Corporate Sponsorship Proposal

DMV CSA has always had it as one of its focus to hold a Conference annually for its member organizations. To this end, the DMV CSA has had four successful regional conferences. The inaugural DMV CSA conference, “Legacy and Leadership: Turning Vision into Action”, took place March 2-4 2012 at the Double Tree Hilton in downtown Silver Spring, MD. Since then, we have hosted three more conferences at varying locations. The three-day conferences consist of an official welcome ceremony, panel discussions, speakers, a professional development session, enlightening breakout discussions, a talent show, and two social gatherings. Several Caribbean Ambassadors, dignitaries and professionals support the event every year. Some past Key Note and Welcome speakers include: the ambassador of Trinidad and Tobago: Honorable Neil Parsan, former ambassador of Jamaica: Curtis Ward and OAS Ambassador Albert Ramdin.

Who We Are Conference Recap

From its conception in 2011, the DMV CSA’s mission has always been to address issues pertaining to culture, education and career development. By forming a parent organization for Caribbean Students' Associations and other similar organizations DMV CSA has come to play a vital role in uniting Caribbean students in the DMV area. The organization hosts staple events through out the school’s year with a social event in the Fall and the annual DMV CSA Conference in the Spring; both events aiming at unity and development. Over time, DMV CSA intends to increase the universities and organizations involved and to foster relationships with different companies to widen the networking possibilities for each student that participates.

The District of Columbia, Maryland and Virginia Caribbean Student’s Association (DMV CSA) cordially invites you to participate in our Annual DMV CSA Regional Conference 2016. In making a commitment to become a sponsor to our event, your company will be assure high profile exposure at this Conference. Our executive board believes in utmost transparency and thus we would like you to take a few moments to peruse through our proposal. If you would like further information, please do not hesitate to contact us at dmvcsa@gmail.com To then ensure your sponsorship role at the Conference, simply go to the secure registration website (http://dmvcsa.org/sponsors/corporate-sponsors/), choose the registration package that best suits your preference, complete the registration form and submit along with payment. We also accept completed registration forms, found at the end of this proposal, with deposits attached (made out to DMV CSA Inc.), mailed to 611 Columbia Rd. NW Washington DC 20001. Must be completed by March 1, 2016.

You Are Cordially Invited

When: 8 – 10 April 2016 Where: Arlington Courts Suites Hotel, Arlington, Virginia Theme: Showtime: Make it Happen, Make it Matter!

Event Details  Member  Universi,es  

 American  University  George  Mason  University  George  Washington  University  Georgetown  University  Howard  University  Morgan  State  University  Prince  George’s  Community  College  Mount  Saint  Mary’s  College  of  Maryland  Old  Dominion  University  Towson  University  University  of  the  District  of  Columbia  University  of  Maryland  -­‐  CP  University  of  Maryland  -­‐  Eastern  Shore  University  of  Virginia          

Attendees: The conference is relevant to anyone from or who takes a keen interest in the Caribbean, such as: Caribbean Ambassadors Caribbean based organizations Caribbean media/press College Students Caribbean Student Alumni Professionals Expected Number of Participants: With the involvement of over 15 organizations and schools in the DC, Maryland and Virginia Area, we boast a 750 Caribbean student membership. We are expecting over approximately 200 attendees from all over the area. The Conference will be promoted through websites, local radio stations, social media websites, university television stations, university newspapers, international newspapers and extensive email listserv (see Communications Channels).  

The conference will be promoted to various Caribbean companies, organizations, embassies and counsels in the DMV area as well as internationally through newspapers, websites and publicity ensuring wide exposure for sponsors and their identification within the various communities. Your participation will be supported by an integrated communications program through a variety of email campaigns, newsletters and postings on the conference’s website. Your brand will also receive extensive exposure on conference materials, banners and in the satchels. Networking with Community Leaders and Academics During the three-day conference, sponsors will obtain direct access to the different leaders in the DMV community. Such networking can generate valuable contacts during and after the event. Networking with Conference Speakers Expert speakers from Caribbean related companies, government, and academia will share their views and insights on the conference topics which include economic growth and investment in the region. Their presence will be valuable to sponsors who wish to interact with them. Your representatives can network with key conference delegates to enhance their knowledge and understanding of your organization and services. Distribution of Company Profile and Services The conference packet distributed to each Conference participant can include your organization's profile and services to maximize exposure. Strengthening your Corporate Image Through the conference, your organization will be projected as one committed to activities that benefit the students in the DMV community. The conference can also directly support your organization’s marketing efforts by offering brand positioning, and image association.

