council agenda, november 4

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City of Greater Bendigo Agenda for council meeting on Wednesday night.

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  • PAGE 1

    AGENDA

    Ordinary Meeting of Council

    6.00pm Wednesday 4 November 2015

    *** Broadcast live on Phoenix FM 106.7 ***

    QUESTION TIME WILL BE LIMITED TO WRITTEN QUESTIONS RECEIVED BEFORE

    12 NOON ON THE DAY OF THE MEETING. THE QUESTIONS WILL BE READ BY A COUNCIL REPRESENTATIVE AND ANSWERED BY THE MAYOR. THERE WILL NOT BE AN OPPORTUNITY FOR

    QUESTIONS TO BE ASKED FROM THE FLOOR

    VENUE:

    Reception Room,

    Bendigo Town Hall,

    Hargreaves Street, Bendigo

    NEXT MEETING:

    Special Meeting of Council - Tuesday 10 November 2015

    Ordinary Meeting of Council - Wednesday 25 November 2015

    Bendigo Town Hall

    Copies of the City of Greater Bendigo Councils Agendas & Minutes

    can be obtained online at www.bendigo.vic.gov.au

  • PAGE 2

    Council Vision

    Greater Bendigo - Working together to be Australia's most liveable regional city.

    Council Values Council wants the community to continue to have reason to be proud of the city and will do this through:

    Transparency - Information about Council decisions is readily available and easily understood;

    Efficiency and effectiveness - Council provides services based on evidence of need and demonstrates continuous improvement in the delivery of services;

    Inclusion and consultation - Council uses a range of engagement strategies to ensure community members can understand and take part in discussion that informs the development of new strategies and actions;

    Clear decisive and consistent planning - In a rapidly growing municipality, Council undertakes to plan effectively for our long-term future;

    Respect for community priorities and needs - Council will advocate for improved services for community members and will consider community impact and feedback the decisions it makes.

    Themes 1. Planning for Growth

    2. Presentation and Vibrancy

    3. Productivity

    4. Sustainability

    5. Leadership and Good Governance

  • PAGE 3

    ORDINARY MEETING WEDNESDAY 4 NOVEMBER 2015

    ORDER OF BUSINESS:

    ITEM PRECIS PAGE

    ACKNOWLEDGEMENT OF COUNTRY 6

    PRAYER 6

    PRESENT 6

    APOLOGIES 6

    SUSPENSION OF STANDING ORDERS 6

    PUBLIC QUESTION TIME 6

    RESUMPTION OF STANDING ORDERS 7

    CR WERAGODA'S REPORT 7

    DECLARATIONS OF CONFLICT OF INTEREST 8

    CONFIRMATION OF MINUTES 9

    1. PETITIONS AND JOINT LETTERS 11

    1.1 Petition: To Keep Bendigo Occasional Care Open 11

    2. PLANNING FOR GROWTH 13

    2.1 Planning Scheme Amendment C212 - Corrections

    Amendment - Consider for Authorisation

    13

    2.2 376-378 High Street Golden Square - Partial Demolition of

    Existing Dwellings, Demolition of Two Carports and

    Construction of a 22 Unit Motel, Car Parking Reduction,

    Advertising Signage and Creation of a Vehicular Access

    to a Category Road Zone 1

    27

    2.3 21-25 Curtin Street, Flora Hill - 7 Lot Subdivision 31

    2.4 Commercial Land and Activity Centre Strategy 48

    2.5 Rosalind Park Recreation Reserve Precinct Master Plan

    and Management Framework

    64

    2.6 Bendigo Botanic Gardens Cast Iron Conservatory 69

    3. PRESENTATION AND VIBRANCY 81

  • PAGE 4

    3.1 Municipal Public Health and Wellbeing Plan Annual

    Review

    81

    3.2 Positive Ageing Strategy 2011-2015 Completion Report 87

    3.3 Violence Prevention Plan 2012-2015 Completion Report 93

    4. PRODUCTIVITY 97

    4.1 Economic Development Strategy: 2014-2020

    (Implementation Update)

