cnh kiwin's | chartering 101

Chartering 101

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Table of contents

-District Governor's welcome letter P.1

-Chartering Transmittal Letter P.2

-Charter formS with roster P.3-P.9

-charter member roster (Excel) P.10-P.15

-Letter to potential schools P.16

-letter to kiwanis P.17

-WHat is KIWIN'S Powerpoint P.18-P.38

-Chartering in 10 steps P.39-P.44

-Tips on chartering P.45

-Quick Start up guide P.46-P.47

-KIWIN'S Q & A P.48-P.52

-Getting 15 members P.53-P.54

-Effectively sponsoring key club P.55

-Finding a kiwanis sponsor P.56-P.58

-Reinstatement application P.59

-reactivation application P.60-P.66

-Contact information P.67

Hello There!

So you want to charter a school? CONGRATULATIONS AND WELCOME TO THE OHANA. You

just made one of the best decisions of your life as you have set out to join an ohana full of

individuals who have the same passion for service and helping others. If you gain the full

KIWIN'S experience of service, ohana, fellowship, and philanthropy, I can guarantee you that

this will be a life-changing decision. Not only will it change your life, but also countless other

members at your school who will also be able to experience such a wonderful organization

full of caring individuals who do not hesitate to give you a hug or invite you to eat lunch with

them.

This is going to be a very exciting time, even though it may seem little bit confusing and

intimidating at first. Do not worry because not only will you have this guide to help you

through the process, but also a band of District Board members and Adults Advisors to act as

your support system.

Chartering clubs is something I hold very near and dear to my heart, as I firmly believe

KIWIN'S is something everyone should have the opportunity to experience. This year, I along

with my board, set a goal to charter 9 new clubs. I hope that we can reach this goal

together and spread service and ohana all over the California-Nevada-Hawaii District.

Please do not ever hesitate to reach out for help. I am always avaialbe to contact through

email at [email protected] or through text/call at 6266889844.

I can't wait to welcome you into the family.

K E Y C L U B

C A L I F O R N I A N E V A D A - H A W A I I

K I W I N ' S

Welcome to KIWIN’S

Governor

Goldstone

Glen A. Wilson High School

[email protected]

(626) 688-9844

J E T

C R Y S T A L S A P P H I R E

R U B Y

YOURS IN SERVICE,

Jade Wong

D I A M O N D

J A D E

E M E R A L D G O L D S T O N E

T U R Q U O I S E

mailto:[email protected]

tel:6266889844

These chartering forms listed under the New Club Building tab of the kiwins.org

website should be used to charter a new KIWIN'S club, even though the references

in the various forms are to Key Club rather than to KIWIN'S Club. Our Cal-Nev-

Ha District of KIWIN'S is the 32nd District of Key Club International.

However, since our KIWIN'S district and the Cal-Nev-Ha Key Club District

overlap, there may be confusion at Key Club headquarters when processing new

charter applications, particularly when the required chartering forms indicate that

the new club is a Key Club. Since the forms cannot be revised to substitute

KIWIN'S Club for Key Club, we have added "KIWIN'S Club Charter Application"

at the top of “Form 1. PETITION FOR CHARTER”. In addition, we suggest that

you use the attached letter to transmit the chartering paperwork and fee to clearly

indicate that the charter application is for a KIWIN'S Club rather than a KEY Club.

My committee and I are available to assist you in the filing of the charter

application. I can be reached at "[email protected]" or directly at

626.483-6246.

K E Y C L U B


K I W I N ' S

To Lieutenant Governors

Membership Development and Education Chair

Goldstone

Glen A. Wilson HS [email protected]

(626) 483-6246

J E T


R U B Y

YOURS IN SERVICE,

Meghan Hernandez

D I A M O N D

J A D E


T U R Q U O I S E

Key Club International

Current Date

Attn: Service Leadership Programs - Charter

Processing

3636 Woodview Trace

Indianapolis. IN 46268-3196

Dear Sir or Madam:

The charter application forms and payment for _____________________ High

School is enclosed. Please note that this is a KIWIN'S Club Charter application.

Please contact me at _________________@____.com or at xxx.xxx-xxxx should you

have any questions or need additional information.

Thank you for your attention to this matter.

K E Y C L U B


K I W I N ' S

District Position

Division

School

Email Address

(###) ###-####

J E T


R U B Y

YOURS IN SERVICE,

name

D I A M O N D

J A D E


T U R Q U O I S E

Nicolette

Typewritten Text

Club Chartering Confirmation to Kiwanis International

Nicolette

Typewritten Text

Nicolette

Typewritten Text

Key Club petition for charter • page 1 of 7

Form 1. PETITION FOR CHARTER Key Club International—A Service Leadership Program of Kiwanis International

Please submit the charter fee and all chartering paperwork together. Submitting items individually holds up the chartering process, because clubs cannot be chartered until all items are received.

Section A. Club name 1. Proposed name of club. For a school-based club, the club name must include the name of the school. For a community-based club, the club name must be descriptive of the geographic or community setting.

KEY CLUB OF: (Please print, allowing one letter, numeral or space to a box—recommended maximum of 30 characters)

2. Key Club district name: ___________________________________________ 3. Key Club division #:______________

Section B. Membership guidelines Key Club International, a student-led service organization for high school students, is sponsored by Kiwanis International, a worldwide service organization of men and women whose clubs serve children and develop youth leadership.

Key Club, a club composed of male and female students dedicated to school and community service, is a jointly sponsored program by a Kiwanis club and a high school (or equivalent educational or community institution). Each Key Club is a member of Key Club International. School based clubs may charter without a Kiwanis sponsor, if one is not available.

Membership of a Key Club is composed of students in the four upper classes of high school in the United States of America, the five upper classes in Canada or the equivalent in other nations.

The Purpose of Key Club is to develop leadership through service to the school and community.

This Petition is intended to be the unifying document by which the school (or substitute organization), students and Kiwanis sponsor agree to meet the requirements of forming and operating an active Key Club. A minimum of 15 members is required. Proper completion of this petition, and submission of this petition along with proper payment, is a prerequisite for chartering by Key Club International.

Section C. Instructions for petitioning Step 1. The Kiwanis sponsor of record must complete, in its entirety, page two of this petition. In the case of co-sponsorship,

the second sponsor of record must complete and attach a separate copy of page two.

Step 2. The school administration must complete page three of this petition. Only one Key Club charter is allowed per school.

Step 3. The student leaders, duly elected by the Key Club members, must complete page four of this petition.

Step 4. The separate Excel document, form five, charter club membership roster must be completed. List all charter members by name and provide mailing address for each. A minimum of 15 members is required to charter. Note: Key Club International maintains these names and information for organizational use only. At no time will Key Club International provide membership lists to outside organizations. *Form five is a separate Excel document.

Step 5. Key Club members complete the Standard Form for Club Bylaws, pages 5–7, with school and Kiwanis sponsor approval.

Step 6. Upon completion of the petition and membership information forms and Standard Form for Club Bylaws, attach new club fee payment check or money order. Check the appropriate box and send the corresponding payment. Refer to the website at www.keyclub.org for current information on new club fees and for complete listing of tiered nations.

Tier A Nation (Includes USA, Canada, Australia, Bahamas, Italy, New Zealand, Taiwan) □ Option one: US$600 (charter kit includes gavel/gong, charter banner, pins, membership cards and additional resources) □ Option two: US$500 (charter kit includes charter banner, pins, membership cards and additional resources) □ Option three: US$500 (charter kit includes gavel/gong, pins, membership cards and additional resources) □ Option four: US$400 (charter kits includes pins, membership cards and additional resources)

□ Tier B Nation (Includes Barbados, South Korea, Mexico) If you qualify under the Kiwanis Tier Dues Structure, contact [email protected] to determine charter fees.

□ Tier C Nation (Includes Jamaica, Malaysia, Colombia, Panama, Philippines) If you qualify under the Kiwanis Tier Dues Structure, contact [email protected] to determine charter fees.

Step 7. Mail to Key Club International at the appropriate address below. Make check (or money order) payable to Key Club International. Key Club International, ATTN: Service Leadership Programs—Charter Processing, 3636 Woodview Trace, Indianapolis, IN 46268-3196 USA E-mail: [email protected].

Step 8. Please allow at least six weeks for processing and return of official charter certificate and new-club materials. Member pins, cards and other membership items will be sent for the number of charter member names listed. Members joining after the petition is submitted will be required to pay the membership dues.

Note: New clubs will pay district and international dues in the second year. All clubs chartered before April 1 will be invoiced for dues in September of the same year. All clubs chartered after April 1 will not be invoiced until the following year.

