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  • CONTRACTORS GUIDE

  • 2

    TABLE OF CONTENTSSTANDARDIZED SAFETY QUESTIONNAIRE SSQ

    VERIFICATION PACKAGE

    TRAINING TRACKER

    SAFEGULF | SAFELANDUSA

    PAGE 3

    PAGE 6

    PAGE 8

    PAGE 13

  • 3

    STANDARDIZED SAFETY QUESTIONNAIRE (SSQ)WHAT IS THE STANDARDIZED SAFETY QUESTIONNAIRE?

    The SSQ is an acronym for Standardized Safety Questionnaire and is a system designed for ranking, managing, and evaluating a contractors safety. As a contractor this tool is free of charge to you. If your Operator requires document uploads or Advanced Training Tracker, you must purchase the Verificaton Package to utilize these additional features.

    GETTING STARTED Request your temporary SSQ password. Using Internet Explorer go to www.pecsafety.com.

    PEC system is only accessible through Internet Explorer at this time.

    Click on SSQ Login and Password (upper right hand corner). To request a User Name and Password, click on Request Account. The Password you receive is only temporary. You will be prompted to create your own permanent Password when you first log in.

    Please be patient to receive your User Name and temporary Password as your companys information is verified.

  • 4 STANDARDIZED SAFETY QUESTIONNAIRE (SSQ)LOGGING IN TO YOUR SSQ FOR THE FIRST TIME

    Using Internet Explorer go to www.pecsafety.com. PEC system is only accessible through Internet Explorer.

    Click on SSQ then on SSQ-Login. Type the User Name and Password you were sent into the appropriate fields and click Login. You will immediately be prompted to create your own permanent Password. The Password you created must contain a symbol (!@#$%^&), lower and uppercase letter, and a number

    (Ex: JaneDoe@24 or John$Doe15). The system will prompt you if your password is too weak.

    Once you have created your permanent Password, complete the User Profile section and click Save. Click Home at the top right of your screen to return to your Homepage.

    ENTERING DATA AND UPDATING YOUR SSQ After logging into your SSQ, click Edit Questionnaire on your Homepage. Begin filling in each question, click Save after completing each section. To navigate through your SSQ, scroll to the bottom of the page and click on the Drop Down List. New accounts will initially have only two sections: Services and Information Release. Once these sections are

    completed the remaining sections will become available in the drop down list. Anytime a section is incomplete or needs to be updated it will be highlighted in blue in the drop down list. Please remember Operators require current and complete data at all times. An incomplete SSQ may prevent

    consideration of your company for use by Member Operators.

    RELEASING YOUR SSQ FOR OPERATOR REVIEW After logging into your SSQ, click Edit Questionnaire on your Homepage. Scroll to the bottom of the page, open the drop down list and click on Information Release. From the Available Operators List, click on the Operator you wish to release your SSQ to (you may release

    to multiple Operators). Once they are highlighted, click the arrow button to move that Operator into the Pending Release box. If at any time you wish to un-release your SSQ to an Operator, simply perform this exercise in reverse.

  • 5

    STANDARDIZED SAFETY QUESTIONNAIRE (SSQ)DOCUMENT UPLOADS

    Only subscribers to the Verification Package have access to the document uploading features. An exception to this would be the OSHA and EMR document uploads in the General Safety Incident Statistics section and the EMR Statistics section which are available to all contractors.

    Document Upload options are attached to some questions in the following sections: Training Questions Section General Safety Incident Statistics Section Environmental, Health, and Safety Management Section Safety Meetings, JSA, and Mechanical Integrity Section Management of Change (MOC) Section Offshore SEMS Section Some Operator Specific Sections

    If you are uncertain whether or not this is required for the PEC Member Operator(s) you work for, please review the Operators notification letter(s) at www.pecsafety.com/operator-requirements or contact the PEC Contractor Support Representative (CSR) Department at 866.647.2338.

    Once you click on the link to upload the document, click Add button to find the file saved on your computer. When all documents have been selected click Upload. Your documents are now uploaded to our system and archived for 6 years. If you delete a document by mistake you can click the box in the top right corner Include Archived Items and

    this will show you the document you deleted.

