corporate presentation - opt source technologies pvt. ltd

Corporate Presentation

313, Fortuna,

Opp. Rainbow Plaza,

Near Shivar Chowk, Pimple Saudagar,

Pune , Maharashtra – 411027.

List of Content

Company Overview

Solutions

Supplier Lifecycle Management

Strategic Sourcing

Contracts Management

Services

Key Features & Differentiators

Key Clientele

Contact Us

[email protected] www.opt-source.com +91 976 319 8108

mailto:[email protected]



http://www.opt-source.com/



Company Overview

OPT-Source is an innovative provider of software solutions and services in the area of

Strategic Sourcing, Supplier Lifecycle Management and Enterprise Contracts

Management.

Strong in-house team including Technical Consultants, Sales Personnel, Solution Architect,

Product Manager, Software Engineers and QA expert.

OPT-Source offers Unique Blend of Procurement Software platform, Implementation

expertise and On-Demand managed services.

E-Procurement solutions designed to serve purely as 'Plug and Play' resulting into quick

ROI for the customers.

Partnered with Microsoft to provide ‘Azure’ cloud based solutions.








Solutions


Strategic Sourcing Contracts Management Spend DataManagement

Supplier On-boarding Request for Information (RFI) Filed Contracts Spend Analysis

Supplier Segmentation Request for Quotation (RFQ) Online Contract Authoring Category management

Supplier Performance Evaluation

Request for Proposal (RFP) Contract Repository and Version Control

Sourcing Opportunity Assessment

Supplier Risk Management Reverse Auctions Online Negotiations and redlining

Supplier Development Forward Auctions Obligation Management

E-signature








Supplier Segmentation

Supplier On-boarding

Supplier Development


Supplier Evaluation

SLM








Supplier Lifecycle Management (SLM)OPT-source SLM covers below processes

1) Supplier On-boarding:

Includes supplier registration and category/ Org based detailed supplier Qualification. ‘Single source of truth’ for all supplier information. Helps to meet compliance needs. Also acts as a ‘Supplier Self Service portal’.

2) Supplier Segmentation

This facilitates classification of suppliers in various segments such as Strategic, Preferred, Valued, Approved, Registered etc. based on their strategic importance. This also acts as a decision support for strategic sourcing process. Helps increasing focus on strategic and important suppliers.

3) Supplier Performance Evaluation

This includes on-going evaluation of the suppliers for specific criteria set, time frame and category/ org combination. Helps to identify best and worst performing suppliers and provide trend analysis over a period of time. ERP KPIs can be pulled to present holistic evaluation score.

4) Supplier Risk Management

This includes detailed supplier risk assessment based on specific criteria set and alerting mechanism.

5) Supplier Collaborative Development

Includes joint supplier initiatives such as NPI, Cost Reduction, Defect level reduction etc. Helps to monitor current supplier situation, development objectives & optimization activities.








How Best in Class Companies Manage Suppliers

Ensure compliance with

corporate policies

Provide 360° supplier visibility

on global level

Drive sourcing strategies

and decisions

Drive remediation activities

with prospective and existing

suppliers

Track vendors performance, risk

and capabilities and improve

How Best in Class Companies

Leverage Supply Base Value

On-Boarding

SupplierRationalization

SupplierLifecycle

Management








Supplier On-Boarding (Registration & Qualification)

Key Processes Enabled

Define and manage questionnaires for registration, supplier self-assessment and qualification

Workflow enabled approval

Guide suppliers to fulfill qualification requirements

Archival and auditing of all content and actions

Search and comparison across the supplier database

Supplier Registration

SupplierSelf-assessment

SupplierQualification

Approved/Qualified Suppliersin one common database

Existing and Potential Suppliers








Supplier

Registration Supplier Detailed Qualification process

General Information:- Name- Address- Categories- Code of Conduct- …

Detailed informationabout the supplier:- Production procedures- Services- Certificates- Risk management- …

DirectInvitation

Category or

Business specific

Qualification

Optional material groups or business area specific question-naires and information

