is to enable Council to consider all properly made submissions which request changes in zoning within the Mareeba Shire local government area and to compile Council's responses in a table format that will enable clear communication to submitters how Council has dealt with their submission (in accordance with SPA S.118 (1) (c) (iv) above) and can also be provided to the Minister (to be in accordance with SPA S.118 (1) (c) (v) above).

POLICY IMPLICATIONS

The draft Mareeba Shire Planning Scheme will facilitate and guide development within Mareeba Shire local government area.


Capital NIL Operating NIL Is the expenditure noted above included in the 2015/2016 budget? NIL

If not you must recommend how the budget can be amended to accommodate the expenditure NIL


Once all properly made submissions have been considered by Council the submitter responses will be compiled. At the same time, Council will be seeking feedback from the State Government regarding the implications of Council's proposed scheme amendments on State Interests reflected within the scheme. Council will also be requesting clarification on whether further public consultation will be required prior to adoption.

http://sharepoint.msc.local/pd/URP/psp/Lists/Submissions%20Spreadsheet/Allitemsg.aspx


Those submissions which have been considered and found to relate to proposed zoning changes within the continuing Tablelands Regional Council local government area will be advised accordingly.

ATTACHMENTS

1. HRP15062 Zoning submissions summary (circulated to Councillors separately) Date Prepared: 11 August 2015


GOVERNANCE AND COMPLIANCE

ITEM-6 PROPOSED ROAD CLOSURE - JULATTEN DEVELOPMENTS PTY LTD


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Development & Governance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

In 2014, Council undertook the acquisition of a 3,128m² triangular shaped piece of land from Julatten Developments, Wolfram Road, Dimbulah for the purpose of linking two disconnected road reserves to provide access to Lot 14 on HG72, Parish of Leadingham, County of Hodgkinson. Now that the two road reserves have been linked, a portion of the road reserve through Julatten Developments' property, Lot 13 on SP261241, is no longer required for road purposes and in fact is mostly covered by mango trees. As part of the negotiations with Julatten Developments regarding the acquisition of the 3,128m² of land, it was indicated that Council would not object to an application by Julatten Developments for the closure of that portion of the road reserve that is now surplus to requirements. This report recommends that Council formally advise Julatten Developments that it has no objection to a proposed application for closure of the section of road in question.


"That Council formally advise Apels Solicitors, acting on behalf of Julatten Developments Pty Ltd, that Council has no objection to the permanent closure of that part of the road reserve contained within Lot 13 on SP261241 as outlined on the plan attached to their correspondence dated 27 July 2015, subject to receipt of the signed Deed of Settlement."

BACKGROUND

As Council is aware from previous reports and discussions, there has been a dispute concerning property access between the owners of Lot 13 on SP261241 (Julatten Developments Pty Ltd) and the owners of the adjoining property Lot 14 on HG 72 (Trevisin) located at Wolfram Road, Dimbulah. To try and resolve the issue, Council undertook the acquisition of an area of 3,128m² from Julatten Developments to link two disconnected road reserves. Negotiations on the amount


of compensation payable for the land acquired for road purposes have now been finalised with Julatten Developments, however, during discussions with Apels Solicitors, acting on behalf of Julatten Developments, it was indicated that a portion of the existing road reserve through Lot 13 on SP261241 is now surplus to requirements and Julatten Developments would like to apply for the permanent closure of this section of the road reserve as shown in red on the plan below:

As can be seen, the section of road in question is mostly covered by Julatten Developments' mango trees. Apels Solicitors were verbally advised at the time that Council would not object to an application by Julatten Developments for the permanent closure of this section of road. Correspondence has now been received from Apels Solicitors requesting Council to issue a letter confirming that it holds no objection to the proposed partial road closure (copy of letter dated 27 July 2015 attached).


It is recommended that Council formally advise Apels Solicitors that it has no objection to the proposed partial road closure of the section of road in question.


ECON 3: Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Chief Executive Officer Manager Technical Services External Peter Apel, Apels Solicitors


Nil - the resumption of a small portion of land from Julatten Developments to link the two disconnected road reserves has now made the section of road reserve in question surplus to requirements. Given that Julatten Developments' mango plantation also extends across the section of road reserve to be closed, there is no reason for Council to object to the proposed closure.

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil - the cost of the road closure and purchase of the closed section of road from the State Government will be the responsibility of Julatten Developments. An amount of compensation has already been agreed with Julatten Developments for the acquisition of the small parcel of land to link the two disconnected road reserves. Is the expenditure noted above included in the 2015/2016 budget?

N/A

If not you must recommend how the budget can be amended to accommodate the expenditure N/A



Apels Solicitors will be formally advised of Council's decision.

ATTACHMENTS

1. Letter dated 27 July 2015 from Apels Solicitors. Date Prepared: 4 August 2015


ITEM-7 PETITION TREE REMOVAL COSTIN ST MAREEBA DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

This report introduces a petition which was delivered to Council on 3 August 2015, requesting Council removal of trees from the median strip on Costin Street Mareeba.


"That Council: 1. Receive the petition; and 2. Take no further action."

BACKGROUND

In terms of Council’s Standing Orders Council has three (3) options with regard to petitions that are tabled and these are:

1. The petition be received and consideration stand as an order of the day for the meeting; or for a future meeting; or

2. Petition be received and referred to a committee or officer for consideration and a report to the local government; or

3. The petition not be received. Whilst the petition does not meet requirements due to the fact that the page containing signatures does not include a heading stating the position of the petition, it can be inferred from the covering letter that the residents were aware of the nature of the Petition. The petition meets the requirements as per the Standing orders, in that it is legible and has more than 10 signatures. The covering letter of the Petition is attached as part of this report. The Petition itself, with all the signatures, will be available for inspection at the Council Meeting.


ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's


infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Mayor Chief Executive Officer Director Infrastructure Services External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil


Will be notified of Council's decision.

ATTACHMENTS

1. Letter to Mareeba Shire Council enclosing petition The Petition with all the signatures will be available for inspection at the Council Meeting.

Date Prepared: 22 June 2015


ATTACHMENT 1


ITEM-8 ATTENDANCE AT ANNUAL LGAQ CONFERENCE DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: CEO DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

The Local Government Association Queensland (LGAQ) holds an annual conference and the 2015 event will be held in Toowoomba on 19-21 October. The conference is targeted at Mayors, Councillors and CEO's. The purpose of this report is to obtain Council approval for the attendance of the Mayor, Cr Jensen, Cr Holmes and Cr Ewin at the Annual LGAQ Conference.


"That Council approves the attendance of the Mayor, Cr Jensen, Cr Holmes and Cr Ewin at the 2015 Annual LGAQ Conference. Further, that due to the conference coinciding with the scheduled meeting day the meeting of the 21 October 2015 be cancelled."

BACKGROUND

As stated above the LGAQ holds an annual conference. The 2015 event will be held in Toowoomba on 19-21 October. The conference is targeted at Mayors, Councillors and CEO's. The theme for the conference is "Taking control of our own destiny".


ECON2: In partnership with local business, industry groups and economic and regional development organisations, continue to develop strategies to assist, strengthen, develop and promote existing and new businesses and industries.

CONSULTATION

Internal Councillors CEO


External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating The cost for this conference is catered for in the 2015/16 Budget


Nil

ATTACHMENTS

Nil Date Prepared: 11 August 2015


ITEM-9 MSC SHOW HOLIDAY DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: CEO DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

Council has been contacted by the Treasurer with regard to the declaration of a Show Holiday for 2016. Council is required to put in a request for the declaration of show holidays before the 4h September 2015. This report recommends the current situation where three separate dates are allocated across three separate areas of the Shire linking them to the Shows closest to them.


"That Council request the Treasurer to declare the following show holidays within the Mareeba Shire for 2016: 6 July 2016 for the parishes of Irvinebank, Myosotis and Western, which links to the Atherton Annual Show; 15 July 2016 for the Mareeba Shire Council area excluding the parishes of Irvinebank, Myosotis, Western, Mowbray, Salisbury, Riflemead and that part of the parish of Garioch located north of Hunter and Rifle Creeks, which links to the Cairns Annual Show; 18 July 2016 for the parishes of Mowbray, Salisbury, Riflemead and that part of the parish of Garioch located north of Hunter and Rifle Creeks, which links to the Mossman Annual Show. "

BACKGROUND

The Holidays Act 1983 provides for the declaration of a show holiday within a Local Government area and Council has been advised that if it wishes to have such a holiday/s declared, a request must be submitted to the State Government before 4th September 2015. As the Mareeba Shire does not have an Annual Agricultural, Horticultural or Industrial Show, it has previously linked these holidays to other Annual Shows in the region and has linked specific parishes to specific shows. Below is an extract from the State Government's Show Holiday listing for 2015 in which the various parishes have dates declared and to which shows they link. These holidays were declared by the State following a request made by the Tablelands Regional Council last year.


8 July

Mareeba Shire - that part of Mareeba district within the parishes of Irvinebank, Myosotis and Western; the communitites of Malanda, Atherton and Herberton and the districts of Ravenshoe, Mt Garnet, Millaa Millaa and Yungaburra.

Atherton Annual Show

17 July

Mareeba Shire - excluding the parishes of Irvinebank, Myosotis, Western, Mowbray, Salisbury, Riflemead and that part of the parish of Garioch located north of Hunter and Rifle Creeks.

Cairns Annual Show

20 July

Mareeba Shire - that part of the Mareeba district within the parishes of Mowbray, Salisbury, Riflemead and that part of the parish of Garioch located north of Hunter and Rifle Creeks.

Mossman Annual Show


COM 4: Encourage vibrant and active community participation in festivals and events, arts, culture and natural heritage activities that celebrate the community and its cultural diversity and enrich lifestyle and encourage tourism.

CONSULTATION



Nil

POLICY IMPLICATIONS

Nil



Nil




Nil

ATTACHMENTS



FINANCE

ITEM-10 FINANCIAL STATEMENTS FOR PERIOD ENDING 31 JULY 2015


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to provide Council with an overview of financial matters for the period 1 July 2015 to 31 July 2015.


"That Council note the financial report for the year ending 31 July 2015."