    COMPLETING AND CERTIFYING YOUR SSQ After logging into your SSQ, click Edit Questionnaire on your Homepage. Make sure all sections of your SSQ are complete, return to the drop down list and click on Completion

    Certification. If any section of your SSQ is still incomplete you will be notified in this section. Once all sections are complete, check the box to certify your SSQ information. It is important to remember to check the Completion Certification every time you change or update

    your SSQ.

  • 6

    EMPLOYEES EXPENSE

    1 - 4

    5 - 9

    10 - 24

    25 - 49

    50 - 99

    100 - 149

    150 - 249

    250 - 349

    350 - 499

    500 - 999

    1,000+

    $400

    $500

    $650

    $950

    $1,250

    $1,500

    $2,000

    $2,500

    $3,000

    $3,500

    $4,000*Pricing is subject to change.

    CONTRACTOR SERVICESWHAT IS THE VERIFICATION PACKAGE?

    The Verificaiton Package combines two of the most important aspects of reporting safety and training data into one package that makes it easy for your company to maintain compliance.

    Included within this bundle is PECs Advanced Training Tracker system as well as the ability to Upload and Archive safety documents in both the SSQ and Training Tracker.

    WHAT BENEFITS ARE INCLUDED IN THE VERIFIATION PACKAGE? File Uploading: Easily upload any required

    documentation such as training records and certificates, EHS manual, JSAs, safety meetings, MSAs, insurance certificates, as well as any other required documents.

    File Storage & Archiving: Documents and records are stored and archived for up to six years. This gives you and your customer peace of mind that important documents will always be safe and available.

    Advanced Training Tracker: Track all employee training, including 3rd party training. All PEC Safety training is automatically added to your companys Training Tracker for convenience. You have the ability to build training matrices and classify your employees based on job, location, business unit, department, etc.

    Badging: Within Advanced Training Tracker you can create customized employee IDs with picture, scannable bar code, and training completed listed on badge. (card printer required)

    OSHA and EMR Verification: Your companys OSHA logs and EMR documentation are verified so you and your customers can feel confident about the information entered into your companys Standardized Safety Questionnaire (SSQ).

    Citation Verification: Your companys violation/inspection section will be verified through Governmental sites, any violations reported are the violations received.

    Insurance Certificate Verification: Your company will receive unlimited insurance verifications for all PEC Safety member operators. Rest assured in knowing that your insurance is current and meeting all required limits.

    Safety Meetings: Receive a monthly safety meeting to satisfy operator requirements. Each month you will receive a presentation, quiz, answer key and a certificate of completion to distribute to your employees. You gain access to the Safety Meeting Archive that houses 36 past months of safety meetings.

    Advertising Assistance: Advertise your company logo along with your companys description on the PEC Safety website and your SSQ homepage. All viewable by your present Operators and future ones. Stand out against the competition!

  • 7

    CONTRACTOR SERVICESWHAT IS THE COST OF THE VERIFICATIN PACKAGE?

    The annual cost of the Verification Package is based on your current employee count recorded in your General Safety Incident Statistics section of your SSQ.

    HOW DO I SIGN UP FOR THE VERIFICATION PACKAGE? Option 1

    Go to www.pecsafety.com/verification-package/ Click Buy Now in the row appropriate for your companys current employee count Enter security code then click Continue Enter appropriate information then submit Your benefits will be turned on within 24 hours

    Option 2 To purchase the Verification Package call 985.327.1331 to purchase over the phone. The Industry Sales Department will then take your credit card information or you can request an invoice to be mailed or emailed to you.

    Once the Industry Sales Department receives your payment your benefits will be turned on immediately.

    WHAT HAPPENS AFTER I SUBMIT PAYMENT? Once payment is processed, your Verificaiton Package will be turned on. At that point, you will have the

    ability to upload Operator required documents in the SSQ and Advanced Training Tracker as well as enter training records into your Advanced Training Tracker.

  • 8 TRAINING TRACKERINTRODUCTION

    This will cover ensuring all of your employees are within the system, creating in-house training classes, and assigning training to your employees.

    ARE YOUR EMPLOYEES IN THE SYSTEM? Though our database does not have a back button, you can always click the Advanced Training Tracker

    Tools link in the upper right corner of the database window. This will bring you back to the main Advanced Training Tracker menu.

    YOUR EMPLOYEES Here

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