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Page 1: Classified and Administrative Personnel Prioritization ... · Classified and Administrative Personnel Prioritization Request Outline Process: Classified and Administrative Personnel

Classified and Administrative Personnel Prioritization Request Outline

Process:

Classified and Administrative Personnel Prioritization Requests are submitted annually in the fall

semester

Requests may only be submitted by an Administrator (Director, Associate Dean, Dean or VP) or

Department Chair

Requests must be supported by evidence documented in the most recent Program Review/Annual

Program Assessment

All requests will be prioritized at the division level through dialog/feedback/input by the division deans

Prioritized requests will be forwarded for recommendation to Executive Cabinet for final prioritization

and approval

A multi-year prioritization status list will be maintained so that positions not previously approved due to

funding deficiencies, may be supported as funding (general fund, categorical, etc.) becomes available

throughout the academic year

Tentative Timeline:

Ad-Hoc workgroup met during early summer (June 2015) to discuss and formalize a process for

prioritizing classified and administrative positions.

Proposed process vetted with IPC members for approval (September – October 2015)

Form finalized, disseminated, and communicated to college constituencies (December 2015)

Prioritization request forms submitted to area Deans for consideration. Deans collaborate within

division to prioritize requests (January 2016)

Recommendations for prioritization forwarded to Executive Cabinet for consideration/approval

(February 2016)

Slate of approved positions recommended for recruitment distributed to college constituencies

(April/May 2016)

Eligibility:

Eligible Requests are for:

1) Net new classified or administrative positions

2) Replacing classified/administrative positions due to resignations/retirements

3) Positions created or modified as a result of division/unit reorganization

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4) Addition of hours/time of effort for existing positions

* Requests may NOT be submitted for reclassifications. Reclassifications must follow the guidelines

identified in the CSEA contract

* Requests may NOT be submitted for faculty/associate faculty positions

Personnel Prioritization Criteria:

Growth in Student Population (FTES)

Increase in Sections/Courses

Growth in FTF (Faculty/Staff/Administration)

New Buildings/Facilities or Renovations to Existing Space

New Services/Programs

New Position Requiring Administrative Support

External Mandates/Initiatives

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Classified and Administrative Personnel Prioritization Request Form 2015-2016

1. Proposed Position Title: Director of Emergency Services

2. Department/Unit/Division: Student Services

3. Submitted By: Dr. Bill Vincent, Vice President of Student Services

4. Provide a summary rationale for this proposed position:

What are you asking for? We are requesting funding for an Emergency Services Director position. This position will plan,

analyze, and develop the District’s emergency operations plans/procedures, response

operations, relief, recovery, mitigation, and preparedness programs. In addition, this position

will develop training exercises for district faculty, staff, and students in preparation of a disaster

or emergency situations.

Why is this request timely and important?

MSJC has been working diligently to create an effective Emergency Operations Plan and Team,

given society’s current climate and increased spectrum of threats, the pressure is intense to

prepare for a broad array of potential emergency situations. We are now contracted with the

Riverside County Sheriff’s Office who will assist in providing added campus protection, along

with our Campus Safety Officers. However, this position would allow focused attention on

emergency operations while employing a proven baseline methodology to provide the best

possible security foundation--strengthening the institution's resources, structure, knowledge,

and reputation as it protects its staff, faculty, and students.

We have had shootings this year here in Riverside County (San Bernardino) in which 14 people

were killed and 22 were injured. In addition, here is specific college campus shooting within the

past year:

To provide some better perspective here are some of the 2015 college campus shootings:

Feb. 2, 2015 Minnesota State University, Mankato, Minn. 0 injured, 0 killed, shooter committed suicide

Feb. 5, 2015 University of South Carolina, Columbia, S.C. 1 killed, shooter committed suicide

Feb. 15, 2015 University of Georgia, Athens, Ga. 0 injured, 0 killed

Feb. 23, 2015 Bethune-Cookman University, Daytona Beach, Fla. 3 injured, 0 killed

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April 2, 2015 Community College of Beaver County, Beaver Falls, Pa. 1 injured (man accidentally shot himself)