    97

    4.2 Bendigo Tramways Study and Strategic Plan 101

    4.3 Annual Summary of Operations - Capital Venues and

    Events 2014/15

    116

    4.4 Annual Summary of Operations - Bendigo Art Gallery

    2014/15

    122

    4.5 Annual Summary of Operations: Bendigo Airport 2014/15 127

    4.6 Annual Summary of Operations - Bendigo and Heathcote

    Tourism Visitor Information Centres 2014/15

    132

    4.7 Annual Summary of Operations - Major Events Unit

    2014/15

    141

    4.8 Bendigo Small Business Festival 2015 146

    5. SUSTAINABILITY 150

    6. LEADERSHIP AND GOOD GOVERNANCE 151

    6.1 City of Greater Bendigo Annual Report 2014/2015 151

    6.2 Councillor Conduct Panel Decision 155

    6.3 Council Meeting Dates 2015/2016 157

    6.4 Audit Committee Chairperson's Annual Report 2014/15 159

    6.5 Independent Review Progress Report November 2015 162

    6.6 Record of Assemblies 172

    6.7 Contracts Awarded Under Delegation 179

    7. URGENT BUSINESS 181

    8. NOTICES OF MOTION 181

    9. COUNCILLORS' REPORTS 181

    10. MAYOR'S REPORT 181

    11. CHIEF EXECUTIVE OFFICER'S REPORT 181

    12. CONFIDENTIAL (SECTION 89) REPORTS 181

  • PAGE 5

    12.1 Confidential Report in accordance with Section 89(2)(e) of

    the Local Government Act 1989, relating to a proposed

    development.

    181

    ____________________________

    CRAIG NIEMANN CHIEF EXECUTIVE OFFICER

  • 6 Ordinary Meeting - 04 November 2015

    PAGE 6

    ACKNOWLEDGEMENT OF COUNTRY

    PRAYER

    PRESENT

    APOLOGIES

    SUSPENSION OF STANDING ORDERS

    That Standing Orders be suspended to allow the conduct of Public Question Time.

    PUBLIC QUESTION TIME

    Public Question Time Guidelines Public Question Time Purpose Council has provided the opportunity for members of the public to lodge written questions of broad interest to Council and the community. Matters relating to routine Council works should be taken up with Councils Customer Service Officers through its Customer Request System. Question time will be limited to written questions received before 12 noon on the day of the meeting. The questions will be read by a Council representative and answered by the Mayor. No questions relating to planning matters on the Agenda will be accepted. By the time planning matters have reached the council agenda, they have been through an extensive process as required by the Planning and Environment Act. In addition, in most instances mediation has been held between the parties involved. Throughout the process there are many opportunities for people to ask questions. Public Question Time Where, When And Who The public question time is held at every Ordinary Meeting of Greater Bendigo City Council. Meetings of Council commence at 6.00pm in the Reception Room, Bendigo Town Hall, Hargreaves Street, Bendigo. The public question time is held at the start of the meeting as close as practical to 6:00pm. A maximum of 30 minutes has been provided for registered written questions.

  • 7 Ordinary Meeting - 04 November 2015

    PAGE 7

    Acceptance of Questions Councils Meeting Procedure Local Law does not allow for other questions or comments during the remainder of the meeting. 1. An individual may only lodge one question per meeting. 2. In the event that the same or similar written question is raised by more than one

    person, an answer may be given as a combined response. 3. In the event that time does not permit all written questions registered to be

    answered, questions will be answered in writing or referred to the next meeting if appropriate.

    4. The Mayor and or CEO have the right to decline registration on basis of:

    Legal proceedings;

    More appropriately addressed by other means;

    Vague or lacking in substance, irrelevant, frivolous, insulting offensive, improper, defamatory or demeaning;

    Answer likely to compromise his / her position;

    Confidential, commercial-in-confidence. 5. Each individual whose written question has been accepted or declined will be

    advised by early afternoon on the day of the scheduled meeting. 6. In the event of a written question being declined the question will be circulated to

    the Council for information.

    RESUMPTION OF STANDING ORDERS

    That Standing Orders be resumed.

    CR WERAGODA'S REPORT

  • 8 Ordinary Meeting - 04 November 2015

    PAGE 8

    DECLARATIONS OF CONFLICT OF INTEREST

    Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as amended) direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting), i.e. (a) direct financial interest (b) indirect interest by close association (c) indirect interest that is an indirect financial interest (d) indirect interest because of conflicting duties (e) indirect interest because of receipt of an applicable gift (f) indirect interest as a consequence of becoming an interested party (g) indirect interest as a result of impact on residential amenity (h) conflicting personal interest A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken. Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.

  • 9

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