confirmation of minutes of the council · 12/14/2015 · 4 central coast council minutes – 14...

Central Coast Council Minutes – 14 December 2015 1

Minutes of an ordinary meeting of the Central Coast Council held in theCouncil Chamber at the Administration Centre, 19 King Edward Street,Ulverstone on Monday, 14 December 2015 commencing at 6.00pm.

Councillors attendance

Cr Jan Bonde (Mayor) Cr Kathleen Downie (Deputy Mayor)Cr John Bloomfield Cr Shane BroadCr Garry Carpenter Cr Gerry HowardCr Rowen Tongs Cr Tony van RooyenCr Philip Viney

Employees attendance

General Manager (Ms Sandra Ayton)Director Community Services (Mr Cor Vander Vlist)Director Infrastructure Services (Mr John Kersnovski)Director Organisational Services (Vernon Lawrence)Executive Services Officer (Miss Lisa Mackrill)

Media attendance

The media was not represented.

Public attendance

Seven members of the public attended during the course of the meeting.

Prayer

The meeting opened in prayer.

2 Central Coast Council Minutes – 14 December 2015

CONFIRMATION OF MINUTES OF THE COUNCIL

334/2015 Confirmation of minutes

The Executive Services Officer reported as follows:

“The minutes of the previous ordinary meeting of the Council held on16 November 2015 have already been circulated. The minutes are required to beconfirmed for their accuracy.

The Local Government (Meeting Procedures) Regulations 2015 provide that inconfirming the minutes of a meeting, debate is allowed only in respect of theaccuracy of the minutes.”

Cr Downie moved and Cr Viney seconded, “That the minutes of the previous ordinarymeeting of the Council held on 16 November 2015 be confirmed.”

Carried unanimously

COUNCIL WORKSHOPS

335/2015 Council workshops


“The following council workshops have been held since the last ordinary meeting ofthe Council.

. 23.11.2015 – State Cabinet briefing / Penguin Recreation Ground riskmanagement

. 30.11.2015 – NBN / Acquisition of land.

This information is provided for the purpose of record only.”

Cr Tongs moved and Cr Downie seconded, “That the Officer’s report be received.”

Carried unanimously


MAYOR’S COMMUNICATIONS

336/2015 Mayor’s communications

The Mayor reported as follows:

“I have no communications at this time.”

337/2015 Mayor’s diary


“I have attended the following events and functions on behalf of the Council:

. Film Society – “As It Is In Heaven” movie screening

. Dulverton Waste Management – annual Christmas celebration (Northdown)

. Central Coast Chamber of Commerce & Industry Inc. and Central CoastCouncil – quarterly meeting

. Central Coast Chamber of Commerce & Industry Inc. – Defence ReservesSupport Breakfast

. Coast FM radio – community report

. TasWater – Board Selection Committee meeting (Hobart)

. Tasmanian Cabinet Members – Regional Cabinet meeting

. Tasmanian Liberal Members for Braddon – luncheon with Tasmanian StateCabinet

. Radio 7AD – community report

. Penguin Community Morning Tea

. Safer Roads for Cyclists – bicycle touring evening

. Cradle Coast Authority – Representatives meeting and Annual Generalmeeting

. Cradle Coast Authority - Shared Services Project Brief (Burnie)

. Mersey-Leven Municipal Emergency Management Committee - meeting

. Cradle Coast Authority – Regional Governance Review

. Central Coast Community Shed – Christmas lunch

. Ulverstone Senior Citizens Club – Christmas lunch

. Rotary Club of Ulverstone Inc. – Christmas dinner

. Royal Australian Air Force – Christmas lunch

. Ulverstone Branch of Australian Red Cross – Christmas luncheon

. Ulverstone History Museum – reopening and launch of Sixteen Legs travellingexhibition

. Road Safety Advisory Council – Towards Zero – Tasmanian Road SafetyStrategy 2017-2026 forum (Burnie)


. University of Tasmania – graduation ceremony (Launceston)

. Local Government Association of Tasmania – General ManagementCommittee meeting (Hobart)

. Premier’s Local Government Council – meeting (Hobart)

. North West Christian School – presentation evening

. Coast FM radio – interview

. North West Fisheries Association – Ladies Fishing Day

. Senator Anne Urquhart – meeting.

Cr Bloomfield reported as follows:

“I have attended the following events and functions on behalf of the Council:

. Probus Club of Central Coast – Christmas luncheon.”

Cr Howard moved and Cr Viney seconded, “That the Mayor’s and Cr Bloomfield’s reportsbe received.”

Carried unanimously

338/2015 Pecuniary interest declarations


“Councillors are requested to indicate whether they have, or are likely to have, apecuniary interest in any item on the agenda.”


“The Local Government Act 1993 provides that a councillor must not participate atany meeting of a council in any discussion, nor vote on any matter, in respect ofwhich the councillor has an interest or is aware or ought to be aware that a closeassociate has an interest.

Councillors are invited at this time to declare any interest they have on matters tobe discussed at this meeting. If a declaration is impractical at this time, it is to benoted that a councillor must declare any interest in a matter before any discussionon that matter commences.

All interests declared will be recorded in the minutes at the commencement of thematter to which they relate.”

No interests were declared at this time.


339/2015 Public question time


“At 6.40pm or as soon as practicable thereafter, a period of not more than30 minutes is to be set aside for public question time during which any member ofthe public may ask questions relating to the activities of the Council.

Public question time will be conducted as provided by the Local Government(Meeting Procedures) Regulations 2015 and the supporting procedures adopted bythe Council on 20 June 2005 (Minute No. 166/2005).”

COUNCILLOR REPORTS

340/2015 Councillor reports


“Councillors who have been appointed by the Council to community and otherorganisations are invited at this time to report on actions or provide informationarising out of meetings of those organisations.

Any matters for decision by the Council which might arise out of these reportsshould be placed on a subsequent agenda and made the subject of a consideredresolution.”

Cr Howard reported on a recent meeting of the Bush Watch Western District Committee.

Cr Broad reported on a recent meeting of the Central Coast Chamber of Commerce andIndustry Inc.

APPLICATIONS FOR LEAVE OF ABSENCE

341/2015 Leave of absence


“The Local Government Act 1993 provides that the office of a councillor becomesvacant if the councillor is absent without leave from three consecutive ordinarymeetings of the council.


The Act also provides that applications by councillors for leave of absence may bediscussed in a meeting or part of a meeting that is closed to the public.

There are no applications for consideration at this meeting.”

DEPUTATIONS

342/2015 Deputations


“No requests for deputations to address the meeting or to make statements ordeliver reports have been made.”

PETITIONS

343/2015 Petitions


“No petitions under the provisions of the Local Government Act 1993 have beenpresented.”

COUNCILLORS’ QUESTIONS

344/2015 Councillors’ questions without notice


“The Local Government (Meeting Procedures) Regulations 2015 provide as follows:

’29 (1) A councillor at a meeting may ask a question without notice –

(a) of the chairperson; or

(b) through the chairperson, of –

(i) another councillor; or

(ii) the general manager.


(2) In putting a question without notice at a meeting, a councillor mustnot –

(a) offer an argument or opinion; or

(b) draw any inferences or make any imputations –

except so far as may be necessary to explain the question.

(3) The chairperson of a meeting must not permit any debate of aquestion without notice or its answer.

(4) The chairperson, councillor or general manager who is asked aquestion without notice at a meeting may decline to answer thequestion.

(5) The chairperson of a meeting may refuse to accept a questionwithout notice if it does not relate to the activities of the council.

(6) Questions without notice, and any answers to those questions, arenot required to be recorded in the minutes of the meeting.

(7) The chairperson may require a councillor to put a question withoutnotice in writing.’

If a question gives rise to a proposed matter for discussion and that matter is notlisted on the agenda, Councillors are reminded of the following requirements of theRegulations:

‘8 (5) Subject to subregulation (6), a matter may only be discussed at ameeting if it is specifically listed on the agenda of that meeting.

(6) A council by absolute majority at an ordinary council meeting, …,may decide to deal with a matter that is not on the agenda if –

(a) the general manager has reported the reason it was notpossible to include the matter on the agenda; and

(b) the general manager has reported that the matter is urgent;and

(c) in a case where the matter requires the advice of a qualifiedperson, the general manager has certified under section 65 ofthe Act that the advice has been obtained and taken intoaccount in providing general advice to the council.’


Councillors who have questions without notice are requested at this time to give anindication of what their questions are about so that the questions can be allocatedto their appropriate Departmental Business section of the agenda.”

The allocation of topics ensued.

345/2015 Councillors’ questions on notice


“The Local Government (Meeting Procedures) Regulations 2015 provide as follows:

‘30 (1) A councillor, at least 7 days before an ordinary council meeting or acouncil committee meeting, may give written notice to the general managerof a question in respect of which the councillor seeks an answer at thatmeeting.

(2) An answer to a question on notice must be in writing.’

It is to be noted that any question on notice and the written answer to the questionwill be recorded in the minutes of the meeting as provided by the Regulations.

Any questions on notice are to be allocated to their appropriate DepartmentalBusiness section of the agenda.

No questions on notice have been received.”

G E N E R A L M A N A G E M E N T


DEPARTMENTAL BUSINESS

GENERAL MANAGEMENT

346/2015 Minutes and notes of committees of the Council and other organisations

The General Manager reported as follows:

“The following (non-confidential) minutes and notes of committees of the Counciland other organisations on which the Council has representation have beenreceived:

. Forth Community Representatives Committee – meeting held on5 November 2015

. Ulverstone Wharf Precinct Advisory Committee – meeting held on11 November 2015

. East Ulverstone Swimming Pool Management Committee – meeting held on12 November 2015

. Central Coast Youth Engaged Steering Committee – meeting held on19 November 2015

. Turners Beach Community Representatives Committee – meeting held on26 November 2015

. Development Support Special Committee – meeting held on 30 November2015.

Copies of the minutes and notes have been circulated to all Councillors.”

Cr Viney moved and Cr Tongs seconded, “That the (non-confidential) minutes and notesof committees of the Council be received.”

Carried unanimously

347/2015 Delegation of National Heavy Vehicle Law and National Heavy VehicleRegulator (176/2014 – 16.06.2014)

The Director Infrastructure Services reported as follows:

“PURPOSE

The purpose of this report is to update the Council on the Heavy Vehicle NationalLaw (Tasmania) Act 2013 (the Act) and recommend the delegation of the Council'spowers as Road Manager to the General Manager.



BACKGROUND

In June 2014, the Council considered information on the progress of the HeavyVehicle National Law and by resolution (Minute No. 176/2014) updated previousapprovals by permitting “…the use of higher mass limit vehicles, with road friendlysuspension, subject to consideration by the Director Engineering Services andcompliance with the Heavy Vehicle National Law (Tasmania) Act 2013 and therequirements of the National Heavy Vehicle Regulator…” to use the Central CoastCouncil road network.

DISCUSSION

As the Road Manager, Local Government is recognised in legislation as beingresponsible for consenting to access for ‘restricted access’ vehicles on their roads,and the conditions under which they will operate.

Section 16 of the Act states:

‘16. Road manager

The following are declared to be the road manager for a road in thisjurisdiction for the purposes of the Heavy Vehicle National Law (Tasmania):

(a) for a road controlled by the State, the Minister administering theRoads and Jetties Act 1935;

(b) for a road controlled by a local government authority, the localgovernment authority; ’

The national law sets out the role of the Local Government as Road Manager andthen indicates responsibilities on a range of matters including the capacity toprovide consent to industry applicants seeking to travel on the relevant RoadManager's roads.

In order to satisfy the requirements of the Act and for officers to exercise powers forapprovals under the Act it is necessary for the duties to be delegated to the GeneralManager who can then delegate these powers to the appropriate Council officers.

In order for timely approvals and responses to be given to the Regulator under theAct the following requires delegation:

(a) Section 16(b) of the Act - to perform the duties of the Road Manager.



(b) Section 156 of the Act - to perform the duties of the Council if the Regulatorasks for the Council’s consent to the grant of a mass or dimension authority,decide to give or not to give the consent.

(c) Section 158 of the Act - to perform the duties of the Council if theconsultation with the other entity is not yet completed, to, as far aspracticable, deal with the request for consent and decide to give or not togive the consent (even though the consultation with the other entity is notcompleted).

(d) Section 159 of the Act - to perform the duties of the Council to form theopinion a route assessment is necessary for deciding whether to give or notto give the consent and notify the Regulator.

(e) Section 160 of the Act - to perform the duties of the Council to impose roadconditions.

(f) Section 161 of the Act - to perform the duties of the Council to impose travelconditions.

(g) Section 162 of the Act - to perform the duties of the Council to imposevehicle restrictions.

(h) Section 167 of the Act - to perform the duties of the Council to expedite theRoad Manager’s consent for renewal of mass or dimension authority.

(i) Section 169 of the Act - to perform the duties of the Council to grant limitedconsent for trial purposes.

(j) Section 170 of the Act - to perform the duties of the Council to renewlimited consent for trial purposes.

(k) Section 172 of the Act - to perform the duties of the Council to issue astatement explaining adverse decision of the Road Manager.

(l) Section 173 of the Act - to perform the duties of the Council to issue anamendment or cancellation on the Regulator’s initiative.

(m) Section 174 of the Act - to perform the duties of the Council to issue anamendment or cancellation on request of the relevant Road Manager.

(n) Section 176 of the Act - to perform the duties of the Council to issue anamendment or cancellation on application by the permit holder.



(o) Section 178 of the Act - to perform the duties of the Council to issue anamendment or cancellation on the request of the Road Manager.

CONSULTATION

There has been ongoing consultation with the Local Government Association ofTasmania and the Department of State Growth since the inception of the Act and theNational Heavy Vehicle Regulator (NHVR) on access permit requirements. Thisrequest has been borne out of these discussions to ensure adequate delegation forofficers to perform their duties.

RESOURCE, FINANCIAL AND RISK IMPACTS

There is no financial risk on this item. There is potential liability risk for permitsissued without correct delegations for the purpose.

CORPORATE COMPLIANCE

The Central Coast Strategic Plan 2014-2024 includes the following strategies andkey actions:

A Connected Central Coast. Provide for a diverse range of movement patterns

Council Sustainability and Governance. Improve corporate governance. Improve service provision. Strengthen local-regional connections.

CONCLUSION

It is recommended that the following powers and duties under the Act be delegatedto the General Manager:

HEAVY VEHICLE NATIONAL LAW (TASMANIA) ACT 2013


(b) Section 156 of the Act - to perform the duties of the Council if the Regulatorasks for the Council’s consent to the grant of a mass or dimension authority,decide to give or not to give the consent.

(c) Section 158 of the Act - to perform the duties of the Council if theconsultation with the other entity is not yet completed, to, as far as



practicable, deal with the request for consent and decide to give or not togive the consent (even though the consultation with the other entity is notcompleted).

