council agenda - agenda · council agenda - disposal of land – 116 mason road and 83 lardner...

NOTICE OF MEETING

Notice is hereby given of the Meeting of the

Invercargill City Council

to be held in the Council Chamber,

First Floor, Civic Administration Building,

101 Esk Street, Invercargill on

Tuesday 11 December 2018 at 4.00 pm

His Worship the Mayor Mr T R Shadbolt JPCr R R Amundsen (Deputy Mayor)Cr R L AbbottCr A J ArnoldCr K F ArnoldCr T M BiddleCr A H CrackettCr I L EslerCr G D LewisCr D J LudlowCr I R PottingerCr L F SoperCr L S Thomas

CLARE HADLEYCHIEF EXECUTIVE

Council Agenda - AGENDA

1

Council’s Values:

Responsibility Take ownership of decisions and outcomes, both collectively and individually.∑ We willingly share our knowledge.∑ We acknowledge our mistakes, work to resolve them and learn

from them.∑ We give and receive feedback in a constructive manner to

resolve issues.∑ We do our job with total commitment.

Respect Everyone is important, as are their views.∑ We support and care for each other.∑ We stop to listen, learn and understand.∑ We communicate in an honest, up-front and considerate

manner.∑ We maintain confidences and avoid hurtful gossip.

Positivity Always look on the bright side of life.∑ We are approachable, interested and friendly.∑ We are open and receptive to change.∑ We acknowledge and praise the efforts of others.∑ We work together as a team to get the job done.

Above and Beyond Take opportunities to go the extra mile.∑ We take the initiative to improve our work practices to get the

best results.∑ We challenge ourselves and each other to make it better.∑ We take pride in providing the best possible outcomes.∑ We are ambassadors for our Council at all times.

Council’s Vision for the City:

Enhance our City and preserve its character, while embracing innovation and change.

Council’s Vision:

We are an energised, fun and innovative team that makes it better for each other and our community.

Council’s Mission:

Making it better by making it happen.


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A G E N D A

Page

2. APOLOGIES

3. PUBLIC FORUM

3.1 GIANT CHESS SET IDEA

Students from Enrich will be in attendance to speak to this item.

3.2 WASTENET TENDER

Nobby Clark will be in attendance to speak to this item.

3.3 ARTS DISPLAY PROPOSAL

Hannah Patu from Te Taonga Mauri Cultural Trust will be in attendance to speak to this item.

3.4 UPDATE ON SOUTHLAND HOUSING ACTION FORUM

Shaun Drylie will be in attendance to speak to this item.

4. INTEREST REGISTER 10

5. MINUTES OF THE MEETING OF COUNCIL HELD ON 6 NOVEMBER 2018

15

6. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELD ON 19 NOVEMBER 2018

24

7. MINUTES OF COMMITTEES

7.1 COMMUNITY SERVICES COMMITTEE 26 NOVEMBER 2018 29

7.1.1 Application for Grant Funding Towards 2019 ILT Learn to Swim Programme at Splash Palace

Recommendation to Council

That Council:

Approves: That the Aquatic Services Manager is authorised to apply to the Invercargill Licensing Trust and the ILT Foundation for grant funding towards the 2019 ILT Learn to Swim Programme at Splash Palace.


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7.2 REGULATORY SERVICES COMMITTEE 27 NOVEMBER 2018 32

7.2.1 Dangerous and Insanitary Buildings


That Council:

Approves: the Insanitary Buildings Policy;

AND THAT

The Dangerous Building Policy be recommended to Council for approval;

AND THAT

The late submission from Heritage New Zealand be received and considered, along with the changes set out in Heritage New Zealand’s submission.

7.2.2 Combined Local Alcohol Policy Review to Establish a Joint Committee


That Council:

Approves the following: 1. Council receives the report titled “Combined Local

Alcohol Policy Review” to establish a joint committee dated 20 November 2018;

2. Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002;

3. Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter;

4. Resolves to re-establish the Combined Local Alcohol Policy Committee with the Southland District Council and the Gore District Council;

5. Nominates four Councillors to be on the Combined Alcohol Policy Committee;

6. Resolves to cover the costs of Council’s representatives on the Combined Alcohol Policy Committee, and one third of administration any other costs associated with meetings of the Committee;

7. Resolves to pay one third of the legal cost of appeals, in relation to any appeal that relates to premises or issues in all three boundaries of the Councils;


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8. Resolves to pay all legal costs of any appeal in relation to premises or issues within the boundary of Invercargill City Council only.

7 6.2.3 City Centre Heritage Strategy – Delegation


That Council:

Approves: That the City Centre Heritage Group be delegated the ability to recommend the adoption of the City Centre Heritage Strategy directly to Full Council.

7.3 INFRASTRUCTURE AND SERVICES COMMITTEE 3 DECEMBER

201836

7.3.1 CCTV Update


That Council:

Approves: That the CCTV Update is endorsed;

AND THAT

Funding for this project is confirmed to be from Roading Renewals areas.

7.3.2 Contract 803 – Electrical and Mechanical Utility Maintenance 2018


That Council:

Approves: That the consideration of awarding Contract 803 be referred to Council;

AND THAT

The existing contract be extended out until 1 March 2019 to allow the new contract to be put in place.

7.3.3 Future State of the Three Waters System – Regulations and Service Delivery



5

That Council:

Approves: that it continues to receive notification of the reports by Cabinet in respect to regulation; service delivery arrangements; economic regulation; and oversight and stewardship, as it relates to the Three Waters provision.

7.4 FINANCE AND POLICY COMMITTEE 4 DECEMBER 2018 41

7.4.1 Local Government Funding Agency


That Council:

Approves: That the Invercargill City Council applies to the Local Government Funding Agency to become a Guaranteeing borrower;

AND THAT

The Liability Management Policy be amended as outlined in the Statement of Proposal;

AND THAT

The Investment Policy be amended as outlined in the Statement of Proposal;

AND THAT

The Chief Executive and Mayor be authorised to execute the necessary documentation for membership of the Local Government Funding Agency as a Guaranteeing borrower.

8. MINUTES OF THE NEIGHBOURHOOD FUND COMMITTEE HELD ON 9 NOVEMBER 2018

44

9. PROPOSAL FOR LEASE OF WACHNER PLACE BY ILT 45

9.1 APPENDIX 1 – SITE PLANS 48

10. DISPOSAL OF LAND – 116 MASON ROAD AND 83 LARDNER ROAD, INVERCARGILL

49

10.1 APPENDIX 1 – AERIAL PHOTOGRAPH & COPIES OF

CERTIFICATES OF TITLE FOR EACH PIECE OF LAND

53

10.2 APPENDIX 2 – MINISTER OF HEALTH APPROVAL REPORT 56


6

10.3 APPENDIX 3 – PUBLIC NOTIFICATION ADVERTISEMENT 57

10.4 APPENDIX 4 – COPY OF COUNCIL RESOLUTION 58

10.5 APPENDIX 5 – GAZETTE NOTICE 59

11. VISIT TO SUQIAN AND WUHAN 60

11.1 APPENDIX 1 – WUHAN INITIATIVE 62

12. 20 DON STREET INVESTMENT PROPERTY - UPDATE

To be circulated separately.

13. MAYOR’S REPORT

To be tabled.

14. URGENT BUSINESS

15. PUBLIC EXCLUDED SESSION

Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely

(a) Confirming of Minutes of the Public Excluded Session of Council 6 November 2018

(b) Receiving of Minutes of the Public Excluded Session of the Infrastructure and Services Committee 3 December 2018

(c) Receiving of Minutes of the Public Excluded Session of the Finance and Policy Committee 4 December

(d) Receiving of Minutes of the Public Excluded Session of Neighbourhood Fund Committee 8 November 2018

(e) Anderson House Expressions of Interest (f) Update on Anderson House Expressions of Interest (g) Chinese Friendship Garden – Queens Park (h) Update on Awarua Industrial Estate (i) Venture Southland Triennial Agreement (j) ICHL Dividend (k) HWCP Update (l) Review of Chief Executive Performance

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:


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General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for the passing of this resolution

(a) Confirming of Minutes – Council 6 November 2018

Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Section 7(2)(i)

(b) Receiving of Minutes – Infrastructure and Services Committee 3 December 2018


Section 7(2)(i)

(c) Receiving of Minutes – Finance and Policy Committee 4 December 2018


Section 7(2)(i)

(d) Receiving of Minutes – Neighbourhood Fund Committee 8 November 2018


Section 7(2)(i)

(e) Anderson House Expressions of Interest


Section 7(2)(i)

(f) Chinese Friendship Garden – Queens Park


Section 7(2)(i)


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(g) Update on Awarua Industrial Estate