April 2, 2015 Lane College, Jackson, Tenn. 1 injured

April 4, 2015 Everett Community College, Everett, Wash. 0 injured, 0 killed

April 13, 2015 Wayne Community College, Goldsboro, N.C. 1 killed

April 18, 2015 Delaware State University, Dover, Del. 3 injured

April 19, 2015 Johnson C. Smith University, Charlotte, N.C. 1 injured

April 19, 2015 Delaware State University, Dover, Del. 0 injured, 0 killed

May 4, 2015 Utah Valley University, Orem, Utah 1 injured (accidental shooting)

July 27, 2015 University of Florida-Gainesville, Gainesville, Fla. 0 injured, 0 killed

Aug. 8, 2015 Wichita State University, Wichita, Kan. 1 killed

Aug. 26, 2015 Texas Southern University, Houston, Texas 1 killed, 1 injured

Aug. 27, 2015 Savannah State University, Savannah, Ga. 1 killed

Sept. 3, 2015 Sacramento City College, Sacramento, Calif. 1 killed, 2 injured

Page 5: Classified and Administrative Personnel Prioritization ... · Classified and Administrative Personnel Prioritization Request Outline Process: Classified and Administrative Personnel

Sept. 14, 2015 Delta State University, Cleveland, Miss. 1 killed

Sept. 28, 2015 Montana Tech of the University of Montana, Butte, Mont. 0 injured, 0 killed

Oct. 1, 2015 Umpqua Community College, Roseburg, Ore. 9 dead, 9 injured, shooter committed suicide

Oct. 9, 2015 Texas Southern University, Houston, Texas 1 injured

Oct. 9, 2015 Texas Southern University, Houston, Texas 1 killed, 1 injured

Oct. 9, 2015 Northern Arizona University, Flagstaff, Ariz. 1 killed, 3 injured

5. Specifically outline how the need for the proposed position was identified within the current or

previous Program Review/Annual Program Assessment. Please use quantitative and qualitative data related to the following criteria to justify a need for the proposed position.

a) District Access and Enrollment: - Growth in Student Population (FTES) - Growth in FTES specific to a Program/Department

The chart above indicates the districts growth from 2012 – 2015 and tell us that our growth is steady and consistent. As a result of such continued growth we have more students, staff, and faculty to protect as they go about conducting their day-to-day activities throughout the district. This position will proactively support the districts effort in the area of emergency operations and preparedness. This effort will ensure that important new initiatives are handled with the care and responsiveness to which they deserve as we navigate new terrain as it relates to District safety.

2012-13 2013-14 2014-15 2015-16

1 2 3 1 2 3 1 2 3 1 2

SU12 FA12 SP13 SU13 FA13 SP14 SU14 FA14 SP15 SU15 FA15

Grand Total 1,487 14,314 13,839 238 14,289 14,207 3,989 14,685 14,516 5,414 15,143

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- Increase in Sections/Courses

b) District Staffing:

- Increase in Staffing (Faculty/Classified/Administration) - New Position Requiring Administrative Support

Click here to enter text.

c) District Facilities Master Planning: - New Buildings/Facilities - Renovations to Existing Space Click here to enter text.

d) Teaching, Learning and Student Success: - New Services/Programs/Innovations - District Planning Efforts (Educational Master Plan, Distance Education Plan,

Technology Plan, SSSP, Equity, etc.)

New Services/Programs/Innovations & District Planning Efforts

Previously, the responsibility for safety has been housed within the Business Services Division and as a result it has been included in Business Service’s program reviews. Emergency Operations is now housed within the Student Service’s Division and due to the shift in areas of responsibility, and as we move forward, this position has been incorporated into Student Services current year’s program assessment. These responsibilities are new to the District and as such will continue to be an important component of on-going safety and security for District operations.

Where were the needs identified?

This request is tied to the following area:

Accreditation Standard:

Standard III: Resources

The institution assures safe and sufficient physical resources at all locations where it offers

courses, programs, and learning support services. They are constructed and maintained to

assure access, safety, security, and a healthful learning and working environment.

Strategic Plan Goals:

Expand community awareness and understanding of MSJC activities

Strengthen commitment to the college’s integrated planning efforts

Improve communication internally and externally to the entire college community

Align the activities of the college with the Institutional Goals

o Enhance the overall campus life experience

o Promote quality of institution through enhanced communication within the

community

o Increase the college’s visibility, value, and recognition in the service area

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Program Review/Assessment:

Business Services – Risk Management / Department/Division Assessment

B. 1 – In support of students, risk management will increase training opportunities to create a

culture of safety.