(d) Section 159 of the Act - to perform the duties of the Council to form theopinion a route assessment is necessary for deciding whether to give or notto give the consent and notify the Regulator.



(g) Section 162 of the Act - to perform the duties of the Council to imposevehicle restrictions.

(h) Section 167 of the Act - to perform the duties of the Council to expedite theRoad Manager’s consent for renewal of mass or dimension authority.


(j) Section 170 of the Act - to perform the duties of the Council to renewlimited consent for trial purposes.

(k) Section 172 of the Act - to perform the duties of the Council to issue astatement explaining adverse decision of the Road Manager.

(l) Section 173 of the Act - to perform the duties of the Council to issue anamendment or cancellation on the Regulator’s initiative.

(m) Section 174 of the Act - to perform the duties of the Council to issue anamendment or cancellation on request of the relevant Road Manager.

(n) Section 176 of the Act - to perform the duties of the Council to issue anamendment or cancellation on application by the permit holder.

(o) Section 178 of the Act - to perform the duties of the Council to issue anamendment or cancellation on the request of the Road Manager.”



Cr Broad moved and Cr Carpenter seconded, “That the following powers and dutiesunder the Heavy Vehicle National Law (Tasmania) Act 2013 be delegated to the GeneralManager:

HEAVY VEHICLE NATIONAL LAW (TASMANIA) ACT 2013


(b) Section 156 of the Act - to perform the duties of the Council if the Regulator asksfor the Council’s consent to the grant of a mass or dimension authority, decide togive or not to give the consent.

(c) Section 158 of the Act - to perform the duties of the Council if the consultation withthe other entity is not yet completed, to, as far as practicable, deal with the requestfor consent and decide to give or not to give the consent (even though theconsultation with the other entity is not completed).

(d) Section 159 of the Act - to perform the duties of the Council to form the opinion aroute assessment is necessary for deciding whether to give or not to give theconsent and notify the Regulator.



(g) Section 162 of the Act - to perform the duties of the Council to impose vehiclerestrictions.

(h) Section 167 of the Act - to perform the duties of the Council to expedite the RoadManager’s consent for renewal of mass or dimension authority.


(j) Section 170 of the Act - to perform the duties of the Council to renew limitedconsent for trial purposes.

(k) Section 172 of the Act - to perform the duties of the Council to issue a statementexplaining adverse decision of the Road Manager.



(l) Section 173 of the Act - to perform the duties of the Council to issue an amendmentor cancellation on the Regulator’s initiative.

(m) Section 174 of the Act - to perform the duties of the Council to issue an amendmentor cancellation on request of the relevant Road Manager.

(n) Section 176 of the Act - to perform the duties of the Council to issue an amendmentor cancellation on application by the permit holder.

(o) Section 178 of the Act - to perform the duties of the Council to issue an amendmentor cancellation on the request of the Road Manager.”

Carried unanimously

C O M M U N I T Y S E R V I C E S


COMMUNITY SERVICES

348/2015 Statutory determinations

The Director Community Services reported as follows:

“A Schedule of Statutory Determinations made during the month of November 2015is submitted to the Council for information. The information is reported inaccordance with approved delegations and responsibilities.”


“A copy of the Schedule has been circulated to all Councillors.”

Cr Broad moved and Cr Carpenter seconded, “That the Schedule of StatutoryDeterminations (a copy being appended to and forming part of the minutes) be received.”

Carried unanimously

349/2015 Central Coast Arts and Culture Strategy 2015-2020


“The Community Services Group Leader has prepared the following report:

‘PURPOSE

The purpose of this report is to seek the Council’s support for the adoptionof the Central Coast Arts and Culture Strategy 2015-2020 (a copy of theStrategy is provided as an annexure to this report).

BACKGROUND

Arts and culture encompasses all forms of creative practice and artistic andcultural expression and activity. This includes but is not limited to visual art,music, dance, writing, craft, theatre, media art, multi-arts, design, public art,evets, festivals, exhibitions, community cultural development andpreservation of knowledge, stories, heritage and collections.

Central Coast has witnessed a resurgence of arts and cultural activity overthe last five years and there is strong evidence that this trend will continue.Bookings of the Leven Theatre and the Gnomon Pavilion at the Wharf Precinctfor community activities are very strong for 2016. Community driven



activities such as Friday Night Live@theWharf, Artizano, Jazz Live@theWharf,the Central Coast Farmers Market, Leven Regional Arts Gawler Galleryactivities and exhibitions and the Turners Beach Growers & Makers TwilightMarket are all attracting crowds to their spaces on a regular basis.Live@theWharf recently celebrated its 150th Friday night performance and isattracting 100 patrons on average to each performance.

On its website Arts Tasmania reports on the social impacts of creativeparticipation in arts and culture saying;

“…A growing area of policy direction both internationally andnationally is the social impact of ‘creative participation’ and ‘receptiveparticipation’ in arts and cultural activity on the community. Theeconomic value of the arts and cultural sector is widely recognised asbeing only one part of its net worth to the community.

Reports have indicated that the outcomes of participating in arts andcultural activity are manifold. They include: cognitive improvementand educational attainment, social behaviour, communitypride/identity, social cohesion, crime prevention, personal security,self-esteem, mood and development of life skills.

Policy development is increasingly focusing on the intersection ofparticipation in arts and cultural activity and other areas of publicconcern such as education, crime prevention, community identity anddevelopment. This focus led to the key national cultural strategydeveloped and implemented by the Australia Council (in conjunctionwith State and Territory arts agencies) called ‘Promoting the Value ofthe Arts’. …”

Arts and cultural programs enhance the liveability of our towns and ruralareas and help to build a positive image of Central Coast for residents. In2016 the Central Coast Council will partner with the Live@theWharfCommittee to stage the first “Festival of Small Halls” event at the SulphurCreek Hall. This three-hour event featuring international, national and localacts promises to make a difference to the cultural “vibe” of Sulphur Creek aswell as the broader Central Coast region.

DISCUSSION

The Strategy describes the Council’s leading role in fostering, supportingcommunity initiatives and celebrating artistic and cultural endeavour.



Community feedback from the consultation process conducted for theCentral Coast Strategic Plan 2014-2024 was that they valued:

. arts and theatre culture;

. community and cultural events; and

. that as a community we are: “creative and insightful”.

The Council has identified in the Strategic Plan 2014-2024 under StrategicDirection 2 – “A Connected Central Coast”, one of its strategies to improvecommunity wellbeing:

. Engage with the community to achieve meaningful local arts andcultural outcomes.

In the Arts and Culture Strategy 2015-2020, the Council has five broadobjectives. They are:

Objective 1: InclusionObjective 2: Stronger CommunityObjective 3: Arts and cultural practiceObjective 4: Skills, knowledge and networksObjective 5: Creative spaces and places.

The Strategy describes how the Council will achieve these objectives throughits Officers and Departments by:

. facilitating and coordinating arts and cultural development projects;

. promoting and advocating for arts and cultural improvement onbehalf of community;

. investing in infrastructure, cultural institutions and events that makea significant contribution to Central Coast and supporting communityinitiatives that do likewise;

. providing services and programs where gaps exist or developingpartnerships that fulfil an identified arts/cultural need in thecommunity.

CONSULTATION

The Council has ongoing relationships with Museum volunteers, the GawlerGallery, Ulverstone Repertory Society, Youth Theatre, Leven Regional Arts,Tasmanian Regional Arts as well as individual artists from multiple arts and



culture disciplines across the Coast, in a variety of roles, from facilitation asa member of Council, to active membership in these groups.

The perspectives and experiences of this broad cross-section of the arts andculture community formed the basis of the consultation process and led tothe development of the areas of “action” outlined for the Council in thisStrategy.

Ongoing relationships with and within these groups will enable continualconsultation and feedback as the Council moves forward to meet the aimsoutlined.


This Strategy will not require any additional funding over and above thatwhich is currently set aside in the budget. Funded opportunities include thecontinued development of the Gnomon Pavilion as a cultural and artisticspace, Community Services officers working in a proactive way to supportarts and culture-based community initiatives and actively pursuing fundingopportunities to help develop and/or support artistic and cultural programsand events.


The Central Coast Strategic Plan 2014-2024 includes the following strategiesand key actions:

A Connected Central Coast. Improve community well-being

Community Capacity and Creativity. Community capacity-building. Cultivate a culture of creativity in the community.

CONCLUSION

It is recommended that the Council adopt the Arts and Culture Strategy2015-2020.’

The report is supported.”




“A copy of the Arts and Culture Strategy 2015-2020 has been circulated to allCouncillors.”

Cr Howard moved and Cr Carpenter seconded, “That the Council adopt the Arts andCulture Strategy 2015-2020 (a copy being appended to and forming part of the minutes).”

Carried unanimously

350/2015 Council acting as a planning authority


“The Local Government (Meeting Procedures) Regulations 2015 provide that if acouncil intends to act at a meeting as a planning authority under the Land UsePlanning and Approvals Act 1993, the chairperson is to advise the meetingaccordingly.

The Director Community Services has submitted the following report:

‘If any such actions arise out of Minute No. 351/2015, they are to be dealtwith by the Council acting as a planning authority under the Land UsePlanning and Approvals Act 1993.’ ”


“Councillors are reminded that the Local Government (Meeting Procedures)Regulations 2015 provide that the general manager is to ensure that the reasons fora decision by a council acting as a planning authority are recorded in the minutes.

Cr Viney moved and Cr Downie seconded, “That the Mayor’s report be received.”

Carried unanimously

351/2015 Residential and Visitor Accommodation - variation to building envelope,orientation of private open space and habitable rooms, vehicle parkinglocation and signage size and location standards at 7 Helen Street,West Ulverstone - Application No. DA215075


“The Town Planner has prepared the following report:



‘DEVELOPMENT APPLICATION NO.: DA215075PROPOSAL: Residential and Visitor Accommodation

- variation to building envelope,orientation of private open space andhabitable rooms, vehicle parkinglocation and signage size and locationstandards

APPLICANT: Tony FosterLOCATION: 7 Helen Street, West UlverstoneZONE: General ResidentialPLANNING INSTRUMENT: Central Coast Interim Planning Scheme

2013 (the Scheme)ADVERTISED: 31 October 2015 and 7 November

2015 (re-advertised)REPRESENTATIONS EXPIRY DATE: 21 November 2015REPRESENTATIONS RECEIVED: Four42-DAY EXPIRY DATE: 10 December 2015 (extension of time

until 14 December 2015)DECISION DUE: 14 December 2015

PURPOSE

The purpose of this report is to consider an application for a Residential andVisitor Accommodation use involving variations to building envelope,orientation of private open space and habitable rooms, vehicleparking location and signage size and location standards at 7 Helen Street,West Ulverstone.

Accompanying the report are the following documents:

. Annexure 1 – location plan;

. Annexure 2 – application documentation;

. Annexure 3 – representations;

. Annexure 4 – photographs;

. Annexure 5 – TasWater Submission to Planning Authority Notice(Reference No. TWDA 2015/01717-CC).

BACKGROUND

Development description –

The proposal is for Visitor Accommodation (up to 16 guests) for five unitsand one unit (Unit 6) to be a Residential use. The site contains an existingsingle-storey dwelling which would be modified to provide three units on the



ground floor and three units on a new first floor. Each unit would includetwo bedrooms with the exception of Units 1 and 5 which would include onebedroom.

Signage is proposed on the eastern and western walls of the building as wellas a freestanding sign on the Helen Street, West Ulverstone frontage of thesite. Seven car parking spaces are proposed.

Site description and surrounding area –

The site contains an existing single-storey dwelling, shed and carport. Therear of the site faces the Leven River. Development in the surrounding areais predominantly dwellings and multiple dwellings.

History –

No relevant history.

DISCUSSION

The following table is an assessment of the relevant Scheme provisions:



General Residential

CLAUSE COMMENT

10.3.1 Discretionary Permit Use

10.3.1-(P1) Discretionary permit use must:

(a) be consistent with local area objectives;

(b) be consistent with any applicable desired future characterstatement; and

(c) minimise likelihood for unreasonable impact on amenity for useon adjacent land in the zone.

Not applicable.

Visitor Accommodation (up to 16 guests) use is Permittedand Residential use is a “No Permit” required use.

10.3.2 Impact of Use

10.3.2-(A1) Use that is not a residential use must not occur on morethan two adjoining sites.

Not applicable.

Use on adjoining sites is contained within a dwelling.

10.3.2-(A2) The site for a use that is not in a residential use must notrequire pedestrian or vehicular access from a no-through road.

Compliant.

Helen Street, West Ulverstone is a through road.



10.3.2-(A3) Other than for emergency services, residential and visitoraccommodation, hours of operation must be between 6.00am and9.00pm.

Not applicable.

Use is Residential and Visitor Accommodation.

10.4.1 Residential density for multiple dwellings

10.4.1-(A1) Multiple dwellings must have a site area per dwelling of notless than:

(a) 325m2; or

(b) if within a density area specified in Table 10.4.1 and shown onthe planning scheme maps, that specified for the density area.

Not applicable.

No multiple dwellings involved.

10.4.2 Setbacks and building envelope for all dwellings

10.4.2-(A1) Unless within a building area, a dwelling, excludingprotrusions (such as eaves, steps, porches, and awnings) that extend notmore than 0.6m into the frontage setback, must have a setback from afrontage that is:

(a) if the frontage is a primary frontage, at least 4.5m, or, if thesetback from the primary frontage is less than 4.5m, not less thanthe setback, from the primary frontage, of any existing dwellingon the site; or

Compliant.

(a) Building would be 25m from the frontage.

(b) Not applicable. Satisfied by (a).

(c) Not applicable. Satisfied by (a).

(d) Not applicable. Satisfied by (a).



(b) if the frontage is not a primary frontage at least 3.0m, or, if thesetback from the frontage is less than 3.0m, not less than thesetback, from a frontage that is not a primary frontage of anyexisting dwelling on the site; or

(c) if for a vacant site with existing dwellings on adjoining sites onthe same street, not more than the greater, or less than thelesser, setback for the equivalent frontage of the dwellings on theadjoining sites on the same street; or

(d) not less than 50.0m if the development is on land that abuts theBass Highway.

10.4.2-(A2) A garage or carport must have a setback from a primaryfrontage of at least:

(a) 5.5m, or alternatively 1.0m behind the façade of the dwelling; or

(b) the same as the dwelling façade, if a portion of the dwelling grossfloor area is located above the garage or carport; or

(c) 1.0m, if the natural ground level slopes up or down at a gradientsteeper than 1 in 5 for a distance of 10.0m from the frontage.

Compliant.

(a) Existing carport is 38m from frontage.



10.4.2-(A3) A dwelling, excluding outbuildings with a building height ofnot more than 2.4m and protrusions (such as eaves, steps, porches, andawnings) that extend not more than 0.6m horizontally beyond the

Non-compliant.