Tel: 1-317-875-8755, ext. 125 or 1-800-KIWANIS • FAX: 1-317-879-0204 • E-mail: [email protected] • Web: www.keyclub.org

FOR OFFICE USE: Key #:______________________ District: ___________________ Membership:_________________

KIWIN'S Club Charter Application


Form 2. AGREEMENT TO SPONSOR A KEY CLUB Completed by the sponsoring Kiwanis club

Kiwanis Club of ___________________________________________________________Key number____________________ Kiwanis district ______________________________________________ Kiwanis division # ____________________________

Notified Kiwanis International to assist locating a sponsoring Kiwanis club but no Kiwanis club is available for sponsorship. Note: Community-based clubs must have a Kiwanis sponsor.

Please include reason(s) for not locating a Kiwanis sponsor:_________________________________________________

_________________________________________________________________________________________________

Requirements of sponsorship This Kiwanis club hereby petitions that Key Club International issue a new club charter for the Key Club listed in this petition. The Kiwanis club agrees to annually support the following requirements of sponsorship for the Key Club:

1. Appoint a Kiwanian or committee of Kiwanians to be Service Leadership Program (SLP) advisors.

2. Attend SLP club meetings and events.

3. Maintain an expense line item in the service account.

4. Meet with the school principal or facility manager each year.

5. Ensure all dues and fees are paid.

6. Make sure SLP club officers receive proper training.

7. Schedule an annual meeting with Kiwanis and SLP club leadership.

8. Host or participate in joint activities.

9. Invite SLP club members to attend Kiwanis meetings.

10. Ensure SLP members are provided training opportunities beyond the club level.

Kiwanis advisor In addition, the Kiwanis club agrees to appoint an active committee of members to support the Key Club and designate one member as the Kiwanis advisor to the Key Club (print below):

Name _______________________________________________________ Member # __________________ _

Mailing address (No P.O. Boxes) ________________________________________________________________

City _______________________________________State/Province _________________

Country ____________________________________Postal code____________________

E-mail address ______________________________ Telephone ____________________ Fax _____________

Note: The charter certificate and new club materials will be mailed to the Kiwanis Club advisor at the address shown above.

The ten requirements of sponsorship should be read to the membership of the Kiwanis club at a regular meeting. The signatures affixed below indicate the acceptance of responsibilities of sponsorship by the Kiwanis sponsor of record, and further indicate the commitment of the Kiwanis sponsor to provide continuing support for the Key Club, its members and the school. It also is understood that if the school/site shall request, in writing, that the charter be relinquished, Kiwanis International has the right to cancel or revoke the charter. In such instance, the Kiwanis club shall forfeit any rights or claim to the Key Club charter or the school/site.

In the event the leadership of two Kiwanis clubs intends to co-sponsor the new Key Club, a copy of this form must be completed and signed by each Kiwanis club. Both forms should be submitted at the time of chartering.

Signatures of Kiwanis club officers

Kiwanis club president:

Signature ________________________________________________Date _________________

Print name ____________________________________________________________________

Kiwanis secretary:

Signature ________________________________________________Date _________________

Print name_____________________________________________________________________


Form 3. AGREEMENT TO SPONSOR A KEY CLUB Competed by the school (or community-based organization*)

School name _______________________________________________________________________________________ School mailing address _______________________________________________________________________________

City ____________________________________________State/Province _______________________________

Country _________________________________________Postal code__________________________________ Telephone _______________________________________School website ______________________________ Type of school: Public ______________________________Private (independent or parochial)________________

Terms of sponsorship This school hereby petitions that Key Club International issue a new club charter for a Key Club to be sponsored by the Kiwanis sponsor of record shown herein. The school agrees to provide the following terms of sponsorship to support the Key Club:

1. Provide a faculty advisor (print name below), designated by the school administration, to advise and counsel the Key Club, attend all meetings of the club and ensure the club abides by the regulations of the school and all other local, state/provincial, and/or federal laws.

2. Ensure the Key Club conducts service-related projects and activities within the school and community. 3. Confirm the Key Club pays international and district dues annually. 4. Encourage the Key Club to send representatives to district and international conventions and conferences. 5. Encourage parents of members to be included in active participation with Key Club activities.

Faculty advisor Name ____________________________________________________ Member of Kiwanis? YES NO E-mail address _______________________________________________________________________ Telephone ________________________________________Fax _______________________________

*Community-based club In the event a school will not allow the organization of a Key Club, a community-based organization with facilities for meeting and appropriate staff for club advisement may be substituted in place of the school. Such a Key Club must bear a name that represents the community in which it exists. A staff member or parent must be substituted for and act as the faculty advisor to the club. For a community-based club, this page of the petition should be completed on behalf of the organization, and all references to “school” should refer to the “organization.” The signatures affixed below indicate the acceptance of responsibilities set forth in the terms of sponsorship by the school administration, and further indicate the commitment of the school to provide continuing support for the Key Club and its members. It also is understood that, at such time the school shall request, in writing, that the charter be relinquished, Key Club International has the right to cancel or revoke the charter. In the case that the Kiwanis sponsor shall no longer be able or willing to act as sponsor of record, Key Club International may choose to seek new Kiwanis sponsorship for the Key Club. Location of meeting ____ Boys and Girls Club ____ Community center ____ Home school site/home

____ Church/synagogue ____ Other (please specify) ___________________________

Signatures of school officials Principal:

Signature ________________________________________________Date _________________

Print name ____________________________________________________________________

NCES number (to find number online visit http://nces.ed.gov/globallocator/) _________________

Faculty advisor:

Signature ________________________________________________Date _________________

Print name_____________________________________________________________________


Form 4. ACCEPTANCE OF LEADERSHIP

Completed by the Key Club officers

We, the elected officers of the Key Club, agree to accept and uphold the following items as leaders of Key Club.

Mission Statement "Key Club is an international student-led organization which provides its members with opportunities to provide service, build character and develop leadership." Vision "To develop competent, capable and caring leaders through the vehicle of service." Core Values The core values of Key Club International are leadership, character building, caring and inclusiveness. Pledge I pledge, on my honor, to uphold the Objects of Key Club International; to build my home, school and community; to serve my nation and God; and combat all forces which tend to undermine these institutions. Motto Caring–Our Way of Life

Objects

To develop initiative and leadership. To provide experience in living and working together. To serve the school and community. To cooperate with the school principal. To prepare for useful citizenship. To accept and promote the following ideals:

o To give primacy to the human and spiritual, rather than to the material values of life. o To encourage the daily living of the Golden Rule in all human relationships. o To promote the adoption and application of higher standards in scholarship, sportsmanship and social

contacts. o To develop, by precept and example, a more intelligent, aggressive and serviceable citizenship. o To provide a practical means to form enduring friendships, to render unselfish service and to build

better communities. o To cooperate in creating and maintaining that sound public opinion and high idealism which makes

possible the increase of righteousness, justice, patriotism and good will.

We also certify the club membership has adopted the Standard Form for Club Bylaws and that we will, to the best of our abilities, operate this club within the guidelines established within these bylaws. We agree to abide by school regulations and local, state/provincial, and federal laws. We commit ourselves to the creation of service and leadership opportunities within this school and community.

Signatures of Key Club officers

Officer Print name Signature

President ____________________________ ____________________________

Vice president ____________________________ ____________________________

Secretary ____________________________ ____________________________

Treasurer ____________________________ ____________________________

Editor ____________________________ ____________________________


Note: Form five is a separate excel/PDF document.

ARTICLE I: Name

Section 1. The name of this organization shall be the Key Club of ___________________________________________.

(Same name as school/community-based organization)

ARTICLE II: Organization (Please complete Article II if you have a Kiwanis sponsor)

Section 1. Its form of organization, its ideals and its purpose shall be similar to those of the Kiwanis Club of

__________________________________________________. (Kiwanis Club sponsor)

Section 2. It shall be sponsored by, but not a part of, Kiwanis club of ____________________. The Kiwanis club assumes all

chartering costs.

ARTICLE III: Objects and activities

Section 1. The objects of the Key Club shall be:

To develop initiative and leadership.

To provide experience in living and working together.

To serve the school and community.

To cooperate with the school principal.

To prepare for useful citizenship.

To accept and promote the following ideals:

• To give primacy to the human and spiritual, rather than to the material values of life.

• To encourage the daily living of the Golden Rule in all human relationships.

• To promote the adoption and application of higher standards in scholarship, sportsmanship and social contacts.

• To develop, by precept and example, a more intelligent, aggressive and serviceable citizenship.