Regularly updatedprofiles by the supplier

Extensive search andcompare feature

Selection for biddingprocess

Clearing

Data

Admin

Delete:

unqualified, Junk

Deny:

unfit Supplier

Acceptance in supplier databaseas a potential supplier

Check

Development

Set-up Risk

Monitoring

Update of

Supplier Database

‘Collecting’ of internalinformation:- Supplier connection- Needs- Corp. Responsibility- …

Invitation forQualification

Option 1

Option 2

Follow-Up Activities

Update Master Data

Segment supplier

Start Development activity

Start Supplier Evaluation

Start Risk Monitoring

…

Option 3

Best Practice Supplier On-boarding workflow

Internal

Registration

Website

Quick

RegistrationOption 4








Supplier On-boarding: Benefits

Maintain One “Portal” For All Suppliers

Source of truth for Supplier Information

management

Ensure Low Maintenance Costs of supplier

information

Quickly Assess Suppliers’ Suitability e.g.

identify suppliers in new markets

Identify supplier innovations

Maximize use of supplier’s capabilities

Increase competition into the supply base

Easy creation of supplier long-lists for sourcing

events

Secure compliance of suppliers to

- Certification requirements

- Business requirements

- Legal / regulatory needs

Conduct Detailed Purchasing Market Analyses

e.g. benchmark new suppliers against market

standards








Identify High Impact Suppliers

– Categorize/segment suppliers based on profile

Direct Resources to Strategic Relationships

– Segment suppliers according to strategic importance

– Designation Preferred Supplier relationships

Define Standard Strategies to Manage Suppliers

– Associate programs with supplier segmentation

Spend

Analysis

Supplier

Evaluation &

Development

Category

Spend

Management

Enterprise

Contract

Management

SourcingRisk

Management

Supplier

On-boardingSupplier

Segmentation

Supplier Segmentation









Consistent segmentation of suppliers

Capture standardized strategies to manage

suppliers (e.g. for supplier reduction or risk

minimization)

Alignment of Supplier Lifecycle

Management with overall corporate targets

Analyze the segmentation of your supply

base

Supplier Portfolio

high

low

goodpoor

Supplier Segmentation contd..








Initiate e.g.

-Quality Audit

-Risk Check

-Compliance

Assessment

Supplier

Qualification

leads to:

“Registered

Supplier”

Analyze &

track

relationship to

supplier,

Update

Segmentation

Segment to

“Released

Supplier”

Initiate e.g.

Performance

Evaluation

-Risk

Monitor

Segment

Supplier to

- “Active”

- “Preferred”

- “Strategic”

Qualification

process

Follow-Up

Activity

- A, B, C,...


Segment Supplier

Qualify new Suppliers

Start Development Activity

Start Risk Assessment

…

Segment to “Undesirable Supplier” - Depending on strategic

importance:

Decide about Follow-Up Activity

Segment to

“Blocked”

Supplier Segments Definition of the Segment

Registered Approved registration form.

Active

Released

Preferred

Strategic

Blocked

Supplier with purchasing volume in the last two years.

Supplier with long contract terms.

Supplier is blocked for the purchasing process.

Released general qualification. Supplier is approved for purchasing process.

Close cooperation and common optimizing projects.

Best Practice Supplier Segmentation workflow








Supplier Segmentation: Benefits

Transparency of the segmentation of

the supplier portfolio

Focus on strategic and important

suppliers

Provides generic strategies and

guidance for the purchasing

organization on how to handle suppliers

Enables the promotion of the important

suppliers while poorly performing,

strategically unimportant suppliers can be

phased out

Prevents investment of time and

resources into unattractive suppliers

Act with “one voice” and coordinated

approach to the supplier corporate-wide








Supplier Evaluation & Development

Spend

Analysis

Category

Spend

Management

Enterprise

Contract

Management

SourcingRisk

ManagementSupplier

Segmentation

Supplier

Qualification

Supplier

Evaluation &

Development

Identify Strong & Weak Performing Suppliers

– Supplier ratings leveraging objective and subjective information

Obtain Complete View of a Supplier’s Performance Cross Organization & Category

– Execute category specific evaluations and analyze

Grow your Qualified Supplier Base

– Cooperate with potential suppliers to achieve minimum qualification criteria

Remediate Suppliers that Pose a Risk to

your Supply Chain

– Define programs, with goals and track progress









Cross-functional supplier evaluation (hard

facts and soft facts)