(a)(i) Non-compliant. The frontage setback is 25m which



building envelope, must:

(a) be contained within a building envelope (refer to Diagrams10.4.2A, 10.4.2B, 10.4.2C and 10.4.2D) determined by:

(i) a distance equal to the frontage setback or, for an internallot, a distance of 4.5m from the rear boundary of a lotwith an adjoining frontage; and

(ii) projecting a line at an angle of 45 degrees from thehorizontal at a height of 3.0m above natural ground levelat the side boundaries and a distance of 4.0m from therear boundary to a building height of not more than 8.5mabove natural ground level; and

(b) only have a setback within 1.5m of a side boundary if thedwelling:

(i) does not extend beyond an existing building built on orwithin 0.2m of the boundary or the adjoining lot; or

(ii) does not exceed a total length of 9.0m or one-third thelength of the side boundary (whichever is the lesser).

is compliant however part of the building is 3.8mfrom the rear boundary of 9 Helen Street, WestUlverstone which is non-compliant.

(a)(ii) Compliant. Building would be within the buildingenvelope and over 14m from rear boundary of7 Helen Street, West Ulverstone with a buildingheight of 7m.

(b) Compliant. Side boundary setbacks are compliant.

See “Issues” section below.



10.4.3 Site coverage and private open space for all dwellings

10.4.3-(A1) Dwellings must have:

(a) a site coverage of not more than 50% (excluding eaves up to0.6m); and

(b) for multiple dwellings, a total area of private open space of notless than 60.0m2 associated with each dwelling, unless thedwelling has a finished floor level that is entirely more than 1.8mabove the finished ground level (excluding a garage, carport orentry foyer); and

(c) a site area of which at least 25% of the site area is free fromimpervious surfaces.

Compliant.

(a) Site coverage would be 16.9%.

(b) Not applicable. No multiple dwellings proposed.

(c) At least 40% of the site would be free fromimpervious surfaces.

10.4.3-(A2) A dwelling must have an area of private open space that:

(a) is in one location and is at least:

(i) 24.0m2; or

(ii) 12.0m2, if the dwelling is a multiple dwelling with afinished floor level that is entirely more than 1.8m abovethe finished ground level (excluding a garage, carport or

Non-compliant.

(a) Non-compliant. Unit for residential purposes (Unit6) is located on the first floor with a deck of15.75m2.

(b) Non-compliant. Minimum dimension of the deck ofthe residential unit is 3m.

(c) Compliant. Deck of the residential unit is directly



entry foyer); and

(b) has a minimum horizontal dimension of:

(i) 4.0m; or

(ii) 2.0m, if the dwelling is a multiple dwelling with a finishedfloor level that is entirely more than 1.8m above thefinished ground level (excluding a garage, carport or entryfoyer); and

(c) is directly accessible from, and adjacent to, a habitable room(other than a bedroom); and

(d) is not located to the south, south-east or south-west of thedwelling, unless the area receives at least three hours of sunlightto 50% of the area between 9.00am and 3.00pm on 21 June; and

(e) is located between the dwelling and the frontage, only if thefrontage is orientated between 30 degrees west of north and30 degrees east of north, excluding any dwelling located behindanother on the same site; and

(f) has a gradient not steeper than 1 in 10; and

(g) is not used for vehicle access or parking.

accessible from a habitable room (other than abedroom).

(d) Non-compliant. Deck for the residential unit islocated to the south.

(e) Not applicable. Not located between building andfrontage.

(f) Compliant. Site is relatively flat.

(g) Compliant. Deck is not used for vehicle access orparking.




10.4.4 Sunlight and overshadowing for all dwellings

10.4.4-(A1) A dwelling must have at least one habitable room (otherthan a bedroom) in which there is a window that faces between30 degrees west of north and 30 degrees east of north (seeDiagram 10.4.4A).

Non-compliant.

No habitable rooms would contain windows facing between30 degrees west of north and 30 degrees east of north.


10.4.4-(A2) A multiple dwelling that is to the north of a window of ahabitable room (other than a bedroom) of another dwelling on the samesite, which window faces between 30 degrees west of north and30 degrees east of north (see Diagram 10.4.4A), must be in accordancewith (a) or (b), unless excluded by (c):

(a) the multiple dwelling is contained within a line projecting (seeDiagram 10.4.4B):

(i) at a distance of 3.0m from the window; and

(ii) vertically to a height of 3.0m above natural ground leveland then at an angle of 45 degrees from the horizontal.

(b) The multiple dwelling does not cause the habitable room toreceive less than three hours of sunlight between 9.00am and

Not applicable.

No multiple dwellings proposed.



3.00pm on 21 June.

(c) That part, of a multiple dwelling, consisting of:

(i) an outbuilding with a building height no more than 2.4m;or

(ii) protrusions (such as eaves, steps, and awnings) thatextend no more than 0.6m horizontally from the multipledwelling.

10.4.4-(A3) A multiple dwelling, that is to the north of the private openspace, of another dwelling on the same site, required in accordance withA2 or P2 of subclause 10.4.3, must be in accordance with (a) or (b),unless excluded by (c):

(a) The multiple dwelling is contained within a line projecting (seeDiagram 10.4.4C):

(i) at a distance of 3.0m from the northern edge of theprivate open space; and

(ii) vertically to a height of 3.0m above natural ground leveland then at an angle of 45 degrees from the horizontal.

(b) The multiple dwelling does not cause 50% of the private openspace to receive less than three hours of sunlight between

Not applicable.




9.00am and 3.00pm on 21 June.

(c) That part, of a multiple dwelling, consisting of:

(i) an outbuilding with a building height no more than 2.4m;or

(ii) protrusions (such as eaves, steps, and awnings) thatextend no more than 0.6m from the multiple dwelling.

10.4.5 Width of openings for garages and carports for all dwellings

10.4.5-(A1) A garage or carport within 12.0m of a primary frontage(whether the garage or carport is free-standing or part of the dwelling)must have a total width of openings facing the primary frontage of notmore than 6.0m or half the width of the frontage (whichever is thelesser).

Not applicable.

No garage or carport within 12m of frontage.

10.4.6 Privacy for all dwellings

10.4.6-(A1) A balcony, deck, roof terrace, parking space, or carport(whether freestanding or part of the dwelling), that has a finished surfaceor floor level more than 1.0m above natural ground level must have apermanently fixed screen to a height of at least 1.7m above the finishedsurface or floor level, with a uniform transparency of no more than 25%,along the sides facing a:

Compliant.

(a) All decks above 1m are at least 3m from a boundary.




(a) side boundary, unless the balcony, deck, roof terrace, parkingspace, or carport has a setback of at least 3.0m from the sideboundary; and

(b) rear boundary, unless the balcony, deck, roof terrace, parkingspace, or carport has a setback of at least 4.0m from the rearboundary; and

(c) dwelling on the same site, unless the balcony, deck, roof terrace,parking space, or carport is at least 6.0m:

(i) from a window or glazed door, to a habitable room of theother dwelling on the same site; or

(ii) from a balcony, deck, roof terrace or the private openspace of the other dwelling on the same site.


10.4.6–(A2) A window or glazed door, to a habitable room, of a dwelling,that has a floor level more than 1.0m above the natural ground level,must be in accordance with (a), unless it is in accordance with (b):

(a) The window or glazed door:

(i) is to have a setback of at least 3.0m from a side boundary;and

(ii) is to have a setback of at least 4.0m from a rear boundary;and

Compliant.

(a) All windows of habitable rooms that have a floorlevel above 1m are at least 3m from a boundary.

(b) Not applicable.



(iii) if the dwelling is a multiple dwelling, is to be at least 6.0mfrom a window or glazed door, to a habitable room, ofanother dwelling on the same site; and

(iv) if the dwelling is a multiple dwelling, is to be at least 6.0mfrom the private open space of another dwelling on thesame site.

(b) The window or glazed door:

(i) is to be offset, in the horizontal plane, at least 1.5m fromthe edge of a window or glazed door, to a habitable roomof another dwelling; or

(ii) is to have a sill height of at least 1.7m above the floorlevel or has fixed obscure glazing extending to a height ofat least 1.7 m above the floor level; or

(iii) is to have a permanently fixed external screen for thefull length of the window or glazed door, to a height ofat least 1.7m above floor level, with a uniformtransparency of not more than 25%.

10.4.6-(A3) A shared driveway or parking space (excluding a parkingspace allocated to that dwelling) must be separated from a window, orglazed door, to a habitable room of a multiple dwelling by a horizontal

Not applicable.

No multiple dwellings adjacent to the shared access.



distance of at least:

(a) 2.5m; or

(b) 1.0m if:

(i) it is separated by a screen of at least 1.7m in height; or

(ii) the window, or glazed door, to a habitable room has a sillheight of at least 1.7m above the shared driveway orparking space, or has fixed obscure glazing extending toa height of at least 1.7m above the floor level.

10.4.7 Frontage fences for all dwellings

10.4.7-(A1) A fence (including a free-standing wall) within 4.5m of afrontage must have a height above natural ground level of not morethan:

(a) 1.2m if the fence is solid; or

(b) 1.8m, if any part of the fence that is within 4.5m of a primaryfrontage has openings above a height of 1.2m which provide auniform transparency of not less than 30% (excluding any postsor uprights).

Not applicable.

No fencing proposed.



10.4.8 Waste storage for multiple dwellings

10.4.8-(A1) A multiple dwelling must have a storage area, for waste andrecycling bins, that is an area of at least 1.5m2 per dwelling and is withinone of the following locations:

(a) in an area for the exclusive use of each dwelling, excluding thearea in front of the dwelling; or

(b) in a communal storage area with an impervious surface that:

(i) has a setback of at least 4.5m from a frontage; and

(ii) is at least 5.5m from any dwelling; and

(iii) is screened from the frontage and any dwelling by a wallto a height of at least 1.2m above the finished surfacelevel of the storage area.

Not applicable.


10.4.9 Suitability of a site or lot for use or development

10.4.9-(A1) A site or each lot on a plan of subdivision must:

(a) have an area of not less than 330m2 excluding any access strip;and

(b) if intended for a building, contain a building area of not less than

Compliant.

(a) Site area is 1,405m2.

(b) Contains a 16m x 12m building area (existingbuilding).



10.0m x 15.0m:

(i) clear of any applicable setback from a frontage, side orrear boundary;

(ii) clear of any applicable setback from a zone boundary;

(iii) clear of any registered easement;

(iv) clear of any registered right of way benefiting other land;

(v) clear of any restriction imposed by a utility;

(vi) not including an access strip;

(vii) accessible from a frontage, or access strip; and

(viii) if a new residential lot, with a long axis within the range30 degrees east of north and 20 degrees west of north.

10.4.9-(A2) A site or each lot on a subdivision plan must have aseparate access from a road:

(a) across a frontage over which no other land has a right of access;and

(b) if an internal lot, by an access strip connecting to a frontage overland not required as the means of access to any other land; or

Compliant.

(a) Frontage is 14m (existing).

(b) Not applicable.

(c) Not applicable.



(c) by a right of way connecting to a road:

(i) over land not required as the means of access to anyother land; and

(ii) not required to give the lot of which it is a part theminimum properties of a lot in accordance with theacceptable solution in any applicable standard; and

(d) with a width of frontage and any access strip or right of way ofnot less than:

(i) 3.6m for a single dwelling development; or

(ii) 6.0m for multiple dwelling development or developmentfor a non-residential use; and

(e) the relevant road authority in accordance with the LocalGovernment (Highways) Act 1982 or the Roads and Jetties Act1935 must have advised it is satisfied adequate arrangementscan be made to provide vehicular access between thecarriageway of a road and the frontage, access strip or right ofway to the site or each lot on a proposed subdivision plan.

(d) Compliant. Driveway would be at least 6m wide.

(e) Compliant. Access is an existing approved access.



10.4.9-(A3) A site or each lot on a plan of subdivision must be capableof connecting to a water supply provided in accordance with the Waterand Sewerage Industry Act 2008.

Compliant.

The site is connected to the reticulated water system.

10.4.9-(A4) A site or each lot on a plan of subdivision must be capableof draining and disposing of sewage and wastewater to a sewage systemprovided in accordance with the Water and Sewerage Industry Act 2008.

Compliant.

The site is connected to the reticulated sewerage system.

10.4.9-(A5) A site or each lot on a plan of subdivision must be capableof draining and disposing of stormwater to a stormwater systemprovided in accordance with the Urban Drainage Act 2013.

Compliant.

The site is connected to the reticulated stormwater system.

10.4.10 Dwelling density for single dwelling development

10.4.10-(A1)

(a) The site area per dwelling for a single dwelling must:

(i) be not less than 330m2; and

(ii) be not more than 830m2; or

(b) The site is approved for residential use on a plan sealed beforethis planning scheme came into effect.

Compliant.

(a) Not applicable. Satisfied by (b).

(b) One dwelling per lot (which was sealed before theScheme came into effect).



10.4.11 Other development

10.4.11.1 Location and configuration of development

10.4.11-(A1) The wall of a building (other than for a dwelling) must besetback from a frontage:

(a) not less than 4.5m from a primary frontage; and

(b) not less than 3.0m from any secondary frontage; or

(c) not less than and not more than the setbacks for any existingbuilding on adjoining sites;

(d) not less than for any building retained on the site;

(e) in accordance with any building area shown on a sealed plan; or

(f) not less than 50.0m if the site abuts the Bass Highway.

Compliant.

(a) Front setback would be 25m.



(d) Not applicable. Satisfied by (a).

(e) Not applicable. Satisfied by (a).

(f) Not applicable. Site does not abut the BassHighway.

10.4.11.1-(A2) All buildings (other than for a dwelling) must becontained within a building envelope determined by:

(a) the applicable frontage setback;

(b) a distance of not less than 4.0m from the rear boundary or if aninternal lot, a distance of 4.5m from the boundary abutting the

Non-compliant.

(a) Compliant. Setback would be 25m.

(b) Non-compliant. Part of the building is 3.8m fromthe rear boundary of 9 Helen Street, West Ulverstone



rear boundary of the adjoining frontage site;

(c) projecting a line at an angle of 45 degrees from the horizontal ata height of 3.0m above natural ground level at each sideboundary and at a distance of 4.0m from the rear boundary to abuilding height of not more than 8.5m above natural ground levelif walls are setback:

(i) not less than 1.5m from each side boundary, or

(ii) less than 1.5m from a side boundary if:

a. built against an existing wall of an adjoiningbuilding; or

b. the wall or walls:

i. have the lesser of a total length of 9.0m orone-third of the boundary with theadjoining land;

ii. there is no door or window in the wall of thebuilding; and

iii. overshadowing does not result in 50% of theprivate open space of an adjoining dwellingreceiving less than 3 hours of sunlightbetween 9.00am and 3.00pm on 21 June.

which is non-compliant.

(c) Compliant. Building would fit within requiredbuilding envelope.

(d) Not applicable. No building envelope on a sealedplan of subdivision.