BACKGROUND

Financial Summary Each month, year to date financial statements are prepared in order to monitor actual performance against budgets. For the year ending 31 July 2015, Council shows an operational surplus of $1,069,037 compared to a budgeted deficit of $355,063. The budget reflects the 2015/16 Budget as adopted by Council at the 3 June 2015 meeting. As only one month has passed, there are no major issues to discuss or areas of concern at this stage. As each month goes past, there will be more financial data to analyse and any areas of concern will be highlighted. It should be noted that Council's cash position, after the repayment of the de-amalgamation loan, is currently $23,918,572 and this represents an initial transfer of $17,000,000 from TRC. The Deputy Premier (Minister for Transport, Minister for Infrastructure, Local Government and Planning and Minister for Trade) made a decision on 8 April regarding the cash split. MSC is to receive a sum total of $26,053,002 of the total cash of $52,077,050 which results in MSC receiving a further $9,053,002 plus interest from TRC. On 22 May 2015, TRC made a part payment of $1,719,752. Tablelands Regional Council commenced legal action with a trial date set for 8 & 9 December 2015.


Capital Expenditure Total capital expenditure of $528,380 (including commitments) has been spent for the year ending 30 June 2016 against the annual budget of $36,671,000. The graph below illustrates actual YTD expenditure and committed costs against the annual budget. Any 2014/15 capital projects that did not commence or finish will be carried over into the 2015/16 budget. A list of these carry overs will be provided to Council at a three month capital budget review.

July 2015 - Snapshot

Total Operating Income $ 4,909,642 Total Operating Expenditure $ 3,840,605 Operating Surplus $ 1,069,037 Total Capital Income (grants, developer contributions) $ 30,902

Net Result - Surplus $ 1,099,939


Income Analysis Total income (including capital income of $30,902) for the year ending 30 June 2015 is $4,940,544 compared to the budget of $3,674,869. The graph below shows actual income against budget for the year ending 30 June 2015.

Variances to note are:

1. Contributing to the favourable variance is Mareeba Mausoleum & Memorial cemetery income ($24k). 2. The favourable variance relates to the receiving a prepayment for the Financial Assistance Grant ($1.5m).

Description

Actual YTD Budget YTD Note

Net Rates & Utility Charges 0 0

Fees & Charges 266,648 237,609 1

Operating Grants, Subsidies & Contributions 4,377,304 2,845,830 2

Interest Received 79,591 45,092

Works for Third Parties 9,278 231,340 3

Other Revenue 176,821 314,998 4

Capital Income 30,902 0 5


3. No major third party works have commenced. RMPC claim for July is estimated to be $103k and will be submitted in August. 4. The July invoice for Suez waste levy and weighbridge charges were raised in August $178k. 5. $30k relates to developer contributions.

Expenditure Analysis

Total expenses for the year ending 31 July 2015 is $3,840,605 compared to the YTD budget of $4,029,931. The graph below shows actual expenditure against budget for the year ending 31 July 2015.

Description

Actual YTD Budget YTD Note

Employee expenses 1,346,442 1,448,947

Materials & Services 1,797,665 1,879,955

Depreciation expenses 695,616 695,616

Finance & Borrowing costs 882 5,413


Loan Borrowings

Council's loan balance as at 31 July 2015 is as follows:

Rates and Sundry Debtors Analysis

Rates and Charges The total rates and charges payable as at 30 June 2015 is $1,986,380. Properties with an outstanding balance of $50 or greater, were transferred to Collection House for debt recovery. Work has commenced on preparing the rates notices for the next period with an anticipated issue date of 18 August 2015. Collection House collected $112,809.44 for the month of July. The outstanding amount for properties currently with debt collection is $371,424.55. Sundry Debtors

The total outstanding for Sundry Debtors as at 30 June 2015 is $522,345.42 which is made up of the following:

$87,581.95 or 41% of outstanding debtors 30 days or greater relate to government departments.


Nil

CONSULTATION

Internal Director Corporate & Community Services Financial Accountant External Nil

QTC Loans $1,999,062.16

Current 30 days 60 days 90 + days

$309,388.04

$104,087.49

$108,326.10

$543.79

59.23% 19.93% 20.74% .1%


LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS)

Section 204 of the Local Government Regulation 2012 requires the financial report to be presented to local government if the local government holds its ordinary meetings more frequently (than once per month) - to a meeting in each month.

POLICY IMPLICATIONS

Information has been provided to achieve compliance with Council's Procurement Policy.




Nil

ATTACHMENTS

1. Financial Statements - July 2015


COMMUNITY WELLBEING

ITEM-11 MAREEBA INDUSTRIAL PARK MARKETING PLAN DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Senior Engagement Officer DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

This report considers Council's marketing strategy for the Mareeba Industrial Park (MIP). The Mareeba Industrial Park (MIP) has unrealised potential as an economic growth stimulator for the Mareeba township and Shire. To date, Council's focus has been on determining market value, with low key marketing initiatives via Council's website, roadside billboards and tender processes mainly targeted to local businesses. The MIP Strategic Marketing Action Plan explores a range of marketing actions to increase sales and target strategic industry investment. Recommendations are based on industry consultation.


"That Council endorse the actions outlined in the Mareeba Industrial Park Strategic Marketing Action Plan in Attachment 1."

BACKGROUND

To date, Council's focus has been on determining market value, with low key marketing initiatives via Council's website, roadside billboards and tender processes mainly targeted to local businesses. The Mareeba Industrial Park Strategic Marketing Action Plan was developed by Council staff following extensive external and internal consultations. The action plan considered the MIP's core capabilities including its attributes for potential tenants and its strategic context. Council workshopped the Marketing Action Plan on 3 June 2015 and agreed to its recommendations in a staged approach. Key recommendations include:

engagement of an expert commercial broker to achieve professional domestic and international industrial land marketing with the potential for global reach with engaged international investors;


enhance the presentation of the physical property to demonstrate to investors that the facility are professionally managed and maintained;

determine the asking price with independent land valuations;

provide investor incentives to stimulate demand

contemporary marketing actions, including identifiable high impact and contemporary branding, and media management to "sell the story".

It is recognised that it is essential that marketing the MIP needs to be approached as a whole of council responsibility, drawing on internal expertise. Project management and internal coordination are critical to success.


ECON 2: In partnership with local business, industry groups and economic and regional development organisations, continue to develop strategies to assist, strengthen, develop and promote existing and new businesses and industries.

CONSULTATION

Internal Chief Executive Officer Manager Community Wellbeing Manager Development and Governance Manager Technical Services Manager Works Cr Allan Holmes Council workshop 3 June 2015 External Manager, Industrial Development, Economic Development QLD, Department of State Development Acting Regional Director, Far North Queensland Regional Services, North Department of State Development Economic Development Manager, Advance Cairns Investment Subgroup, Mareeba Chamber of Commerce


Nil

POLICY IMPLICATIONS

Nil




Is the expenditure noted above included in the 2014/2015 budget?

Yes, and further consideration will be given to actions in future budgets; for example enhancing the physical presentation of the MIP.



The Senior Engagement Officer will coordinate the implementation of the Mareeba Industrial Park Strategic Marketing Action Plan.

ATTACHMENTS

Mareeba Industrial Park Strategic Marketing Action Plan Date Prepared: 7 August 2015


ATTACHMENT 1


INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-12 BYRNES STREET, MAREEBA - KERB HEIGHT DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Technical Services DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

Following a number of incidents reported to be caused by the height of the kerb and channel in Byrnes Street, Mareeba an inspection was carried out to determine which sections of the street were most at risk. A section of Byrnes Street between Atherton and Middlemiss Streets has been identified as likely to cause the most problems for elderly and infirm users who are accessing the footpath from the angle parking. This report recommends the installation of a further three (3) galvanised steps and handrails similar to those already installed in the vicinity.


"That Council proceed to install three (3) galvanised steps and handrails in Byrnes Street kerb and channel on the eastern footpath between Atherton Street and Middlemiss Street to improve access from the angle parking and footpath and funding be considered in the three (3) month budget review."

BACKGROUND

The height of kerb and channel in certain locations on Byrnes Street in the Mareeba CBD has caused access issues, particularly for the elderly and infirm, when moving from the angle car parking to the footpath. While kerb heights in Byrnes Street had been traditionally high in some locations, footpath upgrade works carried out in 1999 and 2000, which endeavoured to provide equitable access from the footpath into the shops and businesses, unfortunately resulted in the compounding of the problem. There are generally two (2) possible solutions to this problem. The first and most expensive is to cut a step into the kerb face similar to the treatment carried out in the southern end of Byrnes Street in the recent footpath improvement works. This solution does provide easier


access from the carpark to the footpath, however can also create a trip hazard for people using the footpath. The second and less expensive solution is to install galvanised steps and handrail at strategic locations at the worst affected sections of the street. This solution has been used at a number of locations where pedestrian traffic movements are high and kerb heights are more difficult to negotiate. Following advice to Council on a number of recent incidents and a subsequent inspection of the kerbs in Byrnes Street, one section in particular appears to require further remedial action. This section is located on the eastern side between Atherton and Middlemiss Streets, with the highest use area being outside Mitre 10, south towards Atherton Street. Installation of a galvanised step and handrail at these three (3) locations will greatly improve the access at these three (3) locations, particularly for elderly or infirm users. The cost to supply and install these steps and handrails is approximately $1,800 each. It is recommended that work proceed and funding be considered in the three month budget review.


ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Coordinator Technical Services Councillor Brown External Nil


Council is at risk from legal action should a person incur physical harm as a result of trying to negotiate the kerb at the above locations.

POLICY IMPLICATIONS

Nil


Capital The cost of supply and installation of one unit is approximately $1,800 Operating Nil



Not included

If not you must recommend how the budget can be amended to accommodate the expenditure Funding be considered as part of the three month budget review.


Nil

ATTACHMENTS

1. Photos of Byrnes Street footpath; 2. Locality Map; Date Prepared: 10 August 2015


ITEM-13 CAPITAL WORKS 2015/2016 DOCUMENT INFORMATION

MEETING: Ordinary



EXECUTIVE SUMMARY

Road infrastructure funding from both the State and Federal Governments has been increased significantly since Council adopted its Capital Works program for the 2015/16 financial year. The State Governments Transport Infrastructure Development Scheme (TIDS) and the Federal Governments Roads to Recovery (R2R) have both received significant increases over and above the normal funding allocation. Consequently Council is requested to provide input into the selection of suitable projects for the above programs.