• To provide a practical means to form enduring friendships, to render unselfish service and to build better

communities.

• To cooperate in creating and maintaining that sound public opinion and high idealism which make possible the

increase of righteousness, justice, patriotism and good will.

Section 2. The activities of the Key Club shall be in accord with its Objects. They should include those suggested by Key Club International,

plus such additional activities as might be adopted by the Key Club and approved by the school principal.

ARTICLE IV: Motto

Section 1. The motto of the Key Club shall be “Caring—Our Way of Life.”

ARTICLE V: Membership

Section 1. Membership shall be limited to the high school students as apportioned from the senior, junior, sophomore and freshmen classes

(or the five upper classes in Canada where high school is of a five-year duration) by the Board of Directors, who possess the

qualifications prescribed by Article 6, Section 1 of the Constitution of Key Club International.

ARTICLE VI: Officers

Section 1. Officers shall be president, vice president, secretary, treasurer and editor. They shall serve for one (1) year or until their successors

are elected and qualify.

STANDARD FORM

FOR KEY CLUB BYLAWS


Section 2. Each officer shall be a member in good standing. No other restrictions or limitations shall be placed on these officers.

Section 3. There shall be a Board of Directors, composed of the above officers and one director to be elected from each class.

Section 4. The duties of the officers shall be such as are usually performed by similar office holders, and as outlined by the Key Club

International document “Duties of Club Officers.”

Section 5. The Board of Directors shall approve the budget, approve all bills, take counsel with committees, discipline members, review and

report to Kiwanis the performance of the club officers and perform such other duties as shall be referred to it by the club, in

compliance with these Bylaws and the requirements of Key Club International.

Section 6. All action by the club and the Board of Directors shall be subject to the approval of the principal and the sponsoring Kiwanis club.

The Board of Directors shall meet at least once monthly at a time and place selected by the Board.

Section 7. Any general member may recommend the removal of a club officer to the Board of Directors. The Board of Directors shall hold a

meeting at which the officer in question shall be heard. If approved, the recommendation shall be presented to the club and voted

on by 2/3 vote of the quorum. In the event any officer should be removed from office, the officer shall be notified in writing by the

secretary.

Section 8. The faculty and Kiwanis advisors shall serve as ex-officio members of the club Board of Directors, retaining all rights of that

membership without the right to vote.

ARTICLE VII: Election of officers

Section 1. Election of new officers (president, vice president, secretary, treasurer, and editor) should be held at a meeting in February and they

should take office in May.

Section 2. Election of directors (one from each class) shall be held at the first meeting following the opening of school in the fall.

Section 3. All officers and directors who are members in good standing shall be eligible for re-election.

ARTICLE VIII: Meetings

Section 1. The club shall hold regular weekly meetings at such time and place as shall be determined by the club with the approval of the

principal.

ARTICLE IX: Committees

Section 1. There should be at least the following standing committees:

a) Kiwanis Family Relations Committee

b) Program Committee

c) Project Committee

d) Public Relations Committee

e) Social Committee

f) Membership Development Committee

g) Major Emphasis Committee

Section 2. The duties of the standing committees shall be as follows:

a) The Kiwanis Family Relations Committee shall work with the Program and Project Committees in preparing inter-club

activities with Kiwanis and Circle K (if one exists in the area) and shall see that the membership of the Key Club and its

sponsoring Kiwanis Club are cognizant of all areas of each organization thereof.

b) The Program Committee shall plan and present programs at all regular meetings, club inductions and inter-clubs with Key

Clubs and other service groups in the school and community, unless otherwise directed by the president. The committee shall

arrange for a suitable place for club luncheons and see that the space occupied is made orderly after each meeting.

c) The Project Committee shall formulate worthwhile activities, and upon approval by the principal, shall recommend them to

the club. The projects adopted by the club shall be initiated and completed under the direction of the Project Committee with

the aid of the club membership.

d) The Public Relations Committee shall be responsible for informing the public of the Key Club’s activities and goals through

the use of articles, photographs, the local newspaper, talks with school officials, radio and television.

e) The Social Committee shall plan the social activities of the club, such as banquets honoring the fathers and mothers of the

members, dances, etc., and entertainment for club meetings.

f) The Membership Development Committee shall devise effective plans to obtain new members on a regular basis to provide

the necessary manpower for an effective program of service.

g) The Major Emphasis Committee shall plan projects and activities promoting and supporting the Key Club International

Theme and Major Emphasis programs during their administrative years.


ARTICLE X: Annual dues

Section 1. Total amount dues shall be $___________ per member, which is the sum of $_________ for district dues, $_________ for

international dues, and $__________ for individual club dues. NOTE ON DUES: It is recommended that club dues should

not exceed Key Club International dues (for current dues amounts, refer to www.keyclub.org.)

ARTICLE XI: Amendments

Section 1. Amendments to these bylaws shall be adopted by two-thirds (2/3) vote of the members present at any regular meeting held one

week or more after a regular meeting at which the proposed amendment or amendments were read, or after giving written notice

thereof to each member one week prior to the action on such amendment or amendments.

Section 2. These bylaws and all amendments or additions thereto shall not become effective until approved by the high school principal, the

sponsoring Kiwanis club and Key Club International.

These Bylaws were adopted and approved on ______________________________, 20_________.

(date)

_____________________________________________ _____________________________________________ (Principal’s signature) (Principal’s name printed)

_____________________________________________ _____________________________________________ (Kiwanis Club president’s signature – if applicable) (President’s name printed)

Please return two signed copies to Key Club International. One copy will be signed by Key Club International Director and returned to the club.

OFFICE USE APPROVED: _________________________________ Director of Key Club International Kiwanis International

Revised: 11/2009

Club Club name:

School/club address:

State/Province:

Postal Code

Country:

District:

Kiwanis advisor name:

Kiwanis advisor e‐mail:

Advisor name:

Advisor e‐mail:

Charter members information *Please provide all information allowed by school/agency policy.

Last name First Name Home address City

State/ Province

Postal code Country

Graduation year Gender E‐mail address

President

Vice president

Secretary

Treasurer

Editor

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Key number: (for office use only)

Form must be completed for chartering to be processed. Please submit electronically to [email protected].

1


State/ Province

Postal code Country


Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

2


State/ Province

Postal code Country


Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

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Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

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Member

Member

Member

Member

Member

Member

Member

3

FORM 5: Key Club charter member roster

Club Club name:

School/club address:

State/Province:

Postal Code

Country:

District:

Kiwanis advisor name:

Kiwanis advisor e-mail:

Advisor name:

Advisor e-mail:

Charter members information *Please provide all information allowed by school/agency policy.


State/

Province

Postal

code Country

Graduation

year Gender

President

Vice president

Secretary

Treasurer

Editor

Member

Member

Member

Member

Member

Member

Member

Member

Member

Member

Form must be completed for chartering to be processed. Please submit electronically to [email protected].

Key number: (for office use only)

Page 1 of 6



State/

Province

Postal

code Country

Graduation

year Gender

Member

Member

Member

Member

Member

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Member

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Member

Member

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Page 2 of 6



State/

Province

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code Country

Graduation

year Gender

Member

Member

Member

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Page 3 of 6

K E Y C L U B


K I W I N ' S

To Potential High School Charter

Position

Division

School

Email

Phone number

J E T


R U B Y

YOURS IN SERVICE,

Name

D I A M O N D

J A D E


T U R Q U O I S E

Month Day, Year

Name

School Name

Address

City, CA, Zip Code

To whom it may concern,

Sometimes as individuals we forget to understand and appreciate our lives. Although things may seem tough and difficult at times, we generally have

things in life to be happy for. Community service is a great way for individuals to understand how lucky they are. Throughout community service

individuals are able to work on a variety of projects and events in order to help better the world we live in. Some events may have volunteers hand

out meals to the homeless or help tend a community garden or even raise money in hopes to preventing deadly diseases. Community service gives

students a sense of accomplishment that they are helping others and their community. KIWIN’S does exactly that, and more.

KIWIN’S is a community service organization that seeks to develop youth leadership all while bettering the surrounding world we live in. In

KIWIN’S students are able to begin to develop a passion to serve and a motivation to lead. KIWIN’S is the 32nd District of Key Club International.

We strive to enthusiastically promote the development of character and leadership through community service. Besides performing service, members

also have the opportunity to learn more about the community and meet high school students from all across the district, building life-long friendships

and understanding the value of working together as a family.