(d) in accordance with any building envelope shown on a sealed planof subdivision.

10.4.11.1-(A3) Site coverage (other than for a dwelling) must:

(a) not be more than 50%; or

(b) not be more than any building area shown on a sealed plan ofsubdivision.

Compliant.

(a) Site coverage would be 16.9%.

(b) Not applicable. There is no building area shown ona sealed plan of subdivision.

10.4.11.1-(A4) A garage, carport or external parking area and any areafor the display, handling, or storage of goods, materials or waste (otherthan for a dwelling), must be located behind the primary frontage of abuilding.

Non-compliant.

Parking areas would be located towards the frontage.


10.4.11.1-(A5) Other than for a dwelling, the total width of openings inthe frontage elevation of a garage or carport (whether freestanding orpart of any other building) must be the lesser of:

(a) 6.0m; or

(b) half the width of the frontage.

Not applicable.

No garage or carport proposed.



10.4.11.2 Visual and acoustic privacy for residential development

10.4.11.2-(A1) A door or window to a habitable room or any part of abalcony, deck, roof garden, parking space or carport of a building (otherthan for a dwelling) must:

(a) if the finished floor level is more than 1.0m above natural groundlevel:

(i) be not less than 6.0m from any door, window, balcony,deck, or roof garden in a dwelling on the same site;

(ii) be not less than 3.0m from a side boundary;

(iii) be not less than 4.0m from a rear boundary; and

(iv) if an internal lot, be not less than 4.5m from the boundaryabutting a rear boundary of a lot of an adjacent frontagesite; or

(b) if less than the setbacks in clause A1(a):

(i) be off-set by not less than 1.5m from the edge of anydoor or window of another dwelling;

(ii) have a window sill height of not less than 1.8m abovefloor level;

Compliant.

(a) All decks above 1m are at least 3m from a boundary.




(iii) have fixed glazing or screening with a uniformtransparency of not more than 25% in that part of a dooror window less than 1.7m above floor level; or

(iv) have a fixed and durable external screen other thanvegetation of not less than 1.8m height above the floorlevel with a uniform transparency of not more than 25% forthe full width of the door, window, balcony, deck, roofgarden, parking space, or carport.

10.4.11.2-(A2) An access strip or shared driveway, including anypedestrian pathway and parking area (other than for a dwelling), must beseparated by a distance of not less than 1.5m horizontally and 1.5mvertically from the door or window to a dwelling or any balcony, deck, orroof garden in a dwelling.

Compliant.

No multiple dwellings adjacent to the shared access.

10.4.11.3 Frontage fences

10.4.11.3-(A1) The height of a fence, including any supportingretaining wall, on or within a frontage setback (other than for adwelling) must be:

(a) not more than 1.2m if the fence is solid; or

(b) not more than 1.8m provided that part of the fence above1.2m has openings that provide a uniform transparency of notless than 30%.

Not applicable.

No fencing proposed.



10.4.12 Setback of sensitive use development

10.4.12-(A1) A building containing a sensitive use must be containedwithin a building envelope determined by:

(a) the setback distance from the zone boundary as shown in theTable to this clause; and

(b) projecting upward and away from the zone boundary at an angleof 45 degrees above the horizontal from a wall height of 3.0m atthe required setback distance from the zone boundary.

Not applicable.

The adjoining zone is Environmental Management and thereis no setback distance required to this zone.

10.4.12-(A2) Development for a sensitive use must be not less than50.0m from:

(a) a major road identified in the Table to this clause;

(b) a railway;

(c) land designated in the planning scheme for future road or railpurposes; or

(d) a proclaimed wharf area.

Compliant.

The residential component would be more than 50m fromthe Bass Highway, the Ulverstone Wharf and the WesternLine. There is no land designated in the Scheme for futureroad or rail purposes. Visitor Accommodation is not asensitive use.



10.4.13 Subdivision

10.4.13-(P1) Each new lot on a plan of subdivision must be:

(a) intended for residential use;

(b) a lot required for public use by the State Government, a Council, astatutory authority or a corporation all the shares of which areheld by or on behalf of the State, a Council or by a statutoryauthority; or

(c) for a purpose permissible in the zone.

Not applicable.

No subdivision proposed.

10.4.13-(P2)

(a) A lot must have a frontage to a road; or

(b) An internal lot on a plan of subdivision must be:

(i) reasonably required for the efficient use of land as a resultof a restriction on the layout of lots with a frontageimposed by:

a. slope, shape, orientation and topography of land;

b. an established pattern of lots and development;

Not applicable.




c. connection to the road network;

d. connection to available or planned utilities;

e. a requirement to protect ecological, scientific,historic, cultural or aesthetic values, includingvegetation or a watercourse; or

f. exposure to an unacceptable level of risk from anatural hazard; and

(ii) without likely impact on the amenity of adjacent land.

10.4.14 Reticulation of an electricity supply to new lots on a plan of subdivision

10.4.14-(A1) Electricity reticulation and site connections must beinstalled underground.

Not applicable.


CODES

E1 Bushfire-Prone Areas Code Not applicable. Not within 100m of bushfire-pronevegetation.

E2 Airport Impact Management Code Not applicable. No Code in the Scheme.

E3 Clearing and Conversion of Vegetation Code Not applicable. No clearing or conversion of vegetation.



E4 Change in Ground Level Code Not applicable. No modification of ground level proposed.

E5 Local Heritage Code Not applicable. Site not listed as having local heritagesignificance.

E6 Hazard Management Code

E6.2 Application of the Code Applicable. Site is located in mapped area of potentialcoastal erosion and inundation risk.

E6.4 Use or Development Exempt from this Code Not exempt.

E6.5 Use Standards

E6.5.1 Use on potentially contaminated land

E6.5.1-(A1) Use must not occur on land potentially contaminated by aprevious use for an activity listed in Table E6.1 unless:

(a) soil disturbance and development is carried out in accordancewith requirements in a hazard risk assessment forcontamination;

(b) a hazard risk assessment for potential contaminationestablishes the site can be remediated to provide a tolerablelevel of risk for the use; or

Not applicable.

Land not suspected of being contaminated.



(c) a hazard risk assessment establishes the site has beenremediated to provide a tolerable level of risk.

E6.5.2 Use likely to be exposed to a natural hazard

E6.5.2-(A1) If a use is on land within an area of unacceptable riskfrom exposure to a natural hazard as shown on a map forming partof this planning scheme:

(a) use must not be for a critical use, a hazardous use, or avulnerable use;

(b) use must not be residential use if the level of risk is mediumor higher; and

(c) a hazard risk assessment must demonstrate a tolerable levelof risk can be achieved and maintained for the nature andduration of the use.

Compliant.

(a) Use is a Vulnerable use.

(b) Use is partly Residential; and

(c) The Hazard Risk Assessment report states atolerable level of risk can be achieved andmaintained for the nature and duration of the use.

E6.6 Development Standards

E6.6.1 Development on potentially contaminated land

E6.6.1-(A1) Development must not occur on land potentiallycontaminated by a previous use for an activity listed in the TableE6.1 to this clause unless:

Not applicable.

Land not suspected of being contaminated.



(a) soil disturbance and development is carried out in accordancewith the requirements of a hazard risk assessment forcontamination;

(b) a hazard risk assessment establishes the site can beremediated to provide a tolerable level of risk from thedevelopment; or

(c) a hazard risk assessment establishes the site has beenremediated to provide a tolerable level of risk from thedevelopment; and

(d) if a hazard risk assessment establishes need to involve landon another title to manage risk consistent with the objective, theconsent in writing of the owner of that land must be providedto enter into a Part 5 agreement to be registered on the titleof the land and providing for the affected land to be managedin accordance with recommendations for contaminationmanagement.

E6.6.2 Development on land exposed to a natural hazard

E6.6.2-(A1) If the site is within an area of unacceptable risk shown on anatural hazard map forming part of this planning scheme:

(a) a hazard risk assessment must determine:

Compliant.

(a) The Hazard Risk Assessment report states there is atolerable level or risk associated with the



(i) there is an insufficient increase in risk to warrant anyspecific hazard reduction or protection measure; or

(ii) a tolerable level of risk can be achieved for the type,form, scale and duration of the development; and

(b) if a hazard risk assessment established need to involve land onanother title for hazard management consistent with theobjective, the consent in writing of the owner of that land mustbe provided to enter into a Part 5 agreement to be registered onthe tile of the land and providing for the affected land to bemanaged in accordance with recommendations for hazardmanagement.

development, however over the lifespan of thedevelopment, there is a moderate level of risk ofinundation associated with the location of theresidence. The report confirms there is aninsufficient increase in the level or risk to warrantany specific hazard reduction or protection measureto be implemented as a part of the proposeddevelopment.

(b) The Hazard Risk Assessment report states shouldthe rock wall be raised, the threat posed to theresidence would be low however this is notrecommended as part of the proposal.

E7 Sign Code

E7.2 Application of the Code Advertising signage is proposed.

E7.4 Use or development exempt from this Code Not exempt.


E7.6-(A1) Signs must:

(a) identify an activity, product, or service provided on the site;

Non-compliant.

(a) Compliant. The signage would identify the service



(b) if on a site in a General Residential, Low Density Residential, RuralLiving, or Environmental Living zone, must:

(i) comprise not more than two display panels;

(ii) be fixed flat to the surface of a building below the eaveline; and

(iii) have a total combined area of not more than 5.0m2 ;

(c) if on a site in any other zone, must:

(i) comprise not more than five display panels;

(ii) have a total combined area of not more than 50.0m2;

(iii) be separated from any other freestanding or projectingsign by not less than 10.0m;

(iv) be fully contained within the applicable building envelopeand:

a. not extend above the parapet or the ridge of a roof;or

b. if a freestanding sign, have a height above naturalground level of not more than 5.0m;

provided on site.

(b)(i) Non-compliant. Three display panels are proposed(two on the wall below the eave line of the buildingand one is a free-standing sign).

(b)(ii) Non-compliant. Two panels would be fixed to thewall below the eave line and one sign would be afree-standing sign.

(b)(iii) Non-compliant. The total combined area would be10.65m2 (i.e. the two wall signs would be 2.70m2

and the free standing sign would be 5.25m2).

(c) Not applicable. Site is zoned General Residential.

(d) Not applicable. Site is not on land for which aLocal Heritage Code forming part of the Schemeapplies.




(v) not involve a corporate livery, colour scheme, insignia, orlogo applied to more than 25% of the external wall surfaceof each elevation of a building;

(vi) not be located in an access strip, loading area, or car park;

(vii) not be animated, scrolling or otherwise continuously orintermittently changing, flashing or rotating as part of theoperation of the sign unless providing advisory or safetyinformation;

(viii) not resemble any air or marine navigation device, or arailway or road traffic control or directional device or sign;

(ix) not visually obscure any sign or device required for theconvenience and safety of air or marine navigation or foruse of a railway or a road; and

(x) not cause illumination that overspills the boundaries of thesite; and

(d) not be on land for which a Local Heritage Code forming part ofthis planning scheme applies.

E8 Telecommunication Code Not applicable. No telecommunication facilities proposed.



E9 Traffic Generating Use and Parking Code

E9.2 Application of this Code Applicable.

E9.4 Use or development exempt from this Code Not exempt. Applies to all development except where aLocal Area Parking Scheme applies.

E9.5 Use Standards

E9.5.1 Provision for parking

E9.5.1-(A1) Provision for parking must be:

(a) the minimum number of on-site vehicle parking spaces must bein accordance with the applicable standard for the use class asshown in the Table to this Code;

(b) motor bike parking at a rate of one space for every 20 vehicleparking spaces;

(c) parking spaces for people with disabilities at the rate ofone space for every 20 parking spaces or part thereof; and

(d) bicycle parking at the rate of one space for every 20 vehicleparking spaces or part thereof.

Compliant.

(a) Table E9A requires seven on-site car parkingspaces; seven spaces are proposed.

(b) Not applicable. Listed parking types not requireduntil triggered by 20 spaces.

(c) Not applicable. Listed parking types not requireduntil triggered by 20 spaces.

(d) Not applicable. Listed parking types not requireduntil triggered by 20 spaces.



E9.5.2 Provision for loading and unloading of vehicles

E9.5.2-(A1) There must be provision within a site for:

(a) on-site loading area in accordance with the requirement in theTable to this Code; and

(b) passenger vehicle pick-up and set-down facilities for business,commercial, educational and retail use at the rate of one space forevery 50 parking spaces.

Compliant.

(a) An on-site loading area is required by Table E9A.Facility is available on driveway.

(b) Passenger vehicle pick-up and set-down facility isrequired and is available on driveway.


E9.6.1 Road access

E9.6.1-(A1) There must be an access to the site from a carriageway of aroad R36:

(a) permitted in accordance with the Local Government (Highways)Act;

(b) permitted in accordance with the Roads and Jetties Act 1935; or

(c) permitted by a license granted for access to a limited access roadunder the Roads and Jetties Act 1935.

Compliant.

(a) Existing access to Helen Street, West Ulverstone.





E9.6.2 Design of vehicle parking and loading areas

E9.6.2 A1.1 All development must provide for the collection, drainageand disposal of stormwater; and

Compliant by condition.

If approved, a condition is proposed as follows:

“The additional vehicle parking area must providefor the collection, drainage and disposal ofstormwater.”

E9.6.2 A1.2 Other than for development for a single dwelling in theGeneral Residential, Low Density Residential, Urban Mixed Use andVillage zones, the layout of vehicle parking area, loading area, circulationaisle and maneuvering area must –

(a) Be in accordance with AS/NZS 2890.1 (2004) – Parking Facilities –Off Street Car Parking;

(b) Be in accordance with AS/NZS2890.2 (2002) Parking Facilities –Off Street Commercial Vehicles;

(c) Be in accordance with AS/NZS 2890.3 (1993) Parking Facilities –Bicycle Parking Facilities;

(d) Be in accordance with AS/NZS 2890.6 Parking Facilities – OffStreet Parking for People with Disabilities;

Compliant.

(a) Proposal would provide for on-site turningcompliant with AS/NZS2890.1 (2004) – ParkingFacilities - Off Street Car Parking.

(b) Not applicable.

(c) Not applicable.

(d) Not applicable.

(e) Compliant.

(f) Compliant.

(g) Compliant by condition. The existing driveway is



(e) Each parking space must be separately accessed from the internalcirculation aisle within the site;

(f) Provide for the forward movement and passing of all vehicleswithin the site other than if entering or leaving a loading orparking space; and

(g) Be formed and constructed with compacted sub-base and an all-weather surface.

sealed, therefore, if approved, a condition isproposed as follows:

”The additional parking area must be formedand constructed with compacted sub-baseand an all-weather surface.”

E9.6.2-(A2) Design and construction of an access strip and vehiclecirculation, movement and standing areas for use or development onland within the Rural Living, Environmental Living, Open Space, RuralResource, or Environmental Management zones must be in accordancewith the principles and requirements for in the current edition ofUnsealed Roads Manual – Guideline for Good Practice ARRB.

