CORE SHAREPOINT CONCEPTS

Course: SharePoint 2013 for Administrators and IT Pro's | Akrura Technologies

By : Isha Kapoor

SharePoint MVP, Author, Trainer and Founder

http://www.akruratechnologies.com/

http://www.learningsharepoint.com/ | @LearningSP

SharePoint

OUTLINE…• Introduction to SharePoint

• SharePoint Versions

• SharePoint Licensing

• SharePoint Office 365 vs. The Cloud vs. On Site

• SharePoint Architecture

• SharePoint Topology

• Intranet vs Internet sites in SharePoint

• Directory hive in SharePoint.

• SharePoint Hierarchy

• Introduction to SharePoint Central administration and Configuration wizard.

• Introduction to Tools used to Customize SharePoint

• Hardware and Software Requirements

INTRODUCTION TO SHAREPOINTWhat Is SharePoint?

SharePoint is a Popular Content Management Tool developed by Microsoft that allows users to share data (like word documents, Excel etc.) in a web-based collaborative environment.

SharePoint was Introduced by Microsoft in early 2001 and it has since gone through various versions; the latest being SharePoint 2013, and has also Improved in terms of Collaboration and Integration with other LOB Tools.

SharePoint Today is used in 90% of government organizations across US and Canada and is considered as the first choice for major banking institutions for their Intranet and Collaboration needs.

Core SharePoint Concepts :

SharePoint is build on two distinct layers –

SharePoint and .Net - The bottom layer SharePoint is built on, is the ASP.NET framework. SharePoint uses many .Net features including Web Parts, Web Part zones and master pages, security providers, session state managers, and user controls on ASPX pages. ASP.NET developers can view SharePoint as an extension of a framework that they already know..

SharePoint and WSS - The second layer build on top of .Net Framework is the layer called Windows SharePoint Services (WSS). WSS is a foundation for the ready-to-use collaborative application capabilities that are standard in SharePoint. It is also the foundation for custom Web-based portal and collaborative business applications.

Continued…

SharePoint and SQL - SharePoint uses SQL server to store all the Content and Configuration that it users. You can think SQL as a back-end for SharePoint.

12 Hive - Despite of the content, SharePoint saves some of the Pages and resources on the file system (server) itself for fast retrieval. These Pages or Files which make SharePoint Interface are arranged in a Folder structure which we call as 12 Hive. The 12 hive gets created at location "C:\ProgramFiles\CommonFiles\Web Server Extensions\12" when you install the SharePoint sever initially.

SharePoint 2007 – 12 hiveSharePoint 2010 – 14 hiveSharePoint 2013 – 15 hive

What is SharePoint made of? - SharePoint Portal is a made of Web applications (WebSites in .Net), Site Collections (a top level Site of the Web application) Web Site Pages, Subsites (or child sites of Site collections),Webparts, features and more ... See the basic definition for all SharePoint Components that you will use during development

Stsadm - It is a Command line tool exclusively for SharePoint. This is was mainly used in SharePoint 2007 for Administrative work.

PowerShell - PowerShell is a Tool used for administrative operations in SharePoint 2010 and SharePoint 2013.

ULS Logs - SharePoint has a powerful Diagnostic and Logging feature. All the activities are logged on the SharePoint server in ULS Logs directory.

SHAREPOINT VERSIONS AND LICENSES SharePoint Team Services 1.0

WSS 2.0

SharePoint 2003

SharePoint 2007Versions and Editions of SharePoint 2007 :

Windows SharePoint Services (WSS) v3. This is the free/unlicensed version of SharePoint that is built upon Windows Server 2003/2008, SQL Server 2000/2005, IIS, ASP.Net 2.0, and .NET 2.0/3.0. All you need is a licensed copy of Windows Server 2003 or Windows Server 2008.

Microsoft Office SharePoint Server (MOSS) 2007. This is the licensed version of SharePoint that is built upon WSS v3. It has two primary versions: MOSS 2007 Standard and MOSS 2007 Enterprise. There are a host of other licensing options as well, such as the ability to use Microsoft Search Server 2008 or Microsoft Search Server 2008 Express with WSS instead of MOSS.