Since both KIWIN’S and Key Club are districts of Key Club International, both aim to serve their communities and make the world a better place

while providing a myriad of leadership opportunities within their districts' divisions and clubs. KIWIN’s, however, is ranked as having one of the

highest numbers of hours per member compared to that of any other youth service organization. While putting so much effort into service, the

members of KIWIN’S never forget to perform service with spirit- a defining aspect of KIWIN’S that sets it apart from all else. KIWIN’S truly is a

unique and thrilling club to be part of due to its members’ passion to serve and excitement to lead. It is also important to note that KIWIN’S a

student-led organization, thus meaning that the students decide who they want to elect, what events they would like to have, what exciting cheers they

would like to make. Because of the organization being student-led, students are able to pursue a variety of different leadership positions. The

leadership positions are not just limited to the usual club president, for the variety of leadership positions expand beyond a “club-based level”. The

student-led aspect of KIWIN’S gives the members their chance to pursue positions beyond the Club level and possibly serve on a Divisional level and

ultimately even leading up to the chance to serve on the International level. Through the help and approval of (INSERT SCHOOL NAME HERE)

high school the students will be able to be part of something that will truly impact and better their high school career.

I know that this all may seem overwhelming, but I know with some communication (INSERT SCHOOL NAME HERE)’s campus can surely become

a reality.

Your Address

City, CA, Zip Code

Month, Day, Year

Name

President Your Address

City, CA, Zip Code

Month Day, Year

Name

President

Kiwanis Club of _______

Address

City, CA, Zip Code

Dear President ________,

Community service has the power to change lives and the world. Whether it’s serving the less fortunate, helping children build literacy skills,

or raising money to eradicate maternal and neonatal tetanus (MNT), KIWIN’S members know that their contributions can bring forth the

necessary change to make the world a better place. However, none of this can be possible without the support of a Kiwanis Club.

KIWIN’S is a student-led community service organization founded by the late Kiwanis District Governor Sid Smith that serves in California-

Nevada-Hawaii District of Key Club International. Our motto, “One family. One mission. One Word: KIWIN’S,” emphasizes our desire to

remain an intimate, familial and goal-oriented organization. We strive to enthusiastically promote the development of character and

leadership through community service within the Kiwanis family. Besides performing service, members also have the opportunity to learn

more about the community and meet high school students from all across the district, building life-long friendships and understanding the

value of working together as a family.

Since both KIWIN’S and Key Club are districts of Key Club International, both aim to serve their communities and make the world a better

place while providing a myriad of leadership opportunities within their districts' divisions and clubs. KIWIN’s, however, is ranked as having on

of the highest numbers of hours per member compared to that of any other youth service organization. While putting so much effort into

service, the members of KIWIN’S never forget to perform service with spirit- a defining aspect of KIWIN’S that sets it apart from all else.

KIWIN’S goes through to champion the role of community service within the community and promote the adoption an application of

higher standards in scholarship, sportsmanship, and serviceable citizenship. Moreover, due to a smaller population, KIWIN’S is also a more

tightly knit and unified organization, meaning greater efficiency in achieving goals and better opportunities to form long-lasting

relationships with KIWIN’S members and Kiwanians. KIWIN’S members are also given individualized attention, which allows for members to

experience monumental growth in character and social and leadership skills.

With your club’s sponsorship we can provide adolescents with opportunities to gain extensive leadership experience and impact the world

on a club, divisional, and district level. We are a great organization to diversity throughout the California- Nevada- Hawaii district and with

your help, we can continue to expand the Kiwanis family, prepare the youth for a positive, active role in society, and together, help inspire

them to become the future leaders of the world.

It would give (Insert school name) great pleasure to have (Insert Kiwanis club name) as the sponsoring Kiwanis Club. Thank you for your time

and I will be in contact with you soon.

J E T

C R Y S T A L

S A P P H I R E

Yours in service, name

D I A M O N D

J A D E

E M E R A L D

K E Y C L U B


K I W I N ' S

32nd District of Key Club International

G O L D S T O N E

District Position

Division

School

Email Address

(###) ###-####

T U R Q U O I S E R U B Y

Cal-Nev-Ha KIWIN’SOne Family. One Mission. One

Word: KIWIN’S

Click to edit Master title style• What is Key Club International? ▪ It’s the overarching

organization in charge of Key Club all over the world

▪ Key Club is the oldest and largest service program for high school students. It is a student-led organization that teaches leadership through service to others.

▪ Key Club has approximately 260,000 members in approximately 5,000 clubs.

▪ Key Club is comprised of 33 Districts in 31 Nations

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ALL ABOUT INTERNATIONAL

International Board is comprised of 1 President, 1 Vice President, and 11 Trustees who are in charge of communicating with 3 Districts each…

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Click to edit Master title style

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OUR PARTNERS IN SERVICE

• Children’s Miracle Network Hospitals Key Club participates with Children’s Miracle Network Hospitals by sponsoring fundraising events. Key Club members also participate in service projects at their local children’s hospital.

• March of Dimes For decades, Key Club has partnered with the March of Dimes to give every baby a healthy start. Key Club members raise thousands of dollars annually through various programs, including collecting change, holding dances and taking part in March of Dimes’ signature event, March for Babies.

• UNICEF Since 1994, Key Club has been Trick-or-Treating for UNICEF and over the years has raised nearly US$5 million for iodine deficiency programs worldwide and HIV and AIDS programs in Kenya and Swaziland. Now it’s helping The Eliminate Project.

KIWANISFAMILYTREE

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Between 1973 and 1974, past California-Nevada-Hawaii (CNH) Kiwanis District Governor Sid Smith wanted his daughters to have the option to join a service organization. Key Club was the only one existing at that time, but they weren't able to join because it was an all-male club. Smith wanted his girls to have the same opportunities as men so he started a club called Keyettes. The name was changed to "Keywanattes" in the mid-70s because a women's organization on the east coast already had the rights to the name. It was through the efforts of the Cal-Nev-Ha district Kiwanis Sponsored Youth Advisors and high school principals that a program be made available to the young women of the community that provides the opportunities that young men had in Key Club.

In the beginning, Keywanettes was the fastest growing high school organization in the nation. There used to be four districts: Texas, West Virginia, the Carolinas, and CNH. However, the Texas, Virginia, and Carolinas District district merged with the Key Club District. Since CNH was so strong, and there was a need for both organizations, CNH remained the only District with both.

Keywanettes became KIWIN'S when the House of Delegates convened at the 1995 CNH Convention. KIWIN'S comes from the Otchipew language and translates to "people, men and women, working together in service." The Cal-Nev-Ha District changed their name to dispel gender specific connotations and promote growth.

In 2001 at the District Convention in Woodland Hills, CA, we made even greater strides when we were adopted into Key Club International as the Cal-Nev-Ha KIWIN'S 32nd District of Key Club International. We became the first ever District to share boundaries with another District, CNH. Even though we do have unique situation as we share boundaries with CNH, we are all part of the same overarching organization, working toward similar goals. So yes, we are all Key Clubbers. But at the same time, we do maintain a unique culture--as most Districts do– that is extremely unique from that of CNH or any other District.

And here we are today, in our 40th year of Service, so let’s make this one for the books.

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OUR HISTORY

7


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Mission Statement, Motto, Core Values, Pledge, and Objectives

• THE MISSION STATEMENTKIWIN’S, the 32nd district of Key Club International, is a student-led organization that enthusiastically promotes the development of character and leadership through community service within the Kiwanis family.

MOTTO“One Family. One Mission. One Word: KIWIN’S.”

CORE VALUESCharacter Building, Leadership, Service, and Family

PLEDGEI pledge, on my honor, to uphold the Objects of Key Club International; to build my home, school and community; to serve my nation and God; and combat all forces which tend to undermine these institutions.

OBJECTIVESTo promote leadership developmentTo cooperate with school administrators, faculty members and Kiwanis advisorsTo champion the role of service within our community and worldTo exhibit for a positive, active role in societyTo encourage the growth and development of our peers and clubsTo form meaningful and lasting relationshipsTo nurture relationships and bonds within the Kiwanis FamilyTo emphasize consistent communication throughout all levels of the Kiwanis FamilyTo accept and promote the following ideals of Key Club International:To give primary to the human and spiritual rather than to the material values of life

• To encourage the daily living of the Golden Rule in all human relationships

• To promote the adoption and application of higher standards in scholarships, sportsmanship and social contacts.

• To develop, by precept and example, a more interesting, aggressive, and serviceable citizenship

• To provide a practical means to form enduring friendships, to render unselfish service, and to build better communities

• To cooperate in creating and maintaining that sounds public opinion and high idealism which make possible increase of righteousness, justice, patriotism, and good will.

