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CITY OF NEWPORT

CITY COUNCIL WORKSHOP

NEWPORT CITY HALL

September 5, 2019 – IMMEDIATELY FOLLOWING THE REGULAR COUNCIL MEETING

MAYOR: Dan Lund City Administrator: Deb Hill

COUNCIL: Kevin Chapdelaine Supt. of Public Works: Bruce Hanson

Bill Sumner Fire Chief: Steven Wiley

Laurie Elliott Asst. to the City Admin: Travis Brierley

Tom Ingemann

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. 2020 CITY BUDGET

4. POTENTIAL LITIGATION (This portion of the Workshop may be closed under MN Statute Section 13D.05)

5. ADJOURNMENT

2015 2016 2017 2018 2019 2020ACTUAL ACTUAL ACTUAL ACTUAL APPROVED DRAFTBUDGET BUDGET BUDGET BUDGET BUDGET BUDGET

Property TaxesCurrent ad valorem 1,546,785 1,240,188 1,629,064 1,792,910 1,794,042 1,794,042 Fiscal disparities 358,965 409,942 327,310 326,837 348,635 383,734 Fire relief 56,833 55,969 54,332 62,157 15,385 15,938 Special Assessments/debt service

Total Property Taxes 1,962,583 1,706,099 2,010,706 2,181,904 2,158,062 2,193,714

Intergovernmental RevenueLocal governmental aid 654,481 634,880 635,425 599,605 563,975 563,975 Market Value & other tax credits 0Police town aid 55,829 53,058 Police training reimbursement 2,332State fire relief aid 24,973 25,360 21,660 20,837 12,500 12,500 Other/miscellaneous grants 33,004 21,220 38,243 37,651 30,000 30,000

Total Intergovernmental Revenue 770,619 734,518 695,328 658,093 606,475 606,475

Licenses and PermitsConditional use permits 2,450 2,000 1,100 3,550 - - Licenses and permits 975 375 50 375 1,500 1,500 Liquor licenses 8,660 8,610 8,610 8,610 8,600 8,600 Cigarette licenses 1,000 500 - 750 500 500 Building permit fees 56,758 73,639 180,128 288,166 75,000 125,000 Animal licenses/citations 2,220 1,775 1,445 1,605 2,000 2,000 Recycling/sanitation 3,300 1,500 900 3,600 2,400 2,400

Total Licenses and Permits 75,363 88,399 192,233 306,656 90,000 140,000

Charges for ServicesPlanning and zoning - 1,000 1,000 Special assessment search 0 - - - - - Accident reports 289 2,779 - 100 100 Antenna franchise fees 79,222 78,131 84,052 83,854 80,000 80,000 Miscellaneous 14,446 12,399 29,188 23,800 13,000 13,000

Total Charges for Services 93,957 93,309 113,240 107,654 94,100 94,100

Other RevenueFines and forfeits 61,850 40,338 43,782 31,279 52,000 40,000 Interest earned on investments 23,478 28,221 29,702 16,012 25,000 25,000 Rent or sale of property 0 - - - - - Donations 10,669 1,658 362 546 8,000 8,000 Other 49,352 58,472 55,908 33,236 33,000 33,000

Total Other Revenue 145,349 128,689 129,754 81,073 118,000 106,000

TOTAL REVENUE 3,047,871 2,751,014 3,141,261 3,335,380 3,066,637 3,140,289

CITY OF NEWPORT, MINNESOTA

GENERAL FUND2020 DRAFT BUDGET

REVENUE


Mayor and CouncilPersonnel services 19,550 19,550 19,550 19,550 22,560 22,560 PERA 534 597 787 787 1,128 1,128 FICA/Medicare 1,495 1,495 1,495 1,495 1,726 1,726 Workers Comp 75 90 78 97 100 100 Travel/conferences 755 27 483 - 1,200 1,200 Memberships 50 50 30 250 100 100 Education 1,050 385 310 465 1,500 1,500 Miscellaneous 291 0 0 0 -