SharePoint 2010Versions and Editions of SharePoint 2010 :

SharePoint Foundation 2010. This is the free/unlicensed version of SharePoint. It replaces Windows SharePoint Services (WSS) 2007. SharePoint Foundation is built upon Windows Server 2008, SQL Server 2008, IIS and .NET 3.5. All you need is a licensed copy of Windows Server 2008. There are no other licensing costs unless you want the full-fledged version of SQL Server.

Microsoft SharePoint Server 2010. This is the licensed version of SharePoint, offering a business collaboration platform for the enterprise. It replaces Microsoft Office SharePoint Server (MOSS) 2007

SharePoint 2013Versions and Editions of SharePoint 2013

SharePoint Foundation 2013. This is the free/unlicensed version of SharePoint. SharePoint Foundation is built upon Windows Server 2008/2012, SQL Server 2008, IIS and .NET 4.5. All you need is a licensed copy of Windows Server 2008 or 2012. There are no other licensing costs unless you want the full-fledged version of SQL Server.

Microsoft SharePoint Server 2013. This is the licensed version of SharePoint, offering a business collaboration platform for the enterprise. It replaces Microsoft SharePoint Server 2010.

SharePoint Online (Cloud SharePoint)

SharePoint Online is a cloud solution provided by Microsoft where the SharePoint server is deployed and Managed by Microsoft.

SharePoint Online is a part of Office 365 pack.

ON SITE VS. OFFICE 365 (CLOUD) VS. HYBRID

There are three kinds of SharePoint Deployments -

SharePoint On premises - This is a Server deployment that is deployed and managed generally by a Company's IT department. SharePoint can be Licensed from Microsoft for installation purposes.

SharePoint Online (In-Cloud) - SharePoint Online is cloud solution which is a part of Office 365 package. Office 365 is a subscription based Cloud service deployed and maintained by Microsoft.

Office 365 currently incorporates SharePoint 2013, Exchange, Lync, SkyDrive Pro and Office Web Apps

SharePoint hybrid environment - Hybrid environments is a natural evolution of both SharePoint "On Premises" and "Online" deployments. A typical hybrid environment might combine a standard SharePoint 2013 On Premises Intranet (containing documents that need to remain onsite for example) with an Office 365 collaboration solution.This type of setup can be perfect for remote teams or external partners. In this way SharePoint 2013 can offer the best of both worlds and end users need never really know the difference.

On-Premise In the Cloud

E4

E3

E1

SHAREPOINT LICENSING ON PREMISES VS. CLOUD

Exchange, SharePoint and Lync work together to provide even more value in the Enterprise Suites

SharePoint Enterprise CAL

SharePoint Standard CAL

Enterprise CAL Suite

Core CAL Suite

SharePoint Online Plan 2*

SharePoint Online Plan 1*

O365 E Suite(includes Exchange, SharePoint and Lync)

CAL Suite(includes Exchange, SharePoint and Lync etc.)

Standalone StandaloneOnline

Note: SharePoint Online Plan 1 and Plan 2 also include Yammer

On Premise Online

E2

8

OnlineOn Premises

SHAREPOINT 2013 FEATURESOnlineOn Premises

P Kiosk Plan 1 Plan 2Foundation Standard EnterpriseFeature Set Capability

Apps

Collaboration

Search

Content Management

Business Intelligence

Business Solutions

App Catalog & Marketplace

Team Sites

Work Management

Social

External sharing

Basic Search

Standard Search*

Enterprise Search*

Content Management

Records Management

E-discovery, ACM, ComplianceExcel Services, PowerPivot, PowerViewScorecards & Dashboards

Access Services

Visio Services

Form Based Applications*

SharePoint 2013 Workflow

Business Connectivity Services**

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●: Existing ●: New BOLD: EnhancedNote* : Some of the features may not be available (or have limited capability) in equivalent Online SKUsNote* * : Some of the features may not be available in Foundation and Standard SKUsNote : Please refer to Microsoft volume licensing website for the latest Product Use Rights document 9

SHAREPOINT ARCHITECTURE

SHAREPOINT TOPOLOGYWhen considering deployment options for SharePoint, you consider a topology. A SharePoint server Topology is generally designed by various Roles that you want to add for your SharePoint.

In MOSS 2007, servers have one of three roles:

■ Application Server - This is a Server where SharePoint is installed. This server might include indexing, search, Excel calculations, project server, and other features.■ Web Front End (WFE) - This is an additional SharePoint server (with SharePoint bits only) that hosts all Web pages, Web Parts, and Web services used when your server farm receives a request for processing.■ Database Server - No SharePoint-specific software is installed (only SQL Server).