Flexible configuration of all

evaluation criteria (bonus/malus,

showstoppers, weight, scales)

Consistent evaluation process,

that is workflow enabled

Graphical and tabular analyses,

chronological progress, portfolios, fever

charts, spider webs

Initiation and monitoring of supplier

improvement programs as logical follow-up

activities

Supplier Performance Evaluation

Supplier Evaluation

-- - o + ++

Commercial

Quality

Logistics

Technology

…








Email-Reminder

to Evaluation Initiator

for follow-up

Evaluation

Automatic

Start

Evaluation

Category Manager

Lead Buyer

In case of

overdue

evaluation:

E-mail

reminder

Automatic

Send

E-mail

invitation

to

Evaluator

Category Manager

Lead Buyer

Check

Category Manager

Lead Buyer

Approval

Category Manager

Lead BuyerSupplier

Evaluation

finished Fill and

finish

Evaluation

Evaluator

If required:

Confer with

Evaluator

Category Manager

Lead Buyer

Change

Evaluator

Category Manager

Lead Buyer

Create

Evaluation

Category Manager

Lead Buyer

Analyze

Follow-Up Activity

- A

- B


Segment supplier

Qualify new suppliers

Start Development activity


…

Best Practice Supplier Performance Evaluation workflow








Identify best and weakest performing

suppliers

- Logistic performance

- Quality performance

- Commercial performance

- Technological performance

KPIs for supplier events and awards

Decision support for e.g.

- supplier development activities

- supplier re-qualification

- supplier risk assessment

- supplier classification

Monitor supplier performance trend e.g.

performance improvement

Increase the number of suppliers being

regularly assessed

Secure high user acceptance through easy to

use e-mail evaluation

Obtain a complete view of the Suppliers

performance across the organization and

across categories

Supplier Performance Evaluation: Benefits








Get information

about standard

activities to

e.g. improve

suppliers

Lead Buyer,

CM

Analyze

Situation:

- Qualification

- Evaluation

- Classification

- Risk

-…

Lead Buyer,

CM

Project

finished Overdue

reminder

Automatic

Send Info-

Email to

supplier:

Measure-Mgt

starts

Lead Buyer,

CM

Monitor

progress

and results

Create

activities

Lead Buyer,

CM

Document

progress

Lead Buyer,

CM

Lead Buyer,

CM

Project

started

Best Practice Supplier Collaboration Development workflow

Different development processes for e.g.

Supplier Self-Development

(only target setting)

Collaborative Supplier

Development (supplier is user)

Internal procurement projects such as

- category optimization

- risk avoidance

- compliance checks

- …

Analyze

Follow-Up

Activity

- A

- B

- ..


Classify supplier

Qualify new suppliers

Start other Development activity


…









Sustainable and cross-functional

supplier development

Monitor current situation,

objectives & optimization activities

Process for defining activities with

scope, responsibilities, deadlines

Control progress via maturity

levels

Track development potential

and cost savings targets


-- - o + ++

Purchasing

Quality

Logistics

Technology

…









Realize performance improvements for key

suppliers

• Logistic: secure on-time delivery

• Quality: reduction of problem incidents

/ warranty claims

• Technology: revenue potential through

supplier innovation

• Performance improvements can lead to

cost savings

Act with “one voice” and coordinated

approach to the supplier

Free-up resources and reduce costs of

development programs due to high-degree of

automation and reusability

Provide a mechanism to aid new suppliers to

meet minimal on-boarding requirements

Company wide coordination of development

activities

• Management of preventive actions (pro-

active)

• Management of corrective actions

(reactive)

Supplier Development: Benefits








RFQ

RFI

Reverse Auctions

Forward Auctions (for e.g. Scrap

Sale)

Strategic Sourcing

RFP, e-Tenders

Sourcing








Strategic Sourcing

Opt-source Strategic Sourcing covers below processes.

1) RFI: Request for Information, usually for qualification of suppliers before RFQ.

2) RFQ: Request for Quotation, where bidding on items occurs.

3) RFP: Request for Proposal (combined RFI and RFQ), e-Tenders.

4) Internal Survey: Internal survey sent to members of buyer organization.

