closing, organizational structures, & beyond the basics module 05 : closing, organizational...
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Module 05 : Closing, Organizational Structures, & Beyond the Basics
*Project Management (x470)
*Module 5 TopicsClosure
Closure Sign-Off
Turnover of Project
Products
Lessons Learned
Account Closure
Organizational Structure
Functional, Traditional
Projectized
Matrix
Beyond the Basics
Project, Programs, Portfolio
Project Managemen
t Office
Maturity Models
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*Project Closure
Monitoring and ControlProject Approval
•Formal “Go” decision
•Project Charter
•Project Manager assigned
Project Plan
•Clear and approved project or phase definition
•Stakeholders•Scope (Deliverables)
•Schedule•Cost
Project Execution
•Complete deliverables per the project management plans
•Determine and communicate project status
Project Closure
•Formal end of all project work
•Turn-over of project products
•Project completion / termination sign-off
•Lessons learned
•Contracts and Accounts closedKnowing What the Project Is
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Knowing Where
the Project Is
*The Last WordsMonitoring and Control
Project Approval
•Formal “Go” decision
•Project Charter
•Project Manager assigned
Project Plan
•Clear and approved project or phase definition
•Stakeholders•Scope (Deliverables)
•Schedule•Cost
Project Execution
•Complete deliverables per the project management plans
•Determine and communicate project status
•Knowing Where the Project Is
Project Closure
•Formal end of all project work
•Turn-over of project products
•Project completion / termination sign-off
•Lessons learned
•Contracts closed
Product / Service Processes
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*Organizational System
Project based (driven) - work is characterized through projects, with each project as a separate cost center having its own P&L statement (ex. construction, aerospace)
Non-project based (driven) - projects exist to support product or functional lines, P&L measured on vertical or functional lines, priority given to revenue producing functional line activities
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*Organizational Structures
Types are described in terms of the project manager level of authority
• Functional (Traditional, Classical)
• Matrix
• Projectized
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*Functional Organizational Structure
CEO
Sales Finance Operations …
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*Projectized Organizational Structure
CEO
Project Manager
A
Sales Finance Operations
Project Manager
B
Sales Finance Operations
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*Matrix Management Structure
CEO
Project Management Finance Operations Sales
Project Manager 1
Project Manager 2
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*Organizational Structure & PM Authority
PM Authority
Organizational Structure
High
Low
Functional MatrixProjectize
d
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*Project Hierarchy.
Temporary endeavor undertaken to create a unique product, service or result
A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually
A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives
Portfolio
Program 1
Project 1.1
Project 1.2
Program 2
Project 2.1
Project 2.2
Project A
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*Project or Program?
Deliverable complexity (low or high) Deliverable quantity (few or many) Deliverable size (small or large) Number of people (few or many) Degree of interdependence (simple or
complex) Details of Agreements (tasks only or
detailed interfaces) Co-location of teams
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*Project Management Office
Centralizes and coordinate the management of projects under its domain
Operates on a continuum from providing only project management support functions to actual direct management and responsibility for meeting project objectives
Sometimes called Center of Excellence (COE)
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*Project Management Maturity Models
Level 1
Common Language
Level 2
Common Processes
Level 3Singular
Methodology
Level 4
Benchmarking
Level 5Continuous
Improvement
Level 1
Initial
Level 2Repeatabl
e
Level 3
Defined
Level 4
ManagedLevel 5
Optimizing
Level 1
Standardized
Level 2
Measure
Level 3
Control
Level 4Continuously
Improve
Harold Kerzner
SEI, CMM
OPM3, PMI
Standard methodology. Should include development of project
portfolio management process
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*The End
*May bliss, with its causes and conditions, be with you!