Not applicable.

The site is zoned General Residential.

E10 Water and Waterways Code Not applicable. Site not located within 30m of a waterway.

Specific Area Plans Not applicable. No Specific Area Plans apply to thislocation.



Issues –

1 Building envelope (setback from rear boundary of 9 Helen Street,West Ulverstone with an adjoining frontage) -The required setback from the rear boundary of 9 Helen Street,West Ulverstone is 4.5m. Part of the building would be 3.8m from therear boundary of 9 Helen Street, West Ulverstone. The PerformanceCriteria requires the siting and the scale of the dwelling must notcause an unreasonable loss of amenity by:

(a) overshadowing of the habitable rooms and the private openspace areas; and

(b) the visual impact caused by the apparent bulk, scale orproportions of the dwelling.

It also requires that the separation between buildings is compatiblewith that prevailing in the surrounding area. The building is locatedto the south of 9 Helen Street, West Ulverstone therefore there wouldbe no overshadowing of the habitable rooms and private open spacescaused to 9 Helen Street, West Ulverstone.

The two-storey building proposed would be between 5m and 6mfrom the side boundaries and approximately 7m in height. The sideboundary setbacks proposed are more than the required setbacks andthe separation between buildings is compatible with that prevailing inthe surrounding area. These factors indicate that the visual impact isnot unreasonable and on this basis, it is considered there iscompliance with the Performance Criteria.

2 Private open space requirements -

The requirements for private open space for the Residential unit(Unit 6), inter alia, require that it is in one location, at least 24m2 inarea, have a minimum dimension of 4m and is not located to thesouth of a dwelling. Unit 6 would have a 15.75m2 deck with aminimum dimension of 3m that is located to the south of the unit.There are no private open space requirements for the VisitorAccommodation use of the proposal in the Scheme, however, a deckis proposed for each unit.

The applicable Performance Criteria requires private open space mustbe capable of serving as an extension of the dwelling conveniently



located in relation to a living area and orientated to take advantage ofavailable sunlight. The proposed deck for Unit 6 would be directlyaccessible from the living area and would receive adequate sunlightparticularly in the morning and afternoon. These factors demonstratethe proposed private open space complies with the PerformanceCriteria.

3 North facing living areas -

There would be no habitable room (other than a bedroom) in whichthere is a window that faces between 30 degrees west of north and30 degrees east of north.

The applicable Performance Criteria states that a dwelling must besited and designed so as to allow sunlight to enter at least onehabitable room (other than a bedroom). The design of the buildingwould allow some sunlight to enter the habitable living spaces.Accordingly, the proposal meets the Performance Criteria.

4 Parking area located at frontage -

The Scheme requires that an external parking area be located behindthe primary frontage of a building. The proposal would provide carparking located in front of the building. The Performance Criteriastates that the parking area must be consistent with the streetscape,be required by a constraint and provide physical screening.

The parking area would be consistent with the streetscape as units at19 Helen Street, West Ulverstone have car parking located in front ofthe units. The parking area located in front of the building is alsorequired due to the L-shaped shape of the site. Landscaping islocated in front of the parking area to provide physical screening andif approved, a condition is proposed to require this landscaping to beprovided and maintained. Compliance with the Performance Criteriais achieved.

5 Signage -

The signage proposed would include a free standing sign with a facearea of 5.25m2 approximately 3m in height and located at the front ofthe site. Also proposed are two panel signs 2.7m2 each in area on thewestern and eastern elevation of the building below the eave line.Signage in the General Residential zone is restricted to no more than



two display panels; fixed flat to the surface of a building below theeave line and a total combined area of not more than 5.0m2.

The applicable Performance Criteria relates to whether the signagewould visually dominate or intrude on the appearance of the site orstreetscape and whether visible beyond the immediate locality. Theproposed signage would not visually dominate the streetscape as thesignage proposed is relatively small. The signage proposed wouldnot be visible beyond the immediate locality. For these reasons, anexercise of discretion is supported.

Referral advice –

Referral advice from the various Departments of the Council and otherservice providers is as follows:

SERVICE COMMENTS/CONDITIONS

Environmental Health No conditions.

Infrastructure Services No conditions.

TasWater Referral response received with noconditions and no objection.

Department of State Growth No referral required.

Environment Protection Authority No referral required.

TasRail No referral required.

Heritage Tasmania No referral required.

Crown Land Services No referral required.

Other Not applicable.

CONSULTATION

In accordance with s.57(3) of the Land Use Planning and Approvals Act 1993:

. a site notice was posted;

. letters to adjoining owners were sent; and



. an advertisement was placed in the Public Notices section ofThe Advocate.

Representations –

Four representations were received within the prescribed time, copies ofwhich are provided at Annexure 3. The content in the representations aresimilar in content and are summarised and responded to as follows:

MATTER RAISED RESPONSE

REPRESENTATIONS SUMMARY

1 Noise impact from parking areacould be excessive.

The vehicle parking area isproposed at the front of the site infront of the existing building whichis non-compliant with the Scheme.

As discussed above in the “Issues”section, it is considered that theparking area would be consistentwith the streetscape andlandscaping is located along thefront of the site to provide physicalscreening.

Noise generated from vehiclesparking on site is generally notlikely to be more than what isexpected in a residential setting.

2 Large signs proposed willdetract from the residentialamenity.

The signage proposed does notcomply with the requirements in E7Sign Code. As discussed in the“Issues” section, the proposedsignage is not likely to visuallydominate the streetscape and wouldnot be visible beyond the immediatelocality.

3 The proposal is over-development and the size/siting of the proposal would

The standards relating to theamount of development or buildingmass on the site would be site



have an adverse impact on theamenity of the area.

coverage, building setbacks andbuilding height. There iscompliance with those standards(with the exception of the requiredsetback to the rear boundary of9 Helen Street, West Ulverstonewhich is addressed in the “Issues”section) and on this basis, it isconsidered that the site would notbe overdeveloped.

4 The proposal would result inunacceptable loss of privacy toadjoining houses.

The proposed boundary setbackscomply with the Schemerequirements with the exception ofthe setback of the building betweenthe rear boundary of 9 Helen Street,West Ulverstone which is addressedin the “Issues” section. The decksproposed would face the rearboundary and minimal overlookingwould result of the development.

5 Hours of operation should notbe allowed to conflict withresidential uses surroundingthe site.

There are no required hours ofoperation for a Residential or VisitorAccommodation use in the Scheme.The application documentationstates that normal check in and outtimes would apply which aregenerally daylight hours. This isconsidered acceptable.

6 Loss of property value. No evidence has been provided inrelation to whether property valueswould decrease and it is not amatter that can be consideredunder the Scheme.

7 Council has responsibilitiesunder the Human Rights Act toensure a person has the rightto peaceful enjoyment.

The application has been assessedunder the relevant provisions of theScheme which relate to protectingthe residential amenity of the area.The Visitor Accommodation use is aPermitted use in the GeneralResidential zone and the Residentialuse is a “No Permit” required use.




The proposal has no likely impact on Council resources outside those usuallyrequired for assessment and reporting and possibly costs associated with anappeal against the Council’s determination should one be instituted.



The Environment and Sustainable Infrastructure. Develop and manage sustainable built infrastructure.

CONCLUSION

For the reasons explained above in the “Issues” section, an exercise ofdiscretion in relation to the variation to building envelope, orientation ofprivate open space and habitable rooms, vehicle parking location andsignage size and location standard are considered justified. The applicationis considered to be compliant with the standards of the Scheme.

Recommendation -

It is recommended that the application for Residential and VisitorAccommodation - variation to building envelope, orientation of private openspace and habitable rooms, vehicle parking location and signage size andlocation standards at 7 Helen Street, West Ulverstone be approved subject tothe following conditions and notes:

1 The development must be substantially in accordance with theapplication for this Permit, unless modified by a condition of thisPermit.

2 The development must be in accordance with the conditions of theSubmission to Planning Authority Notice from TasWater, ReferenceNo. TWDA 2015/01717-CC (copy attached).

3 Landscaping as shown on Drawing No. 215173-2 of 7 prepared byYaxley Design and Drafting dated September 2015 must be providedand maintained on site.

4 The additional parking area must be formed and constructed withcompacted sub-base and an all-weather surface.



5 The additional vehicle parking area must provide for the collection,drainage and disposal of stormwater.

6 The site and development must be managed and maintained inaccordance with the Hazard Risk Assessment by EnvironmentalService and Design dated 28 October 2015, a copy of which formspart of this Permit (copy attached).

Please note:

1 A Planning Permit remains valid for two years. If the use ordevelopment has not substantially commenced within this period anextension may be granted if a request is made before this periodexpires. If the Permit lapses, a new application must be made.

2 "Substantial commencement" is the submission and approval of aBuilding Permit or engineering drawings and the physicalcommencement of infrastructure works on the site, or anarrangement of a Private Works Authority or bank guarantee toundertake such works.

3 Building and Plumbing Permits are required for the proposeddevelopment. A copy of this Planning Permit should be given to yourbuilding surveyor.’

The report is supported.”


“Copies of the Annexures referred to in the Town Planner’s report have beencirculated to all Councillors.”

Cr Downie moved and Cr Viney seconded, “That the application for Residential andVisitor Accommodation - variation to building envelope, orientation of private open spaceand habitable rooms, vehicle parking location and signage size and location standards at7 Helen Street, West Ulverstone be approved subject to the following conditions and notes:

1 The development must be substantially in accordance with the application for thisPermit, unless modified by a condition of this Permit.

2 The development must be in accordance with the conditions of the Submission toPlanning Authority Notice from TasWater, Reference No. TWDA 2015/01717-CC(copy attached) (a copy being appended to and forming part of the minutes).



3 Landscaping as shown on Drawing No. 215173-2 of 7 prepared by Yaxley Designand Drafting dated September 2015 must be provided and maintained on site.

5 The additional vehicle parking area must provide for the collection, drainage anddisposal of stormwater.

6 The site and development must be managed and maintained in accordance withthe Hazard Risk Assessment by Environmental Service and Design dated28 October 2015, a copy of which forms part of this Permit (copy attached) (a copybeing appended to and forming part of the minutes).

Please note:

1 A Planning Permit remains valid for two years. If the use or development has notsubstantially commenced within this period an extension may be granted if arequest is made before this period expires. If the Permit lapses, a new applicationmust be made.

2 ‘Substantial commencement’ is the submission and approval of a Building Permit orengineering drawings and the physical commencement of infrastructure works onthe site, or an arrangement of a Private Works Authority or bank guarantee toundertake such works.

3 Building and Plumbing Permits are required for the proposed development. A copyof this Planning Permit should be given to your building surveyor.”

Carried unanimously

4 The additional parking area must be formed and constructed with compacted sub-base and an all-weather surface.

I N F R A S T R U C T U R E S E R V I C E S


INFRASTRUCTURE SERVICES

352/2015 Opening of Levendale Court, Ulverstone


“It is necessary to formally resolve that the Council intends to ‘open’, after theexpiration of 28 days, the following road which has been constructed in asubdivision:

. Levendale Court, Ulverstone.”


“A plan of Levendale Court, Ulverstone has been circulated to all Councillors.”

Cr Carpenter moved and Cr Tongs seconded, “That, having given notice inaccordance with the Local Government (Highways) Act 1982, the Council open as ahighway, Levendale Court, Ulverstone (a plan of the road being appended to and formingpart of the minutes).”

Carried unanimously

353/2015 Levendale Court, Ulverstone – Certificate of completion


“It is necessary for the Council to certify that the following road has beenconstructed substantially in accordance with the plans and specifications approvedby the Council:

. Levendale Court, Ulverstone.”


“A plan of Levendale Court, Ulverstone has been circulated to all Councillors.”

Cr Viney moved and Cr Downie seconded, “That the Council certify under the hand of theCorporation’s engineer that Levendale Court, Ulverstone (a plan of the road beingappended to and forming part of the minutes) has been constructed substantially inaccordance with the plans and specifications approved by the Council.”

Carried unanimously



354/2015 Standing Tender for the provision of security services


“The Assets Group Leader has prepared the following report:

‘PURPOSE

The purpose of this report is to consider the tenders received for theprovision of security services to Central Coast Council for the period1 January 2016 to 31 December 2018.

BACKGROUND

The Council has a need for security services in the form of security patrols,facility lock-ups, boom gate and picnic shelter lock ups, alarm monitoring,cash pick-up and, on occasion, alarm/duress callout and other securityservices.

Tenders for this service were called on Saturday, 17 October 2015 and closedat 2.00pm on Tuesday, 10 November 2015.

DISCUSSION

There were nine requests for tender documents with the following tendersreceived:

TENDERER ANNUAL PRICE $(EXCLUDING GST)

SPT Security 59,097.92*Retail Security Services 63,530.00Ulverstone Security Services 69,110.00JRB Protection Pty Ltd 71,150.00Southern Cross Protection 83,040.00**

*Pricing for two components of the tender was not provided, i.e.Administration Centre and Depot. The estimated annual price listed wascalculated using other information provided in the tender.

**Locking of facilities was included in the tender on a per lock basis. Theestimated annual price listed was determined by calculating a per facility



price using the per lock pricing provided. Other tenderers gave a per facilityprice in their tenders as per the tender requirements.

The provider for the Council’s security services for the past three years hasbeen Retail Security Services who has undertaken the tender in a professionaland timely fashion.

All tenderers generally meet the requirements of the specifications and havethe capabilities to provide the service. Four of the tenderers have indicatedthat they would be sub-contracting some services to other providers due tothe inability of their company to provide the services completely.

The standard weighted tender assessment method used in the Council’sassessment of tenders was used. This is based on:

. compliance with tender documents;

. previous experience with local government security services;

. quality, delivery and service;

. management/supervisory personnel;

. WHS Policies and Procedures; and

. tender price.

Based on the detailed assessment undertaken by the Tender Evaluation Panelusing the above criteria and weighting process (confidential copy attached),the tender from Retail Security Services was found to provide the best valuefor money for the Council. The tender is therefore recommended foracceptance.

CONSULTATION

This item has followed a public tendering process.

Probity procedures were followed.


The provision of these services is included in numerous maintenance/operational budgets. The tender prices have remained stable whencompared with the tender from three years ago and are easilyaccommodated within these budgets.





The Environment and Sustainable Infrastructure. Contribute to a safe and healthy environment. Develop and manage sustainable built infrastructure.

Council Sustainability and Governance. Improve service provision.

CONCLUSION

It is recommended that the tender from Retail Security Services for theestimated annual price of $63,530.00 (excluding GST) [$69,883.00(including GST)] be accepted.’

The Assets Group Leader’s report is supported.”

Cr van Rooyen moved and Cr Tongs seconded, “That the tender from Retail SecurityServices for the provision of security services for the period 1 January 2016 to 31 December2018 for the estimated annual price of $69,883.00 (including GST) be accepted.”