Section 7(2)(i)

(h) Update on Expressions of Interest for Anderson House


Section 7(2)(i)

i) Venture Southland Triennial Agreement


Section 7(2)(i)

(j) ICHL Dividend Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Section 7(2)(i)

(k) HWCP Update Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

Section 7(2)(i)

(l) Review of Chief Executive Performance

To protect the privacy of natural persons, including that of deceased natural persons

Section 7(2)(a)

**********


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INVERCARGILL CITY COUNCIL ELECTED MEMBERS

INTEREST REGISTER

Members Interest Register28 November 2018

ELECTED MEMBERS

NAME ENTITY INTERESTS PROPERTY

RONALD LINDSAY ABBOTT Invercargill City Council

Kiwi-Pie Radio 88FM Invercargill

Invercargill Art Gallery

Invercargill Venues and Events Management

Councillor

Director / Broadcaster

Council Representative / Board Member

Director

REBECCA RAE AMUNDSEN Invercargill City Council

Arch Draught Ltd

BP Orr Ltd

Task Ltd

Arts Murihiku

Dan Davin Literary Foundation

Heritage South

Glengarry Community Action

Group

SMAG Board

Venture Southland

Southland Regional Heritage Committee

Councillor

Director

Director

Director

Trustee

Trustee/Chair

Contractor

Events Co-ordinator (Volunteer)

Council Representative



Council Agenda - INTEREST REGISTER

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INTEREST REGISTER


ALLAN JAMES ARNOLD Invercargill City Council

Ziff’s Café Bar Ltd

Buster Crabb Ltd

Ziff’s Tour Ltd

Ziff’s HR Ltd

Ziff’s Trust

NZMCA

Southland Aero Club

Invercargill Club

Invercargill East Rotary

Councillor

Executive Director

Executive Director

Executive Director

Executive Director

Trustee Administrator

Member

Member

Member

Member

KAREN FRANCES ARNOLD Invercargill City Council

Electricity Invercargill Ltd

Powernet Ltd

Pylon Ltd

Invercargill Creative Communities

Funding Scheme

Southland Warm Homes Trust

Councillor

Director

Director

Director

Trustee/Chair

Trustee

TONI MARIE BIDDLE Invercargill City Council

Invercargill Venue and Events Management Limited

Southland Museum and Art Gallery

Trust Board

Councillor

Director

Trustee


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INTEREST REGISTER


McIntyre and Dick Partner – Executive Team

ALEX HOLLY CRACKETT Invercargill City Council

Ride Southland

Southland Youth Futures Advisory Board

Venture Southland and Sub

Committee

Women in Sport Murihiku

Councillor

Chair

Chair


Trustee

High Street

Invercargill

IRWIN LLOYD ESLER Invercargill City Council

Bluff Community Board

Bluff Maritime Museum

Otatara Landcare Group

Councillor



Member

GRAHAM DAVID LEWIS Invercargill City Council

Invercargill City Holdings Limited

Councillor

Director

DARREN JAMES LUDLOW Invercargill City Council

Radio Southland


Invercargill Venue and Events Management

Southland Museum and Art Gallery

Trust Board

Councillor

Manager

Director

Director / Chairman

Trustee

770 Queens Drive

Invercargill


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INTEREST REGISTER


Healthy Families Invercargill

Murihiku Maori Wardens

Southland Community Law Centre

Board Member

Board Member

Board Member

IAN REAY POTTINGER Invercargill City Council

Southland Electronics Limited

Santa Parade Organiser

Councillor

Director

Alice Pottinger (Wife)

171 Terrace Street

Invercargill 9810

TIMOTHY RICHARD SHADBOLT


Invercargill Airport Limited

Kiwi Speakers Limited

SIT Ambassador

Mayor

Director

Director

Contractor

LESLEY FRANCES SOPER Invercargill City Council

Breathing Space Southland Trust (Emergency Housing)

Omaui Tracks Trust

National Council of Women (NCW)

Active Communities

Invercargill Public Art Gallery

Citizens Advice Bureau

Southland ACC Advocacy Trust

Councillor

Chair

Secretary/Treasurer

Member

Chair/Trustee

Board Member

Board Member

Employee

137 Morton Street

Strathern

Invercargill

24 Margaret Street

Richmond

Invercargill

LINDSAY STEWART THOMAS



Invercargill City Property Limited

HWCP Management Limited

Councillor

Director

Director

Director


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INTEREST REGISTER


EXECUTIVE STAFF

NAME ENTITY INTERESTS PROPERTY

PAMELA GARE Invercargill City Council

DJ & PM Gare Family Trust

Director of Environmental and Planning Services

Trustee

CLARE HADLEY Invercargill City Council Chief Executive

CAMERON MCINTOSH Invercargill City Council Director of Works and Services

DAVID FOSTER Invercargill City Council Acting Director of Finance and Corporate Services

Executive Director Foster and Associates Ltd


14

MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL, ON TUESDAY 6 NOVEMBER 2018 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboltCr R R Amundsen – Deputy Mayor Cr R L AbbottCr A J ArnoldCr K F ArnoldCr T M BiddleCr A H CrackettCr G D LewisCr D J LudlowCr I R PottingerCr L F Soper Cr L S Thomas

IN ATTENDANCE: Mrs C Hadley – Chief ExecutiveMr C A McIntosh – Director of Works and ServicesMrs P M Gare – Director of Environmental and Planning ServicesMr D Foster – Interim Director of Finance Mrs E Harris Mitchell – Manager Communications and Secretarial Services Ms M Brook - Manager Strategy and PolicyMr A Cameron – Policy Analyst Mr M Morris – Legal Advisor Ms H McLeod – Communications Advisor Ms L Kuresa – Governance Officer

2. APOLOGIES

Cr I L Esler.

Moved Cr K Arnold, seconded Cr Abbott and RESOLVED that the apology be accepted.

3. PUBLIC FORUM

Nil.

4. INTEREST REGISTER

No changes to be made to the Interest Register.

5. THE YOUTH COUNCIL ANNUAL REPORT 2018

The Youth Council Co-Chairpersons were in attendance to speak to this item.

His Worship the Mayor thanked Youth Council Members for their valuable input into Council business.

Council Agenda - MINUTES OF THE MEETING OF COUNCIL HELD ON 6 NOVEMBER 2018

15

Moved Cr Crackett, seconded Cr Soper and RESOLVED that the report be received.

6. MINUTES OF THE MEETING OF COUNCIL HELD ON 2 OCTOBER 2018

Moved Cr Amundsen, seconded Cr Ludlow and RESOLVED that the minutes be approved.

7. MINUTES OF THE EXTRAORDINARY MEETING OF COUNCIL HELD ON 24 OCTOBER 2018

Moved Cr Amundsen, seconded Cr Soper and RESOLVED that the minutes be approved.

8. MINUTES OF THE MEETING OF COUNCIL HELD ON 30 OCTOBER 2018

Moved Cr Lewis, seconded Cr Soper and RESOLVED that the minutes be approved.

9. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELD ON 15 OCTOBER 2018

Moved Cr Lewis, seconded Cr Ludlow and RESOLVED that the minutes be received.

10. MINUTES OF THE MEETING OF THE AUDIT AND RISK COMMITTEE HELD ON 8 OCTOBER 2018

Cr Pottinger sought the Chief Executive’s direction as to whether the Sensitive Expenditure Policy needed to be ratified by Council.

Mrs Hadley said that Council’s approval of the Sensitive Expenditure Policy would suffice.

Moved Cr Pottinger, seconded Cr Ludlow and RESOLVED that the Sensitive Expenditure Policy be adopted by Council.

Moved Cr Pottinger, seconded Cr Thomas and RESOLVED that the minutes be received.

11. MINUTES OF COMMITTEES

11.1 Community Services Committee 23 October 2018

Moved Cr Abbott, seconded Cr Soper and RESOLVED that the minutes be received.

Moved His Worship the Mayor, seconded Cr Biddle that the Membership of the Mayors Taskforce for Jobs be maintained for one year.


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In response to a question as to which budget this expenditure would be coming from, Cr Ludlow explained that it came from the Democracy Budget.

In response to a question as to how much the expenditure was. Mrs Hadley confirmed that the total amount was $4,500 including GST. This expenditure related to the current year.

In response to a question as to whether this expenditure was in the current Democracy Budget, Ms Napper explained that she did not know. She was of the understanding that the former Chief Executive paid it but she did not know which budget it was paid from.

In response to a question as to whether that included Cr Ludlow’s travel to Wellington, Mrs Hadley explained that if Cr Ludlow had a role above and beyond being a member of the Taskforce for Jobs, which Ms Napper had confirmed that he did, then that travel was funded. For members of the Mayors’ Taskforce for Jobs who did not have a role other than being a member, that travel was not funded.