5) Reverse Auction: Real-time auction where suppliers bid against each other, reducing bids until the close.

6) Forward Auction: Real-time auction usually held to let buyers sell unused inventory back to suppliers

(suppliers increase bids until the close)








Strategic Sourcing & Supplier Development

HIGH-LEVELOPPORTUNITY

OPPORTUNITYASSESSMENT

Segmentation ofSpend into logical

groups & purposeful prioritization of

categories that should be sourced

Category Grouping

STRATEGIC SOURCING & SUPPLIER DEVELOPMENT

A rigorous methodology for sourcing & developing

suppliers

VALUE DISCOVERYAn annual review process

used to determine the effectiveness of sourcing

agreements and to set the course for the following year

STRATEGICSOURCING

SUPPLIERDEVELOPMENT

VALUEDISCOVERY

GENERALPROCUREMENT








Sourcing Best practice work flow

Spend

Analysis RFI

RFP

RFQ Auction Analysis Contract

Sourcing

Award

Supplier Performance Management









Purchase Requisition to Purchase Order

Requests RFx Contract


Status

Purchase Order








Increase Contract Workflow Efficiency• Trigger approvals based on language changes

• Dynamically generate appropriate approval chain based on contract conditions

• Track all activity automatically

Reduce Missed Milestones• Automate renewal process

• Generate future tasks to manage milestones and important dates

Eliminate Language Errors• Real time integration to Word

• Track all revision online

• Pre-approved fall back language

Improve Contracting Productivity• Speed up contract creation process

• Automatically generate contractual language

• Populate language terms

Visibility into all Company Agreements• Find all contracts based on a wide variety of

parameters

• Mass amend contracts

• Develop analytics based on contract language usage, process gaps, expirations and many more

Contract Creation

MicrosoftWord

Workflow

Alerts & Renewals

Searching &Analytics

Enterprise Contracts Management








Enterprise Contracts Management

Employs a Consistent Methodology

Centralized contract repository

Centralized terms library ensures consistent contract standards across the entire organization

Ability to search and sort contracts, or send e-mail notifications

Full visibility into contracts and compliance with regulations

Approvals can be triggered

When a particular clause is modified

When a contract’s business terms meet certain business criteria

When a contract is modified

Comprehensive contract policies establish control and reduce risk

Organizations security list

Template security list

Instance security list

Five types of permissions (CRUD +P)








OPT-Source Services Offerings

OPT-Source offers below three types of Services

1) OPT-Source Procurement Implementation Services

- Strategic Sourcing

- Supplier Lifecycle Management

- Enterprise Contracts Management

2) Managed Services

- Sourcing Event Management

- Spend Analysis and Opportunity Assessment

- Category Management

- Procurement Operations outsourcing

3) Technical services for customizations/ Integrations








Key Features and Differentiators

Lowest TCO Guarantee

Unique Blend of Software platform, implementation expertise and On-Demand managed services

First-of-a-kind multi-tenant on SaaS architecture.

OPT-Source communities - Collaborative platform for buyers and suppliers

Innovative license offering with below options

Per event basis (applicable for sourcing)

Short term (weekly, monthly, quarterly)

Long term (1 year and above)

Highly configurable and ‘Plug and Play’ products

Quick implementation time – As low as 1 week

Quick ROI as early as completion of the very first event








Key Clientele (Since April 2016)Signed strategic deal with Procmart (An Indiamart Company). Through this joint value

model, OPT-source platform is being used for all ProcMart’s customers to conduct

sourcing events (RFx and Auctions) via fully automated process.

Signed a pure SaaS based services offering contract with KSB Pumps. Customer is

using Opt-source innovative platform to source all the new projects materials and

services. Already demonstrated significant savings.

Being a first suite customer, Joto Abrasives is using Opt-source platform for entire

supplier management and sourcing processes.

Vikrant Tools is another suite customer who is using Opt-source platform for entire

supplier management and sourcing processes.








Contact UsAdministrative Office and Development Center:

313, Fortuna,

Opp. Rainbow Plaza,

Near Shivar Chowk, Pimple Saudagar,

Pune , Maharashtra – 411027.

[email protected]

+91 976 319 8108