Carried unanimously

O R G A N I S A T I O N A L S E R V I C E S


ORGANISATIONAL SERVICES

355/2015 Contracts and agreements

The Director Organisational Services reported as follows:

“A Schedule of Contracts and Agreements (other than those approved under thecommon seal) entered into during the month of November 2015 has been submittedby the General Manager to the Council for information. The information is reportedin accordance with approved delegations and responsibilities.”



Cr Howard moved and Cr Tongs seconded, “That the Schedule of Contracts andAgreements (a copy being appended to and forming part of the minutes) be received.”

Carried unanimously

356/2015 Correspondence addressed to the Mayor and Councillors


“PURPOSE

This report is to inform the meeting of any correspondence received during themonth of November 2015 and which was addressed to the ‘Mayor and Councillors’.Reporting of this correspondence is required in accordance with Council policy.

CORRESPONDENCE RECEIVED

The following correspondence has been received and circulated to all Councillors:

. Letter requesting representation on Committee in respect of all abilityplayground on the North West Coast.

. Letter regarding proposed development at 26 King Edward Street,Ulverstone.

. Letter requesting a discussion regarding proposed changes to andmaintenance of the cattle pavilion at the Ulverstone Showground.

. Statement regarding Department of Justice Building Standardsand Occupational Licensing investigation report pertaining to 450 and468 West Pine Road and related matters.



Where a matter requires a Council decision based on a professionally developedreport the matter will be referred to the Council. Matters other than those requiringa report will be administered on the same basis as other correspondence received bythe Council and managed as part of the day-to-day operations.”

Cr Broad moved and Cr Viney seconded, “That the Director’s report be received.”

Carried unanimously

357/2015 Public question time

The time being 6.40pm, the Mayor introduced public question time.

Mr John Earthrowl:

Question 1 -

“My question is in relation to illegal dumping of rubbish in forest reserves asdescribed in my letter to the Council dated 14 October 2015. That letter was on theagenda of the last Council meeting in section 9.7.

It was briefly mentioned and a question by Cr Gerry Howard as to whether anyaction had been taken was answered by the General Manager with the single word,‘Yes’.

My question to Council is, ‘What specifically has been done – without mentioningany names or addresses.’ ”

Response –

“The Director Infrastructure Services [Mr John Kersnovski] will investigate and aresponse will be forwarded to you.”

Questions and replies concluded at 6.41pm.

358/2015 Common seal


“A Schedule of Documents for Affixing of the Common Seal for the period17 November to 14 December 2015 is submitted for the authority of the Council tobe given. Use of the common seal must first be authorised by a resolution of theCouncil.



The Schedule also includes for information advice of final plans of subdivisionsealed in accordance with approved delegation and responsibilities.”



Cr Viney moved and Cr Tongs seconded, “That the common seal (a copy of the Scheduleof Documents for Affixing of the Common Seal being appended to and forming part of theminutes) be affixed subject to compliance with all conditions of approval in respect of eachdocument, and that the advice of final plans of subdivision sealed in accordance withapproved delegation and responsibilities be received.”

Carried unanimously

359/2015 Financial statements


“The following principal financial statements of the Council for the period ended30 November 2015 are submitted for consideration:

. Summary of Rates and Fire Service Levies

. Operating and Capital Statement

. Cashflow Statement

. Capital Works Resource Schedule.”


“Copies of the financial statements have been circulated to all Councillors.”

Cr Bloomfield moved and Cr Broad seconded, “That the financial statements (copiesbeing appended to and forming part of the minutes) be received.”

Carried unanimously


CLOSURE OF MEETING TO THE PUBLIC

360/2015 Meeting closed to the public


“The Local Government (Meeting Procedures) Regulations 2015 provide that ameeting of a council is to be open to the public unless the council, by absolutemajority, decides to close part of the meeting because one or more of the followingmatters are being, or are to be, discussed at the meeting.

Moving into a closed meeting is to be by procedural motion. Once a meeting isclosed, meeting procedures are not relaxed unless the council so decides.

It is considered desirable that the following matters be discussed in a closedmeeting:

. Confirmation of Closed session minutes; and

. Minutes and notes of other organisations and committees of the Council.

These are matters relating to:

. information of a personal and confidential nature or information provided tothe council on the condition it is kept confidential.”

Cr Carpenter moved and Cr Downie seconded, “That the Council close the meeting to thepublic to consider the following matters, they being matters relating to:

. information of a personal and confidential nature or information provided to thecouncil on the condition it is kept confidential;

and the Council being of the opinion that it is lawful and proper to close the meeting to thepublic:

. Confirmation of Closed session minutes; and

. Minutes and notes of other organisations and committees of the Council.”

Carried unanimously and by absolute majority

The Executive Services Officer further reported as follows:

“1 The Local Government (Meeting Procedures) Regulations 2015 provide inrespect of any matter discussed at a closed meeting that the general


manager is to record in the minutes of the open meeting, in a manner thatprotects confidentiality, the fact that the matter was discussed and a briefdescription of the matter so discussed, and is not to record in the minutes ofthe open meeting the details of the outcome unless the council determinesotherwise.

2 While in a closed meeting, the council is to consider whether anydiscussions, decisions, reports or documents relating to that closed meetingare to be kept confidential or released to the public, taking into accountprivacy and confidentiality issues.

3 The Local Government Act 1993 provides that a councillor must not discloseinformation seen or heard at a meeting or part of a meeting that is closed tothe public that is not authorised by the council to be disclosed.

Similarly, an employee of a council must not disclose information acquired assuch an employee on the condition that it be kept confidential.

4 In the event that additional business is required to be conducted by a councilafter the matter(s) for which the meeting has been closed to the public havebeen conducted, the Regulations provide that a council may, by simplemajority, re-open a closed meeting to the public.”

The meeting moved into Closed session at 6.45pm.


361/2015 Confirmation of Closed session minutes

The Executive Services Officer reported (reproduced in part) as follows:

“The Closed session minutes of the previous ordinary meeting of the Council heldon 16 November 2015 have already been circulated. The minutes are required to beconfirmed for their accuracy.

…

The Local Government (Meeting Procedures) Regulations 2015 provide in respect ofa matter discussed at a closed meeting -

‘34(1)(b) in relation to a matter discussed at the closed meeting –

(i) the fact that the matter was discussed at the closedmeeting; and

(ii) a brief description of the matter so discussed –

are to be recorded in the minutes of that part of the meeting thatis open to the public, but are to be recorded in a manner thatdoes not disclose any confidential information and protectsconfidentiality; and

(c) in relation to a matter discussed at the closed meeting, thedetails of the discussion of the matter, and the outcome of thediscussion, are not to be recorded in the minutes of that part ofthe meeting that is open to the public unless the council, orcouncil committee, determines otherwise.’

The details of this matter are accordingly to be recorded in the minutes of theclosed part of the meeting.”


GENERAL MANAGEMENT

362/2015 Minutes and notes of other organisations and committees of the Council

The General Manager reported (reproduced in part) as follows:

“The following minutes and notes of committees of the Council and otherorganisations on which the Council has representation have been received:

…

The Local Government (Meeting Procedures) Regulations 2015 provide in respect ofa matter discussed at a closed meeting -

‘34(1)(b) in relation to a matter discussed at the closed meeting –

(i) the fact that the matter was discussed at the closedmeeting; and

(ii) a brief description of the matter so discussed –

are to be recorded in the minutes of that part of the meeting thatis open to the public, but are to be recorded in a manner thatdoes not disclose any confidential information and protectsconfidentiality; and

(c) in relation to a matter discussed at the closed meeting, thedetails of the discussion of the matter, and the outcome of thediscussion, are not to be recorded in the minutes of that part ofthe meeting that is open to the public unless the council, orcouncil committee, determines otherwise.’

The details of this matter are accordingly to be recorded in the minutes of theclosed part of the meeting.”


Closure

There being no further business, the Mayor declared the meeting closed at7.02pm.

CONFIRMED THIS 25TH DAY OF JANUARY, 2016.

Chairperson

(lmm:dil)

Appendices

Minute No. 348/2015 - Schedule of Statutory DeterminationsMinute No. 349/2015 - Central Coast Arts and Culture Strategy 2015-

2020Minute No. 351/2015 - Submission to Planning Authority Notice from

TasWater, Reference No. TWDA 2015/01717-CC -7 Helen Street, West Ulverstone - Application No.DA215075

- Hazard Risk Assessment by Environmental Serviceand Design dated 28 October 2015 - 7 HelenStreet, West Ulverstone - Application No.DA215075

Minute No. 352 and353/2015 - Plan of Levendale Court, Ulverstone

Minute No. 355/2015 - Schedule of Contracts & AgreementsMinute No. 358/2015 - Schedule of Documents for Affixing of the

Common SealMinute No. 359/2015 - Financial statements

Date of Issue: December 2015 2 of 9 Revision No: 00Date for Review: December 2020

Note: If this document is a printed copy always check the electronic version to ensure it is up to date

VISION__________________________________________________________________________________ 3

ARTS AND CULTURE ____________________________________________________________________ 3

What do we consider ‘cultural activity? ___________________________________________ 3

INTRODUCTION_________________________________________________________________________ 4

ALIGNMENT WITH CENTRAL COAST STRATEGIC PLAN 2014-2024_________________________ 4

Links to other Policies ___________________________________________________________ 5

ROLES FOR COUNCIL ____________________________________________________________________ 5

OBJECTIVES _____________________________________________________________________________ 6

Objective 1: Inclusion____________________________________________________________ 6

Objective 2: Stronger community_________________________________________________ 6

Objective 3: Arts and cultural practice____________________________________________ 6

Objective 4: Skills, knowledge and networks______________________________________ 6

Objective 5: Creative spaces and places __________________________________________ 6

ACTIONS AND INTENTIONS______________________________________________________________ 7

Open space activation ___________________________________________________________ 7

Artwork platforms _______________________________________________________________ 7

Rethinking and revitalising our arts and culture infrastructure ____________________ 7

Activating the use of other Council facilities ______________________________________ 7

Nurturing creativity ______________________________________________________________ 8

Cultural capacity building________________________________________________________ 8

Showcase arts and culture _______________________________________________________ 8

Connecting creative people ______________________________________________________ 8

What’s on in arts and culture – accurate and up to date information? ______________ 8

Making connections - making it easy _____________________________________________ 8

Young people and participation in the arts _______________________________________ 8

Central Coast Libraries___________________________________________________________ 9

Marketing our arts and culture ___________________________________________________ 9

TABLE OF CONTENTS



VISIONTo foster and support arts and cultural development within Central Coast, and toensure that the art and cultural assets held by our cultural institutions are accessibleto all.

The Council encourages the growth of arts and culture initiatives as part of anintegrated response to the ongoing development and promotion of Central Coast as aunique and thriving community that offers a wide range of opportunities and benefitsto current and intending residents and visitors. Active community participation andengagement in arts and cultural activities is encouraged and the importance offostering innovation and excellence is also recognised.

ARTS AND CULTUREArts and culture encompasses all forms of creative practice and artistic and culturalexpression and activity. This includes but is not limited to visual art, music, dance,writing, craft, theatre, media art, multi-arts, design, public art, events, festivals,exhibitions, community cultural development and preservation of knowledge, stories,heritage and collections.

‘Culture’ means different things to different people and the word itself has manycontexts. It can be used to describe a sub-group or experience (skate culture); ashared set of values and way of doing things (team culture); and to evoke ancientcivilisations (Indigenous culture). Sometimes ‘culture’ signifies a community’s beliefs,heritage and distinct characteristics and other times it is used to mean ballet, theatre,sculpture – ‘the arts’.

The United Nations Education Scientific Cultural Organisation’s (UNESCO) definition ofculture provides a useful touchstone:

“…the set of distinctive spiritual, material, intellectual and emotional featuresof a society or a social group, that encompasses not only art and literature, butlifestyles, ways of living together, value systems, traditions and beliefs.”

UNESCO, 2001

This strategy does not seek to limit the term ‘culture’, instead it encourages ourartists, residents and visitors to explore what ‘culture’ means to them.

What do we consider ‘cultural activity?

Cultural activity includes but is not limited to, visual and performing arts, music,museums and galleries, history and heritage including the natural environment,Indigenous culture, craft, libraries, literature, publishing, digital and new media,design, architecture, food, film, fashion, television and radio.

This definition of cultural activity reflects the cultural domains defined in UNESCO’sFramework for Cultural Statistics 2009.



INTRODUCTIONCentral Coast is proud of our artists and our arts and cultural organisations. TheCouncil is committed to partnering with them to facilitate activities and assist them asthey explore, create and challenge us to see the world and ourselves differently.

Arts and culture can play a vital role in supporting community cohesion and wellbeing,and generate community pride as well as fostering economic development and touristvisitation.

Arts and cultural programs enhance the liveability of towns and rural areas and help tobuild a positive image of Central Coast for residents and visitors alike.

The Council will work to ensure that our artistic and cultural assets held and createdby our arts and cultural institutions are accessible to the broad community.

This Strategy will also outline actions the Council can undertake to build and sustainfruitful and collaborative relationships with our arts and culture organisations andindividuals, understanding that strong relationships provide the best foundation forbuilding the arts and culture offering in the Central Coast, which stands to benefit notonly the local population but builds value that is economic, cultural and social.

The ways in which individuals engage with arts and culture is deeply personal, whetherfrom an audience or creative perspective and the Council will endeavour to supportthose institutions that work actively to offer opportunities to the community toparticipate in artistic endeavour.

In addition to the contribution of employment and products of the creative industries,there are significant economic benefits to be gained from cultural activities such ascultural festivals and events.

It is intended that the Central Coast Arts and Culture Strategy be oriented to provide aframework to support the development of arts and culture in Central Coast throughCouncil and community partnerships. It is fundamentally a guide for the delivery ofCouncil services and Council support to ensure that there is a whole-of-Councilresponse to community cultural development.

ALIGNMENT WITH CENTRAL COAST STRATEGIC PLAN2014-2024Community feedback from the consultation process conducted for the Central CoastStrategic Plan 2014-2024 was that valued by the citizens of Central Coast were:

. arts and theatre culture;

. community and cultural events;

and that as a community we are:


Note: If this document is a printed copy always check the electronic version to ensure it is up to date.

. creative and insightful.

The Council has identified in the Central Coast Strategic Plan 2014-2024 underStrategic Direction 2 – “A Connected Central Coast”, one of its strategies to improvecommunity wellbeing:

. Engage with the community to achieve meaningful local arts and culturaloutcomes.

Strategic Direction 3 – “Community Capacity and Creativity” identifies that the Councilwill cultivate a culture of creativity in the community through the following keystrategies and actions:

. Investigate feasibility of creating a local creative industries and arts hub;

. Conduct a review of the Ulverstone Civic Centre to optimise usage and improvecommunity outcomes;

. Progress the implementation of the Ulverstone History Museum Strategic Planand Interpretive Strategy;

. Review the Central Coast Arts and Culture Strategy; and

. Implement the Central Coast Events Strategy.