"That Council approve the reallocation of the Walsh River Bridge on Springmount Road from the 2016/2017 to the 2015/2016 TIDS program and approve the McIver Road and Koah Road projects for construction in the 2015/2016 year."

BACKGROUND

Funding for both the Transport Infrastructure Development Scheme (TIDS) and Roads to Recovery (R2R) has been significantly increased in the 2015/2016 financial year. TIDS funding has increased from $2.6M to $5.7M for the far northern region and R2R has increased from $1.5M to $2.2M. Consequently Council is required to nominate new projects to utilise the extra funds made available by both the State and Federal Governments. TIDS Funding 2015/16 TIDS is a State run program administered through the Regional Road Group (RRG). It has been requested member Councils nominate proposed extra projects for 2015/2016. Currently Council has the rehabilitation and widening of Chewko Road from Paglietta Road to Narcotic Road listed in 2015/2016, with construction nearing completion. The upgrade of the Springmount Road Bridge over the Walsh River is currently listed in the 2016/2017 TIDS program at an estimated cost of $890,000 and it is proposed that this project be nominated by Council for consideration by the RRG for 2015/2016.


As this scheme provides only 50% funding, Council will be required to fund $445,000 of this project which will be funded from the additional R2R funds received this year. More information on R2R funding is detailed below. R2R Funding 2015/16 R2R is a federally funded program which provides 100% funding for road infrastructure with Council's allocation for 2015/2016 being approximately $2.2M. Council has already allocated $1.4M of this funding to projects previously selected by Council for 2015/2016 Capital Works program. Therefore Council currently has approximately $800,000 of R2R funding unallocated and this report is to provide Council with options for the allocation of these remaining funds. As stated above, it is proposed that $445,000 of this R2R funding be allocated to the 50% funding ($890,000) of the Walsh River TIDS project, should Council be successful in bringing this project forward from 2016/2017. This will be discussed at the RRG Technical Committee meeting to be held in Cairns on Friday, 28 August 2015. Should the Walsh River bridge be endorsed by Council at this meeting and by the RRG Technical Committee at its next meeting in August, then $355,000 will be left unallocated in the R2R funding program. Consequently a list of possible projects is provided below for discussion.

1. Koah Road - Ch 4860 to Ch 6210 - Estimate $250,000

Rehabilitate existing bitumen pavement and widen to two lanes. This section extends the previously widened section of Koah Road to the Closhey River Bridge.

2. Springmount Road - Ch 5380 to Ch 6685 - Estimate $400,000

Rehabilitate existing bitumen pavement and widen to two lanes. This section extends the previously widened section of Springmount Road to the Collins Weir Road intersection.

3. Kanervo Road - Ch 20 to Ch 2204 - Estimate $400,000

Upgrade from gravel road to single lane bitumen.

4. McIver Road - Ch 1350 to Tilse Street intersection - Estimate $150,000

There is already a project listed in 2015/2016 Capital Works to raise the existing single lane causeway and widen to two lanes. Once this work is completed there will be a 200m section of single lane bitumen to the Tilse Street intersection remaining. This project completes the widening to Tilse Street including the upgrade of the intersection.

5. Oak Forest Road - Ch 3490 to Ch 4705 - Estimate $400,000

Rehabilitate existing single lane pavement and widen to two lanes from Buchan Street to Greenforrest Road.


6. Herberton / Constance Streets intersection - Estimate $250,000

Construct a small roundabout similar to the one at the Herberton / Walsh Streets intersection.

The preferred list of works from this balance of funds, based on project priority is:

Koah Road

McIver Road Given there is a strong likelihood that the Walsh River bridge will be endorsed by the RRG Technical Committee, it is recommended that the unallocated R2R funds be apportioned to this project and from one or more of above projects to fully utilise the $800,000 of unallocated R2R funding for 2015/2016.



CONSULTATION

Internal Director Infrastructure Services Manager Works Manager Finance External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Total cost of proposed new projects is approximately $1,245,000. Operating Nil Is the expenditure noted above included in the 2015/2016 budget?

Extra funds available from R2R ($800,000) and TIDS ($445,000) programs



N/A

ATTACHMENTS

Nil



ITEM-14 COUNCIL CO-CONTRIBUTION TO FUNDING PROGRAM DOCUMENT INFORMATION

MEETING: Ordinary MEETING DATE: 19 August 2015 REPORT OFFICER’S TITLE: Strategic Project Officer DEPARTMENT: Infrastructure Services

EXECUTIVE SUMMARY

The Australian and Queensland Governments have recently opened a number of funding programs for which local governments are eligible to apply. Council officers have reviewed projects in the Project Prioritisation Tool against the Queensland and Australian Government funding program criteria and policy objectives to develop a proposed list of project submissions for funding. In order to meet the eligibility requirements for the funding programs, matching funding needs to be confirmed. This report seeks Council's endorsement of the proposed project submissions and commitment of contributing funds for the project proposals.


"That Council endorse the Grant Submissions as set out in this report and commit to funding the co-contribution amount required as part of each program should the relevant application be successful."

BACKGROUND

The Australian and Queensland Governments have recently opened a number of funding programs for which local governments are eligible to apply. The Queensland Government funding programs that are currently open include the Building our Regions Fund (previously known as Royalties for Regions), the Local Government Grants and Subsidies Program (LGGSP) and the Community Resilience Fund (CRF). The Australian Government funding programs that are currently open include the Remote Airstrip Upgrade Program (RAUP) and the Bridges Renewal Program. Council officers have reviewed projects in the Project Prioritisation Tool against the Queensland and Australian Government funding program criteria and policy objectives to develop a proposed list of project submissions for funding. Each of the funding programs requires at least a matching contribution of 50% from Council in order to be considered an eligible project. Some of the programs require a 60% funding contribution from Council. Funding contributions must be confirmed and committed to by Council prior to the application being submitted. In some cases, projects will meet the criteria of a number of different programs, and Council officers are suggesting Council submit to a multiple number of programs to ensure the greatest likelihood of success. A full list of the upcoming grant submission potential proposals is provided for Council's review.


It is suggested to Council that the above be endorsed to enable the relevant applications to be prepared and lodged.


Should grant applications be successful, the additional funding source will assist Council in renewing and upgrading its assets and meeting the following corporate goals: GOV2 Prepare a detailed strategic asset management plan to underpin asset sustainability.

Management of the Shire's major infrastructure assets is enhanced through the determination of accurate renewal, upgrade and maintenance costs that inform the long term financial planning process.

Development of forward works programs for all asset classes is informed by accurate and reliable asset condition data including remaining useful life and renewal and replacement costs.

GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

Council continues to deliver quality and sustainable services while keeping rate increases to no more than the % increase in the Council Cost Index.

Table 1 Program Funding Proposals

Funding Program Govt

$ Project Proposal

Total Cost

2016/17 Council

$ required

Bridges Renewal Programme Aust 50% TIDS 50%

Springmount Road, Walsh River Bridge Upgrade nb this submission will only go ahead if it is not fast-tracked through the additional TIDS and R2R funding proposal to move the project to 2015-16.

$890,000 $0

Bridges Renewal Program Aust 50%

Springmount Road, Oaky Creek Bridge Upgrade

$350,000 $175,000

Bridges Renewal Program Aust 50%

Leadingham Creek Road, Leadingham Creek Bridge

$350,000 $175,000

Remote Airstrip Upgrade Programme

Aust 50%

Chillagoe Airstrip Reseal, drainage improvements and Wind Direction Indicator upgrade

$320,000 $160 ,000

Building our Regions QLD 50%

Chillagoe Reservoir Upgrade $500,000 $250,000


Mareeba Wastewater Reticulation Upgrade $1,500,000 $750,000


Western Road Bore Construction $500,000 $250,000

Building our Regions AUST 40% QLD10%

Mareeba Wastewater Treatment Plant Upgrade Additional $1.5M funding application to supplement approved Federal Funding

$15,000,000

(Currently)

$9,000,000 (if successful)

$7,500,000

Local Government Grants and Subsidies Program

QLD 40%

Euluma Creek Road Causeway $160,000 $96,000


QLD 40%

Bolwarra/Torwood Road Tate River Crossing Causeway Upgrade

$960,000 $576,000


QLD 40%

Western Causeways $450,000 $270,000

Community Resilience Fund QLD 40%

Euluma Creek Road Causeway $160,000 $96,000

Community Resilience Fund QLD 40%

Bolwarra/Torwood Road Tate River Crossing Causeway Upgrade

$960,000 $576,000


CONSULTATION

Internal Director Infrastructure Services Manager Technical Services Manager Works Manager Water and Waste Manager Finance Management Accountant External Manager Economic Development Far North Queensland Regional Officer, Department of State Development Senior Economic Development Officer, Regional Services, Department of State Development


Nil

POLICY IMPLICATIONS

Nil


Capital Should Council be successful in attracting grant funding, Council will be required to match the funding as outlined in Table 1. The successful projects would be included in the Capital Works Program for 2016/2017 as Non-Discretionary Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil


The endorsed projects will be submitted as funding applications to the relevant Queensland and Australian government funding programs.

ATTACHMENTS



ITEM-15 FLEET MANAGEMENT SYSTEM UPDATE DOCUMENT INFORMATION

MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Coordinator Plant and Fleet DEPARTMENT: Infrastructure Services, Technical Services

EXECUTIVE SUMMARY

To provide Council with an overview and advise on the progress of the implementation of the BigMate Fleet Management System currently being installed as part of the 2105/16 plant replacement budget.


"That Council note and accept the progress report on the implementation of the BigMate Fleet Management System."

BACKGROUND

Installation of the BigMate Fleet Management System commenced on 22 July 2015. A total of 64 assets were given priority, based on location and utilisation. All 64 assets will be fitted with the standard 3G Network tracking device with 24 of the assets fitted with an extra sat com unit which will enable these assets to be located while outside of mobile phone coverage. All 64 assets will be fitted with a duress switch and a driver identification portal.

A Duress Switch (refer Attachment 1) can be activated in case of emergency. Upon activation of the duress switch, a text and an email is sent to the Plant and Fleet Coordinator's mobile, this will be expanded to other Coordinator and Supervisors phones once the system is fully operational. The duress alarm is only operational when the asset is in mobile phone coverage unless the asset is fitted with the extra sat com unit.