Total Mayor and Council 23,800 22,194 22,733 22,644 28,314 28,314

Administration Personnel services (2.3) 161,699 173,528 179,003 179,481 189,000 232,150 PERA 8,416 16,964 12,460 13,408 14,175 14,935 FICA/Medicare 11,923 13,326 11,422 13,334 14,459 15,235 Health Insurance 30,176 27,237 26,365 23,847 24,750 28,500 Workers Comp 1,763 1,585 1,402 1,983 2,000 2,000 Office supplies 3,603 5,342 5,389 7,110 8,000 8,000 Computer & phone services 489 5,618 5,248 9,467 8,000 8,000 Travel & mileage 3,036 2,328 1,481 2,296 3,500 3,500 Printing and publishing 3,842 5,721 2,890 2,646 4,000 4,000 Postage 3,069 2,659 2,718 1,405 4,400 3,000 Dues and subscriptions 7,207 3,843 7,677 7,617 8,000 8,000 Education 2,938 3,568 3,413 3,123 5,000 5,000 Contractual services 7,949 6,430 7,173 7,400 11,000 11,000 Capital outlay 0 - - - 2,000 2,000 Miscellaneous 5,640 7,439 11,155 14,964 10,000 10,000

Total Administration 251,750 275,588 277,796 288,081 308,284 355,320

ElectionsTemporary employees 944 2,776 1,103 2,418 1,210 3,300 Operating supplies 0 61 80 100 100 Travel and conferences 300 - - 250 Printing and publishing 16 890 - 49 Miscellaneous 0 - - 171 500 500

Total Elections 1,260 3,727 1,183 2,638 1,810 4,150

Rental InspectionsPart-time employees 1,074 2,605 1,054 279 2,600 4,200 FICA/Medicare 83 200 80 21 199

Total Inspections 1,157 2,805 1,134 300 2,799 4,200


EXPENDITURES: GENERAL GOVERNMENT



Professional servicesAccounting/audit 34,849 32,292 30,425 31,082 36,000 36,000 Engineering 36,785 32,626 34,446 70,667 37,000 37,000 Legal 74,343 73,198 68,699 67,665 80,000 80,000 IT, phone support & hardware 38,403 24,325 10,302 12,328 15,000 15,000 Financial/Assessment services 25,358 27,815 41,722 36,239 35,000 35,000 Building inspection 15,782 27,705 64,297 74,629 45,000 83,750 Insurance 66,924 41,318 36,120 34,295 46,000 44,000 Misc. contracted services 23,753 6,443 7,543 8,865 41,000 37,800

Total Professional Services 316,197 265,722 293,554 335,770 335,000 368,550

Planning and ZoningPersonnel services 0 0 0 0 -

Part time - planning com. 1,410 1,530 1,200 1,050 1,800 1,800 PERA 0 0 0 0 - FICA/Medicare 107 117 91 80 138 138 Operating supplies 20 - 87 380 500 500 Professional services 33,988 36,023 41,252 * 58,121 38,000 38,000 Travel and conferences 23 - - 10 1,000 1,000 Miscellaneous 0 0 0 0 -

Total Planning & Zoning 35,548 37,670 42,630 59,641 41,438 41,438

Government BuildingsCity Hall

Operating supplies 696 711 410 371 900 900 Repairs and maintenance 4,291 3,833 644 1,562 4,500 4,500 Utilities 6,654 6,206 5,786 6,840 8,200 7,200 Capital outlay 5,297 - 3,895 - 4,000 4,500

Total City Hall 16,938 10,750 10,735 8,773 17,600 17,100

LibraryPersonnel 8,552 12,193 14,378 13,829 16,000 16,500

FICA 531 756 892 857 992 1,023 Medicare 124 177 208 201 232 239 PERA 488 850 856 942 1,200 1,238 Supplies 539 583 1,097 5 1,100 1,100 Computer and phones 1,853 2,191 1,987 1,946 2,500 2,500

Repairs and maintenance 237 169 353 422 750 750 Utilities 2,158 2,133 2,098 2,362 2,600 2,500 Contracted Services 747 1,705 2,500 2,500 Capital outlay 1,111 495 3,792 2,680 4,000 4,500

Total Library 15,593 19,547 26,408 24,949 31,874 32,850

Railroad TowerRepairs and maintenance 0 - - - 200 200 Utilities 359 353 289 293 600 400

Total Railroad Tower 359 353 289 293 800 600

Total Government Buildings 32,890 30,650 37,432 34,015 50,274 50,550

Total General Government 662,602 638,356 676,462 743,089 767,918 852,521



EXPENDITURES: GENERAL GOVERNMENT


Law EnforcementPersonnel services 654,262 701,135 692,385 730,855 790,740 823,915 PERA 82,938FICA/Medicare 8,866Workers’ Compensation 22,056Health insurance 76,823Overtime 39,857CSO 5,080 7,000 Animal control 119 5,518 5,717 6,000 6,000 Office supplies 5,507Cell phones and pagers 6,938Vehicle supplies 4,270Tools and equipment 452Fuel (8000 gal. per year) 16,199Uniforms 9,115Travel 0Departmental services 3,587 21,524 9,675 Memberships & conferences 481Education 4,170Vehicle repair and maintenance 5,159Dispatch 33,772MDC lease – Wash. Co. 7,000Radios 800 MHz - 15 radios @ $400/yr 6,181Capital outlay 4,394