The motion, now being put, was RESOLVED in the affirmative.

11.2 Infrastructure and Services Committee 29 October 2018

Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that the minutes be received;

AND THAT

Council approves that given the approved Roading Activity Management Plan has not made provision for service level improvements for unsealed roads, this request for Staunton and Fowler Roads be declined;

AND THAT

A working party be set up to carry out investigations using Staunton and Fowler Roads as a test case for a funding model.

Moved Cr Thomas, seconded Cr K Arnold and RESOLVED that Council approves allocation of $25,000 per year to cycling from the Roading budget;

AND THAT

Council notes that Roading will receive additional subsidy from New Zealand Transport Agency (NZTA), which will require reinvestment into transport related projects.

11.3 Finance and Policy Committee 30 October 2018

Moved Cr Ludlow, seconded Cr Amundsen and RESOLVED that the minutes be received.


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11. TEMPORARY ALCOHOL BAN AREA – CHRISTMAS AT THE RACES

The report had been circulated and Mr Morris took the meeting through it.

Moved Cr Ludlow, seconded Cr Thomas and RESOLVED that the report be received;

AND THAT

Council impose a temporary alcohol ban on 15 December 2018 from 10.00 am to 10.00 pm from the intersection of St Andrew Street and Racecourse Road to the Racecourse Road entrance of The Ascot Park Hotel, and on Yarrow Street between Racecourse Road and Derwent Street.

12. SMOKEFREE AREAS POLICY

The report had been circulated and Ms Brook took the meeting through it.

In response to a question as to whether there were any more plans to carry out more promotion around the Smokefree Policy, Ms Brook explained that the Council did not have any budget put aside for that, but Council was working with Healthy Families to see what they could offer. Discussions had been had with Healthy Families about a combined approach to drive home the positive work that had already happened around that area.

Moved Cr Ludlow, seconded Cr Abbott and RESOLVED that the report be received;

AND THAT

Council accepts the report was evidence of a review of the Policy;

AND THAT

The Smokefree Areas Policy be made available for public consultation in accordance with Section 82 of the Local Government Act 2002.

13. RISK AND ASSURANCE COMMITTEE TERMS OF REFERENCE

The report had been circulated.

Moved Cr Pottinger, seconded Cr Thomas and RESOLVED that the report be received;

AND THAT

The Audit and Risk Committee be renamed the Risk and Assurance Committee;

AND THAT

The Council revoke the current Invercargill City Council’s Audit and Risk Committee Charter;

AND THAT


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The draft 2016-2019 Governance Statement be approved.

114. MEETING SCHEDULE 2019

The report had been circulated and Mrs Harris Mitchell took the meeting through it.

Moved Cr Amundsen, seconded Cr Soper and RESOLVED that the 2019 Meeting Schedule be adopted.

15. MAYOR’S REPORT

The report was tabled.

Moved His Worship the Mayor, seconded Cr Amundsen that the report be received.

Cr K Arnold drew the Council’s attention to Page 26 of the agenda where the Mayor had said he would be better prepared to report to this Council meeting on the Sir Don McKinnon matter but she noted there was no information as such set out in the Mayor’s Report. His Worship the Mayor explained that Sir Don McKinnon had contacted him yesterday because it was the Le Quesnoy commemoration of the liberation of the town, but in terms of the move towards the renovations work, the building had been purchased, so it was more of a maintenance issue rather than an educational issue. Whilst trying to get support for the project most New Zealanders, despite all the publicity, did not know what occurred there.

Note: Cr K Arnold raised a Point of Order. She said that this was not about the town or what happened in history. It was about this Council committing funds towards this project. There was email correspondence from Sir Don McKinnon to His Worship the Mayor saying that he was excited that this Council would be considering a funding proposal at its October Meeting. Council wanted to know what conversations the Mayor had with Sir Don McKinnon for him to get that impression.

His Worship the Mayor said that this had been going on for three or more years with dozens of telephone conversations, and he could not remember the details.

Mrs Hadley said that councillors may have seen that Mr Clark had put in an official information request for all information relating to Le Quesnoy that lead to quite an examination of Council’s records in relation to emails and conversations that had taken place. There were a number of letters and other conversations that were not directly relevant to the matter. There had never been a formal report to Council on this matter or a formal request to Council for funding for this project. The material that had been provided in response to an OIA request could be provided on Council’s website.

Cr Soper said that if Council wanted clarity, this had been given. The Mayor had said there had been no report, which Mrs Hadley had confirmed. Council may decide to ask Sir Don McKinnon where he got the idea from. It could be as simple as a wrong word in a letter from Sir Don but she did not believe thatCouncil needed to spend any more time on this matter.



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16 URGENT BUSINESS

16.1 Major Late Item – Authority to Grant a Building Consent

Mrs Gare took the meeting through the report.

Moved Cr Amundsen, seconded Cr Biddle and RESOLVED that the matter should be treated as a major late item. It was underestimated to delay it six weeks because it will improve the efficiency to grant a building consent application to Building Control Officers, provided they hold the appropriate technical and experience competencies.

Moved Cr Amundsen, seconded Cr Biddle that the report be received;

AND THAT

The Delegations Register be amended so that where the words “Senior Building Inspectors” are used they are replaced with the words “Senior Building Control Officers”;

AND THAT

The Delegation Register be amended so that where the words “Building Inspectors” are used they are replaced with the words “Building Control Officers;

AND THAT

The following position holders be delegated (under Section 49 of the Building Act 2004) the authority to grant a building consent, provided they hold the appropriate technical and experience competencies:∑ Manager – Buildings Services∑ Team Leader – Building Control∑ Senior Building Control Officers ∑ Building Control Officers

Cr Pottinger noted on Page 2 of the report where it said, “The Manager -Building Services would determine when, or if, a Building Control Officer could undertake this delegation”. He was of the understanding that a manager would have the same skill levels as a Senior Building Control Consent Officer to be able to appoint someone of that level.

Mrs Gare explained that the Manager would look at the person’s qualification and peer reviewing was done on a regular basis by an independent auditor on qualifications and competencies. That person would then talk to the team leader and other senior staff to work out what level that person had gained competency. It was one thing to have qualifications but it was another to be competent to do the job.

In response to a question as to whether this was due to the fact that Council was processing more building consents than this time last year, Mrs Gare confirmed that was correct.

In response to a question as to whether that had resulted in the backlog of consents. Mrs Gare explained it was due to that reason combined, with staff shortages. Council wanted to become more efficient in the way it was doing its peer reviewing.


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Mrs Hadley noted that the resolution talked about building consent officers but there was reference in the report to building control officers. She understood earlier that the desire was for building control officers. Mrs Gare confirmed that it should be building control officers.

The motion, now being put, was RESOLVED in the affirmative with the amendment.

17. COUNCIL IN PUBLIC EXCLUDED SESSION

Moved His Worship the Mayor, seconded Cr Ludlow RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely:

(a) Confirming of Minutes of the Public Excluded Session of Council 2 October 2018.

(b) Confirming of Minutes of the Public Excluded Session of Extraordinary Council Meeting 24 October 2018.

(c) Confirming of Minutes of the Public Excluded Session of Council30 October 2018.

(d) Receiving of Minutes of the Public Excluded Session of the Audit and Risk Committee 8 October 2018.

(e) Receiving of the Public Excluded Session of the Infrastructure andServices Committee 29 October 2019

(f) Provision of Electoral Services.(g) Southland Regional Development Agency – Formation Documents (h) HWCP Strategic Direction.(i) Questions to Invercargill City Forest Limited from Meeting on 2 October

2018.





(a) Confirming of Minutes –Council 2 October 2018


Section 7(2)(i)

(b) Confirming of Minutes –Extraordinary Council 24 October 2018


Section 7(2)(i)


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(c) Confirming of Minutes –Council 30 October 2018


Section 7(2)(i)

(d) Receiving of Minutes – Audit and Risk Committee 8 October 2018


Section 7(2)(i)

(e) Receiving of Minutes –Infrastructure and Services Committee 29 October 2018


Section 7(2)(i)

(f) Provision of Electoral Services


Section 7(2)(i)

(g) Southland Regional Development Agency –Formation Documents


Section 7(2)(i)

(h) HWCP Strategic Direction


Section 7(2)(i)


22

(i) Questions to Invercargill City Holdings Limited from 2 October 2018

Protect the privacy of natural persons,including that of deceased natural persons

Section 7(2)(a)

There being now further business, the meeting finished at 7.00 pm.