Driver Identification Portal (refer Attachment 1) will be fitted and all required employees will be issued with a driver identification tag. The serial number on the tag will be linked to the drivers name in the system. The operator will be required to place their driver identification tag on the portal when turning on the ignition, not placing the driver identification tag will not prevent the operator from starting and operating the asset. An alarm will sound if the driver identification is not placed on the portal upon activating the ignition. Driver Identification tags will be issued once the system is fully operational.


To date 58 assets have been fitted with the fleet management system and the remaining six (6) will be fitted by 16 August 2015. It is expected the system will be fully operational by the said date. A BigMate representative will be returning on 10 August 2015 to provide extra training on reporting and use of the fleet management system. The installation process has not had any interruption to operational requirement of the assets that have been fitted with the fleet management system. Currently, we are having some technical issues with the sat com units not reporting as they should. BigMate are currently working on the problem. The Bigmate Fleet Management provides:

Up-to-date location of assets;

Odometer and engine hours reports;

Over speed alerts;

Geofencing reports: Geofencing is an electronic parameter that can be setup around a certain area (eg: Lions Park) and an email alert is sent when an asset enters and exits the Geofencing Parameter. This parameter will help identify the time taken to mow Davies Park;

Asset acceleration and braking reporting;

Stop and journey reports;

Equipment maintenance scheduling;

Assets idling. To date there has been no instances of assets continuously over speeding.


ECON 3 Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Director Technical Services Manager Technical Services External BigMate representatives


Nil


POLICY IMPLICATIONS

Nil


Capital The sum of $70,000 was set aside as part of the 2015/16 plant replacement capital budget. A total of $41,447.70 has been committed thus far. Operating Nil Is the expenditure noted above included in the 2015/2016 budget?

$70,000 set aside in 2015/2016 budget



All staff operating vehicles and plant have been advised.

ATTACHMENTS

1. A typical set of the Duress switch and Driver Identification portal, not all vehicles will be configured the same.

2. A typical set up for adding a geofence. 3. A typical tracking data display. 4. Weekly Engine Hours Report. Date Prepared: 7 August 2015


Attachment 1: Typical set up of Duress switch and driver Identification portal


Attachment 2: Geofencing, the red shaded on the map is a geofence set up around the perimeter of Lions Park.

A geofence can be added anywhere that is required.

Attachment 3: The Track mapping that is displayed, speed display top right corner is in red highlighting an over

speed on that day


Attachment 4: Graph outlining engine hours accrued 27/07/2015- 31/07/2015

10

0 2

7

15 14

0

5

11

16

6

4

20

7

14

7

2

9

12

9 7 7

15

0

15

0

5

13

9

0

7

3

0

23

0 1

23

0 1

11

14

3

0

13

8

35

20

5

19 20

8

12 14

18

9

0 0 0

0

5

10

15

20

25

30

35

40

Total

Total

Acc

ure

d E

ngi

ne

Hrs

27

-31

Ju

ly


ITEM-16 INFRASTRUCTURE SERVICES - TECHNICAL SERVICES - MONTHLY ACTIVITIES REPORT - JULY 2015


MEETING: Ordinary

MEETING DATE: 20 May 2015


EXECUTIVE SUMMARY

This report summaries Council's Technical Services activities undertaken by Fleet, Design, Soils Lab, Survey, Quality, GIS, Project Management and Investigation Sections of Infrastructure Services during the month of July 2015.


"That Council receive and note the Infrastructure Services Technical Services Monthly Report for the month of July 2015."

BACKGROUND

TECHNICAL SUPPORT SECTION Design

2014/15 Capital Works - Long Distance Bus Stop, Arnold Park Mareeba - Design completed, civil works

90% completed - Long Distance Bus Stop, Kennedy Highway Kuranda - Design complete, civil

works 90% completed

2015/16 Capital Works - Anzac Avenue and Ceola Drive, Mareeba - Undertaking detailed design of

roundabout - Pensioner Precinct Mareeba - Footpath Upgrades - Design commenced, first set

of draft plans produced and reviewed - Anzac Avenue, Mareeba (Brunker Property) - Proposed Easement and

Stormwater Upgrades. Catchment analysis complete, sizing culverts. Minor works on this but no change. Programmed for design

- Mary Andrews Park, Mareeba - Footpath Construction - Preparation of design and delivery to Civil

- Kay Road, Mareeba - Road Widening and Upgrade - Preparation of design and being reviewed

Parking Investigations, Kuranda - Loading Bay investigations on Rob Veivers Drive - With management for review of traffic data observations


Kuranda - Bitzios Report - Signage 95% complete - Kerbing for ramps and islands to commence mid-July followed by pavement

marking

Mareeba Aerodrome Upgrade - Western End concepts layouts, estimates and

As constructed Plans - Third Party Requests

As Constructed Plans - Internal Requests

Quality Assurance Improvements within Design Soils Lab

MSC - Chewko Road Construction Field Tests - Tyrconnell Road Soil Tests - Ray Road Soil Tests from George Fabris Road to Vicary Road - McIver Road Soil Tests - Fallon Road Soil Tests

External Contractors - Cook Shire, Jardine River - Quality Control - EarthTech NQ - Various aggregate tests and concrete tests EarthTech are

unable to undertake within their NATA Registration - Mt Carbine & Mossman Quarries - Various quality control tests carried out on

aggregates, cover aggregates and road base - The Dirt Professionals - Various aggregate tests and quality tests

The Dirt Professionals are unable to undertake within their NATA Registration - Kidner Concrete - Quality testing of concrete - Mossman Quarries Various Quality Control tests NDRRA Job Douglas Shire - TRC McKenzie Road Peeramon - TRC Truck Pad Tumoulin - TRC Channel Road, Walkamin - M&G Crushing Pickford Road Sand Pit Quality Control

Survey

2014/15 Capital Works - Costin Street, Mareeba - Setout Survey completed

2015/16 Capital Works - Chewko Road, Mareeba Rehabilitation - Construction Survey - 90% completed - McIver Road, Mareeba - Causeway and Road Survey - Monaro Close, Kuranda - Bus Park Survey - 30% completed - Pensioner Precinct Footpath - Survey completed - High Chapparal Road, Kuranda - Intersection Survey - 80% completed - Fallon Road, Kuranda - Widening - Survey - Mary Andrews Park, Mareeba - Footpath Setout - Anzac Avenue, Mareeba - Brunker Property Survey Easement - 80% completed

Watsonsville Rural Fire Brigade Lease - 50% completed

Kuranda Pony Club Lease - 90% done and with Alan Lambert

Brooklyn Station - Road opening/closures - 30% completed

Chillagoe Industrial Estate - 50 Block Reconfigure - 50% completed

Mareeba Landfill - Monthly Survey

Mareeba United Football Club - Lease Survey - 50% completed

Riverside Caravan Park - Detailed Engineering - 90% completed

Therwine Street, Kuranda - Extra Detailed Survey

Mareeba Aerodrome Survey for Powerlink


Local Government Workers Training

Quality

Vietnam Veterans Day Traffic Guidance Scheme (TGS) and permits

Granite Creek Slope Vegetation Removal TGS and permits

TMR Traffic Management Registration Scheme renewal application

Follow up NAIDOC Day temporary road closure

Follow up Kuranda City Slider event for a new temporary road closure

Follow up FNQ Hospital Foundation Cardiac Challenge temporary road closure

Follow up Mareeba Scout Group street march temporary road closure

Soils Lab Quality System maintenance

Design Services QA internal audit

Aerodrome Reporting Officer duties GIS

Started producing Stormwater and Kerb/Channel GIS layers

Updating Waste benefitted area GIS layer and adding menu item to MapInfo interface

MapInfo internal training and enquiries

Updating GIS infrastructure layers, roads, sewerage, water

Recording GPS tracklog for graded fire trails, adding to MapInfo and Guardian

Updating layers and coding in Guardian

Modifying Fire Scars 2014 layer for Geoserver & Guardian

Producing GIS information on donated assets

Produce internal maps such as Watsonville Road, Weed maps and requests from Councillors

Global Mobile Setup

External requests for maps, eg Australia Post map book of lots and roads

Creating road imagery GIS files

Fire Management Maps

NDRRA UAV Project Management

Building - Kuranda, One Mega Litre Reservoir - Construction ongoing. - Kuranda Heights Road, Upgrade Water Main - 90% completed - MSC Transfer Station

o Fuel Bunding Upgrade

o Roof over Oil Recovery

o Hoist Installation

- Mareeba Swimming Pool - Retractable Shade Sail - Completed - Kuranda Community Precinct - Library - Construction ongoing - Mareeba Gymnasium - Mausoleum Wall, Mareeba Cemetery - Plans being reviewed

Civil - 2014/15 Asphalt Programme - Completed - 2014/15 Bitumen Reseal Program closeout - Therwine Street, Kuranda Redevelopment - Landscape Architect Finalising

Design Plans


- Long Distance Bus Stop, Arnold Park - Minor Construction works being completed

- Long Distance Bus Stop, Kuranda - Minor Construction works being completed - 2015/16 Bitumen Programme - Preliminary Contract Works

General Items - ECM - Dealing with Telstra, Ergon and Mining Leases - Processing NHVR referrals - Mackay Sugar B-Double Route Assessments - Queensland Rail Interface Agreement

Investigations

Mareeba Aerodrome - Arrange and monitor slashing - Serviceability Inspections - Periodic Inspections - Prepare monthly aircraft parking report for Avdata

Chillagoe Aerodrome - Permanent NOTAM issued

Annual inspection of Aerodromes completed

Disaster Management - Sub Plans to Commence - District Disaster Management Group Meeting undertaken

Fire Management - Hazard Reduction Burning Program underway - Meeting with QFES

Subdivisional Works

Assets Management - Maintenance of various registers - Installation of Traffic Counters - Maintenance of PPT - Road Safety Audits. Various Roads in the Shire for Funding Purposes - As Constructed information for Capital Works Completion and Donated Assets

FLEET & WORKSHOP SECTION

The installation of BigMate Fleet Management System

Fleet Allocations Officers monthly report to Director of Infrastructure services external plant hire and external services

Hiring of internal and external plant and the processing of purchase orders and invoices

Monitoring and checking of internal timesheet and plant and equipment booking Mareeba Workshop

Routine Vehicle/Plant Services 36

Planned routine maintenance 51

Breakdowns < 8 hrs Downtime 03

Breakdowns > 8 Hrs Downtime 02 - Asset No 623 Mitsubishi Truck failed clutch master cylinder and fitted new clutch. - Asset No 1306 failed welsh plug in rear of engine coolant leak. Vehicle returned

to Redding Motors as a warranty claim.