B. Resource Requirements

ii. With more staff, more programs could be implemented therefore the request for an

additional full time director position that can devoted 100% of the time to following

through on the technical pieces of risk management.

Business Services Annual Program Assessment

Increase safety awareness and build on current health and safety programs

a. Establish Active Emergency Operations Plan

-Complete and Implement Emergency Operations Plan

-Create & Implement Building Captain Program

-Build relationships with other Emergency Management staff from other community

colleges

District Goals:

Intuitional Pride and Organizational Culture

o Improve Campus Safety and Security

Fiscally Sound Position

o Identify and implement a cost effective model of campus safety and policing to

ensure a safe learning environment for all students and staff

Educational Master Plan:

Improve Campus Safety and Security to support learning

Improve the organizational culture

Improve community perception and awareness of the College

Technology Plan:

We plan to incorporate video training as part of our comprehensive emergency

operations program. This ties directly into our technology plan as follows:

Section 5.0 – Technology Master Plan Assessment

Goal 6) 3b – Provide technical support that matches the technology investment,

including administrator and user training.

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e) External Mandates/Initiatives determined through the Chancellor’s Office, ACCJC, Title 5, Educational Code, etc

Education Code sections 32280 through 32289 and 35294 through 35294.15 require and

outline a specific policy for creating and maintaining a “Safe and Orderly Environment

Conducive to Learning.”

6. Provide a description of the proposed duties. How are the proposed duties and responsibilities

integral to responding to the need identified above?

MSJC must have a proactive commitment to safety to ensure the general welfare of each and

every student, staff, faculty, and community member on our campuses and to also provide an

appropriate commitment to strategies that assist in maintaining a safe campus that supports

effective and successful learning. The hiring of an Emergency Services Director will provide a

mechanism to ensure adequate and on-going time and resource allocation to campus wide

safety while supporting student learning.

Proposed Position Duties

Directs and maintains a comprehensive emergency disaster preparedness plan for the

District including response and recovery phases for a wide range of emergencies and disasters.

Acts as liaison and partners with key District employees as well as federal, state, and local organizations, as well as schools, hospitals and the military to protect and support the District’s needs.

Collects data and monitors natural disasters, hazardous spills, acts of terrorism, and other similar situations.

Works with the Sheriff’s department, campus safety, Police, community entities, and the District’s Public Information Officer to disseminate information and educational materials pertaining to disaster preparedness prior to and in the event of a natural disaster or crisis situation.

Plans, designs and executes District-wide disaster preparedness and anti-terrorism training and simulation exercises.

Provides current and ongoing disaster preparedness information and training to District employees, and community organizations.

Ensures the readiness of the District’s Operations Center and associated personnel. Assist Risk Management in performing damage assessment and recovery efforts including

submittal of appropriate documents for reimbursement from State or other agencies. Assist Risk Management in conducting an analysis of potential hazards throughout the

District and develops corresponding action plans. Assists with securing grant funding for emergency preparedness programs and

equipment.

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7. How will this proposed program impact student success and/or other institutional goals?

To ensure effective learning, the environment must be safe. Creating a safe environment requires thoughtful and constant attention to the security and safety of the District; creation of clear policies and procedures for student and staff conduct; frequent and effective communication with students, staff, and the community. Such an environment promotes innovation and inquiry, while fostering a healthy, safe, and supportive learning/work environment for our students and staff thus enhancing the student learning outcomes while supporting institutional goals and outcomes.

8. Position Details:

Position Classification Administrative

Time and Effort Hours Per Week: 40 FT or PT: Full Time 10, 11 or 12-Month:12 Month

Estimated Cost: Salary : $ 80,000.00 Benefits: $ 10,191.20 H&W $8,500.00 Total Request: 98,691.20

9. What space and/or equipment, if any, is needed to accommodate this position? (Note if these needs will result in any unfunded expenses for facilities/equipment) a) Is there currently office space for this position?

This positon would require an office, desk, chair, computer, and telephone. We are also submitting a non-personnel RAP for the equipment mentioned above to support this position.

b) What department/unit/division will house this position?

Student Services Division

c) What campus will this position be located?

This position will be located at the Menifee campus but will work district wide.