clarence school task force presentation

Clarence School District Citizen’s Advisory Task Force on FacilitiesNovember 19, 2013 - June 16, 2014

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Task Force Members

Vic Martucci, Chair

Jim Powers

Scott Bylewski

Jim Callahan

Jim Dentinger

Melissa Boglioli

Mark Layer

Barry Chubb

Tom Burns

Keith Parwulski

Elizabeth Dunne

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Michael Fuchs, Board of Education Trustee

Geoffrey Hicks, Superintendent of Schools

Rick Mancuso, Business Administrator

James Andres, Superintendent of Buildings and Grounds

Scott W. Jones, A.I.A. - Gordon W. Jones Associates, Architects

Jeffrey Nunn, Project Manager - Gordon W. Jones Associates, Architects

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District Liaisons

Charge of Task Force:

Examine enrollment trends in order to determine short term and

longer term solutions on school building configurations that

maximize fiscal efficiency and educational effectiveness

Examine capital improvement needs in order to determine if a capital

project is necessary and what the scope of the project should be

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Capital Project Rationale

Building Stewardship

Our school buildings range in age from 48 to 75 years old

There has not been a major “fix-it”, general repair and maintenance project for over 40 years

They are community buildings and require maintenance and upkeep

We, as a community, have maintained these buildings in the past and must continue to do so as long as the buildings remain in use

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Capital Project Rationale

Why fund with a bond issue?

Yearly operating budgets do not cover costs of major repairs and equipment

replacement

With a bond, 70% of any Capital Project will be refunded by state aid

Without a bond, NONE of the costs for repairs and equipment replacement

are refunded by the state, so all costs fall on the district

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Capital Project Components

1. Facilities Use and Consideration of Consolidation

2. 2011 Building Conditions Survey and Supplements

3. Athletic Facilities Analysis

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Task Force Recommendations

Maintain current building use and configuration

Invest $9.3 million to leverage a $30.9 million

Repair & Maintenance Capital Project

Invest $1.5 million to leverage a $5 million Athletic

Facilities Capital Project

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Fiscal Effect

On a $200,000 home, this would amount to

$60 for the Repair & Maintenance Capital

Project plus $8.50 for the Athletic Facilities

Capital Project per year, or less than $6 per

month for the 15 year life of the bond

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Facilities Use and Consolidation

Current Building Use and Student Enrollment

Building Grade Level # of Students

High School 9-12 1,608

Middle School 6-8 1,174

Elementary Total K-5 1,954

Clarence Center K-5 422

Harris Hill K-5 500

Ledgeview K-5 498

Sheridan Hill K-5 534 11

Elementary School CapacityOptimum Enrollment Capacity for each Elementary School = 550

Assumes retention of 5 Special Education classes, Physical Education, Art,

Music, and Library needs

Considers classroom needs for Response to Intervention, Special Education,

Occupational and Physical Therapy, Computer Labs and Book Rooms

Total District Elementary Enrollment Capacity for 3 buildings = 1,650

Current Total District Elementary Enrollment = 1,954

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Grade 2008-09 2009-10 2010-11 2011-12 2012-13 2013-145-yr

change

K-5 2243 2236 2141 2090 2031 1954 -289

6-8 1202 1188 1211 1182 1203 1174 -28

9-12 1637 1683 1667 1649 1620 1608 -29

K-12 5082 5107 5019 4921 4854 4726 -356

Actual Enrollment TrendsPrevious 5 years

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Grade 2014-15 2015-16 2016-17 2017-18 2018-195 year

change

K-5 1904 1850 1831 1814 1800 -104

6-8 1160 1135 1089 1060 1021 -139

9-12 1571 1565 1569 1555 1548 -23

K-12 4635 4550 4489 4429 4369 -266

Projected Enrollment TrendsNext 5 years

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Charge #1: RecommendationFacilities Use and Consolidation

There is not sufficient enrollment decline at this time to consider closing a school or reconfiguring grade levels

The Task Force recommends:

! Maintaining four elementary schools if the elementary enrollment drops to the benchmark level of 1,650 students