Fabrication Works completed By Mareeba Workshop (July)

Repair and modify cover over chlorine tank Dimbulah Pool

Construct A Frame Chillagoe water Treatment Plant

Makeup aluminium covers for Water and Waste Water Department

Reported Damage and Repairs No reported incidents of damage

Minor Plant purchases <$5,000 Nil purchases FACILITIES SECTION Caravan Parks

Dimbulah Caravan Park In July 2015, 486 bookings were recorded for Dimbulah Caravan Park, while in July 2014 the total was 571, showing a slight decrease this year. In June 2015, there were 526 bookings, which means there has been a slight decline compared to the previous month. Camping numbers have lowered due to the decrease of backpackers in the area with no picking work available. However powered sites have stayed constant with the Grey Nomads coming to the area.

Figure 1. Monthly comparison Dimbulah Caravan Park


Mareeba Riverside Caravan Park In July 2015, 2,612 bookings were recorded, representing an increase by 183 bookings compared to the previous month. Comparing figures to this time last year, Riverside recorded 2,291 which shows the park has attracted more visitors to stay. July was a good month at Riverside with the tourist sites been full at an average of 95% for the month. Every weekend it is fully booked and the backpackers are arriving earlier. Public Halls

Figure 2. Monthly comparison Mareeba Riverside Caravan Park

0

200

400

600

800

1000

1200

1400

Un-powered site Powered Sites Permanents in house

Riverside Caravan Park Comparision July 2014 to June 2015 and July 2015

Jul-14

Jun-15

Jul-15

Figure 3. Monthly comparison halls


The total number of hall bookings in July 2015 was 52 which was the same number for July 2014. (Koah Community Hall figures were not collated then.) In July 2015 Dimbulah Hall recorded 22 bookings, the highest number compared to the other public halls. In this hall many recurring sport activities are being held. No bookings were made for the Almaden hall. Bookings are still not taken for the Kuranda Precinct except for the Kuranda Community Precinct Advisory Committee as building works have started for the new Council facility. Koah Community Hall is now getting booked through MSC and we received three bookings for the month, for four wheel drive training. Chillagoe Hall hosts the Chillagoe playgroup once a week.

Swimming Pools All Council owned swimming pools are closed in June and July due to annual maintenance and cooler weather.



CONSULTATION



Nil

POLICY IMPLICATIONS

Nil



Nil




Nil

ATTACHMENTS



ITEM-17 THERWINE STREET REDEVELOPMENT PROJECT - LANDSCAPE DESIGN


MEETING: Ordinary



EXECUTIVE SUMMARY

Following extensive consultation with the Kuranda community, a final set of landscape plans for the upgrade of Therwine Street have been completed and displayed in key locations within the Kuranda Village. The Landscape Architect and Council's Design Services section are now ready to proceed with detailed construction plans and Council is requested to formally adopt the design as shown on the attached plans. Following adoption by Council final construction documentation can then be completed prior to the proposed November commencement date for construction.


"That Council endorse the overall landscape design layout for the Therwine Street Redevelopment as shown on Plans L100A - L102A and L107A - L110A attached to the report."

BACKGROUND

Overall landscaping plans for the upgrade of Therwine Street Kuranda have been completed and the construction documentation phase of the project, including detailed landscaping and civil engineering design, is ready to commence. An extensive public consultation phase extending over six months has been completed with final plans being displayed at key locations in Kuranda as well as the local Kuranda paper. The level of public and Council input into the development of the design has been very positive and far exceeds that of any previous project undertaken by Council in the past. The plans presented in this report are the result of the six month engagement process which included meeting and workshopping with key stakeholders and the general public in Kuranda. Outcomes from this consultation process were presented to the public, key stakeholders, the Kuranda Infrastructure Advisory Committee (KIAC) and Council at concept and final layout stages of the project.


These overall landscape plans are now presented to Council for official endorsement and approval, so that the detailed design phase can proceed and be ready for an expected construction commencement date of November 2015. Once the final design has been completed and costed, the project will be delivered within the budget allocated and components would be removed in order to meet budget constraints. It also must be noted that this project is being funded by the Kuranda Infrastructure Levy.



CONSULTATION

Internal Chief Executive Officer Director Infrastructure Services Director Corporate and Community Services Manager Community Wellbeing Councillors External Kuranda community and key stakeholders Kuranda Infrastructure Advisory Committee


Nil

POLICY IMPLICATIONS

Nil


Capital The estimated cost of this project is $1,897,500 including Design and Construction Operating Nil Is the expenditure noted above included in the 2014/2015/2016 budget?

Yes




Communication will be on-going during construction. Key stakeholders such has shop operators and other businesses affected will be consulted prior to and during construction to arrange access to their premises during construction and address any issues as they arise.

ATTACHMENTS

1. Landscape plans L100A - L102A and L107A - L110A. Date Prepared: 10 August 2015


WORKS

ITEM-18 INFRASTRUCTURE SERVICES - WORKS SECTION PROGRESS REPORT - JULY 2015


MEETING: Ordinary Meeting


REPORT OFFICER’S TITLE: Manager Works DEPARTMENT: Infrastructure Services, Works Group

EXECUTIVE SUMMARY

This report sets out works undertaken by the Transport Infrastructure, Parks and Gardens and Bridge Sections of Infrastructure Services during the month of July 2015.


"That Council receive and note the Infrastructure Services Transport Infrastructure, Parks and Gardens and Bridge Sections - Progress Report for the month of July 2015."

BACKGROUND

Works Group

Maintenance Activities Maintenance activities accruing more than $1,000 in expenditure were carried out in July at the following locations:


Location Activity

McBean Road, Arriga Grading unsealed roads

Stanton Road, Arriga Grading unsealed roads

Tyrconnell Road, Arriga Grading unsealed roads

Bilwon Road, Biboohra Grading unsealed roads, line marking for reseals

Hodzic Road, Biboohra Grading unsealed roads

Vallely Road, Biboohra Grading unsealed roads

Contract Clearing Account, Chillagoe General operations

Strathleven Road, Gamboola Grading unsealed roads

Andy Sheppard Drive, Glen Russell Grading unsealed roads

Drumduff Road, Highbury Grading unsealed roads, Road inspections

Pedersen Road, Irvinebank Grading unsealed roads

Clacherty Road, Julatten Grading unsealed roads, Road furniture

Edmonds Road, Julatten Grading unsealed roads

Euluma Creek Road, Julatten Bitumen patching, road furniture, slashing

McDougall Road, Julatten Grading unsealed roads, slashing

Mcleans Bridge Road, Julatten Bitumen patching, grading unsealed roads, slashing

Morrish Road, Julatten Grading unsealed roads, slashing

Mount Lewis Road, Julatten Customer requests, slashing, grading unsealed roads, slashing

Pinnacle Road, Julatten Bitumen patching, slashing

Rainforest Drive, Julatten Bitumen patching, grading unsealed roads


The table below shows the current budget position of road maintenance for Mareeba Shire Council.

Currently there is $24,710 of expenditure for line marking work for the 2014/15 reseal and asphalt program to be credited to the maintenance budget. Grading of unsealed roads during July was undertaken at the following locations.

Location Activity

Rasmussen Road, Julatten Grading unsealed roads

Windsor View Road, Julatten Bitumen patching, customer requests, road inspections, road furniture, slashing

Boggy Creek Road, Julatten Grading unsealed roads, slashing

Koah Road, Koah Bitumen Patching, road inspections

Barron Falls Road, Kuranda Slashing

Oak Forest Road, Kuranda Bitumen patching, grading unsealed roads, road inspections, slashing

Rob Veivers Drive, Kuranda Concrete footpath maintenance, road inspections, line marking for reseals, road furniture, slashing

Chewko Road, Mareeba Line marking for reseals

Constance Street, Mareeba Culvert repairs, customer requests, road furniture, line marking for reseals

Fichera Road, Mareeba Bitumen patching, line marking for reseals

Hastie Road, Mareeba Line marking for reseals, tree clearing / vegetation management

Smallwood Street, Mareeba Tree clearing / vegetation management

Fraser Road, Mt Molloy Clean inlet / outlets culverts, grading unsealed roads, slashing

Mitchellvale Road, Mt Molloy Grading unsealed roads

Wetherby Road, Mt Molloy Grading unsealed roads

Wessel Road, Mt Molloy Grading unsealed roads

Mount Molloy Depot Access, Mt Molloy Grading unsealed roads

Bradley Road, Mt Molloy Grading unsealed roads

Armstrong Road, Mona Mona Grading unsealed roads, road inspection, slashing

Collins Weir Road, Mutchilba Grading unsealed roads

Springmount Road, Mutchilba Line marking for reseals

Tabacum Road, Mutchilba Grading unsealed roads

Stankovich Road, Mutchilba Grading unsealed roads

Carman Road, Paddy's Green Slashing

Springs Road, Paddy's Green Road furniture

Bischoff Mill Road, Watsonville Grading unsealed roads

Sandridge Road, Watsonville Grading unsealed roads

Toy Creek Road, Watsonville Grading unsealed roads

Walsh River Road, Watsonville Grading unsealed roads

Mount Nolan Road, Watsonville Grading unsealed roads

Arbouin Mine Road, Watsonville Grading unsealed roads

Annual Budget Year to Date Budget Year to Date Actual

$3,230,322 $267,800 $290,541


Capital Work Costin Street Pavement Rehabilitation The Costin Street Pavement Rehabilitation project was asphalt sealed on 08 July 2015. Line marking of the works is programmed for late August. The project exceeded the budget by just under $60,000. The cost overun was caused by the following factors;

Additional drainage works were required to replace and relay existing storm water pipes on the northern side of Costin Street;

The replacement of kerb, channel and driveway entrances due to the drainage works;

In several sections the clay subgrade was of very poor quality and was removed and replaced by rock, geofabric and cement stabilised road base;

Wet weather delay and rework.