Links to other Policies

The Central Coast Arts and Culture Strategy may be read in conjunction with thefollowing:

. Central Coast Events Brand Strategy

. Central Coast Events Strategy (draft)

. Central Coast Public Art Policy

. Central Coast Volunteer Policy

. Ulverstone History Museum Strategic Plan and Interpretive Strategy.

ROLES FOR COUNCILThe Council encourages and supports community involvement in, and appreciation of,a wide range of arts and cultural activities at all levels. This is achieved throughplanning, projects, programs and infrastructure, and through its various staff,Departments and services.

The Council is committed to encouraging the development of the arts at all levels as itrecognises the contribution that an active arts scene makes to the vibrancy of ourcommunity.

The Council’s intention is to create an environment where a range of individuals andcommunity groups can prosper and develop their potential. The Council aims tofacilitate partnerships between community groups, government and other agencies,with a view to maximising available resources for the betterment of community life andfor economic and tourism development.



To achieve this, the Council provides advice, support and encouragement to thecommunity through its various Officers and Departments.

OBJECTIVESThe Council has five broad objectives for arts and culture in Central Coast. They are:

Objective 1: Inclusion

Facilitate opportunities for the community to continuously define and addressarts and cultural opportunities in ways that are meaningful and enjoyable tothem.

Objective 2: Stronger community

Facilitate arts and cultural activity to build a stronger community – socially,culturally, economically and environmentally.

Objective 3: Arts and cultural practice

Support artists, arts and cultural workers, organisations and the community inthe development, presentation, delivery and distribution of high quality artsand cultural products, processes and services.

Objective 4: Skills, knowledge and networks

Provide opportunity for the development of skills, knowledge and networks inthe community to support creative practice and the delivery of arts and culturalprograms and activities.

Objective 5: Creative spaces and places

Support the development of spaces and places that contribute to a vibrant artsand cultural life in Central Coast.

To achieve these objectives the Council will:

Coordinate/facilitate

The Council will actively support, nurture and guide, where possible, thedevelopment of arts and creative industries and cultural development projects,particularly where the Council can build partnerships with other governmentagencies and the private sector.

Promote/advocate

The Council will, where possible, help to promote arts and cultural activities toensure that they gain the exposure they need to succeed and contribute tocommunity enrichment.



Invest/support

The Council will continue to support and invest in infrastructure, culturalinstitutions and events that make a significant contribution to Central Coast.

Provide/partner

The Council may, where gaps exist, provide services and programs, or developpartnerships to provide services and programs that fulfil an identified need inthe community.

ACTIONS AND INTENTIONSOpportunities for the Council to assist the growth of arts and culture in Central Coast.

Open space activation

Support the development of art programs and cultural events held in public spaces,that work to generate activity and a sense of community connection and caring for theenvironment.

Artwork platforms

Explore the creation of vibrant public spaces through the identification of suitablelocations, for the temporary exhibition of artworks and art forms. The platformswould provide opportunities for a range of performance art, ephemeral and installationworks music performance.

Rethinking and revitalising our arts and culture infrastructure

Cultural infrastructure enables the people of, and visitors to Central Coast to accessmany art forms. Arts and cultural facilities are essential for creation and presentationof works by artists and cultural workers. The Council will scope opportunities to renewand develop further our cultural infrastructure and ensure we have sound businesscases for development, prioritising opportunities with the potential to deliver thegreatest impact for the people of Central Coast.

Activating the use of other Council facilities

The Council has a rich and diverse range of facilities that could be better utilised forcultural activities.

In addition to the Civic Centre, Outdoor Entertainment Centre, Gnomon Pavilion,History Museum, and the Ulverstone Sport and Leisure Centre, the Council has localhalls which can be better utilised for arts and cultural activities, and the Council willwork to encourage and promote community usage of all Council facilities, includingthose not normally associated with arts and cultural activities.



Nurturing creativity

The Council will work collaboratively with other Councils and government bodies (ArtsTasmania, Tasmanian Regional Arts) to facilitate creative industry development forumsand to acknowledge the importance of creative industries as a driver of innovation andchange. Arts and culture is a potentially significant sector for increased employmentopportunities and contributing to the Central Coast economy.

Cultural capacity building

The Council will, where possible, support through applying for grants and funding, andthrough the facilitation of programs and forums, assist Central Coast artists to maketheir practice, or organisation more sustainable.

Showcase arts and culture

Explore opportunities to showcase the diversity, creativity and excellence of CentralCoast creative endeavours.

Connecting creative people

By its nature creative industries practitioners tend to work in isolation, often incompetition. The Council will work to make it easier for artists to connect and explorecollaborative opportunities and approaches with a view to development, growth andsustainability.

What’s on in arts and culture – accurate and up to date information?

To make the Central Coast Council website and potential social media spaces the ‘goto’ point to find opportunity for engagement and participation in arts and culturalevents.

Making connections - making it easy

The Community Development Officer and Cultural Facilities and Events Officer to bethe first point of contact for those wishing to develop and host arts or cultural eventsin Central Coast.

Develop effective, simple guidelines and processes for external organisations,individuals and groups to work through when planning and delivering arts and culturalevents and activities.

Consult with community to ensure all segments of the community’s population arehaving the opportunities to participate.

Young people and participation in the arts

Arts and participation in cultural events and activities can have a positive effect onyoung people. The Council will support initiatives which provide opportunity tobroaden creative learning, as well as arts and culture career opportunities for ouryoung people. We will consult with our young people on shaping cultural life in



Central Coast moving forward, and empower them to contribute to the arts and cultureplans and events.

Central Coast Libraries

Work with the Ulverstone and Penguin libraries to expand awareness of the many rolesof the library and to create opportunities for people of all ages to engage with thelibrary, reading and knowledge sharing.

Marketing our arts and culture

Explore opportunities to include arts and culture in the Council’s marketingendeavours to community and tourists.

SANDRA AYTONGENERAL MANAGER

MeasureSuccessful funding

applications

New events and

arts business

start up and cultural

activities

Strengthening of

current arts and

cultural offerings

Council and arts

and culture groups

having clear

communication

and understanding

on decisions reached on

arts and culture

planning, services and

infrastructure

1. Roles for Council

CENTRAL COAST ARTS AND CULTURE STRATEGY

2015-2020 ACTIONS AND INTENTIONS

ActionsActively support, nurture and

guide where possible, the

development of arts and

creative industries, and support

opportunities for cultural

development in conjunction

with Government agencies

and the private sector

Ensure a cross-Council

community engagement

approach is pursued in the

planning, management and

delivery of services in the

arts and cultural areas

Coordinator/ Facilitator

ResponsibilityCommunity Wellbeing Officer

Cultural Facilities and

Events Officer

Community Services

Group Leader

Senior Leadership Team

Resources

Staff time

Staff time

Time frame2015 -

Ongoing

2015 -

Ongoing

PartnersGovernment

Chamber of

Commerce

Cradle Coast

Innovations

Tasmanian

Regional Arts

Various

MeasurePresentation of

successfully funded

high quality art and

culture offerings

1. Roles for Council (cont.)

ActionsEncourage the presentation of a

wide range of high quality and

diverse arts and cultural

experiences across a range

of public venues and

presentation formats

Responsibility

Community Development

Officer

ResourcesStaff time

Time frame2015 -

Ongoing

Partners

Various

Measure

Outcomes from

investigation

implemented

Development of arts

and culture trail which

increases reach

and viability of arts

offerings

Established group of

stakeholders to run and

steer the arts trail

Actions

Implement the outcomes of the

investigation into the viability

of a Central Coast Film Society

Promote opportunities for

cultural tourism, including

working collaboratively with

other local councils to develop

a touring arts trail

Promote/ advocate

Responsibility

Community Services

Group Leader

Cultural Facilities

and Events Officer

Community

Development Officer

Cultural Facilities

and Events Officer

Visitor Centre Information

Coordinator

Resources

Staff time

Staff time

Time frame

2015 -

Ongoing

2016 -

Ongoing

Partners

Arts organisations

Events Tas

Tasmanian

Regional Arts

Latrobe, Kentish,

Devonport Councils

Tasmanian

Regional Arts

Artists/galleries

Cultural

institutions

Coordinator/ Facilitator

(cont.)

Measure

Performing arts

companies/groups

performing in

Civic Centre as

a performing arts

Increased recognition

of Central Coast as a

centre of arts and

cultural activity and an

inclusive environment

for participation in

arts and culture

Recognition of VIC as

‘Go To’ place

for information

Increased foot traffic,

increased revenue

Actions

Source and promote

opportunities for performing

arts touring to take place

in Central Coast

Provide opportunities to

raise the profile of the arts

and promote a strong

cultural identity for

Central Coast

Incorporate information about

arts and culture in Central Coast

tourism promotions

VISITOR INFORMATION CENTRES

Utilise VIC’s to support local

Promote/ advocate (cont.)

Responsibility

Community

Development Officer

Cultural Facilities

and Events Offcier

Community

Development

Strategy and Policy Officer

Visitor Information Centre

Coordinator

Visitor Information Centre

Coordinator

Resources

Staff time

Staff time

Staff time

Time frame

2016 -

Ongoing

2016 -

Ongoing

2016 -

Ongoing

Partners

Arts organisations

Tasmanian

Regional Arts

Arts

organisations

Tasmanian

Regional Arts

Business

Regional

marketing groups

Various


Events Tas

Central Coast

venue of choice

Community

Development Officer

Strategy and Policy Officer arts and culture events through

promotion and information

MeasureInfrastructure and

institutions meeting the

needs of the community

and arts and culture

groups and organisations

Increased inclusion

of arts and culture

components in events

and activities

ActionsThe Council will continue to

support and invest in

infrastructure, cultural

institutions and events that

make a significant contribution

to the Central Coast

Assist long standing events

such as ‘Festival in the Park’

to grow the arts and cultural

components of their events

Invest/ support

ResponsibilitySenior Leadership Team

and Group Leaders

Community

Development Officer

ResourcesStaff time and

other as

required

Staff time

Time frameOngoing

Ongoing

PartnersVarious

Arts organisations,

community groups

and service clubs


Community grants

being utilised to fund

activities that increase

community access

to arts and culture

opportunities

The Council will take provision

of arts and culture offerings

into account when allocating

community grants

Community

Services Group Leader

Staff timeOngoing

Various


Events Officer

MeasureOpportunities for

engagement with and

participation in

arts and culture

Greater opportunity for

arts and cultural

activites due to

collaborative

relationships

ActionsThe Council may, where identified

gaps exist, develop partnerships

to provide services and programs

that fulfil an identified arts and

culture need in the community

Develop collaborative

relationships with Arts Tasmania,

Tasmanian Regional Arts, Leven

Regional Arts and Events Tas

to expand opportunities

for arts and culture

Provide/ Partner

ResponsibilityCommunity

Development

Officer

Community

Development Officer


Events Officer

ResourcesStaff time

Staff time

Time frame2016 -

Ongoing

2016 -

ongoing

PartnersArts

organisations

Tasmanian

Regional Arts


MeasureFeasibility of idea

investigated

Sister Towns identified,

relationships established

ActionsExplore feasibility/opportunity

to develop “Arts and Culture

Sister Town” relationships with

other regions in Australia with

similar demographics (population,

tourism) and infrastructure to

share/exchange art and

cultural activities

Expansion/ exploration

ResponsibilityCommunity Development

Officer


Events Officer


other as

required

Time frame2016/17

PartnersVarious

MeasureAffordable access

to band activities

such as tuition and

particpation to all

members of the

community

Sense of

community identity

Benefits to broader

community

Improved recognition

of UMB in the broader

community

ActionsULVERSTONE MUNICIPAL BAND

Bi-annual review of funding

• Annual review between

Director Community Services

and the Band executive

• Five year plan for purchase

of band instruments

(annual update)

Ongoing/ historic support

ResponsibilityDirector Community Services

Community Services

Group Leader


Officer


other as

required

$ Annual

contribution

Time frameOngoing

PartnersVarious

arrangement for UMB based on:

• Level of community benefit

• Band operation and procedures

• Provision of annual audited

statements


MeasureIncreased traffic

to website and

Council

Well planned, delivered

and executed events

within the community

Post event reviews

conducted to improve

service delivery

Actions

To make Central Coast Council’s

website and potential social

media spaces the ‘go to’ point

to find opportunities for

engagement and participation

in arts and cultural events

Develop effective, simple

guidelines and processes for

external organisations,

individuals and groups to work

through when planning and

delivering arts and cultural

events and activities

What’s on in arts

and culture

Responsibility


Officer


Events Officer


Events Officer

Resources

Staff time

Staff time

Time frame

2016 -

Ongoing

2016 -

Ongoing

Partners

Holders of events

and activities

Community user

groups and event

organisers

Community Administration

Assistant

2. Connecting creative people, encouraging creative endeavour

3. Nurturing creativity

Measure

Feasibility of

forum investigated

Creative industries

upskilled

Artistic and cultural

organisations and

arts practitioners

becoming more

skilled in creating

economically

sustainable practice

Increased awareness of

the opportunities for

employment and

education

Actions

COLLABORATION

Work collaboratively with other

local councils and government

and creative bodies to facilitate

creative industry development

forums, and to acknowledge

the importance of creative

industries as a driver of

innovation and change

GRANTS AND FUNDING

Support though applications for

grants and funding, the

facilitation of programs and

forums that assist Central Coast

artists to make their artisitc

practice or organisation more

sustainable

SCHOOL AND ONWARD

Encourage connections between

local artists and schools to

enhance arts programs and to

develop through the arts,

pathways for education,

employment and industry

Development

Responsibility


Officer

Strategy and Policy Officer


Officer


Officer

Community

Wellbeing Officer

Resources

Staff time

Funding

Staff time

Staff time

Time frame

2017

2017

2017

Partners

State Government

Local Government

Arts Tasmania

Tasmanian

Regional Arts

Various

UTAS

Schools

Colleges

Arts

organisations

3. Nurturing creativity (cont.)

Measure

Increased recognition of

Central Coast arts commu-

nity as a tourism contrib-

utor

More collaborative arts

opportunity and activity

Community

participation in

events held in

public spaces

Actions

TOURISM

Support the promotion of artists

as significant contributors to the

economy of Central Coast and

explore opportunity for greater

inclusion of the arts in

the tourism industry

NETWORKS

Support development of a

diverse, active and

entrepreneurial local arts

sector, through facilitating

access to local networks

OPEN SPACE ACTIVATION

Support the development

of art programs, events and

installations held in public

spaces that work to generate

activity and a sense

of community connection and

caring for the environment

Development (cont.)