Roles aren't assigned directly to a server; instead, a server assumes a specific role in your configuration depending on what components it has installed, the services it runs, and its location within your server farm.

Single-Server DeploymentA single server hosts all three roles (WFE, application server, and database) on a single machine. This is good for very small deployments, given that it’s fast and easy. The major downsides include scalability issues (because there is no room to grow except for expanding things such asmemory and processor) and availability issues (if the server goes down, SharePoint is down). From a logical perspective, all SharePoint objects are located on this server (content sites, SSPs, Central Administration, and databases).

Two-Server DeploymentIn a two-server scenario, one of the servers hosts the WFE and the application server, while the second server hosts the SQL Server database. This provides a way to manage the database separately but adds complexity without adding scalability or availability. This step adds a second tier to the deployment. In most organizations, this is the smallest deployment that isrecommended for anything other than a demonstration environment or very small group.

Three-Server DeploymentBy adding a server, which acts as an additional WFE/application server to the two-server deployment, we gain scalability (by being able to service more requests) and availability (by load-balancing requests so that if one server goes down, the system stays up and running on the other machine). The single point of failure is now the SQL machine.

INTRANET VS INTERNET SITES IN SHAREPOINT

SharePoint Intranet sites One of the main purposes of On-Premise SharePoint deployment is to create an Intranet portal site for a company. A typical company would add Company Announcements, upload informational documents and create a company structure in an Intranet portal.Several Team sites can be provisioned under the main SharePoint Intranet portal. Authentication and administration of an Intranet portal is overseen by a SharePoint Administrator in a Company.

Internet or Extranet SharePoint sites

An Extranet is a web site accessible to users outside of the corporate network, allowing organizations to share information and collaborate with external vendors, partners, suppliers and other strategic organizations in a secure and easy to use environment. The Extranet may be a module added to the Intranet site to allow external users into only specific sub-sites of the Intranet..

DIRECTORY HIVE IN SHAREPOINT

The SharePoint Hive is a term that refers to the installation location of the SharePoint product on your server. The Hive contains folders that hold the SharePoint binary files, site definitions, feature definitions, page layouts, ULS and upgrade logs, and localization files.

The Hive is installed within the Common Files folder, which in nearly every Windows installation is located at C:\Program Files\Common Files. The environment variable %CommonProgramFiles% points to the Common Files folder no matter where it resides.

The complete path to the hives is - %CommonProgramFiles%\Microsoft Shared\Web Server Extensions \##

## - is the hive number.

Knowing a SharePoint hive is very important as it tells about how and where the files of SharePoint are deployed.

Each SharePoint Version has its own hive. For example, SharePoint 2007 has 12 hive (a directory named “12”) and SharePoint 2010 has 14 hive that contains all SharePoint files for that versions.

Take a look at the detailed chart of various versions and their hives below.

Version Products Full Path

60SharePoint 2003

SharePoint Portal Server 2003Windows SharePoint Services 2.0

%CommonProgramFiles%\Microsoft Shared\Web Server Extensions\60

C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\60

12SharePoint 2007

Microsoft Office SharePoint Server 2007Windows SharePoint Services 3.0

%CommonProgramFiles%\Microsoft Shared\Web Server Extensions\12

C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\12

14SharePoint 2010

SharePoint Server 2010SharePoint Foundation 2010

%CommonProgramFiles%\Microsoft Shared\Web Server Extensions\14

C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14

15SharePoint 2013

SharePoint Server 2013SharePoint Foundation 2013

%CommonProgramFiles%\Microsoft Shared\Web Server Extensions\15

C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15

SharePoint 2013 also maintains a 14 hive for backwards compatibility for SharePoint 2010 customizations

SHAREPOINT HIERARCHY Farm - The highest entity in a SharePoint server is a SharePoint Farm. It’s a name given to a collection of SharePoint

servers that are provisioned for a single purpose. Logically, a farm is a top space in SharePoint hierarchy where Central administration and SharePoint is installed.

Web Application - In IIS, a Web application is composed of an Internet Information Services (IIS) site with a unique application pool. You can think of a Web application as a URL such as http://my.intranet.com. A SharePoint Web application is provisioned in Central admin of a SharePoint and is added in IIS automatically.