! Reconvene the Task Force if benchmark levels are realized at a future date

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District Investment: $9.3 million

New York State: $21.6 million

Total Investment $30.9 million

Task Force Recommendation

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Recommended Repair & Maintenance

Capital Project

Structures

Building Original Construction Additions & Alterations

Clarence Center Elementary 1939 1949, 1956, 1970

Harris Hill Elementary 1953 2001

Ledgeview Elementary 1961 2001

Sheridan Hill Elementary 1958 2001

Clarence Middle School 1966 1994, 2005

Clarence High School 1952 1957, 1967, 1997, 2005

Bus Garage 199618

Required every 5 years

Identifies health & safety issues, interior & exterior construction issues

All code items must be updated

Fire alarms, asbestos, handicap accessibility, electrical

Items prioritized and categorized

Reviewed and updated in 2013, included District Technology Plan

2011 Building Conditions Survey

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Code Mandates = $4,680,000

Safety & Security = $912,000

Communication = $1,870,000

General Repairs/Restoration = $2,150,000

Masonry Repairs = $1,005,000

Parking Lots/Sidewalks = $5,975,000

Heating, Ventilation, AC = $5,430,000

Electrical = $1,410,000

Plumbing = $2,325,000

Flooring = $2,125,000

Roofing = $4,165,000

Bleacher & Pressbox = $1,200,000

Energy Management = $4,015,000

Technology = $6,520,000Total = $43,782,000

Building Conditions Survey Summary

2013 Update

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Rationale – Repair & Maintenance Capital Project

What Major Issues Must Be Addressed?

Building health & safety concerns

Building roofs, HVAC, and electrical equipment

Aging building infrastructure

Updating technology infrastructure

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Why Now?

Leverage $9.3 million of district investment in order to gain $21.6 million of state funds for capital repairs & maintenance

Systems and elements in buildings are past their useful life

Preventative maintenance must be done on systems in a normal repair cycle in order to protect our investment and save money in the long term

New health and safety regulations must be adhered to when a building undergoes any renovation

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Cost Savings

Some renovations will save money in the long term

by making utility use more efficient

Delays in addressing systems issues will result in

breakdowns and more costly emergency repairs

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Charge #2: RecommendationRepair & Maintenance Capital Project

We all agree that $42.6 million is too much to ask the community to support

Therefore, the Task Force recommends:

! All Priority #2 items be removed from this Capital Project, and that

! As many Priority #1 items as possible be scaled back to reduce costs

Total Repair & Maintenance Capital Project:

$30.9 million

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Code Mandates = $3,636,000

Safety & Security = $912,000

Communication = $1,415,000

General Repairs/Restoration = $1,410,000

Masonry Repairs = $705,000

Parking Lots/Sidewalks = $1,310,000

Heating, Ventilation, AC = $5,278,000

Electrical = $782,000

Plumbing = $1,254,000

Flooring = $960,000

Roofing = $4,095,000

Athletic Safety Issues = $1,200,000

Energy Management = $1,790,000

Technology = $6,153,000Total = $30.9 million

Repair & Maintenance Project Summary

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Clarence Center Elementary

Total Estimate = $5,623,000

Technology (network cabling, power, wireless)

Energy management, electrical, communications

Roofing

HVAC & plumbing

Safety, security, code mandates

Exterior doors & sidewalks

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Harris Hill Elementary

Total Estimate: $1,310,000

Technology (power, wireless, network cabling)

Flooring, exterior masonry, parking lots, general repairs

Plumbing


Drainage drywell & sidewalks

Replace wood floor in gym

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Ledgeview Elementary


Roof


Energy management, electrical, communications

Masonry, flooring, parking lots, general repairs

HVAC, plumbing


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Sheridan Hill Elementary



Energy management, electrical, communication

Masonry, flooring, parking, general repairs

Roof

HVAC, plumbing


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Clarence Middle School


Technology (backup, security, network cabling, wireless)

Energy, management, electrical, communications

Flooring & general repairs

HVAC & plumbing


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Clarence High School


Technology (backup, security, power, wireless)