Responsibility


Officer

Visitor Centre Coordinator

(tourism aspect)


Officer


Officer

Across Council

Resources

Staff time

Staff time

Staff time

Time frame

2016 -

Ongoing

2017

2017

Partners

CCA

Leven RA

Tasmanian

Regional Arts

Various

Various

Community

Wellbeing Officer


Measure

Activating and

invigorating the Council’s

public spaces

Providing opportunity

for free access to arts

and culture activities

Increase foot traffic and

community engagement

with the library

Museum Strategic

Plan updated

Volunteers skills increase

Volunteers satisfaction at

Museum increased

Inceased number

of volunteers

Actions

PLATFORMS

Explore the creation of vibrant

public spaces through the

identification of spaces for

the temporary exhibition of

artworks and art forms.

The spaces would provide

opportunities for a range of

LIBRARY

Work with the Ulverstone and

Penguin libraries to expand

awareness of the many roles of the

library and to create opportunities

for people to connect with the

library as a valuable resource for

social and wellbeing aspects

as well as it’s other resources

ULVERSTONE HISTORY MUSEUM

Review the Ulverstone History

Museum Strategic Plan

Support Museum volunteers

taking part in skills development

activities and opportunities

as they arise

Development (cont.)

Responsibility


Officer

Cultural Facilities

and Events Officer

Across Council


Officer


Officer

Community Wellbeing Officer

Resources

Staff time

Staff time

Staff time

Time frame

2016 -

Ongoing

2016 -

Ongoing

2017

Partners

Arts groups

Performers

Musicians

Slipstream Circus

Ulverstone

Repertory Society

Schools

Library

Community

groups

Seniors groups

Schools

Museum curator

Museum

volunteers

performance art, e.g. music,

ephemeral and installation works

Community

Wellbeing Officer

MeasureSuccessful funding

applications,

progress Museum

strategic directions

Increased numbers

utilising the Museum

Greater awareness of

arts and cultural

activities for and put

on by young people

Increased numbers of

young people

participating in arts and

cultural activities

Increase in supported

opportunities for people

with disabilities to

participate in arts

Higher participation

rates amongst people

with disabilities

Actions

MUSEUM

Seek funding where possible to

enhance and develop the Museum

experience, including the

‘Small Museums and

Collections Program’ and the

Roving Curator Program

YOUNG PEOPLE

Foster young peoples

involvement in arts and culture

projects, engage with them

to develop projects that have

meaning for, and are applicable

to them

PEOPLE WITH DISABILITIES

Encourage people with disabilities

or special needs to particpate

in arts and culture, and work

with Leven Regional Arts to make

such opportunities available

Development (cont.)

Responsibility

Community

Development Officer

Community


Officer


Events Officer

Community

Wellbeing Officer


Officer


Events Officer

Resources

Staff time

Staff time

Staff time

Time frame

2015 -

Ongoing

2015 -

Ongoing

2016 -

Ongoing

Partners

Museum

volunteers

Department of

State Growth

Young people

Schools

Community House

TAFE

Tasmanian

Regional Arts

Leven Regional

Arts

Ulverstone

Repertory Society

Service

providers


Wellbeing Officer

Cultural Facilities

and Events Officer


Measure

Greater awareness of the

role of arts as an

expression of diversity

and cultural difference

Increased participation

and opportunities for

sharing information and

artistic process from

different cultures

Awareness of arts and

culture as an activity that

people of all ages can

participate in and enjoy

Actions

CULTURAL INCLUSION

Foster the participation of

people from various cultural

backgrounds to express their

cultural identity through the

arts as opportunities arise

AGE INCLUSIVE

Promote the inclusion of all

age groups for participation in

arts and cultural activities,

as opportunities arise

Development (cont.)

Responsibility

Community


Officer


Events Officer


Officer



Events Officer

Resources

Staff time

Staff time

Time frame

2016 -

Ongoing

2016 -

Ongoing

Partners

Various

Various

Wellbeing Officer


Measure

Greater awareness of the

limiting factors that may

prevent some members

of the community from

participating in arts and

Develop strategies to

address barriers to

particpation for people

from lower socio-

economic brackets in arts

Hosting of arts and

culture activities

supported and

embraced by

community

Actions

MARGINALISED PEOPLE

Foster the encouragement of

activities for people who are

marginalised in society to

participate in arts and cultural

activities, as opportunities arise

ONGOING DEVELOPMENT

Identify and give priority to

arts and culture activities that

strengthen the community,

build social capital and enhance

the sustainability of both

individuals and communities,

as opportunities arise

Development (cont.)

Responsibility


Officer


Cultural Facilities

and Events Officer

Community Services

Group Leader

Resources

Staff time

Staff time

Time frame

2016 -

Ongoing

2016 -

Ongoing

Partners

Various

Various

cultural activities

and cultural activities

StatusTask Name Budget Notes

Works Schedule 20152016 Revised Oct 2015 Draft $10,850,500CAPITAL WORKS PROGRAM 201516 $10,850,500

Strategic Projects $1,645,000

Reibey Street Beautification $113,000 Eastern Block

Dial Regional Sports Complex $649,000 Design/Consultation...

Wongi Lane Bus Interchange $320,000

Leven River Seawall & Pathway $273,000

Wharf Mooring Bollards $40,000 Power & water

Hiscutt Park Pond $200,000 Siltation & weir improvements

Leven River Wharf 4 Pontoon $50,000 C/O

Property Management $527,000

Dial Road Development $422,000

East Ulverstone Industrial Estate $105,000

Works Depot $116,000

Painting Program $5,000

Office Building $25,000 External Refurbishment

Training/Meeting Room $20,000

Washdown Bay $66,000 Stage 1

Emergency Services $12,000

Buttons Creek 4 Flood Resilience Program $5,000

SES Building and Equipment $7,000

Roads Urban Sealed $2,405,000

Street Resealing $50,000 Preparation Works

Street Resealing $190,000 Sealing Works

Traffic Management/Safety Improvements $18,000

Victoria Street Laneway $2,000

Hobbs Parade $300,000 Tasma Parade to Queen Street Rehab

McDonald Street $310,000 Dunning Street to Leven Street

Trevor Street $160,000 Laurel Place to Reservoir

Leighlands Avenue $175,000 Cluan Crescent to Tongs Court

Thomas Street $70,000 Leighlands Avenue to Cluan Crescent

Ironcliffe Road Retaining Wall $80,000 No.58 replacement

Safe Cycling Routes $5,000

Railway Crossings $39,000

Kerb Ramp Improvements $42,000

Crescent Street/Reibey Street/Kings Parade $104,000

Kings Parade/Queen's Gardens $250,000

Queen Street $190,000 Blackspot Project

Jermyn Street/Leven Street Intersection $230,000 Blackspot Project

Main Road Pedestrian Crossing $190,000 Vulnerable Road User

Roads Rural Sealed $2,251,000

Road Resealing $100,000 Preparation Works

Road Resealing $631,000 Sealing Works

Pine Road Geofabric Reseal $100,000 Sealing Works

Raymond Road Landslip $10,000

Penguin Road Landslip $50,000 Lonah

South Road Guardrail $35,000 No.530 Extension

Gunns Plains Road $200,000 Bank Stabilisation

Raymond Road Landslip $90,000 West

Raymond Road Parking $10,000 Preston Falls

Nine Mile Road $1,000,000 Widening & Safety Improvements

Intersection Improvements $20,000 Ironcliffe Road/Gardiner Place Bench

Traffic Management $5,000

Footpaths $433,000

Dial Street $3,000 Interpretation signage

Victoria Street $200,000 The Quadrant to Patrick Street 4 West Side

Midway Point $30,000 Link Formation 4 Preservation Drive

West Ulverstone Shared Pathway $80,000 Complete link behind tennis courts

Arnold Street $30,000 Northern end

Reibey Street $40,000 Paver Replacement

Trevor Street $50,000 East of Lovett St

Bridges $536,000

Penguin Creek 4 Browns Lane $86,000 Replacement and Road Reservation

Gawler River 4 Coxs Road $450,000 Replacement

Car Parks $696,000

West Ulverstone Recreation Ground $80,000 Reseal

Disabled Parking Spaces $50,000

1/07

1/07

1/07

22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4Jun '15 Jul '15 Aug '15 Sep '15 Oct '15 Nov '15 Dec '15 Jan '16 Feb '16 Mar '16 Apr '16 May '16 Jun '16

Task Progress

Works Program 20152016 (Schedule indicates site construction only)

Page 1 of 3

Date: Mon 7/12/15 +


Car Park Signage $50,000

Strategy Items $66,000 Safety, On4street linemarking

Ulverstone CBD $450,000 Furners/Coles

Drainage $184,000

Side Entry Pits $20,000

Leven Street $20,000 Alexandra Road to James Street

Risby Street $9,000 Side Entry Pits

Deviation Road $10,000 No.63 Improvements

South Road/Lyndara Drive $40,000 1A Lyndara Drive Augmentation

Fairway Park $20,000 Outfall Extension

Main Road $20,000 No.160 Improvements

Bertha Street $10,000 Outfall Improvements

Forth Road $15,000 No.143 Pipe Open Drain

Seaside Crescent $12,000

Miscellaneous Drainage $8,000

Household Garbage $380,000

Penguin Refuse Disposal Site $197,000 Site Rehabilitation

Resource Recovery Centre 4 Site Development $50,000 Layout Improvements

Resource Recovery Centre 4 Rehabilitation $30,000 Environmental Improvements

Resource Recovery Centre 4 Leachate Improvements $50,000 Subsoil Drainage

Castra Transfer Station 4 Site & Rehabilitation $3,000 Environmental Improvements

Preston Transfer Station 4 Site & Rehabilitation $3,000 Environmental Improvements

South Riana Transfer Station 4 Site & Rehabilitation $2,000 Environmental Improvements

Preston Transfer Station 4 Safety Improvements $20,000 Fall Arrest Gate

Preston Transfer Station 4 Retaining Wall $20,000 Replacement

Ulverstone Transfer Station 4 Site & Rehabilitation $5,000 Environmental Improvements

Parks $308,000

Playground Renewals $100,000 West Beach, Fairway Park, Beach Road BB Hoop, Whittle Street.

Parks Asset Renewals $7,000 Taylors Flats 4 BBQ, Car Barriers 4 Johnsons Beach, Lions Park, Signage

Fairway Park 4 Beach Road $10,000

Beach Access Upgrades $10,000

Flagpole Replacements $5,000

Park Signage Upgrade $10,000

Heybridge Playground $60,000

Nicholsons Point Redevelopment 4 Stage 2 $20,000

Industrial Estate $15,000 Greenbelt

Forth Recreation Ground $10,000 Tree Planting

Sulphur Creek Hall Reserve $7,000 Tennis Court Removal

Johnsons Beach Master Plan $12,000 Stage 1

Ulverstone Rowing Club $5,000 Car Barriers

Josephine Street Beach Access $30,000

Public Amenities $234,000

Toilet Refurbishments $30,000

Bus Shelter Renewals $10,000

Coles Toilet Renewal $120,000

Nicholsons Point Boat Ramp $25,000

Toilet Furniture Upgrade $5,000

Public Toilets $5,000 Minor Works External

Drinking Water Stations $6,000

Public Toilet $3,000 Lighting Upgrade/Sulphur Creek Toilets

Cemeteries $60,000

Memorial Park 4 Watering System $10,000

Memorial Park 4 New Plinths $15,000

Memorial Park 4 Seating $5,000

Ulverstone General Cemetery 4 Signage $2,000

Memorial Park 4 Path System $15,000

Master Plan $3,000

Administration Centre $82,000

Painting Program $5,000

Carpet Replacement Program $10,000 Walkway/planning

Office Furniture $2,000

Council Chamber Chair Replacement $5,000

Lighting Upgrade $10,000

Heat Pump Renewals $10,000

Electrical Upgrade $40,000 Stage 1 (RCD Protection)

Community Development $15,000

Ulverstone Entry Signage $15,000

30/06

1/07


Task Progress


Page 2 of 3

Date: Mon 7/12/15 +


Cultural Activities $246,000

Ulverstone History Museum 4 Clock Display $10,000 Deferred...

Ulverstone History Museum 4 Insulation & Electrical $220,000

Ulverstone Band $13,000 Instruments

Art Gallery $3,000 Acquisitions

Housing $140,000

Aged Persons Home Units 4 Internal Rehabilitation $50,000

Aged Persons Home Units 4 HWC Renewal $15,000

Aged Persons Home Units 4 External Rehabilitation $50,000

Aged Persons Home Units 4 Electrical Replacements $15,000

Aged Persons Home Units 4 Fencing/Surrounds $10,000 Fencing at Cooinda,Howe Lane/Carroo Court gardens

Cultural Amenities $179,000

Wharf Building 4 Gnomon/River Room Renewal $10,000

Wharf Building 4 Storage Roller Door $5,000

Wharf Building 4 Decking $20,000

Wharf Building 4 Operable Door $5,000

Wharf Building 4 Tables and Chairs $10,000

Wharf Building 4 Western Wall Blinds $5,000

Wharf Building 4 Waste Fence $25,000

Sustainability Assessment $2,000

Public Halls and Buildings $86,000

Ulverstone Surf Club $25,000 Balcony Structure Repair

Turners Beach Hall $20,000 Roof Renewal


Caravan Parks $15,000

Amenities $5,000 Painting Program

Ulverstone Caravan Park $10,000 Electrical Upgrade

Swimming Pool and Waterslide $5,000

Waterslide $5,000 Fencing & Surrounds

Active Recreation $182,500

Turners Beach Recreation Ground $15,000 Goal Post Renewals

Poultry Pavilion Renewal $40,000

Asset Renewal $2,500

Cricket Wicket Renewals $10,000

Ulverstone Showground $20,000 Surface Renewals

River Park Resurfacing $10,000

Showgrounds 4 Community Precinct Car Park $25,000

Ulverstone Tennis Club $25,000 Court Removal

Showgrounds 4 Ground Lighting (design) $10,000 Stage 2

Showgrounds 4 Fencing $20,000

Ulverstone Recreation Ground 4 bird management $5,000

Recreation Centres $68,000

Ulverstone Stadium 2 $40,000 Guttering and External Refurbishment

Ulverstone Sports & Leisure Centre 4 Squash Court $10,000 Lighting Upgrade

Ulverstone Sports & Leisure Centre 4 Security/Wifi Review $10,000


Risk Assesment 4 Outcomes $5,000

Visitor Information Services $10,000

Ulverstone Visitor Information Centre Panels $10,000

Child Care $35,000

Ulverstone Childcare Internal/External Painting $5,000

Penguin Playcentre 4 Internal Painting $5,000

Ulverstone Childcare 4 Box Gutter $10,000

Young Endeavours Fence $10,000

Childcare Car Park $5,000

LEGEND $0

Not Started $0

Commenced (Construction or Preliminaries) $0

Complete $0

Deferred $0

30/06


Task Progress


Page 3 of 3

Date: Mon 7/12/15 +