ROAD ROAD

Middle Creek Road, Mutchilba McGrath Road, Mareeba

Kippin Drive, Arriga No Name Road 89 Irvinebank

Vulcan Wood Road, Irvinebank Zillmanton Road, Chillagoe

Lockyer Lane, Watsonville Rubina Terrace, Irvinebank

James Street, Watsonville Cemetery Road, Irvinebank

No Name Road, 115 Mt Molloy Chapmans Road, Julatten

Chisari Road, Mutchilba Annie Street, Irvinebank

Grigg Road, Biboohra Pedersen Road, Irvinebank

Mount Nolan Road, Watsonville Toy Creek Road, Watsonville

Arbouin Mine Road, Watsonville Andy Sheppard Drive, Glen Russell

Boggy Creek Road, Julatten Tabacum Road, Mutchilba

Bradley Road, Mt Molloy Edmonds Road, Julatten

McDougall Road, Julatten Stanton Road, Arriga

Mitchellvale Road, Mt Molloy Tyrconnell Road, Arriga

Mt Molloy Depot Access Vallely Road, Biboohra

Rasmussen Road, Julatten Stankovich Road, Mutchilba

Sandridge Road, Watsonville Bilwon Road, Biboohra

Clacherty Road, Julatten Mt Lewis Road, Julatten

Wessel Road, Mt Molloy Strathleven Road, Gamboola

Morrish Road, Julatten McLeans Bridge Road, Julatten

Walsh River Road, Watsonville Bischoff Mill Road, Watsonville

Collins Weir Road, Mutchilba McBean Road, Arriga

Wetherby Road, Mt Molloy Hodzic Road, Biboohra


Chewko Road Widen and Seal Works commenced in early July on the Chewko Road Widen and Seal project commencing at the Paglietta Road intersection and joining previous widening works just west of Tatti Sands, a distance of 1.27km. The existing 3.6m sealed pavement will be rehabilitated and widened to a sealed to a width of 7.0m plus a 0.5m unsealed shoulder. The project is estimated to cost $590,000 and is programmed for completion late August. The works are funded using TIDS and R2R grants.


TMR Routine Maintenance Performance Contract (RMPC) Routine maintenance activities were undertaken during July at the following locations;


The total claim to DTMR for the works listed above for the month of July was $103,961.60. Parks and Gardens Section Maintenance Activities Parks and Gardens maintenance activities accruing more than $1,000 in expenditure were carried out in July at the following locations:

Primary Location Activity Name

Kennedy Highway- Cairns-Mareeba Surface correction isolated depression, includes traffic control

Kennedy Highway- Cairns-Mareeba Rest area servicing

Mulligan Highway-Mareeba-Mt Molloy Heavy shoulder grading rural, includes traffic control

Mulligan Highway-Mareeba-Mt Molloy Light shoulder grading rural, includes traffic control

Mulligan Highway-Mareeba-Mt Molloy Other sign work

Mulligan Highway-Mareeba-Mt Molloy Repair or replace guide markers

Mulligan Highway-Mt Molloy-Lakeland Rest area servicing

Mulligan Highway-Mt Molloy-Lakeland Other sign work

Mulligan Highway-Mt Molloy-Lakeland Pothole patching, includes traffic control

Mulligan Highway-Mt Molloy-Lakeland Roadside litter collection - rural

Mossman-Mt Molloy Road Emergency call out / traffic accident

Mossman-Mt Molloy Road Other bituminous surface work

Mossman-Mt Molloy Road Pavement repairs, gravel (Mech. < 500m2 per 1km), includes traffic control

Mossman-Mt Molloy Road Pothole patching, includes traffic control

Mossman-Mt Molloy Road Repair or replace guide markers

Mossman-Mt Molloy Road Repair signs (excluding guide signs)

Mossman-Mt Molloy Road Roadside litter collection - rural

Herberton-Petford Road Herbicide spraying, includes traffic control

Herberton-Petford Road Medium formation grading (western) with extras and 1 water cart

Herberton-Petford Road Other minor culvert pipes and pit work

Herberton-Petford Road Repair or replace guide markers

Herberton-Petford Road Repair signs (excluding guide signs)

Herberton-Petford Road Surface correction, premix / A/C (Manual <150 lin.m per 1km) includes traffic control

Mareeba- Dimbulah Road Other roadside work

Mareeba- Dimbulah Road Pavement repairs, gravel (Mech. < 500m2 per 1km), includes traffic control

Burke Developmental Road Administration of RMPC (Costing and Engineering management)

Burke Developmental Road Other culvert, pipe and pit Work

Burke Developmental Road Other furniture repairs

Burke Developmental Road Other sign work

Burke Developmental Road Pothole patching, includes traffic control

Burke Developmental Road Repair or replace guide markers

Burke Developmental Road Repair Signs (excluding Guide Signs)


The table below shows the current budget position of Parks and Gardens maintenance for Mareeba Shire Council.

Bridge Section Maintenance Activities Bridge maintenance activities accruing more than $1,000 in expenditure were carried out in July at the following locations:

The table below shows the current budget position of Bridge maintenance for Mareeba Shire Council.

Location

Parks and Gardens, Chillagoe

Basalt Gully and Bi-Centennial Lakes, Mareeba

Centenary Park, Mareeba

Byrnes Street Medians, Mareeba

McCrohan Park, Kuranda

Kuranda Parks, Library, CBD and Streets

Town Hall Park, Dimbulah

Borzi Park, Mareeba

Davies Park, Mareeba

Firth Park, Mareeba

Vains Park, Mt. Molloy

Mowing Mareeba Streets

Furniture and Playground Equipment

Sunbird Park, Mareeba

QITE 2015/16 (Work for the dole)


$1,616,639 $137,635 $95,393

Location

Ericson Road, Sandy Creek Bridge

Pinnacle Road, Flynn Creek Bridge

Euluma Creek Road, Watershed Creek (Box Culvert)

Windsor View Road, Culvert Ch .284

Windsor View Road, Culvert Ch .962

Inspections and general expenses (various)

Culvert, causeway inspections and maintenance (various)


$537,318 $41,042 $35,297




CONSULTATION

Internal Infrastructure Services staff External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Included in 2015/2016 budget Operating Included in 2015/2016 budget Is the expenditure noted above included in the 2015/2016 budget?

Yes



Advice is provided to residents and businesses affected by any activities.

ATTACHMENTS



WATER & WASTE

ITEM-19 QMSC2015-23 WATER METER REPLACEMENT (AMR) PROGRAM CONCURRENTLY WITH INTRODUCTION OF AN AUTOMATED WATER METERING SYSTEM


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

Council has now successfully completed the introduction of Automated Water Meter Reading devices in the Mareeba township water reticulated network area. Funds have been approved in the 2015/2016 capital budget program for the introduction of Automated Water meter Reading devices in the Chillagoe, Dimbulah, Mt Molloy and Kuranda areas along with the replacement of aged water meters. During the last round of water meter readings, an audit was also conducted to determine how many of the existing water meters need replacing. The audit highlighted that a combined figure of 1426 water meters in the Chillagoe, Dimbulah, Mt Molloy and Kuranda areas are due for replacement due to their age, wear and tear. The expected maximum life of a water meter is 10 years with the change out program generally starting when the water meters reach an age of 7 years, or 3.6 ML (megalitres) of water has passed through the meters. The feedback from residents concerning the introduction of the Automated Water Meter Reading Devices in Mareeba has been extremely positive with many residents expressing significant appreciation about being informed of water leaks at their properties.


"That Council approve the replacement of the aged and inefficient water meters in conjunction with the introduction of the Taggle Automated Water Meter Reading System and approve funds of $212,626.26 (excluding GST) as per the proposal received from Taggle for the replacement of aged water meters and the introduction of the Taggle AMR System for the Chillagoe, Dimbulah, Mt Molloy and Kuranda areas."

BACKGROUND

During the 2015/2016 adopted Capital Budget process it was discussed and agreed on, the introduction of Automated Water Meter Reading devices would occur in the remaining water reticulated townships of Chillagoe, Dimbulah, Mt Molloy and Kuranda.


At the last round of water meter readings in July, it was highlighted that 1,426 water meters in these areas are due for replacement due to their age, wear and tear. It is now proposed that stage two and the final of the introduction of Automated Water Meter Reading devices proceed in the Chillagoe, Dimbulah, Mt Molloy and Kuranda water reticulated areas in conjunction with the replacement of the required meters. The proposal will ensure Council maintains its revenue streams in line with operating costs. Efficient use and management of capital is key to the delivery of a cost effective water business. Automated Meter Reading has many benefits, including the ability to detect any unusual water use patterns indicating a potential leak at a property. AMR is a progressive technology being used more and more throughout Australia to read both water and electricity meters. It can provide many cost-effective benefits to both the service provider and the customer. Cost effective real time water meter reading will play a critical role in our demand management program. Automatic Meter Reading (AMR) for water utilities will provide huge opportunities for optimising existing infrastructure and providing reliable data on which to base future investment decisions. It is proposed to replace the aged water meters and fit the Taggle AMR System simultaneously, thus saving costs and increasing efficiency. Such a proposal for the various townships involved means the following would be the relevant meter numbers.

Kuranda 20mm 25mm 32mm 40mm 50mm 80mm 100mm 150mm Total

Replace meters & fit AMR

733 12 1 10 10 1 1 0 768

Fit AMR to existing meters

154 2 0 2 2 0 0 0 160

Mount Molloy 20mm 25mm 32mm 40mm 50mm 80mm 100mm 150mm Total


65 1 0 1 0 0 2 0 69


51 1 0 0 1 0 0 0 53

Chillagoe 20mm 25mm 32mm 40mm 50mm 80mm 100mm 150mm Total


92 4 0 2 3 0 0 0 101


48 3 1 1 0 0 1 0 54


To meet the above, quotations were recently invited for the replacement of faulty meters and the upgrade of all meters to an AMR type meter. Details of QMSC2015-23 Request for Quotations:

Requests for Quotes called 28 July 2015 and closed 11.00am Tuesday 4 August 2015

Respondents were Taggle

Quoted pricing $212,626.26 (exclusive of GST) Overall funding expenditure as adopted in the 2015/2016 capital budget program for this project:


ECON 3 Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to the industry and community.