Bleachers, pressbox, parking lots

Flooring, masonry, general repairs

Energy management, electrical, communication

Heating, Ventilation, Air Conditioning

Safety, Security, Code Mandates

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3. Athletic Facilities Analysis

District Investment: $1.5 million

New York State: $3.5 million

Total Investment: $5 million

Task Force Recommendation

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Recommended Athletic Facilities

Capital Project

Current Condition of CHS Athletic Fields

Current athletic fields are in poor condition

Overuse of the fields in the fall and spring seasons puts significant stress on them

The athletic fields never get a chance to recover from overuse

Fertilization and field maintenance budget has been reduced and maintaining the fields properly is a challenge

Poor weather limits contests and practices, especially in late fall & early spring Preponderance of cancelled or rescheduled games due to field conditions

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1,775 participants in grades 7-12 that use the athletic fields

Synthetic playing surfaces will be safer and result in fewer

injuries for our student athletes

Regardless of weather, we can schedule contests and

practices

The project will be partially aided by the state (up to 70%)

Rationale – Athletic Facilities Capital Project

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The fields can be used by community teams and groups

Any team will be able to play under the lights

Synthetic turf fields have been successfully installed and used

throughout the region

The task force looked at a wide variety of field options and

concluded the proposal best meets the needs of our school

district

Rationale – Athletic Facilities Capital Project (con’t.)

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Clarence High School Athletic Fields 2014

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Proposed Multi-purpose Turf FieldFootball, Soccer, Field Hockey, Lacrosse, and Physical Education classes

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Multi-purpose Turf Field

Replace !rubberized !

track surface!

Replace fencing

Replace!scoreboardExisting

lighting remains

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A. Remove existing grass football

field and install new artificial turf

with under-drainage system (field

designed for football, lacrosse,

field hockey)

B. Replace rubberized track surface

C. Replace perimeter fencing

D. Replace scoreboard

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Proposed Multi-purpose Turf FieldsBaseball, Softball, Soccer, Field Hockey, PE classes and community use

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Softball !Turf Field

Baseball !Turf Field

Multi-purpose Turf Field

Existing dugouts and scoreboards

remain

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A. Install new artificial turf with under-

drainage system at existing varsity

baseball & softball fields

B. Existing scoreboards remain

C. Includes regulation size multi-sport

synthetic turf field placed in the

varsity baseball outfield

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Benefits of Synthetic Turf on Athletic Program

Safety

Playing conditions remain constant and even playing surfaces

reduce the risk of injuries caused by inconsistent playability of

natural grass

Artificial surfaces require no mowing, watering, or re-lining

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Durability

Our current grass fields cannot support all of the use from our athletic program

Synthetic fields are available during those months when adverse weather hinders practice and games

It is not necessary to limit the use of fields in order to preserve them for competition

No need to transport teams off-site for practice, saving taxpayers additional transportation costs.There would be a significant positive impact on scheduling events that have weather related cancellations


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Physical Education, School Sports & Community Use

Synthetic turf fields provide additional teaching and learning

stations to promote the health and wellness of all students

Synthetic fields can be used by all community youth sports

groups

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Charge #3: RecommendationAthletic Fields

The Task Force recommends:

1. A separate Athletic Facilities Capital Project Bond Issue be presented in the amount of $5 million

2. The Athletic Facilities Capital Project should be contingent on the successful passing of the $30.9 million Repair & Maintenance Capital Project Bond Issue

This means that the Program Facilities Bond MUST PASS in order for the Athletic Facilities Bond to be put into effect, should it pass

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The total for the 2 bond issues would be $35.9 million

Approximately $25.1 million of the proposed total investment

of $35.9 million - or 70% - will be reimbursed to local

taxpayers by New York State

Approximately $9.3 million for the Repair & Maintenance

Capital Project cost and $1.5 million of the Athletic Facilities

Capital Project cost would be covered by school tax levy over

the 15 year life of the bonds

Summary

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Fiscal Effect

On a $200,000 home, this would amount to

$60 for the Repair & Maintenance Capital

Project plus $8.50 for the Athletic Facilities

Capital Project per year, or less than $6 per

month for the 15 year life of the bond

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clarence school task force presentation

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