college portals

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Proposal for the Implementation of School Online Portal and School Management

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2009

Introduction.

Today's colleges and universities need to manage more information than ever before. School’s offices need instant access to up-to-date student’s academic and financial information.

The need for timely and accurate information is one of the reasons why Pixels Solution has designed a total college management solution. This online database management solution is a single product with different components that shall enable Federal College of Education and Technology, Zamfara to manage all information concerning her students and staff effortlessly.

What can be achieved?

Eliminate the need for paper storage of student recordsEasy, fast and accurate storage and retrieval of students’ resultsComputerized course registrationAutomation of students’ results processing


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Online admission and registrationOnline Result CheckingEasy generation of students’ transcriptsOnline School Fees Payment

Key Features

• Ultra Powerful Login MechanismThe College Portal would be secured with a Login System that authenticates users with a unique user id and a password.

At the beginning of an academic session, students are required to activate their user account by entering the pin no on their scratch card.


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• Student’s Bio Data ProfileStudents can register and update their profile online through the college portal.


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• Online School Fees Payment (Optional)

If your college so wishes, students can conveniently pay their school fees online at the beginning of any academic session. We developed three options for the school fees payment;Using Scratch CardUsing e-tranzact CardUsing Interswitch Card


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If payment is made using e-tranzact or Interswitch Card, the system will generate a pin number for the student which he will use to activate his account for that academic session.

Students paying through scratch card will have to activate their accounts using the pin no on the scratch card.


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Besides, once the online payment is sucessfully completed, students can also print at realtime the receipt of payement.


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• Online Courses Registration

The college portal has course registration module. The courses offered by the departments will be setup on the system by the system administrator. And as such, when a student logs in, he can select from the pre-defined courses available for that semester. The system can also allow students to register carry-over courses.


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• Result Processing ModuleThe academic records of students are very important and should be stored and retrieved with care to ensure data integrity. The school authority needs to be able to keep a tab of the performance of the students at any point in time. Hence, it is important that such data are securely kept and easily retrievable.

The Result Processing Module records grades and exam scores of the students. It automatically computes the CGPA of the students. This will save a lot of man-hours for the lecturers and Exam Officers.

The end of semester work will be reduced drastically as the Exam Officers are saved the hassle of results computation. When the total scores of the students are input into the system, this module automatically grades the students with the College’s Grade Scale already programmed in the computer. It equally calculates automatically the GPA of the students using the scores entered and the respective credit units of the entire registered courses.

Hence, the school’s management can quickly access any past year's data and print multi-year transcripts for permanent records. Built-in grade verification saves time


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and money by ensuring accuracy. This is also an excellent tool to track students' progress. Very Important!!This module is only accessible by lectures.

• Online Result Checking Once the results have be uploaded by exam officers/lectures, students can then log on to access all the results.

Key Components.

The key software components in the College Portal and Result Processing Framework include;

Login and verification of student

Student’s Profile module

School Fees Payment Module

Result Reporting System

Student’s Online Result-Checking Module

Courses Registration Module

Course Listings Setup Module

Allocating Lecturers to Courses Module

Online Admission and Registration for Post JAMB Exams


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Project Costing.

The deployment of the school online portal and school management software is totally free.However, your school will be required to procure students’ access cards at the cost of N1,500.00 for all your students. This access cards expires at the end of one academic session

Note that the cost of the scratch card is fully negotiable.

Implementation Time Plan

The implementation shall take 10 working days to design, develop and deploy the school portal and school management software.


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Responsibility Matrix.

The purpose of this responsibility matrix is to list the activities and obligations in the project that form the scope of the offer/Agreement, and to define the respective responsibilities for performance and completion of the described activities for Your School, and Pixels Solution

Pixel Inc.’s offer is based upon this responsibility matrix and the scope of works included in the offer/Agreement. Any changes to this responsibility matrix, or the scope of works, will have an effect upon the applicability of this offer.

The major activity areas are shown in the following tables and suggested responsibility assigned with an “X” in the appropriate


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column. Some items may be a joint responsibility and are hence marked with an “X” in both columns.

The full scope of activities and obligations required for the successful completion of the project may not be specified in this document. This document identifies the activities and obligations that directly affect the offer. All other activities and obligations, apart from those marked as the responsibility of Pixel Inc., whether or not described in this document, are the responsibility of Your School.

Project Acceptance

Description Pixel Solution

FCET Zamfara

Appointment of SPOC (Single Point of Contact) and definition of authorities for acceptance activities.

X X

Generation of detailed acceptance procedures for all necessary information to be input into School Software and all required modules of School Software in the offer.

X

Agreement on the detailed acceptance scope and activities before start of execution.

X X

Agreement on timing of acceptance activities. X X


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Description Pixel Solution

FCET Zamfara

Execution of the acceptance demonstrations. X

Approval of the deployed online portal and all components in Pixel Solution’s offer. X

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