**********


23

MINUTES OF A MEETING OF THE BLUFF COMMUNITY BOARD HELD IN THE BLUFF MUNICIPAL CHAMBERS, GORE STREET, BLUFF ON MONDAY 19 NOVEMBER 2018

AT 7.00 PM

PRESENT: Mr R Fife (Chair)Mr W Glassey (Deputy Chair)Mrs G HendersonMr G A LaidlawMrs P Young Cr A J Arnold

IN ATTENDANCE: Cr G D Lewis Mrs C Hadley – Chief Executive Mr R Pearson – Roading Manager Mr M Loan - Manager - Drainage and SolidMrs D Fife – Assistant Manager Bluff ServiceMr L Beer – Bluff Publicity/Promotions OfficerMs L Kuresa – Governance Officer

2. APOLOGIES

Cr I L Esler.

Moved W Glassey, seconded G Laidlaw and RESOLVED that the apology accepted.

3. PUBLIC FORUM

3.1 Awarua Development – Bus Service Update

Mr Tyrone Strongman tabled a report on the changes to the bus service in relation to Real Journeys discontinuation of their partnership, (Document #A2452395), along with a copy of their flyer, and took the meeting through it. He proposed that the bus service needed to be rated on as part of the wider city as it was used by Bluff and Invercargill residents.

In response to a question as to whether some statistics could be provided as to who was using the bus service, Mr Strongman explained that the majority of the users were Bluff residents. There were also some Invercargill residents using the service for work. Whilst the tourist market was lucrative and something that they were targeting in the future, they had not tapped into that yet as they did not have a website. They had been so focused on getting funding from quarter to quarter, that they had not been able to focus on promoting and marketing the service, which was something they would be looking into in the new year.

In response to a question as to when the current funding ended, Mr Strongmanexplained that the funding was guaranteed until the end of this year but they would need a top-up soon. They had readjusted the expenses so that it was realistic, going forward.

After discussions the Board agreed that it was not just a Bluff issue and itneeded to be rated on Bluff and Invercargill residents. The Board also suggested other ways to utilise the bus service.

Council Agenda - MINUTES OF THE MEETING OF THE BLUFF COMMUNITY BOARD HELD ON 19 NOVEMBER 2018

24

The Chairman thanked Mr Strongman for taking the time to update the Board on this matter. The Board would need some statistics on the bus service but there was a need to look at the potential rate increase if it was a targeted rate on Bluff residents, but it would need to go through a consultation process with the community.

4 INTEREST REGISTER

There were no changes to the Interest Register.

5. MINUTES OF THE MEETING HELD ON 15 OCTOBER 2018

Moved W Glassey, seconded P Young and RESOLVED that the minutes be accepted as a true and correct record.

6. MATTERS ARISING

Nil.

7 REPORT OF THE BLUFF PUBLICITY/PROMOTIONS OFFICER

The report had been circulated and Mr Beer took the meeting through it.

Moved G Henderson, seconded Cr A Arnold that the report be received.

Mr Beer informed the meeting that since the report was written, he attended a Tri-Whanau Triathlon Family Day Committee Meeting and they were working alongside that Committee to get some publicity out before Christmas. They were also working with The Southland Express on some Christmas in Bluff information, which would be held on Sunday 9 December.


8. ACTION SHEET

The report had been circulated and Mr Pearson took the meeting through it.

Moved G Henderson, seconded G Laidlaw that the report be received.

The Chairperson said that there was no easy solution to the children swimming at the jetty and no matter how much signage was put up in that area, kids would still be kids.

Mr Pearson explained that Council had the responsibility to the community that if it was unsafe then children would need to stop swimming in that area. The problem was that if there an incident, who would be liable? It was an issue that needed to be dealt with.


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P Young suggested that a public hui be held to outline the consequences of their children swimming at the jetty. It would also give parents a chance tovoice concerns on this matter. The Board did not want to take the fun factor out of it but there were Health and Safety issues to consider. The meeting needed to be held prior to Christmas.

Moved P Young, seconded G Henderson and RESOLVED that a public hui be held prior to Christmas to address this issue.

In response to a question as to what was happening with the walkway at the back of Bluff Hill, Mr Pearson said he was not sure but he would follow up and come back to the Board.


9. CHAIRMAN’S REPORT

9.1 Community Board Projects

The Chairperson informed the meeting that a Workshop was held on thismatter, and the following was identified:∑ The need for work to be carried out on footpaths around the back of the

Oyster Festival site. ∑ There was a concern about unsealed roads inside the Bluff boundary. ∑ The need for more rubbish bins. ∑ How untidy Bluff was looking and part of that was due to home owners or

business owners not looking after their properties. The Board could look at convincing people to take pride in their houses.

∑ The need for the main street to be tidied up.

In response to a question as to what could be done about the footpath at the back of the Oyster Festival site, Mr Pearson explained that the footpath waspart of a renewals budget. There was an amount that Council put aside to renew the footpaths and if there was a need to build a new footpath he would find a different budget to fund that out of. There was some allocation at times for that, but if a new footpath was built at one site, it would need to be evaluated against everything else, whether it be in Bluff, Invercargill or elsewhere. To befair there was about three entranceways into the Oyster Festival area and he noted that they were not always heavily used, so there needed to be a balance of where there was a need for some tidy up but he would look at that and come back to the Board in the new year.

In response to a question as to what level of servicing did Gunpit Road get, Mr Pearson explained that it was an unsealed road. It was assessed and graded on a two monthly cycle.

In response to a question as to whether there were any unsealed road inside the Invercargill boundary, Mr Pearson explained there inside the district boundary. All unsealed road were assessed in the same form. It was not necessarily whether it was urban or rural, it was about the existing roads that Council continued to maintain. The Activity Plans going forward said that there were no sealed extensions, which was the criteria that needed to be established about what it was that drives Council to invest in doing seal extensions. There were no criteria and Council had said in its Activity Plan that for the next 30 years, there was no budget for seal extensions.


26

The Board discussed this further and agreed that the town needed a good clean up and provide facilities that attracted more tourists to come to Bluff.

9.2 Bluff Vision Survey

The Chairperson reported that the response to the survey was acceptable but not as good as he would have liked it. Under the question, “What do you like about Bluff?”, responses included the sense of community in Bluff, sea views, access to the sea, oysters, family, community spirit and walking tracks. It was a chance for people to give their views on how they saw Bluff, which was important for further development.

Moved R Fife, seconded G Laidlaw and RESOLVED that the report be received.

10. FINANCIAL STATEMENTS

The report had been circulated. The Chairman said he would contact Mr Booth, Financial Services Manager, regarding the draft Budget for 2019/20 for presentation to the next Board meeting for discussion.

Moved R Fife, seconded W Glassey and RESOLVED that the report be received.

11. URGENT BUSINESS

11.1 Putea Aroha

T Young reported that she attended the Putea Aroha Hui on Sunday and thinking about the recent survey and how important it was to consult with the community, she had attended three huis so far and the value of having the community buy-in to the initiative was important. There was a strong group of people who drive that and have the potential to be successful. She believed that the Board should get behind the living wage initiative. They had whanau who were employed at Sanford’s factory stand up and give their stories on what it meant for them not receiving the living wage and how it impacted on their families. It was heart wrenching to hear their stories and it was hard to believe that this was still happening in 2018. These were Bluff residents who had worked at Sanford’s for ten plus years for the same money. It was upsetting that they think that receiving $17.00 an hour or so was acceptable and when she heard stories that their children could not participate in activities, not being able to go to the doctor or pay their rent, it was sad. The Board needed to show its support for the initiative.

The Board discussed this matter further and agreed that the Board needed to make a stance and support workers to receive the living wage for a better future for Bluff residents.

Moved R Fife, seconded P Young and RESOLVED the Board fully supports the living wage campaign.


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Moved G Henderson, seconded W Glassey and RESOLVED that the meeting moves into public excluded session.

(a) The Bluff Transfer Station





(a) The Bluff Transfer Station


Section 7(2)(i)

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28

MINUTES OF A MEETING OF THE COMMUNITY SERVICES COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL ON MONDAY 26 NOVEMBER 2018 AT 4.00 PM

PRESENT: Cr R L Abbott (Chair)Cr A J Arnold (Deputy Chair)Cr G D LewisCr L F Soper

IN ATTENDANCE: Mrs G Henderson – Bluff Community Board Mr C McIntosh – Director of Works and Services Mr R Pearson – Manager RoadingMr P Thompson – Aquatic Services Manager Mr S Ridden – Manager Corporate ServicesMrs M Foster – Manager Library and Archives Ms M Napper – Community Development ManagerMs L McCoy - Building Assets AdministrationMs L Kuresa – Governance Officer

1. APOLOGIES

Cr I L Esler, Cr T M Biddle, Cr R Currie and His Worship the Mayor,Mr T R Shadbolt.