Site Collection - A site collection consists of a top-level site and its subsites. It is a logical unit for administration—there are settings that can only be configured at the site collection level which are different from Web application. Each Web application can host many site collections.

Sites\Sub sites\webs - A site consists of a data repository, visual elements, administration, and almost every other core element of the functionality and experience for the user. Visually, a site is represented as one or more Web pages, lists, and Web parts.

Lists - Lists are a data repository that can hold columns of data and/or documents. Visually, a list is represented by a Web part. Its like a record keeping table with a better UI.

Items - Items in SharePoint are actual records of data (like a data entry) or a document (word, Excel etc.) that is added to a SharePoint List or Library.

SHAREPOINT HIERARCHY

SHAREPOINT HIERARCHY

INTRODUCTION TO SHAREPOINT CENTRAL ADMINISTRATION AND CONFIGURATION WIZARD

Configuration wizard – It’s a wizard that you can run after the Installation of SharePoint on the server. A Central admin site is provisioned when a SharePoint configuration wizard is run for the first time.

Central Administration – This is one of the main sites from where a SharePoint farm is Configured. This website has all the settings to provision Web applications and site collections in a farm. All Farm level and Site collection level settings can be change from here.

Central Administration is essentially a Web application that is auto provisioned by SharePoint. This Web application also has its Content database stored in SQL like all others.

INTRODUCTION TO TOOLS USED TO CUSTOMIZE SHAREPOINT

• SharePoint Designer

• Infopath

• Front page

HARDWARE REQUIREMENTS

WEB & APPLICATION SERVERS | SINGLE SERVER FARMS

SharePoint 2010 Minimal Requirement

SharePoint Server 2013 Minimum Requirement

Processor 64-bit, four cores 64-bit, four cores

RAM4 GB for developer or evaluation use

8 GB for production use in a single server or multiple server farm

4 GB for developer or evaluation use

8 GB for production use in a single server or multiple server farm

Storage80 GB for system driveMaintain twice as much free space as you have RAM for production environments.

80 GB for system driveMaintain twice as much free space as you have RAM for production environments.

DATABASE SERVERS | MINIMUM HARDWARE REQUIREMENTS

SharePoint 2010 Minimal Requirement

SharePoint Server 2013 Minimum Requirement

Processor64-bit, four cores for small deployments

64-bit, eight cores for medium Deployments

64-bit, four cores for small deployments

64-bit, eight cores for medium Deployments

RAM8 GB for small deployments

16 GB for medium deployments

8 GB for small deployments

16 GB for medium deployments

Storage80 GB for system driveHard disk space is dependent on the size of your SharePoint content

80 GB for system driveHard disk space is dependent on the size of your SharePoint content

SOFTWARE REQUIREMENTSDependencies and prerequisites

SOFTWARE REQUIREMENTS

PrerequisitesWindows Management Framework 3.0Application Server RoleWeb Server (IIS) RoleMicrosoft .NET Framework 4.5Update for the .NET Framework 4 (KB2468871)Microsoft SQL Server 2008 Service Pack 1 Native ClientWindows Identity Foundation (KB974405)Microsoft Sync Framework Runtime v1.0 (x64)Windows Server AppFabricWindows Identity Foundation v1.1Microsoft Information Protection and Control ClientMicrosoft WCF Data Services

Windows Server 2008 R2 Service Pack 1

Windows Server 2012 Provides support for Windows PowerShell 3.0

Provides support for information protection

.NET Framework 4.0

Provides in memory distributed caching

Provides support for Windows PowerShell 3.0

Provides support for information protection

.NET Framework 4.5

Enables the creation & consumption of OData services

Provides in memory distributed caching

Windows Management Framework 3.0

Microsoft .NET Framework 4.5Update for the .NET Framework 4 (KB2468871)

Windows Server AppFabric

Microsoft Information Protection and Control ClientMicrosoft WCF Data Services

Hardware and software requirements for SharePoint Server 2013 (http://technet.microsoft.com/en-us/library/cc262485(v=office.15).aspx)

SOFTWARE REQUIREMENTS

64-bit edition of Microsoft SQL Server 2008 R2Service Pack 1

64-bit edition of SQL Server 2012

Hardware and software requirements for SharePoint Server 2013 (http://technet.microsoft.com/en-us/library/cc262485(v=office.15).aspx)

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