Sponsorship Benefits Publicity and Professional Association with the Conference

We will be promoting the conference through various channels such as: Caribbean Embassies Campus Caribbean Students Associations Jamaican Nationals Association DC Carnival Bands Association Social Media Websites International and Local Radio Stations International and Local Newspapers Brochure A brochure will be distributed at all Caribbean related events in the months leading up to the conference. DMV CSA Website All sponsors will be acknowledged on the conference website with links to your company’s website. Sponsorship Opportunities This conference will present excellent opportunities to share and exchange your company’s goals and mission; we welcome you and your company to take part in this premier event. This prospectus details the attractive sponsorship opportunities that are on offer for this 2016 event. All sponsors are promoted prior to and at the event as well as in the conference materials, dependent upon the level of sponsorship agreed.

Communication Channels

Sponsorship Packages PLATINUM SPONSOR______________________________________________________________$5,000 • Your organization will be co-hosts of the DMV CSA Talent Show (Premium Highlight) on Saturday, April 9th • Only 3 Platinum Sponsorships available • A chance to give a 10 minute presentation at the conference • A repeating video at prime events • PROMINENT display of company logo on lectern in presentation rooms • PROMINENT display in conference packet • Link from the conference website to sponsor’s website • Company details included in the conference proceedings and program • Opportunity to provide THREE forms of promotional material included in the ambassador satchels • FOUR complimentary full registrations which includes attendance at all conference sessions, the welcome reception and conference dinner • Acknowledgement of Platinum Sponsorship on all promotional material, including conference website, all correspondence and documents relating to the conference and appropriate venue signage GOLD SPONSOR___________________________________________________________________$3,000 • Prominent display of company logo on lectern in presentation rooms • A chance to give a 5 minute presentation at the conference • A repeating video at prime events • PROMINENT display in conference packet • Link from the conference website to sponsor’s website • Company details included on conference proceedings and program • Opportunity to provide TWO forms of promotional material included in the ambassador satchels • THREE complimentary registrations which includes attendance at all conference sessions, the welcome reception and conference dinner • Acknowledgement of Gold Sponsorship on all promotional material, including conference website, all correspondence and documents relating to the conference and appropriate venue signage

BRONZE SPONSOR__________________________________$1,000 • Logo displayed on lectern in presentation rooms • Display in conference packet • Link from the conference website to sponsor’s website • Company details included on conference proceedings and program • One complimentary registration which includes attendance at all conference sessions, the welcome reception and conference dinner • Acknowledgement of Sponsorship on all promotional material, including conference website, all correspondence and documents relating to the conference and appropriate venue signage

Sponsorship Packages SILVER SPONSOR__________________________________$2,000 • Logo displayed on lectern in presentation rooms • A repeating video at prime events • Display in conference packet • Link from the conference website to sponsor’s website • Company details included on conference proceedings and program • TWO complimentary registrations which includes attendance at all conference sessions, the welcome reception and conference dinner • Acknowledgement of Silver Sponsorship on all promotional material, including conference website, all correspondence and documents relating to the conference and appropriate venue signage

In  order  to  confirm  your  registraHon,  we  strongly  encourage  you  to  use  our  online  registraHon  plaKorm  through  the  website  (hMp://dmvcsa.org/sponsors/corporate-­‐-­‐-­‐sponsors/)    Also  another  way  of  confirming  your  registraHon  is  via  check  and  to  do  this  it  will  require  an  electronic  copy  of  the  applicaHon  as  well  as  mailing  the  check  to  the  address  below.  The  Payment  deadline  is  March  1,  2016.  Checks  should  be  made  payable  to  DMV  CSA  Inc.,  and  forwarded  to:  

DMV  CSA  Inc.  611Columbia  Rd.  NW  Washington  DC  20001  

Cancella,on  Policy  In  the  event  of  withdrawal  of  your  registraHon,  please  be  advised  that  unless  that  parHcular  area  of  registraHon  package  is  re-­‐sold,  the  Conference  will  reserve  the  right  to  retain  deposit  monies  received.    Further  InformaHon:  Ryane  Rollock  DMV  CSA  Inc.,  Vice  President  Telephone:  +1  202  903  3281  Email:  conference@dmvcsa.org

How to Book and Details of Payment Deadlines

Sponsorship Application DMV CSA Conference 2016

Contact person

Email Address

Postal Address

Phone Number

Fax Number

Sponsorship Package Price Select Your Preference

Platinum Package $5000

Gold Package $3000

Silver Package $2000

Bronze Package $1000

Signature…………………………………………... Date…………………………………….. You will receive a confirmation email and an agreement upon submission

Return completed form with deposit check to: DMV CSA Inc.

Attention: Pierre Thompson DMV CSA Inc.

611 Columbia Rd. NW

Enquiries: Ryane Rollock DMV CSA Inc

Telephone: +1 202 903 3281 Email: conference@dmvcsa.org