Moved Cr Abbott, seconded Cr Soper and RESOLVED that the apologies be accepted.

2. PUBLIC FORUM

Nil.



4. COMMUNITY INITIATIVES REPORT

3.1 Age Concern

Mrs Janette Turner and Mrs Chris Cunningham from Age Concern were in attendance to speak to this item. They took the meeting through a PowerPoint presentation.

In response to questions, the following answers were given:

∑ Elder abuse cases involve physical, financial, and emotional abuse and 70% of that is family members. We get a lot through Power of Attorney but there are all forms of elder abuse. We get five to six elder abuse referrals a week.

Council Agenda - MINUTES OF COMMITTEES

29

∑ In Southland 2,359 people reported some form of trouble they were in throughout the year. Once its investigated it either goes into Elder Abuse social workers or social workers are require to do community social work, which involves filling in subsidy forms for rest homes, sorting out their accounts and going to the bank with them.

∑ People have enduring Power of Attorney in all forms. Some banks mistakenly take the Power of Attorney documents without them being activated and they do need to be activated for it to be legal. A lot of what we deal with have not been activated or have been activated without the parent there.

∑ It’s an issue that’s happening nationwide. All Age Concerns have the same issues as we have.

∑ We usually get the cases overturned with lawyers and if it’s really bad we leave it in the hands of the lawyers to deal with. There have been a few cases that may have gone through the Court and the people have been charged but our aim is to stop it. The important part is to do no more harm when we go in to investigate a case. If it is a son/daughter we have to try and preserve that relationship before it breaks up the family.

∑ A lot of people think they have to give the Power of Attorney to a family member but it can be someone they trust who is not family.

∑ We observe all rest homes in Southland and the managers of the rest homes as well as the families also call us in if an issue arises.

Cr A Arnold thanked Mrs Turner and Mrs Cunningham for taking the time to present to the Committee.

Moved Cr Abbott, seconded Cr Soper and RESOLVED that a motion of thanks be given to Mrs Turner, Mrs Cunningham and the team for the good work they do.


Moved Cr Lewis, seconded Cr Soper and RESOLVED that the minutes be adopted.

6. MONITORING OF SERVICE PERFORMANCE



∑ Library staff are coping well with the renovations. They are working out of their work areas and sharing spaces but that’s only for a short time. Return shelves have just been installed and they are proving extremely popular.

∑ Special racking has been provided for the Art Society and they have moved a lot of their art work into that space.

Moved Cr Soper, seconded Cr Abbott and RESOLVED that the report be received.


30

7. APPLICATION FOR GRANT FUNDING TOWARDS 2019 ILT LEARN TO SWIM PROGRAMME AT SPLASH PALACE

The report had been circulated and Mr Thompson took the meeting through it.

Moved Cr Soper, seconded Cr Lewis that the report be received;

AND THAT

Council resolves that the Aquatic Services Manager is authorised to apply to the Invercargill Licensing Trust and the ILT Foundation for grant funding towards the 2019 ILT Learn to Swim Programme at Splash Palace.


∑ We are only able to determine the level of funding in December where the actual numbers for the previous year to be provided to the ILT. The grant could be as high as $135,000, which is the norm.

∑ It depends largely on numbers. Increase or decrease in primary school rolls has a direct relationship of what we expect to see in terms of a grant funding application.

∑ The ILT is very committed to the programme. This is a partnership that gets us a lot of positive attention nationwide. We have seen examples of best practise and good practice working with our local community funders.


8. URGENT BUSINESS

Nil.

There being no further business the meeting closed at 4.34 pm.

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31

MINUTES OF A MEETING OF THE REGULATORY SERVICES COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING,

101 ESK STREET INVERCARGILL ON TUESDAY 27 NOVEMBER 2018 AT 4.00 PM

PRESENT: Cr R R Amundsen – ChairpersonCr T M Biddle – Deputy ChairpersonCr K F ArnoldCr A H CrackettCr D J LudlowCr L F Soper

IN ATTENDANCE: Cr G D Lewis Mrs G Henderson – Bluff Community Board Mrs P M Gare – Director of Environmental and Planning ServicesMr T Boylan – Planning Manager Mr S Tonkin - Development Liaison ManagerMs M Brook – Manager Strategy and Policy Mr A Cameron – Policy AnalystMr M Morris – Acting Environmental Health Manager Mrs L Devery – Senior Policy Planner Ms E Dickson - Team Leader - ComplianceMs L Kuresa – Governance Officer

1. APOLOGIES

His Worship the Mayor, Mr T R Shadbolt.

Moved Cr Biddle, seconded Cr Ludlow and RESOLVED that the apology be accepted.


Cr Crackett informed the meeting that she was now a Trustee for Women in Sport Murihiku.

3. PUBLIC FORUM

3.1 Keeping of Animals Bylaw – Submission to be Heard

3.1.1 001 – Mr N Peterson

In addition to his written submission, Mr Peterson tabled a copy of hissubmission and took the meeting through it.

In response to a question as to why Dunedin City Council’s Keeping of AnimalsBylaw was more friendly and considerate, Mr Peterson explained that the wording of the Bylaw on the website was more user-friendly and explained matters more deeply than Invercargill City Council’s Bylaw.

Cr Amundsen thanked Mr Peterson for taking the time to present to Council.


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4. MINUTES OF THE MEETING HELD ON 18 SEPTEMBER 2018

Moved Cr K Arnold, seconded Cr Soper and RESOLVED that the minutes be approved.


5.1 Levels of Service

Moved Cr Amundsen, seconded Cr K Arnold that the report be received.

In response to a question as to whether there was an update on BuildingConsent Services, Mrs Gare explained there were two consultants helping staff on this matter and it was almost down to 21 days for processing.

In response to a question as to whether the remaining food premises would gothrough the transition process before March 2019, Mrs Gare explained it was compulsory that all food premises transition before the end of March next yearand there were only a small number of food premises still to transition.

The report, now being put, was RESOLVED in the affirmative.

6. KEEPING OF ANIMALS BYLAW


Moved Cr Soper, seconded Cr Biddle that the report be received;

AND THAT

The submissions (Appendix 1) be received and considered.

Cr K Arnold informed the meeting that she was in favour of the work with regard to being a responsible pig owner, being carried out. The Committee indicated that they were all in favour of this.

In response to a question as to whether the wording of the Bylaw could be looked at in relation to Mr Peterson’s submission earlier, Ms Brook explained that she preferred to keep the Bylaw as is, so that it was able to be enforced if necessary. Some educational material could be introduced that would be more user-friendly and could be Council’s first port of call for people in the community. She would also bring back a report with regard to the implications of having aban on places such as Queens Park animal area, as this was also raised in Mr Peterson’s submission. It would need to be consistent with the Parks Management Plan.

In response to a question that if Dunedin City Council had a Bylaw that was more user-friendly, would there be something that Council could look at to see if this Council could do the same, Ms Brook explained that she would check the Dunedin City Council Bylaw and include that information in the report coming back to the Committee in the new year.

Cr Ludlow suggested that while Queens Park was being looked at in terms of this Bylaw, it would be good to look at Donovan Park as well.


33

In response to a question as to why the poultry numbers needed to be reduced and was able to be covered in cases of nuisance, Ms Brook said that would also be included in the report. She clarified that 25 had never being the maximum number. Council had always recommended that 12 was a maximum, unless nuisance was caused and then it was at the discretion of the Director.

The Committee discussed this further and agreed that a report would come back to the February Committee Meeting with information as discussed.


7. DANGEROUS AND INSANITARY BUILDINGS


Moved Cr Ludlow, seconded Cr Soper and RESOLVED that the report be received;

AND THAT

It be RECOMMENDED to Council that the Insanitary Buildings Policy be recommended to Council for approval;

AND THAT

The Dangerous Building Policy be recommended to Council for approval;

AND THAT

The late submission from Heritage New Zealand be received and considered, along with the changes set out in Heritage New Zealand’s submission.

8. COMBINED LOCAL ALCOHOL POLICY REVIEW TO ESTABLISH A JOINT COMMITTEE

The report had been circulated and Mr Morris took the meeting through it.