Basic KIWIN’S INFO• While some claim KIWIN'S is grammatically incorrect, it is

ALWAYS spelled in caps with an apostrophe. KIWIN'S is not an acronym. However, it is written in all caps with the apostrophe to show its unique and individual spirit. The apostrophe is an accent to help KIWIN'S standout, for it is unlike any other youth sponsored organization. When written in all caps, KIWIN'S certainly is conspicuous...this represents how KIWIN'S is prominent in the school and community.

• We are the 32nd District of Key Club International• We have 9 Divisions across California:Crystal, Diamond,

Emerald, Goldstone, Jade, Jet, Ruby, Sapphire, Turquoise• We have around 2,300 members and 44 clubs

• Misconception: We are the smallest District

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• Governor’s (District Project): The Eliminate Project

• NEW UNITY AWARD:

• Partner with your sponsoring Kiwanis club to raise US$1,000 (SLP club US$500+, Kiwanis club US$500+) and double your lifesaving impact. Visit the Recognition page for details.

▪ With The Eliminate Project, Kiwanis International and UNICEF have joined forces to eliminate maternal and neonatal tetanus. Neonatal tetanus kills nearly 49,000 newborn children every year.

▪ In many countries, deliveries take place in unhygienic circumstances, putting mothers and their newborn babies at risk of tetanus, a dangerous nerve ailment caused by the toxin of a common bacterium.

• Bacterial spores are found in soil and can remain infectious for more than 40 years in soil. They also exist in environments as diverse as animal excrement, house dust, and the human colon. If the spores enter a wound that penetrates the skin and extends deeper than oxygen can reach, they germinate and produce a toxin that enters the bloodstream.

• NEW UNITY AWARD: Partner with your sponsoring Kiwanis club to raise US$1,000 (SLP club US$500+, Kiwanis club US$500+) and double your lifesaving impact.

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OUR PROJECTS

Governor’s (District) Project: The Eliminate Project

Major Emphasis: Live2Learn

Minor Emphasis: Pediatric Trauma Program

http://www.webmd.com/digestive-disorders/picture-of-the-colon

http://www.webmd.com/skin-problems-and-treatments/picture-of-the-skin


• Major Emphasis: Live2Learn▪ This foundation is focused on mentoring and

promoting the following key 'life assistance' tools for kids aged between 7-14 yrs.

- English language, numerical and computer literacy - Education assistance with social behavior and entrepreneurial development- Physical and mental well being- Increased interest and skills in sport, music and dance

Live2Learn has a vision to implement education support structures to assist school kids of all levels and abilities to develop and embrace key skills to improve the chances of kids getting at least some of the opportunities afforded to more fortunate contemporaries..

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OUR PROJECTS






• Pediatric Trauma affects children from infancy to age nineteen. It is a result of motor vehicle accidents, physical abuse, drowning accidents, falls, and animal bites, making it the leading cause of death of children in the United States. Every year it results in sixteen million emergency visits and twenty thousand deaths. To prevent these accidents and injuries from happening, KIWIN'S has focused on fighting Pediatric Trauma through raising funds and by increasing general awareness through education. Established in 1992, Pediatric Trauma Prevention is a main focus of KIWIN'S in conjunction with California-Nevada-Hawaii Kiwanis.

• Fall Rally is the largest fundraiser for PTP7/12/2015 12

OUR PROJECTS




MEET DISTRICT BOARD

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• District Board takes representatives from all over the CNH KIWIN’s to serve the members and run the District

• Comprised of 1 Governor, 1 Secretary, 1 Treasurer, 1 Bulletin Editor, 5 Appointed Chairs and 9 Lieutenant Governors

District Board Info• Executive Board:

▪ Governor: Jade Wong

▪ Secretary: Tiffany Nguyen

▪ Treasurer: Kathy Bui

▪ Bulletin Editor: Andrea Hu

• Appointed Board:▪ Awards: Michael Tran

▪ District Convention: Charissa Nguyen

▪ K Family and Foundation: Carolyn Le

▪ Membership Education and Development: Meghan Hernandez

▪ Tech: Kevin Son

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• Lieutenant Governors:▪ Crystal: Sena Ji▪ Diamond: Anthony Orejana▪ Emerald: Danilene Prodon▪ Goldstone: Sophia Uemura▪ Jade: Nicolette Cruz▪ Jet: Richie Chu▪ Ruby: Grisel Meza▪ Sapphire: Reba Mathew▪ Turquoise: Elise Umetsu


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2015-2016 DISTRICT GOALS

Content goes here

Click to edit Master title style• Key Leader: ▪ 2 Camps in the Fall▪ 2 Camps in the Spring

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DISTRICT WIDE EVENTS YOU NEED TO PUBLICIZE EARLY

Click to edit Master title style• Fall Rally:

▪ Largest Fundraiser for PTP▪ Cheer along with members all over

the District▪ Go to Knott’s Berry Farm

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Click to edit Master title style• District Convention:

▪ Celebrate a year of Service

▪ Elect new District Exec Board

▪ Meet People all over the District

▪ 40th year anniversary

▪ Awesome Key Note Speaker

▪ Talent Show, Oratorical Contest, Essay Contest + many more awards

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Click to edit Master title style• Level 1▪ Level 2

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GRANTS 101

COMING SOON…• Updated Website• Awards Manual• District Convention

Theme Video Release• KIWIN’S Week• Fall Rally• District Wide Eliminate

Fundraiser• District Convention

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Cal-Nev-Ha KIWIN’S District of Key Club International 2015-2016

10 Steps on Chartering a KIWIN’S Club


10 Tips on Chartering a KIWIN’S Club


CNH KIWIN’S Frequently Asked Questions | Chartering Edition

H w l Ge Y u 15 CNH KIWIN’S Membership Resources

In order to charter or remain an active KIWIN’S club, every club has to have at least 15 members. The way you interpret that number will be different from what someone else’s in-terpretation could be: “15, that is so easy. I’ll just get 15 of my friends!” or “15. Man is that a lot. How am I going to do this?” Whatever your interpretation may be, here are 5 ways to get your 15 members.

1. Brin a friend

If you’re a newly chartered club, it can seem to be difficult to get your first 15 members. But if you’re chartered, there must be a newly formed group of officers such as the President, Vice-

President, Secretary, Treasurer, and etc. At your next meeting, have everyone bring one friend. If you could bring more, definitely do so. This will help you gain momentum. At each

new meeting that you have, which could be every week, bring a new friend. Before you

know it, you’ll have 15 members interested in getting to know what KIWIN’S is all about!

If you’re a seasoned KIWIN’S club, follow the same advice. Every member knows at least one person that is not in KIWIN’S. String them along! If you have to, give them an incentive or have your club put one out. And if you’re saying, “Well, all of my friends are already in KI-WIN’S,” then use your KIWIN’S charisma and spirit to attract other students you may not know!

2. Club Rus Wee

Almost every school has a club rush week. If your school doesn’t have one, no worries. Ask your school if you can hold a booth out in the most frequented area in school (the quad, the

hill, grass area). Put up a poster you made of KIWIN’S with pictures of your club doing service projects or if you’re new, make a nice poster board on what KIWIN’S is. Students definitely like to learn things from their peers. Add quotes or testimonials of alumni or current students

with their pictures so that they can recognize the students. Make flyers that have your meet-

ing days and times. Add opportunities onto those flyers such as scholarships, friends, and

community service hours.

3. Pla A B n in Nigh /Sg ia

Bonding Nights/socials are always fun and inexpensive. Plan a few games and have every-

one bring a main dish or divide up the sides, main dishes, and drinks among your members or

guests. Have every member bring at least one person. Don’t coordinate this event minute by minute, just go with the flow while still having at least 6 games to play whether they’re ice-

breakers or sports games. Go around and talk to people who aren’t members. Get them interested. Even do a 5 minute presentation on what KIWIN’S is and how it can benefit them as it will or already has done to you.

4. Pati ihate I Schgo Evenl

School events can range from food fairs to Back to School Night. Always hold a booth at these events because you never know whom you may attract. School events are al-

ways great because parents are sometimes present. Parents sometimes will take up more of an interest than their students but parents have the power to encourage their

students to join a club. Usually the students will go and then it’s up to you to keep them interested.