CONSULTATION

Internal Director Infrastructure Services Department Engineer Water and Waste Manager Systems and Customer Service Supervisor Water Reticulation External Taggle


Nil

Dimbulah 20mm 25mm 32mm 40mm 50mm 80mm 100mm 150mm Total


217 7 0 3 20 0 3 0 250


27 1 0 2 2 0 0 0 32

Water CP00043 Install Smart Meters Stage 2 (final) (upgrade) $770,000


POLICY IMPLICATIONS

Nil


Capital New water meters and automated meter reading system $770,000 (exclusive of GST). Operating Yes Is the expenditure noted above included in the 2015/2016 budget?

Yes

If not you must recommend how the budget can be amended to accommodate the expenditure Yes


Consultation with Council staff and the wider community.

ATTACHMENTS

Nil Date Prepared: 30 July 2015


ITEM-20 CHILLAGOE WATER SOFTENING INFRASTRUCTURE DOCUMENT INFORMATION

MEETING: Ordinary



EXECUTIVE SUMMARY

The purpose of this report is to provide the technical information on the possibilities of installing Water Softening Plant at Chillagoe. It is also proposed that the report should detail an alternate option for Council by way of pH correction of the treated water from the Chillagoe Water Plant.


"That Council receive and note the options for implementing water softening for the Chillagoe Water Supply, but do not proceed given the cost impact to the ratepayers."

BACKGROUND

Following a community meeting with Chillagoe residents, Council officers were requested by Council to investigate methods and costings for a Water Softening Plant for the Chillagoe Water Supply. Council officers have engaged with an appropriately qualified Process Engineer and investigated three (3) process methods that are available for water softening: - Calgon Water Softening Treatment - Nano filtration - Reverse Osmosis Due to the scale of the Chillagoe water supply system a conventional water softener with salt regeneration is not considered appropriate due to the waste water generated. An Ion Exchange Softening process was investigated; however the softener salt requirements would be around 0.56 kg/m3 of product water produced. This would mean that for an eight (8) hour period at 10 L/s, up to 160 kg of salt would be produced or during a 24 hour period 10 L/s, up to 488 kg of salt would be produced. Over time, disposal of Ion Exchange regeneration brine is likely to be a problem. The other two (2) alternatives are Nano Filtration and Reverse Osmosis. Both these systems also generate significant quantities of brine water. The Nano Filtration produces 2.5 litres per second every 10 litres per second treated and the Reverse Osmosis produces 1.4 litres per second for every 10 litres per second treated. The capital cost would be $290,000.00 for Nano filtration and $240,000.00 for Reverse Osmosis plus site establishment and installation costs.


All the above options will require a dedicated sewer connection as the volumes of backwash waste will be too much for storage and transporting back to Mareeba for processing. Chillagoe does not have sewer reticulation or a wastewater treatment plant. Also the listed options will require a separate building/area for set-up. The backwash water will require to have its own treatment process for pH neutralisation and to partially remove the salinity content of the backwash water. Therefore re-use is not considered viable at the volumes involved. A budget cost estimate based on a concept design for the Nano Filtration and Reverse Osmosis systems has been prepared on the basis that MSC personnel will manage the installation and commissioning of equipment procured from specialist suppliers. It is estimated that the design and construction/commissioning cost will be of the order of $240,000 and $290,000. Funding, operational and maintenance costs for the capital required for this project can be demonstrated as a $value per property (171 properties) which would be charged on a six (6) monthly basis when the Rates and Charges are levied. These properties are all included in the Chillagoe Water Supply area and would be responsible for funding the costs associated with this project. If it is assumed that Council were to loan fund the installation of a water softening system, and allowing for interest and redemption payments and depreciation, it has been calculated as follows for the two (2) types of systems. - Total estimated additional Cost of Implementing Reverse Osmosis Plant $10.46 per

month per property or $125.52 per annum per property.

- Total estimated additional Cost of Implementing Nano Filtration Plant $12.64 per month per property or $151.68 per annum per property.

These costs would be in addition to the current Access Charge of $384.30 and current Water Consumption charges.

► Access Charge with Reverse Osmosis $509.82

► Access Charge with Nano Filtration $535.98

As an alternative, it is suggested residents could potentially acquire their own Household Water Softening Units. These units generally retail from approximately $3,000.00. Residents would need to have the units installed and maintain the units themselves. It needs to be noted that even at the householder level there will still be backwash waste from the water softener that needs to be disposed of. In other areas this is often disposed of to a sewer. However, as Chillagoe has no sewer, the waste may need to go into individual septic tanks. The waste is essentially high in calcium and magnesium and shouldn’t impact on the anaerobic treatment in the septic system. It needs to be noted that Council officers have received favourable feedback from the Chillagoe community on the water supply at Chillagoe following the successful commissioning of the Packaged Water Plant.



ECON 3 Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Director Infrastructure Services Engineer Water and Waste Supervisor Treatment Operations Supervisor Water Reticulation External Amiad Pty Ltd Yabbie Pond Pty Ltd Pumping Irrigation and Machinery Services


Nil

POLICY IMPLICATIONS

Nil


Capital Nil

Operating Nil


Nil


Nil

ATTACHMENTS

1. Information on Nano filtration and Reverse Osmosis Date Prepared: 3 August 2015


"Nano filtration Nano filtration is a technique that has prospered over the past few years. Today, nano filtration is mainly applied in drinking water purification process steps, such as water softening, decolouring and micro pollutant removal. During industrial processes nano filtration is applied for the removal of specific components, such as colouring agents. Nano filtration is a pressure related process, during which separation takes place, based on molecule size. Membranes bring about the separation. The technique is mainly applied for the removal of organic substances, such as micro pollutants and multivalent ions. Nano filtration membranes have a moderate retention for univalent salts"

"Reverse Osmosis (RO)

Reverse Osmosis is based upon the fundamental pursuit for balance. Two fluids containing different concentrations of dissolved solids that come in contact with each other will mix until the concentration is uniform. When these two fluids are separated by a semi permeable membrane (which lets the fluid flow through, while dissolved solids stay behind), a fluid containing a lower concentration will move through the membrane into the fluids containing a higher concentration of dissolved solids. (Binnie e.a., 2002). After a while the water level will be higher on one side of the membrane. The difference in height is called the osmotic pressure.

By pursuing pressure upon the fluid column, which exceeds the osmotic pressure, one will get a reversed effect. Fluids are pressed back through the membrane, while dissolved solids stay behind in the column. Using this technique, a larger part the salt content of the water can be removed."

http://www.lenntech.com/rosmosis.htm


ITEM-21 PROJECT DECISION MAKING FRAMEWORK DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Strategic Project Officer DEPARTMENT: Infrastructure Services

EXECUTIVE SUMMARY

This report advises that the Queensland Treasury Corporation (QTC) has developed a best-practice approach to project selection, tailored specifically to Queensland’s local governments. This approach, called the Project Decision Framework (the "Framework"), has been incorporated into the assessment criteria for all Queensland Government competitive funding programs. Councils that follow the Framework and have adopted a Project Decision Policy that matches the QTC guidelines are more favourably considered in Queensland Government funding applications.


"That Council endorses the use of the Queensland Treasury Corporation (QTC) Project Decision Making Framework and adopts the draft Project Decision Making Policy, as provided by QTC."

BACKGROUND

Introduction Queensland Treasury Corporation (QTC) has developed a best-practice approach to project selection, tailored specifically to Queensland’s local governments. The approach is called the Project Decision Framework (the "Framework") and has been incorporated into the assessment criteria for all Queensland Government competitive funding programs. Councils that follow the Framework and have adopted a Project Decision Policy that matches the QTC guidelines are more favourably considered in Queensland Government funding applications. The Framework has a specific focus on the investment of time required at the start of a project in order to maximise cost efficiencies, optimise resource allocation and achieve positive community outcomes while minimising risks and uncertainties. It places emphasis on asking the question ‘should we do this project?’ rather than ‘can we do this project?’. The Queensland Government intends its framework to mitigate project risks around budget blow-outs, late delivery of projects, business needs not being met, benefits not being realised, potential health and safety risks, reduced service levels and lack of confidence in Council.


Framework Details The Framework is formed by three elements:

1. Policy - Template policy has been developed that commits everyone in Council to assessing projects based on needs and due diligence.

2. Process - A four stage selection criteria based approach to shortlist and select

final projects.

3. Tools and templates - To assist Council's in following the four stage selection process

By adopting the Framework and associated policy, Council will be more competitive when applying for Queensland Government Grant Programs.


The Framework will strengthen Council's approach to asset management in terms of prioritising renewal, upgrade and new capital works projects. Specifically, it will complement the following corporate goals: GOV2 Prepare a detailed strategic asset management plan to underpin asset sustainability.

Management of the Shire's major infrastructure assets is enhanced through the determination of accurate renewal, upgrade and maintenance costs that inform the long term financial planning process.

Development of forward works programmes for all asset classes is informed by accurate and reliable asset condition data including remaining useful life and renewal and replacement costs.

GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

Council continues to deliver quality and sustainable services while keeping rate increases to no more than the % increase in the Council Cost Index.

CONSULTATION Internal Director Infrastructure Services Manager Technical Services Manager Works Manager Water and Waste Manager Finance Management Accountant External Manager Economic Development Far North Queensland Regional Officer, Department of State Development Senior Economic Development Officer, Regional Services, Department of State Development



Should Council not adopt this framework then Council will be less competitive when applying for Queensland Government competitive grant programs.

POLICY IMPLICATIONS

A new policy has been developed for Council's consideration and potential adoption based on the QTC model policy.


Capital Should Council not adopt this framework then Council will be less competitive when applying for Queensland Government competitive grant programs. Operating Nil Is the expenditure noted above included in the 2015/2016 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil


This will be implemented by Infrastructure Services as a support tool in selecting projects for grant funding submissions.