Moved Cr Ludlow, seconded Cr Biddle and RESOLVED that it be RECOMMENDED to Council that:

1. Council receives the report titled “Combined Local Alcohol Policy Review” to establish a joint committee dated 20 November 2018;

2. Determines that this matter or decision be recognised as not significant in terms of Section 76 of the Local Government Act 2002;

3. Determines that it has complied with the decision-making provisions of the Local Government Act 2002 to the extent necessary in relation to this decision; and in accordance with Section 79 of the Act determines that it does not require further information, further assessment of options or further analysis of costs and benefits or advantages and disadvantages prior to making a decision on this matter;

4. Resolves to re-establish the Combined Local Alcohol Policy Committee with the Southland District Council and the Gore District Council;

5. Nominates four Councillors to be on the Combined Alcohol Policy Committee;


34

6. Resolves to cover the costs of Council’s representatives on the Combined Alcohol Policy Committee, and one third of administration any other costs associated with meetings of the Committee;

7. Resolves to pay one third of the legal cost of appeals, in relation to any appeal that relates to premises or issues in all three boundaries of the Councils;

8. Resolves to pay all legal costs of any appeal in relation to premises or issues within the boundary of Invercargill City Council only.

It was noted that Gore District Council had determined not to continue a combined approach. After discussions, Cr Ludlow, Cr K Arnold, Cr Crackett and Cr Biddle volunteered to be members of the Combined Policy Committee.


9. CITY CENTRE HERITAGE STRATEGY – DELEGATION

The report had been circulated and an updated report was tabled.

Moved Cr Crackett, seconded Cr Soper and RESOLVED that it be RECOMMENDED to Council that the report be received;

AND THAT

The City Centre Heritage Group be delegated the ability to recommend the adoption of the City Centre Heritage Strategy directly to Full Council.

10. URGENT BUSINESS

Nil.

There being no further business, the meeting finished at 4.33 pm.

**********


35

MINUTES OF A MEETING OF THE INFRASTRUCTURE AND SERVICES COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION

BUILDING, 101 ESK STREET, INVERCARGILL ON MONDAY 3 DECEMBER 2018AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R ShadboltCr L S Thomas – ChairpersonCr I R Pottinger – Deputy ChairpersonCr K F ArnoldCr A H Crackett (by conference call)Cr I L Esler

IN ATTENDANCE: Cr L F Soper Cr T M Biddle Mr R Fife – Chairman Bluff Community Board Mrs G Henderson – Bluff Community Board Mr R Pearson – Roading ManagerMr J Rees - Manager Engineering Services Mr P Horner – Building Assets ManagerMr R Keen – Manager 3 Waters Ms M Brook - Manager Strategy and PolicyMr M Loan - Manager - Drainage and Solid WasteMs L McCoy - Building Assets AdministrationMs L Kuresa – Governance Officer

1. APOLOGIES

Cr A J Arnold and Cr K F Arnold for lateness.

Moved Cr Pottinger, seconded Cr Esler and RESOLVED that the apologies be accepted.

2. PUBLIC FORUM

2.1 Teviot Street Reserve

Kaye Fraser was in attendance to speak to this item.

Ms Fraser thanked Council for saving the Teviot Street Reserve and outlined how it was utilised during the last year. Over a year ago they had planned to have seating for the elderly and everyone who used the reserve, some goal posts and multi-sport equipment to give the area better usage as well the building being painted. As a community, they did not know how to access funding to do anything to the reserve. The community needed some assistance to make these wishes a reality but they were at a loss as to who they could liaise with to assist in this area. The community was willing to put in time, labour and skills to assist in the work to make the reserve user-friendly for everyone.

The Committee made the following suggestions for Ms Fraser to investigate for funding options:∑ South Alive – to see if it was a project they may see as part of the

improvement of South City.∑ Neighbourhood Fund – speak to Ms Brook at Council about this funding.


36

∑ Community funding and reserve money set aside for reserves.

After further discussions it was agreed that seating for the reserve was discussed last year as part of the costs, because seating was Council’s responsibility. It was also disappointing that Sport Southland had put the Teviot Street Reserve in its community outcomes as a project. Sport Southland should have progressed this further. It was also agreed that Ms Fraser would speak to Ms Brook about the Neighbourhood Fund.

Cr Thomas thanked Ms Fraser for taking the time to present to the Committee.

2.2 Bluff Transfer Station

Raymond Fife, Chair of the Bluff Community Board was in attendance to speak to this item.

Mr Fife reported that the Bluff community was not happy after this matter was reported in The Southland Times last Saturday. He tabled a paper outlining theBoard’s concerns and took the meeting through it.


∑ Some of the proposed hours can be changed to suit the people in the community.

∑ The Board believes that there is still a need for a solid waste station in Bluff.∑ The Board was made aware that there would be a media release on this

matter last Friday.

Cr Thomas thanked Mr Fife for taking the time to voice the Board’s concerns on this matter.




Moved Cr Pottinger, seconded Cr Esler and RESOLVED that the minutes be adopted.


5.1 Levels of Service

Moved Cr Esler, seconded Cr Pottinger and RESOLVED that the report be received.


37

6. ACTION SHEET

Cr Thomas reported that he had raised the issue of unsealed roads with the Chairman of Finance and Policy and he would follow that up with him again tomorrow.

Note: The Committee agreed that the Teviot Street Reserve be added to the Action Sheet.

7. CCTV UPDATE

The report had been circulated and Mr Pearson took the meeting through it.


∑ There are a large number of older analogue cameras which the Police have said are not necessarily delivering the picture quality, so some of those arerelatively straight forward upgrades that need to be done. There were other options through the inner city redevelopment, Council is attaching onto existing locations. The development gives Council an opportunity to add extras depending on where the entranceways are located.

∑ The consultant was useful to bring that independent industry expertise to Council to identify those areas where Council needs to focus and how to bring three systems together. His cost is not large, compared to the budget that was anticipated.

∑ The consultant’s experience has been in a number of places including the Defence Force so he has done reasonably large installations.

Moved His Worship the Mayor, seconded Cr Esler and RESOLVED that it be RECOMMENDED to Council that the CCTV Update is endorsed;

AND THAT

Funding for this project is confirmed to be from Roading Renewals areas.

8. CONTRACT 803 – ELECTRICAL AND MECHINAL UTILITY MAINTENANCE 2018

The report had been circulated and Mr Keen took the meeting through it.

Moved Cr Esler, seconded Cr Pottinger and RESOLVED that it be RECOMMENDED to Council that the consideration of awarding Contract 803 be referred to Council;

AND THAT

The existing contract be extended out until 1 March 2019 to allow the new contract to be put in place.


38

9. FUTURE STATE OF THE THREE WATERS SYSTEM – REGULATIONS AND SERVICE DELIVERY

The report had been circulated and Mr Loan took the meeting through it.

∑ The matter was discussed with Mr Horrell and he was still unsure as to what the outcomes might be.

∑ Councils will give their Chief Executives direction of how this is progressed. Council also needs to wait until June 2019 to see the preferred options that the Government may put out for consultation.

Moved Cr Pottinger, seconded Cr Esler and RESOLVED that the report be received;

AND THAT

It be RECOMMENDED to Council that Council continues to receive notification of the reports by Cabinet in respect to regulation; service delivery arrangements; economic regulation; and oversight and stewardship, as it relates to the Three Waters provision.

10. URGENT BUSINESS

Nil.


Moved Cr Pottinger, seconded Cr Esler and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely:

(a) Bluff Transfer Station (b) Minutes of meeting held on 29 October 2018 (c) Contract 742 – Mersey Street Foulsewer Renewal (d) Contract 833 – Inner City Water Main Renewal (Tay/Clyde/Dee Streets)(e) Contract 843 – Melbourne Stormwater Renewal




(a) Buff Transfer Station

Enable any local authority holding the information to carry on , without prejudice or disadvantage, negotiations (commercial and industrial negotiations)

Section 7(2)(i)


39

(b) Minutes of meeting held 29 October 2018


Section 7(2)(i)

(c) Contract 742 -Mersey Street Foulsewer Renewal


Section 7(2)(i)

(d) Contract 833 -Inner City Water Main Renewal (Tay/Clyde/Dee Streets)


Section 7(2)(i)

(e) Contract 843 -Melbourne Stormwater Renewal


Section 7(2)(i)

There being no further business, the meeting finished at 5.27 pm.

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40

MINUTES OF THE MEETING OF THE FINANCE AND POLICY COMMITTEE HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK

STREET, INVERCARGILL, ON TUESDAY 4 DECEMBER 2018 AT 4.00 PM

PRESENT: His Worship the Mayor Mr T R Shadbolt Cr D J Ludlow – ChairCr G D Lewis – Deputy Chair Cr R R AmundsenCr I R PottingerCr L S Thomas

IN ATTENDANCE: Cr L F SoperCr I L Esler Cr A J Arnold Cr T M Biddle Mrs C Hadley – Chief Executive Mr D Foster – Interim Director of Finance Mr C McIntosh – Director of Works and Services Mrs P Gare – Director of Environmental and Planning Services Mrs E Harris Mitchell – Manager Communication and Secretarial Services Mr D Booth – Manager Financial Services Mr P Horner – Manager Building Assets and Museum Ms M Brook – Manager Strategy and Policy Mr A Cameron – Policy Analyst Ms L Kuresa – Governance Officer

1. APOLOGY

Cr R L Abbott.