5. Reac Ou T Y u C m u ity

Start service projects that may interest students. You’ll have students who are passion-ate about animals, music, and etc. Starting service projects those interests can attract

new members because it’s a subject they’re interested in. So open up your service pro-jects sometimes to all students at your school, not just to the KIWIN’S members.

a Kiwanis-family member

kiwins.org

Cal-Nev-Ha KIWIN’S | Key Club International

Connecting with Kiwanis

Five tips for finding a Kiwanis sponsor

Some Service Leadership Program clubs—K-Kids, Builders Club and Aktion Club—require a

Kiwanis sponsor. You can charter a Circle K club or a Key Club without a Kiwanis sponsor,

though it never hurts to have a Kiwanis connection. That’s because service-minded Kiwanis

clubs can offer both financial support and hands-on guidance for your club. Reaching out to a

Kiwanian is always a good idea! Here are five tips to help you get connected with a Kiwanis

club in your community.

1. Find a club. Locate a Kiwanis club in your area at www.kiwanis.org/findaclub. Most

listings include a phone number or Web address. Just give the club a call and arrange a

meeting with the club president or secretary.

2. Give us a call. If for any reason you need help getting in touch with a Kiwanis club, e-mail

Kiwanis International at [email protected] or give us a call at 317-875-8755

(worldwide) or 800-549- 4 ext. 4 . We’ll do our best to hook you up with a club near you.

3. Learn what Kiwanis sponsors do. Are you wondering what Kiwanis clubs that sponsor

Service Leadership Programs do? You can find out in just a click. Go to

www.KiwanisOne.org/advisor.

4. Visit a club. Once you’ve made contact with a Kiwanian, ask about visiting a Kiwanis

meeting—or offer to speak at one. It’s a great way to learn about Kiwanis and make

contacts that could benefit your school or facility.

5. Get into Kiwanis culture. A few Kiwanis facts: Kiwanis clubs are volunteer-based clubs

that meet in community gathering places such as restaurants and churches. Traditionally,

club meetings take place once a week and offer an atmosphere of fun, learning and

fellowship. In addition to attending meetings, Kiwanians typically volunteer each month to

assist with club service projects. Learn more about Kiwanis members at www.kiwanis.org.


http://www.kiwanisone.org/advisor

http://www.kiwanis.org/

Effectively Sponsoring a Key Club

The most important part a Kiwanian and/or Kiwanis club can play in a Key Club is that of a mentor. To keep a club

strong, the club needs plenty of support, interest, and projects. The following material explains what it takes to

maintain a Key Club and help it prosper and grow. It also provides an outline to keep the sponsoring Kiwanis club

involved and keep the Key Club growing.

Building a strong club takes a lot of time, patience and nurturing. Only with the ongoing help of the sponsoring

Kiwanis club can a club survive.

I. Why maintain effective sponsorship?

Maintaining and supporting an existing Key Club is an often overlooked but extremely important task. Key Club is

structured to give high school students the opportunity to learn responsibility through a dynamic process of trail and

error. However, all too often, after a Key Club is built the close ties between the local Kiwanis club and the local Key

Club falter.

1. Because Key Club leaders are learning as they go along, strong Kiwanis support is a must. Guidance is

appreciated when offered in a non-threatening thoughtful manner. If things go wrong, a Kiwanian should be

there ready to pick up the dropped baton and help; the club get back on track.

2. A Kiwanis club and its service potential is increased through close interaction with the members of your Key

Club.

3. Only through a Kiwanis club’s support can the members of the Key Club gain from the knowledge and

guidance of Kiwanians.

4. Only through a Kiwanis club’s continued support of the Key Club in the community can the Kiwanis club

reap the rewards of sponsorship.

5. Through strong support, a Key Club is sure not to falter and will grow and prosper, thus offering more high

school students this great opportunity.

II. How does a Kiwanis club maintain effective sponsorship?

1. Relationship Building. The relationships between the Kiwanis club and the Key Club are called K-Family

Relations. They are vital to the success of the Key Club. Some ideas for increasing or strengthening K-

Relations include:

a. Key Pal Project. A program designed to build personal, strong relationships between a Kiwanian and a

Key Club member. Through developing personal concern between members of the two organizations,

the two groups will work together through a series of personal relationships. This program also offers an

opportunity for you and the Key Clubber to learn from each other.

b. Visitation. A basic but important part of your local Kiwanis family relations, visitation is the only way

that your two organizations can maintain an ample understanding of each other’s activities and

concerns. Key Clubbers should visit and speak to Kiwanis meetings, but just as important is visitation of

Kiwanians at Key Club meetings. One way to facilitate this activity is by adopting an object or mascot

that can be brought from Key Club meeting to Kiwanis meeting and vice versa and handed to a person

that has not yet attended the other’s meeting.

c. Co-Sponsoring Projects. One of the best ways to increase relations between the two clubs is to hold joint

projects. When the two clubs work toward a common goal often dynamic relationships/bonds are

formed. Not to mention that a double positive is achieved as a service project is accomplished at the

same time.

d. Competition. Often the two clubs can engage in a challenge to see who can make the biggest dent in a

task or problem. Who can raise the most for a certain cause? Who can collect the most for an area food

pantry?, etc.

e. Social/fun Activities. Often Key Club members have a hard time relating to Kiwanians, because they

feel that they don’t have anything in common. Get together and just do something fun and build some

enduring bonds.

f. Knowledge and Understanding. It is important for you as a Kiwanian to have a knowledge of the

general responsibilities of the officers of your Key Club so that you can step in if need be and

recommend an alternative action or even request that a shirked duty be completed. But possibly even

more important is your knowledge of your responsibilities as a Kiwanian to your sponsored Key Club.

III. What do you need to know?

1. Officer Duties. Each Key Club has leadership positions that must be filled. These positions include

President, Vice-President, Secretary, Treasurer, a representative (generally) from each grade in the high school,

and committee chair people. It is just common sense that not all Key Club officers will live up to their

responsibilities. Therefore it is to your benefit to educate newly elected officers early in their term, as well as

be aware of their responsibilities in case duties are being shirked. By downloading the Duties of Key Club

Officers, a sponsoring Kiwanis club can become very educated on what each officer’s responsibilities are.

2. Dues. Each year the club member must pay International and District dues. Clubs receive dues information

in the early fall from Key Club International. Both International and District dues are payable October 1 and

since one of the sponsoring Kiwanis club’s obligations is overlooking financial concerns of the Key Club, it is

especially important that you monitor dues payments.

3. Report of Club Activities. One responsibility of the Key Club is to report the monthly activities to the

district. By the tenth, depending upon your district’s deadline, of each month, Key Club officers are to send

in a completed monthly report form as well as the club minutes from each of the Key Club monthly

meetings.

4. District and International Meetings/Conferences. Each district holds many informative and motivational

meetings open to the membership of the district. It if your responsibility to encourage members or officers of

your club to attend and benefit from these dynamic and informative opportunities. Contact your Key Club

district administrator or district governor for the district meeting schedule. International also holds meetings,

however most are open to district officers only. International Convention is an exception to the rule when in

early July club members from across the United States and world congregate and experience a motivating and

educational change of a lifetime. For more information on International Convention, contact the Key Club

International Office in Indianapolis.

5. Gaining More Information and Understanding. The best way to assist your sponsored club is through

gaining a thorough understanding of the entire organization. Attend District and International meetings and

Conventions, and if you ever have any questions, contact the district administrator, or district officers.

6. Recognition and Awards. One way to support your Key Club is to encourage their actions through

recognition and rewarding their achievements. Often Key Club members, especially officers, feel that the

work they put in is not appreciated, and a friendly word from a Kiwanian can mean a lot. Holding a joint

awards banquet with your Key Club is a great idea to boost the excitement in the club.

But most important of all to remember, Key Clubbers appreciate what you have done for them. You’ve given them an

opportunity to learn, grow, meet new people, and even have fun. Kiwanians are looked up to and through close

interaction with the club are making a difference.

a Kiwanis-family member

keyclub.org

3636 WOODVIEW TRACE INDIANAPOLIS, IN 46268 USA

1-317-875-8755 ? US AND CANADA: 1-800-KIWANIS ? E-Mail: [email protected]

Revised 10/06

A KIWIN’S Club of the 32nd District of Key Club International that

fails to register its current year's members or pay its current

year's dues, is "suspended". It can reinstate its active status by

paying the current year's member dues. On September 30th (the

end of the Kiwanis fiscal year), the club's status changes from

"suspended" to "inactive". An inactive club can reinstate its

suspended status by paying a fee of $100.00, filing a membership

roster of at least 15 members and paying their dues, and filing

the attached paperwork. A club can remain on inactive status for

two years. After the two year inactive status, the club is no longer

eligible for reinstatement and must start the chartering process

as if it were a new club.