ATTACHMENTS

1. Project Decision Making Framework Overview (Queensland Government); 2. Project Decision Making Framework Draft Policy. Date Prepared: 10 August 2015


ITEM-22 INFRASTRUCTURE SERVICES - WATER AND WASTEWATER GROUP - MONTHLY OPERATIONS - JULY 2015


MEETING: Ordinary



EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Water and Wastewater activities undertaken by the Infrastructure Services Department during the month of July 2015.


"That Council receive and note the July 2015 Monthly Water and Wastewater Report."


GOV 3 Undertake a whole of Council service level review to establish sustainable operational costs across core local government business and consult with communities. 1. Capital Works Projects

Kuranda Water Reservoir - works progressing well with walls completed and critical pipe work cut in's done.

Mareeba STP Refurbishment Design and Construct Tender issued.

Mareeba STP Critical Infrastructure Upgrade - Rising Main and new Inlet Works projects issued for tender.

2. Environmental Monitoring - Treatment

Mareeba STP non-compliant. Exceeded the Ammonia maximum limit.

Kuranda STP remains compliant with licence conditions.


3. Budget - Water

Graphical - Revenue

Graphical – Expense

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.00

MSC Water Income to Month of July

Annual Budget YTD Budget YTD Actual

* Depreciation costs are now part of the operational expense

0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

3,000,000.00

WaterTreatment Plant

Op/Mtce

WaterReticulation

Op/Mtce

WaterDepreciation

Water NCPAdmin Charges

MSC Water Expense to Month of July



4. Budget - Wastewater Graphical - Revenue

Graphical – Expense

5. Chlorine Residual Readings

Chlorine Residual Readings 2015Australian Drinking Water Guidelines Maximum 5mg/L

July 2015 Wed 1st Fri 3rd Mon 6th Wed 8th Fri 10th Mon 13th Wed 15th Fri 17th Mon 20th Wed 22nd Fri 24th Mon 27th Wed 29th Fri 31st

Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L) Free Cl (mg/L)

Mareeba Rankine St 1.25 1.34 1.07 1.32 0.98 1.30 1.26 0.79 1.14 1.27 1.12 1.42 1.26 1.30

Wylandra Drive Mareeba 0.79 0.76 0.73 0.71 0.87 1.01 1.08 0.86 1.14 0.93 0.89 0.87 1.01 0.92

Gregory Terrace Kuranda 1.18 1.14 0.99 0.49 0.72 0.78 0.86 1.24 0.93 0.92 0.90 0.91 0.89 0.86

Mason Rd PS Kuranda 1.00 1.03 0.93 0.72 0.80 0.87 1.20 1.14 1.10 1.07 0.99 1.05 1.00 0.98

Chillagoe 0.78 0.64 0.60 0.64 0.68 0.86 0.94 0.95 0.84 0.86 0.84 0.86 0.85 0.82

Dimbulah 0.78 0.99 0.96 0.98 1.32 1.20 1.22 0.87 2.05 1.77 1.48 1.39 1.35 1.31

0.00500,000.00

1,000,000.001,500,000.002,000,000.002,500,000.003,000,000.003,500,000.004,000,000.004,500,000.00

Wastewater Rates WastewaterInterest Earned

Const Wks

Wastewater NCPInternal Revenue

Wastewater NCPCommunity Service

Obligation

Wastewater 3rdParty Works

Wastewater SundryIncome

MSC Wastewater Income to Month of July


* Depreciation costs are now part of the operational expense

0.00

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

WastewaterTreatment Plant

Op/Mtce

WastewaterReticulation

Op/Mtce

WastewaterDepreciation

Wastewater NCPAdmin Charges

MSC Wastewater Expense to Month of July



6. Mareeba Water Supply Scheme – Operations Data

0

100

200

300

400

500

0

2,000

4,000

6,000

8,000

10,000

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Jul

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Mareeba WTP - Average Daily Production 2015

Average DailyProduction(kL per Day)

Rainfall (mm)

0

100

200

300

400

500

0

500

1,000

1,500

2,000

2,500

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res

/Da

y/C

on

ne

cti

on

Mareeba WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection(L per Day)

Rainfall (mm)


7. Kuranda Water Supply Scheme - Operations Data

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Kuranda WTP - Average Daily Production2015


Rainfall (mm)

0

100

200

300

400

500

600

700

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Lit

res/D

ay/C

on

necti

on

Kuranda WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)


8. Mount Molloy Water Supply Scheme - Operations Data

0

100

200

300

400

500

0

25

50

75

100

125

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Mt Molloy GS - Average Daily Production2015


Rainfall (mm)

0

100

200

300

400

500

0

150

300

450

600

750

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res/D

ay/C

on

ne

cti

on

Mt Molloy GS - Average Daily Consumption by Connection2015


Rainfall (mm)


9. Dimbulah Water Supply Scheme - Operations Data

0

50

100

150

200

250

0

100

200

300

400

500

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Dimbulah WTP - Average Daily Production2015


Rainfall (mm)

0

50

100

150

200

250

0

250

500

750

1,000

1,250

1,500

1,750

2,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Dimbulah WTP - Average Daily Consumption by Connection2015

Average DailyConsumption perConnection (L perDay)

Rainfall (mm)


10. Chillagoe Water Supply Scheme - Operations Data

0

100

200

300

400

500

0

50

100

150

200

250

300

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Chillagoe BF - Average Daily Production2015


Rainfall (mm)

0

100

200

300

400

500

0

500

1,000

1,500

2,000

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Lit

res/D

ay/C

on

necti

on

Chillagoe BF - Average Daily Consumption by Connection2015


Rainfall (mm)


11. Mareeba Wastewater Treatment Plant - Operations Data

0

60

120

180

240

300

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

Ja

n

Fe

b

Ma

r

Ap

r

Ma

y

Ju

n

Ju

l

Au

g

Se

p

Oct

No

v

De

c

Ra

infa

ll (

mm

)

Kil

oli

tre

s/D

ay

Mareeba STP - Average Daily Inflow2015

Average Daily Inflow(kL per Day)

Rainfall (mm)

0

60

120

180

240

300

0

250

500

750

1,000

1,250

1,500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Mareeba STP - Average Daily Inflow by Connection2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


12. Kuranda Wastewater Treatment Plant - Operations Data


0

150

300

450

600

750

0

100

200

300

400

500

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Kilo

litr

es/D

ay

Kuranda STP - Average Daily Inflow2015

Average DailyInflow(kL per Day)

Rainfall (mm)

0

150

300

450

600

750

0

250

500

750

1,000

1,250

Jan

Feb

Ma

r

Apr

Ma

y

Jun

Jul

Aug

Sep

Oct

No

v

De

c

Rain

fall (

mm

)

Lit

res/D

ay/C

on

necti

on

Kuranda STP - Average Daily Inflow by Connection2015

Average DailyInflow perConnection(L per Day)

Rainfall (mm)


ITEM-23 INFRASTRUCTURE SERVICES - WASTE OPERATIONS REPORT - JULY 2015


MEETING: Ordinary



EXECUTIVE SUMMARY

The purpose of this report is to summarise Council’s Waste activities undertaken by the Infrastructure Services Department during the month of July 2015.


"That Council receive and note the Infrastructure Services, Waste Operations Progress Report, July 2015."

BACKGROUND

The following is a summary of the waste activities undertaken during the month of July 2015. 1. Waste Operations

3,890 vehicles entered Mareeba waste facility

557 vehicles deposited waste to Mareeba Landfill (total)

313 Suez vehicles deposited waste to Mareeba Landfill

49 Suez vehicles removed waste from Mareeba WTS to recycling facility in Cairns.

207 m³ of mulch sold (139 in bulk sales and 68 in small lots less than 1 tonne)

4.54 tonnes of recyclable material transported to Cairns MRF (including chemical

drums)

All transfer stations and Mareeba landfill are currently operational.


2. Customer Service Waste Statistics The following graph displays customer requests logged in the Customer Request Management (CRM) system during the month of July 2015.

3. Waste Collected at Each of the Transfer Stations

Waste material collected at each of the waste transfer stations is either deposited directly to the Mareeba landfill, recycled or transported to the Suez facility in Cairns for processing. The following pie charts are separated into waste received as whole units and waste received as accrued tonnage.

1

18

12 3

3

6

1

MAREEBA SHIRE CUSTOMER REQUESTS (Number of Requests)

New Service

Missed Service

Repair/Replace

General Enquiries

Complaints

Waste Audit Related

Recycling Related

27

14

66

MAREEBA SHIRE WASTE (Number of Units)

Animals

Batteries

Equivalent Passenger tyres


4. Waste to Mareeba Landfill The Mareeba Shire waste shown in the pie chart below is the waste collected at each of the waste transfer stations (Mareeba included), and deposited directly to the Mareeba landfill. The commercial waste shown below is derived from the Suez recycling plant in Cairns and deposited into the Mareeba landfill.

5. Revenue

The income is derived from:

Commercial disposal (predominantly Suez)

Interest earned

Interest on Constrained Works

Recycling (steel, batteries)

Rates The expenditure is derived from:

Waste administration

Landfill management

Transfer station management

16 31

39

571

2

MAREEBA SHIRE WASTE (Tonnes)

Commercial & Industrial

Building & Demolition

Scrap Metal

Domestic Household Waste

Oil

5,598

363

WASTE TO MAREEBA LANDFILL (Tonnes)

Suez Recycling Waste

Mareeba Shire Waste to Landfill(Domestic & Commercial)


6. Financial Operational Budget Information per budget Section Overall Graphical – Revenue

Graphical – Expenditure


ECON 3 accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community. GOV 3 Undertake a whole of council service level review to establish sustainable operational costs across core local government business and consult with communities.

CONSULTATION

Internal Director Infrastructure Services Waste Staff

0

500

1,000

1,500

2,000

MGB Service UnservicedLevy

Scrap -AllMetal

CommercialDisposal

Waste Interest Interest -Const. Works

Tho

usa

nd

s

MSC Waste Income to Month of July


0

500

1,000

1,500

2,000

WasteAdmin

Landfills WTS MGB Costs Recyc.ScrapMetal (Fe)

Depreciation NCP AdminCharges

Tho

usa

nd

s

MSC Waste Expense to Month of July



External Nil


Nil

POLICY IMPLICATIONS

Nil



Yes


Nil

ATTACHMENTS

Nil Date Prepared: 10 July 2015


BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at 9:00 am on Wednesday 2 September 2015.