Moved Cr Pottinger, seconded Cr Amundsen and RESOLVED that the apologybe accepted.

2. PUBLIC FORUM

Nil.



4. MINUTES OF THE MEETING HELD ON 30 OCTOBER

Moved Cr Ludlow, seconded Cr Thomas and RESOLVED that the minutes be adopted.


41

5. FINANCIAL FORECAST TO 30 JUNE

The report had been circulated and Mr Foster took the meeting through it, including a power point presentation.

Moved Cr Ludlow, seconded Cr Lewis that the report be received;

AND THAT

Council approves the Schedule of Forecast changes.

Councillors asked questions for clarification on this report.


6. LEVELS OF SERVICE

Moved Cr Amundsen, seconded Cr Pottinger and RESOLVED that the report be received.

7. VENTURE SOUTHLAND QUARTERLY REPORT

The report had been circulated and Mr Low and Ms Suter were in attendance to speak to the report.


∑ The city brand has been a success for Venture Southland. Our partnership with the Communications Department through Council has created an opportunity for use of the “I” in the brand.

∑ There will be an update on the options for Anderson House in the Chief Executive’s report at the Council meeting next week.

Moved Cr Ludlow, seconded Cr Thomas and RESOLVED that the report be received.

8. FIRST QUARTER REPORT – SOUTHLAND MUSEUM AND ART GALERY

Cr Biddle clarified that that temporary gallery investigation was continuing to find a suitable location in the CBD. Five properties had been considered and the Board was in the Due Diligence process for the preferred option.

Moved Cr Thomas, seconded Cr Pottinger and RESOLVED that the report be received.

9. LOCAL GOVERNMENT FUNDING AGENCY


Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the report be received;

AND THAT


42

The submission be considered;

AND THAT

It be RECOMMENDED to Council that the Invercargill City Council applies to the Local Government Funding Agency to become a Guaranteeing borrower;

AND THAT

The Liability Management Policy be amended as outlined in the Statement of Proposal;

AND THAT

The Investment Policy be amended as outlined in the Statement of Proposal;

AND THAT

The Chief Executive and Mayor be authorised to execute the necessary documentation for membership of the Local Government Funding Agency as a Guaranteeing borrower.


Moved Cr Ludlow, seconded Cr Pottinger and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely:

(a) 20 Don Street Investment Property – Update.





(a) 20 Don Street Investment Property -Update

To protect the privacy of natural persons, including that of deceased natural persons

Section 7(2)(a)

There being no further business the meeting closed at 6.02 pm.

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MINUTES OF THE MEETING OF THE NEIGHBOURHOOD FUND COMMITTEE HELD IN THE CHIEF EXECUTIVE’S MEETING ROOM, 101 ESK STREET, INVERCARGILL, ON

THURSDAY 9 NOVEMBER 2018 AT 2.15PM

PRESENT: Cr K F Arnold – ChairCr R R Amundsen

IN ATTENDANCE: Ms M Brook – Manager – Strategy and PolicyMs M Napper – Community Development ManagerMiss C Keen – Governance and Corporate Administrator

2. APOLOGIES

Cr L F Soper

Moved Cr Amundsen, seconded Cr Arnold and RESOLVED that the apology be accepted.


Nil.


Moved Cr Amundsen, seconded Cr Arnold and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely

(a) Neighbourhood Fund Report





(a) Neighbourhood Fund Report To enable any Local Authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

7(2)(f)(i)

There being no further business the meeting closed at 2.45pm.

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Council Agenda - MINUTES OF THE NEIGHBOURHOOD FUND COMMITTEE HELD ON 9 NOVEMBER 2018

44

TO: COUNCIL

FROM: CLARE HADLEY - CHIEF EXECUTIVE

MEETING DATE: TUESDAY 11 DECEMBER 2018

PROPOSAL FOR LEASE OF WACHNER PLACE BY ILT

SUMMARY

Invercargill Licensing Trust (ILT) will need to vacate The Kiln if/when the hotel development on Don Street commences.

ILT has approached Council to see if it would consider leasing part of Wachner Place for a container bar.

RECOMMENDATIONS

It is recommended:

That the report “Proposal for Lease of Wachner Place by ILT” be received;

AND

That Council indicate its approval for the concept generally;

AND

That the Chief Executive is requested to negotiate the details of a proposal, to be brought back to Council in the New Year.

IMPLICATIONS

1. Has this been provided for in the Long Term Plan/Annual Plan?

N/A

2. Is a budget amendment required?

No

3. Is this matter significant in terms of Council’s Policy on Significance?

No

4. Implications in terms of other Council Strategic Documents or Council Policy?

There are no implications

5. Have the views of affected or interested persons been obtained and is any further public consultation required?

Not applicable

Council Agenda - PROPOSAL FOR LEASE OF WACHNER PLACE BY ILT

45

6. Has the Child, Youth and Family Friendly Policy been considered?

Not applicable

FINANCIAL IMPLICATIONS

There are no financial implications for Council; the costs of development of a container bar at Wachner Place would be borne by ILT. There may be some revenue as a result of the proposal.

BACKGROUND

ILT has proposed a hotel development on the corner of Dee and Don Streets. Once the development commences, current ILT establishments on the site (The Kiln, Bar Luca) will need to close. ILT has been researching options for alternative sites. It recognises it may need to change the offering, dependent upon site.

The Chief Executive has been asked if Council would consider leasing part of Wachner Place. The intent of this report is to seek Council approval to engage in negotiations – ILT has not yet invested significant money in developing the proposal, and if Council is not of a mind to lease the area, and allow the use of the public toilets by the bar, ILT would appreciate knowing this as soon as possible.

Wachner Place is made up of legal road, reserve land, and land owned by New Zealand Transport Agency (NZTA). Consultation with NZTA would be required.

Officers have reviewed the site plan (attached) and believe that it would be possible to negotiate a development that would conform with a range of requirements – e.g. keeping unimpeded access to the footpath; ensuring access pits are avoided; free access to public toilets. There will be reserves matters to work through.

The Director of Environmental and Planning Services has advised that there are no licensing issues with the sale of alcohol on reserve land, but a temporary liquor license would need to be held for the bar. ILT has approached Quest Hotel and started dialogue with them around any concerns they may have.

It would be appropriate for Safer Communities / Police to be consulted as part of the negotiation process.

OPTIONS

The Council has two options: to enter into negotiations with ILT for a container bar, or to consider the concept and decline the proposal.


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Options Pros Cons

1.Consider proposal ∑ Demonstrates Council as ‘can do’

∑ Keeps activity in the CBD∑ Provides an alternative bar,

when two bars are closing∑ More people in this end of

town may improve safety∑ Relocation of i-Site makes

this a more active area∑ Public toilets may be open

longer hours

∑ May create noise in the area∑ May displace anti-social

behaviour to another part of the CBD

∑ May make some users of the public toilets uncomfortable

2.Decline proposal ∑ Retains all of Wachner Place as open space

∑ Ensures no noise issues

∑ Loss of opportunity to position Invercargill differently

∑ Lost opportunity to activate the area

Option one is the recommended option, provided issues can be minimised. Council seeks a vibrant CBD, and the closure of these two bars will reduce choice in the inner city. A container bar, as an interim solution, will go some way to addressing this.

CONCLUSION

Council is being asked to give in-principle support for the development of a detailed plan for ILT to establish a container bar on Wachner Place. If indicative support is given, officers will negotiate with ILT to ensure that the development is done sympathetically, ensuring public access remains to council facilities.

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SITE PLAN

2

N

3

1

4

5

6

1. ENTRANCE

2. CONTAINER BAR LOCATION

3. REFRIGERATED CONTAINER

LOCATION

4. COVERED WALKWAY TO TOILETS

5. FOOD TRUCK

6. TIMBER DECK

Pedestrian Routes

Customer Pathways

Staff Access

Fixed Elements

Tree

Any structure to

sit below tree

canopy


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TO: COUNCIL

FROM: HEATHER GUISE, PARKS PLANNING AND ADMINISTRATION MANAGER


DISPOSAL OF LAND –

116 MASON ROAD AND 83 LARDNER ROAD, INVERCARGILL

SUMMARY

The two parcels of land at 116 Mason Road and 83 Lardner Road have had their respective classifications removed and are now available for disposal.