Reinstatement of Inactive KIWIN’S Club

Reactivation – Key Club petition for charter page 1 of 7

Form 1. REACTIVATION - PETITION FOR CHARTER Key Club International - A Service Leadership Program of Kiwanis International

Section A. Club name

1. Please utilize the original charter club name. For a school-based club, the club name must include the name of the school. For a community-based club, the club name must be descriptive of the geographic or community setting.

KEY CLUB OF: (Please print, allowing one letter, numeral or space to a box - recommended maximum of 30 characters)

2. Key Club district name: ___________________________________________ 3. Key Club division #:______________

4. Key Club ID # (if known):__________________________________________

Section B. Membership guidelines

Key Club International, a student-led service organization for high school students, is sponsored by Kiwanis International, a worldwide service organization of men and women whose clubs serve children and develop youth leadership.

Key Club, a club composed of male and female students dedicated to school and community service, is a jointly sponsored program by a Kiwanis club and a high school (or equivalent educational or community institution). Each Key Club is a member of Key Club International. School based clubs may charter without a Kiwanis sponsor, if one is not available.

Membership of a Key Club is composed of students in the four upper classes of high school in the United States of America, the five upper classes in Canada, or the equivalent in other nations.

The Purpose of Key Club is to develop leadership through service to the school and community.

This Petition is intended to be the unifying document by which the school (or substitute organization), students, and Kiwanis sponsor agree to meet the requirements of forming and operating an active Key Club. A minimum of fifteen (15) members is required. Proper completion of this petition, and submission of this petition along with proper payment, is a prerequisite for chartering by Key Club International.

Section C. Instructions for petitioning

Step 1. The Kiwanis sponsor of record must complete, in its entirety, page two of this petition. In the case of a co-sponsorship, the second sponsor of record must complete and attach a separate copy of page two.

Step 2. The school administration must complete page three of this petition. Only one Key Club charter is allowed per school.

Step 3. The student leaders, duly elected by the Key Club members, must complete page four of this petition.

Step 4. The separate excel document, form five, charter club membership roster must be completed. List all charter members by name and providing mailing address for each. A minimum of 15 members is required to charter. Note: Key Club International maintains these names and information for organizational use only. At no time will Key Club International provide membership lists to outside organizations. *Form five is a separate excel document.

Step 5. Key Club members complete the standard form for club bylaws, pages 5-7, with school and Kiwanis sponsor approval.

Step 6. Upon completion of the petition and membership information forms and standard form for club bylaws, attach reactivation fee payment check or money order.

Reactivation fee: US$100

Step 7. Mail to Key Club International at the appropriate address below. Make check (or money order) payable to Key Club International. Key Club International, ATTN: Service Leadership Programs-Charter Processing, 3636 Woodview Trace, Indianapolis, IN 46268-3196 USA E-mail: [email protected].

Step 8. Please allow at least six weeks for processing and return of official charter certificate and new-club materials. Member pins, cards and other membership items will be sent for the number of charter member names listed. Members joining after the petition is submitted will be required to pay the membership dues.

Note: New clubs will pay district and International dues in the second year. All clubs chartered before April 1st will be invoiced for dues in September of the same year. All clubs chartered after April 1st will not be invoiced until the following year.

Tel: 317/875-8755, ext. 125 or 1-800-KIWANIS FAX: 317-879-0204 E-mail: [email protected] Web: www.keyclub.org

FOR OFFICE USE: Key #:______________________ District: ___________________ Membership:_________________

KIWIN'S Club Reactivation Application



http://www.buildersclub.org/


Form 2. AGREEMENT TO SPONSOR A KEY CLUB Completed by the sponsoring Kiwanis club

Kiwanis Club of ___________________________________________________________Key number____________________ Kiwanis district ______________________________________________ Kiwanis division # ____________________________

Notified Kiwanis International to assist locating a sponsoring Kiwanis club but no Kiwanis club is available for sponsorship. Note: Community based clubs must have a Kiwanis sponsor.

Please include reason(s) for not locating a Kiwanis sponsor:_________________________________________________

_________________________________________________________________________________________________

Requirements of sponsorship This Kiwanis club hereby petitions that Key Club International issue a new club charter for the Key Club listed in this petition. The Kiwanis club agrees to annually support the following requirements of sponsorship for the Key Club:

1. Appoint a Kiwanis advisor to the club and ensure he/she receives adequate orientation.

2. Ensure Kiwanis members attend every meeting.

3. Maintain an expense line item in the Kiwanis club’s service account to support the activities of the club. 4. Meet with the school principal before the beginning of the school year.

5. Ensure that dues are paid for every member of the club.

6. Ensure club officers receive proper training following election.

7. Hold a planning session involving the leadership of both clubs.

8. Host or participate in two joint activities involving the membership of both clubs.

9. Invite two members to attend every regular Kiwanis meeting.

10. Ensure members attend conventions and conferences.

Kiwanis advisor In addition, the Kiwanis club agrees to appoint an active committee of members to support the Key Club and designate one member as the Kiwanis advisor to the Key Club (print below):

Name _______________________________________________________ Member # __________________ _

Mailing address (No P.O. Boxes) ________________________________________________________________

City _______________________________________State/Province _________________

Country ____________________________________Postal code____________________

E-mail address ______________________________ Telephone ____________________ Fax _____________

Note: The charter certificate and new club materials will be mailed to the Kiwanis Club advisor at the address shown above.

The ten requirements of sponsorship should be read to the membership of the Kiwanis club at a regular meeting. The signatures affixed below indicate the acceptance of responsibilities of sponsorship by the Kiwanis sponsor of record, and further indicate the commitment of the Kiwanis sponsor to provide continuing support for the Key Club, its members and the school. It also is understood that if the school/site shall request, in writing, that the charter be relinquished, Kiwanis International has the right to cancel or revoke the charter. In such instance, the Kiwanis club shall forfeit any rights or claim to the Key Club charter or the school/site.

In the event the leadership of two Kiwanis clubs intends to co-sponsor the new Key Club, a copy of this form must be completed and signed by each Kiwanis club. Both forms should be submitted at the time of chartering.

Signatures of Kiwanis club officers

Kiwanis club president:

Signature ________________________________________________Date _________________

Print name _______________________________________________

Kiwanis secretary:

Signature ________________________________________________Date _________________

Print name_______________________________________________


Form 3. AGREEMENT TO SPONSOR A KEY CLUB Competed by the school (or community-based organization*)

School name _______________________________________________________________________________________ School mailing address _______________________________________________________________________________

City ____________________________________________State/Province ___________________

Country _________________________________________Postal code____________________ Telephone _______________________________________School web site ______________________________

Terms of sponsorship

This school hereby petitions that Key Club International issue a new club charter for a Key Club to be sponsored by the Kiwanis sponsor of record shown herein. The school agrees to provide the following terms of sponsorship to support the Key Club:

1. Provide a faculty advisor (print below), designated by the school administration, to advise and counsel the Key Club, attend all meetings of the club and ensure the club abides by the regulations of the school and all other local, state/provincial, and/or federal laws.

2. Ensure the Key Club conducts service-related projects and activities within the school and community.

3. Confirm the Key Club pays International and district dues annually.

4. Encourage the Key Club to send representatives to district and International conventions and conferences.

5. Encourage parents of members to be included in active participation with Key Club activities.

Faculty advisor

Name ____________________________________________________ Member of Kiwanis? YES NO E-mail address _______________________________________________________________________ Telephone ________________________________________Fax _______________________________

*Community-based club

In the event a school will not allow the organization of a Key Club, a community-based organization with facilities for meeting and appropriate staff for club advisement may be substituted in place of the school. Such a Key Club must bear a name that represents the community in which it exists. A staff member or parent must be substituted for and act as the faculty advisor to the club. For a community-based club, this page of the petition should be completed on behalf of the organization, and all references to “school” should refer to the “organization.” The signatures affixed below indicate the acceptance of responsibilities set forth in the terms of sponsorship by the school administration, and further indicate the commitment of the school to provide continuing support for the Key Club and its members. It also is understood that, at such time the school shall request, in writing, that the charter be relinquished, Key Club International has the right to cancel or revoke the charter. In the case that the Kiwanis sponsor shall no longer be able or willing to act as sponsor of record, Key Club International may choose to seek new Kiwanis sponsorship for the Key Club.

Signatures of school officials

Principal:

Signature ________________________________________________Date _________________

Print name _______________________________________________

Faculty advisor:

Signature ________________________________________________Date _________________

Print name_______________________________________________


Form 4. ACCEPTANCE OF LEADERSHIP

Completed by the Key Club officers

We, the elected officers of the Key Club, agree to accept and uphold the following items as leaders of Key Club.

