community governance consensus based governance recommendations
TRANSCRIPT
Community Governance
Consensus Based GovernanceRECOMMENDATIONS
AOAC and The Community
AOACOfficial Methods Board
Method Committee
Subgroups Method Need Consensus
Method Performance Criteria
Method Selection
Validation Data
Collaborative Study Protocol
Community and Subgroups
Voting Members• 2 from each Subgroup• 6-10 At-Large• Community Chairs
Subgroup A
Subgroup B
Subgroup C
Subgroup D
Assure fair, transparent & defensible decisions by consensus
Stakeholder Categories
Consumers Government Industry Labor Non Government Organizations Other (Examples: Consulting firms, academia,
professional societies, standards developing organizations)
Community Composition
Food Production Industry Trade Organizations Export/Import Distributors Instrument/Test Kit Manufacturers Private Laboratory Scientists Government Regulators/Scientists Academic Scientists AOAC Volunteers and Methods Experts
Selection Criteria
Perspectives Balance. Members represent a spectrum of experts from industry, government, academia, subject matter expert, end user, geography, etc. that are pertinent to the purpose of Subgroup.
Expertise Match. Members relevant work experience supports the purpose of the Subgroup.
“DRAFT” Community Governance
Submit governance suggestions to a volunteer Governance Subgroup
Subgroup to prepare written procedures for Subgroup
Submit for approval to the whole community via e-mail by Feb 2008
Approval requires at least 2/3 of community members
What are the duties of a Member?
Follow AOAC policies & procedures Actively participate Be open, transparent and truthful Consider all opinions Respond to communications Accept and complete assignments Abide by consensus-based decisions Stay on track and within mission Work with AOAC-appointed method experts Work with AOAC staff
How are Stakeholder Subgroups formed?
Initially, Chairs will appoint Subgroups for known areas of interest.
Subgroups will continue based on annual approval of ½+ of Community voting members
How are Community Subgroups formed?
Chairs notified of a method need (survey, AOAC…)
Method = Chemical Contaminant in Food Multiple stakeholders have similar needs 3+ stakeholders will support a method Fiscal and/or analytical support possible Chairs ask stakeholders to present proposal Stakeholders introduce topic to Community Accepted by 1/2+ of Community voting
members Chairs notify AOAC & stakeholders via e-mail
How are Subgroup Chairs appointed?
Community Chairs appoint 1st Subgroup Chair
Must be a Community & AOAC member Must be a Subgroup stakeholder Subgroup Chair recommends
Subgroup Members Community Chairs approve
Subgroup Members Subgroup members may recommend AOAC
member as Subgroup Chair (2/3+ vote) Community Chairs approve new Subgroup
Chair Chairs notify Community & AOAC of change
How to be a member of a Subgroup?
Be a Community member Be a Stakeholder in Subgroup Topic Area Provide balance of background
(international, industry, government, academia…) Submit request to Subgroup Chair Be recommended by Subgroup Chair Be accepted by Community Chairs Actively participate in the work of the
Subgroup
Duties & responsibilities of Subgroups?
Follow voluntary consensus standards Establish working structure Establish governance Identify and work with stakeholder
sponsors Membership stakeholder balance Recommend two Voting Members to
Community
Duties & responsibilities of Subgroups?
Prioritize most needed methods Define method performance criteria Call for methods Recommend method actions to
Community Recommend method “experts” to AOAC Work with AOAC-appointed “experts” Develop & recommend validation
protocols Member with vested interest recluse self
How do Subgroups make decisions?
Participate in discussions, studies, surveys…
Share data, minutes, reports, etc with all subgroup members
Try to achieve consensus Propose modifications, additions,
compromises… Vote in-person, e-mail, written ballot… 100% approval preferred 2/3 minimum to approve Publish results on AOAC website
Who are Voting Members?
Chairs of Community Two members from each Subgroup
(recommended by Subgroup; approved by Chairs)
6 – 12 At-Large members of Community
recommended by Chairs approved by 2/3 vote of Community May not out number subgroup voting members
What decisions are made by Voting Members?
Community governance procedures Establishment of Subgroups Approve recommendations of the
Subgroups Approve method protocols to AOAC OMB
How does Community make decisions?
Receives recommendations as written or verbal reports
Provides opportunity for comment from all community members
Openly shares all communications Attempts to reach consensus Recommendations based on at least
2/3 approval of voting members