RECOMMENDATION

That land situated at 116 Mason Road and 83 Lardner Road, Invercargill be sold by placement with a real estate agency as per Council’s Parks and Reserves Disposal Policy;

AND

That authority is delegated to the Chief Executive to negotiate the sale.

IMPLICATIONS


Yes.


No.


No.


In line with Council’s Policies.


Public consultation has been carried out.


N/A.


Funding received from the disposal of the land is to be used for the expansion and development of the East Road Cemetery.

Council Agenda - DISPOSAL OF LAND – 116 MASON ROAD AND 83 LARDNER ROAD, INVERCARGILL

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DISPOSAL OF 116 MASON ROAD AND 83 LARDNER ROAD

The land situated at 116 Mason Road (Lot 2 DP 359516 contained in Certificate of Title 242293) and 83 Lardner Road (Lot 1 DP 2991 contained in Certificate of Title SL12A/949)are areas of land which were originally classified as Cemetery under the Reserves Act 1977 and by the Minister of Health. An aerial photograph together with copies of the Certificates of Title for each piece of land are annexed hereto as Appendix 1.

Council does not require any of this land for future use as a Cemetery and consequently the reserve status has been removed so that the land can be disposed of.

Council intends to use the proceeds from the sale of land for development of the existingEast Road Cemetery and to purchase adjacent designated land in the future, if it is required.

At its meeting on 28 August 2018, Council resolved to request approval from the Minister of Conservation for approval to remove the reserve status from 83 Lardner Road (the Minister of Health already having removed Cemetery status from 116 Mason Road).

The timeline and process to date is as follows:

1. 5 June 2018 Report to Council advising Minister of Health approval has been received to sell the land at Mason Road/Lardner Road and that the land being used as an Urupa at Mason Road is in the process of being vested as a Maori burial site with the balance of Mason Road/Lardner Road land to be prepared for disposal purposes. A copy of the Minister of Health approval is annexed hereto as Appendix 2.

2 16 June 2018 First public notification advertisement of proposal to revoke reserve status from 83 Lardner Road with submissions closing on 20 July 2018. A copy of the advertisement is annexed hereto as Appendix 3.

3. 20 August 2018 Report to Infrastructure and Services Committee on submissions received regarding removal of reserve status from 83 Lardner Road. A copy of the Council Resolution is annexed hereto as Appendix 4.

4. 25 September 2018 Gazette Notice issued removing reserve status from land. A copy of the advertisement is annexed hereto as Appendix 5).

Under Section 3.38 of the 2013 Invercargill City Council proposed District Plan, the land is zoned as Rural 1 Zone.

The Rural Zone provides for rural activities such as agriculture, horticulture, forestry and residential activities on larger land allotments that are of sufficient size to effectively deal with the disposal of wastewater on-site, and give a character of openness to the zone.

Non-rural land use activities are not always compatible with rural primary production activities and can give rise to reverse sensitivity effects and limit the productivity of rural land.

Greenfield residential development in the Rural Zone can lead to a demand for extensions to urban services that can be expensive to provide and need to be carefully considered. Instead, urban development should be encouraged to locate within the existing built up environment and where provision is made for large lot housing.


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Under the Rural Zone there are a number of permitted activities including agriculture, home occupation, home stay and residential activity with a significant number of discretionary activities. Non complying activities include any activity not listed as either permitted or discretionary.

The maximum, residential density is:

a. One residence per two hectares or more under contiguous ownership.

b. For sites under two hectares: Where the proposed residence is to be connected to Council’s reticulated sewerage system (as shown on the map in Appendix XI of the proposed District Plan), the maximum density is one residence per Certificate of Title existing as at 29 October 2016, provided a boundary of that Certificate of Title is within 30 metres of the Council reticulated sewerage system.

OPTIONS

The Council has two options for disposal of surplus land as per the Parks and Reserves Disposal Policy:

∑ Place the property with a registered Real Estate Agency for sale by way of open market, deadline treaty tender or public auction;

∑ Sale by way of private treaty.

Options Pros Cons

1. Place the property with a registered Real Estate Agency

∑ Demonstrates Council has a clear and open approach to sale of Council lands.

∑ Provides Council with options for best practice disposal of land and professional advice regarding method of sale.

∑ Costs associated with sale of land (ie Agency commission and advertisement of sale) are set at time of entering Agency Agreement.

∑ May take considerable time for disposal dependent upon the situation of the current land market and recommended format taken.

2. Sale by way of private treaty

∑ Land may sell in a very short time frame dependent on availability of interested parties.

∑ Associated costs are minimised due to nil commission fees or advertising charges.

∑ Does not allow for market testing.

∑ Proposed purchase offer might not meet registered valuation.


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Option one is the recommended option as it provides Council with professional advice on the current best practice methods for disposal of this type of land in the Invercargill market.

CONCLUSION

Registered valuations of both properties at 116 Mason Road and 83 Lardner Road have been received and, in accordance with Council’s District Plan requirements for the use of the land, Council is now in a position to sell the property as per Council’s Parks and Reserves Disposal Policy.

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APPENDIX 1Council Agenda - DISPOSAL OF LAND – 116 MASON ROAD AND 83 LARDNER ROAD, INVERCARGILL

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54


55

APPENDIX 2


56

APPENDIX 3


57

APPENDIX 4


58

APPENDIX 5


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TO: COUNCIL

FROM: CLARE HADLEY – CHIEF EXECUTIVE


VISIT TO SUQIAN AND WUHAN

SUMMARY

Council received a Friendship City Award at the 2018 China International Friendship Cities Conference in Wuhan.

Cr Lesley Soper and the Chief Executive attended to receive the award, and used the opportunity to briefly visit Suqian, Invercargill’s sister city in China.

RECOMMENDATIONS

It is recommended that the report ‘Visit to Suqian and Wuhan” be received.

IMPLICATIONS


No.


No.


No


Nil


No.


N/A


There are no financial implications from this report. Cr Soper funded her own travel to China; total costs for the trip are estimated at $6,516.00.

Council Agenda - VISIT TO SUQIAN AND WUHAN

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BACKGROUND

In September, Council received advice that it was to receive a Friendship City Award for Exchanges and Cooperation with China. As the Mayor was not available, Council resolved to send Cr Lesley Soper and the Chief Executive to visit Suqian, and attend the conference in Wuhan.

The visit to Suqian was Monday 12 and Tuesday 13 November. This provided the opportunity to see the Invercargill friendship garden in Suqian. This has made progress with the ventefact rocks being installed in the centre of a koru design; the lawns are laid and much of the paving is done.

A visit was made to the Suyu No 1 Experimental Primary School, where Kaleni Taetuli is coaching the girls’ rugby team. The school’s management is delighted at the progress the team is making, and is keen to continue this relationship with the Invercargill rugby fraternity.

The Mayor was unfortunately out of town, but the Deputy Mayor hosted a banquet for Cr Soper and the Chief Executive, where items of discussion included staff exchanges, the New Zealand health system and what learnings China could take from its current structure, the format of official openings for the respective friendship gardens and possible future business links between the two cities. At the Deputy Mayor’s suggestion, the programme was altered to include a visit to the Hongshe Liquor Company. This company directly employs more than 30,000, effectively providing its own town for the employees. It estimates it indirectly employs a further 70,000 in distribution and sales of the product. The use of computer technology in the operation of its warehouse facility alone makes this an interesting visit. We were also advised that Suqian has recently closed down a ‘dirty’ recycling plant, as part of China’s recent decision not to accept plastic recyclables from western nations. Former works in this industry have been assisted to set up other small businesses.

Travel within China is time consuming, and Wednesday was used to travel from Suqian to Wuhan. As an aside Suqian enjoys a number of international sister city relationships; some New Zealand cities have multiple Chinese sister cities.

The sixth China International Friendship Cities Conference 2018 conference was opened on Thursday 15 November by the Vice President of China. There were more than 700 delegates from over 60 countries. Other speakers included Dr Yukio Hatoyama, former Prime Minister of Japan, and Carol Robertson Lopez, Vice Chair of Sister Cities International, USA. She spoke of the work of sister cities being done to encourage peace and cooperation: one person, one community at a time.

Shanghai had hosted the first China International Import Expo in the week prior to the conference. A number of speakers referred to this – it was clearly a very significant event. Invercargill had at least one business person attend.

The Belt and Road initiative announced in 2013 was referred to by a number of speakers. The thrust of conference speakers was that sister cities supported this development-led trade growth initiative. A number of the speakers promoted the development opportunities in their countries and/or cities. Christopher Kettle, from Stratford-on-Avon, spoke in detail about the unique promotional base they had as the home of Shakespeare, and how this had shaped their sister city relationship.

The conference ended with the announcement of a Wuhan Initiative, which is provided as Appendix 1.

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