Mission Statement "Key Club is an international student-led organization which provides its members with opportunities to provide service, build character and develop leadership." Vision "To develop competent, capable, and caring leaders through the vehicle of service." Core Values The core values of Key Club International are leadership, character building, caring and inclusiveness. Pledge I pledge, on my honor, to uphold the Objects of Key Club International; to build my home, school and community; to serve my nation and God; and combat all forces which tend to undermine these institutions. Motto Caring–Our Way of Life

Objects To develop initiative and leadership. To provide experience in living and working together. To serve the school and community. To cooperate with the school principal. To prepare for useful citizenship. To accept and promote the following ideals:

o To give primacy to the human and spiritual, rather than to the material values of life. o To encourage the daily living of the Golden Rule in all human relationships. o To promote the adoption and application of higher standards in scholarship, sportsmanship and social

contacts. o To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship. o To provide a practical means to form enduring friendships, to render unselfish service and to build

better communities. o To cooperate in creating and maintaining that sound public opinion and high idealism which makes

possible the increase of righteousness, justice, patriotism and good will.

We also certify the club membership has adopted the Standard Form for Club Bylaws and that we will, to the best of our abilities, operate this club within the guidelines established within these bylaws. We agree to abide by school regulations and local, state/provincial, and federal laws. We commit ourselves to the creation of service and leadership opportunities within this school and community.

Signatures of Key Club officers

Officer Print name Signature

President ____________________________ ____________________________

Vice-president ____________________________ ____________________________

Secretary ____________________________ ____________________________

Treasurer ____________________________ ____________________________

Editor ____________________________ ____________________________

Note: Form five is a separate excel/PDF document.


ARTICLE I: Name

Section 1. The name of this organization shall be the Key Club of ___________________________________________.

(Same name as school/community-based organization)

ARTICLE II: Organization (Please complete Article II if you have a Kiwanis sponsor)

Section 1. Its form of organization, its ideals, and its purpose shall be similar to those of the Kiwanis Club of

__________________________________________________. (Kiwanis Club Sponsor)

Section 2. It shall be sponsored by, but not a part of, Kiwanis club of ____________________. The Kiwanis club assumes all

chartering costs.

ARTICLE III: Objects and activities

Section 1. The objects of the Key Club shall be:

To develop initiative and leadership.

To provide experience in living and working together.

To serve the school and community.

To cooperate with the school principal.

To prepare for useful citizenship.

To accept and promote the following ideals:

To give primacy to the human and spiritual, rather than to the material values of life.

To encourage the daily living of the Golden Rule in all human relationships.

To promote the adoption and application of higher standards in scholarship, sportsmanship, and social contacts.

To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship.

To provide a practical means to form enduring friendships, to render unselfish service, and to build better

communities.

To cooperate in creating and maintaining that sound public opinion and high idealism which make possible the

increase of righteousness, justice, patriotism, and good will.

Section 2. The activities of the Key Club shall be in accord with its Objects. They should include those suggested by Key Club International,

plus such additional activities as might be adopted by the Key Club and approved by the school principal.

ARTICLE IV: Motto

Section 1. The motto of the Key Club shall be “Caring-Our Way of Life.”

ARTICLE V: Membership

Section 1. Membership shall be limited to the high school students as apportioned from the senior, junior, sophomore, and freshmen classes

(or the five upper classes in Canada where high school is of a five-year duration) by the Board of Directors, who possess the

qualifications prescribed by Article 6, Section 1 of the Constitution of Key Club International.

ARTICLE VI: Officers

Section 1. Officers shall be president, vice-president, secretary, treasurer, and editor. They shall serve for one (1) year or until their successors

are elected and qualify.

Section 2. Each officer shall be a member in good standing. No other restrictions or limitations shall be placed on these officers.

Section 3. There shall be a Board of Directors, composed of the above officers and one director to be elected from each class.

STANDARD FORM

FOR KEY CLUB BYLAWS


Section 4. The duties of the officers shall be such as are usually performed by similar office holders, and as outlined by the Key Club

International document “Duties of Club Officers.”

Section 5. The Board of Directors shall approve the budget, approve all bills, take counsel with committees, discipline members, review and

report to Kiwanis the performance of the club officers, and perform such other duties as shall be referred to it by the club, in

compliance with these Bylaws and the requirements of Key Club International.

Section 6. All action by the club and the Board of Directors shall be subject to the approval of the principal and the sponsoring Kiwanis club.

The Board of Directors shall meet at least once monthly at a time and place selected by the Board.

Section 7. Any general member may recommend the removal of a club officer to the Board of Directors. The Board of Directors shall hold a

meeting at which the officer in question shall be heard. If approved, the recommendation shall be presented to the club and voted

on by 2/3 vote of the quorum. In the event any officer should be re-moved from office, the officer shall be notified in writing by the

secretary.

Section 8. The Faculty and Kiwanis Advisors shall serve as ex-officio members of the club Board of Directors, retaining all rights of that

membership without the right to vote.

ARTICLE VII: Election of officers

Section 1. Election of new officers (president, vice-president, secretary, treasurer, and editor) should be held at a meeting in February and they

should take office in May.

Section 2. Election of directors (one from each class) shall be held at the first meeting following the opening of school in the fall.

Section 3. All officers and directors who are members in good standing shall be eligible for re-election.

ARTICLE VIII: Meetings

Section 1. The club shall hold regular weekly meetings at such time and place as shall be determined by the club with the approval of the

principal.

ARTICLE IX: Committees

Section 1. There should be at least the following standing committees:

a) Kiwanis Family Relations Committee

b) Program Committee

c) Project Committee

d) Public Relations Committee

e) Social Committee

f) Membership Development Committee

g) Major Emphasis Committee

Section 2. The duties of the standing committees shall be as follows:

a) The Kiwanis Family Relations Committee shall work with the Program and Project Committees in preparing inter-club

activities with Kiwanis and Circle K (if one exists in the area) and shall see that the membership of the Key Club and its

sponsoring Kiwanis Club are cognizant of all areas of each organization thereof.

b) The Program Committee shall plan and present programs at all regular meetings, club inductions, and inter-clubs with Key

Clubs and other service groups in the school and community, unless otherwise directed by the president. The committee shall

arrange for a suitable place for club luncheons and see that the space occupied is made orderly after each meeting.

c) The Project Committee shall formulate worthwhile activities, and upon approval by the principal, shall recommend them to

the club. The projects adopted by the club shall be initiated and completed under the direction of the Project Committee with

the aid of the club membership.

d) The Public Relations Committee shall be responsible for informing the public of the Key Club’s activities and goals through

the use of articles, photographs, the local newspaper, talks with school officials, radio and television.

e) The Social Committee shall plan the social activities of the club, such as banquets honoring the fathers and mothers of the

members, dances, etc., and entertainment for club meetings.

f) The Membership Development Committee shall devise effective plans to obtain new members on a regular basis to provide

the necessary manpower for an effective program of service.

g) The Major Emphasis Committee shall plan projects and activities promoting and supporting the Key Club International

Theme and Major Emphasis programs during their administrative years.


ARTICLE X: Annual dues

Section 1. Total amount dues shall be $___________ per member, which is the sum of $_________ for district dues, $_________ for

International dues, and $__________ for individual club dues. NOTE ON DUES: It is recommended that club dues should

not exceed Key Club International dues (for current dues amounts, refer to www.keyclub.org.)

ARTICLE XI: Amendments

Section 1. Amendments to these bylaws shall be adopted by two-thirds (2/3) vote of the members present at any regular meeting held one

week or more after a regular meeting at which the proposed amendment or amendments were read, or after giving written notice

thereof to each member one week prior to the action on such amendment or amendments.

Section 2. These bylaws and all amendments or additions thereto shall not become effective until approved by the high school principal, the

sponsoring Kiwanis club, and Key Club International.

These Bylaws were adopted and approved on ______________________________, 20_________.

(date)

_____________________________________________ _____________________________________________ (Principal’s signature) (Principal’s name printed)

_____________________________________________ _____________________________________________ (Kiwanis Club President’s signature – if applicable) (President’s name printed)

Please return two signed copies to Key Club International. One copy will be signed by Key Club International Director and returned to the club.

Revised: 3/2010

OFFICE USE APPROVED: _________________________________ Director of Key Club International Kiwanis International

Contact info.

Meghan HernandezMD&E ChairNew Club Building [email protected](626)483-6246

Nicolette CruzJade lt.g

New Club Building [email protected]

(925)550-9280

Anthony OrejanaDIamond lt.g

New Club Building [email protected]

(224)766-0730

Jade WOngDistrict [email protected](626)688-9844

cnh kiwin's | chartering 101

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