Total Police Department 997,226 722,659 707,578 736,572 796,740 836,915



EXPENDITURES: PUBLIC SAFETY


Fire ProtectionPersonnel services (25) 52,095 50,976 49,296 53,902 65,300 65,300

Fica/Medicare 3,985 3,900 3,771 4,124 4,995 4,995 Workers’ comp. insurance 6,762 8,696 7,748 9,917 11,000 12,000 Office supplies 748 1,264 379 1,725 2,000 2,000 Vehicle supplies 1,923 1,400 1,984 1,349 2,200 2,200 Tools and equipment 1,846 3,402 466 2,553 4,200 4,000 Fuel 2,385 1,967 2,008 3,291 3,000 3,000 Uniforms 2,430 1,735 3,123 1,812 3,000 3,000 Computers & phones (1-cell) 1,250 4,775 5,060 5,111 6,000 5,500 Radios - 800 MHz (27) * $400/yr 12,353 12,170 11,469 9,686 14,000 13,500 Travel and conferences 1,450 440 157 273 1,000 1,000 Memberships & subscriptions 754 626 2,157 856 1,000 1,000 Education 11,620 6,430 5,866 5,073 11,000 11,000 Repairs & maintenance 291 3,322 6,374 6,422 1,500 6,000 Contractual & Fire Inspections 6,584 5,512 9,236 8,359 12,000 12,000 Fire Relief 56,833 55,969 54,332 62,157 15,385 15,938 State Fire Relief Aid 38,979 20,760 21,660 20,837 20,000 20,000 Civil Defence 0 - - 300 300 Capital outlay 0 7,840 - 972 15,000 15,000

Total Fire Protection 202,288 191,184 185,086 198,419 192,880 197,733

Fire Station No. 1Operating supplies 157 - 58 - 500 500 Repairs and maintenance 1,151 - 3,234 966 1,000 1,000 Utilities 6,617 6,616 6,543 7,334 7,500 7,500 Capital outlay 0 - - - 1,200 1,200

Total Fire Station No. 1 7,925 6,616 9,835 8,300 10,200 10,200

Fire Station No. 2Operating supplies 0 - 58 - 500 500 Repairs and maintenance 0 0 0 0 - Utilities 1,866 1,619 1,893 3,191 2,500 2,500 Capital outlay 0 0 0 0 -

Total Fire Station No. 2 1,866 1,619 1,951 3,191 3,000 3,000

Total Public Safety 1,209,305 922,078 904,450 946,482 1,002,820 1,047,848


EXPENDITURES: PUBLIC SAFETY



StreetsPersonnel services (1.94) 109,656 112,894 115,563 120,168 121,500 124,665 PERA 8,210 9,316 8,864 8,920 9,525 9,762 FICA/Medicare 8,052 8,179 8,189 8,003 9,716 9,958 Workers’ compensation 13,260 16,563 15,607 24,060 18,000 18,000 Health insurance 29,354 32,167 37,636 39,886 42,500 40,050 Full-time overtime 1,860 2,444 1,446 4,726 5,500 5,500 Part-time personnel 2,118 638 1,183 -

Education 681 1,339 627 772 1,500 1,500 Operations and supplies 51,151 40,818 40,373 42,818 50,000 50,000 Vehicle supplies 12,791 8,564 12,030 8,636 15,500 15,500 Small tools and equipment 0 2,272 2,796 520 3,000 3,000 Fuel 9,305 7,670 10,052 13,311 17,000 17,000 Uniforms 1,858 2,195 2,069 3,381 4,000 4,000 Computer (2) & phone (5) services 1,789 2,366 2,181 1,977 6,000 6,000

Travel and milage 0 - - 210 500 500 Street maintenance 79,739 73,810 82,047 12,731 84,000 86,000 Repairs & maint.-vehicles 3,069 2,264 2,355 2,685 5,200 5,200

Rentals 171 - 108 - 3,000 3,000 Dues & Subscriptions 347 422 355 608 600 600 Contracted services 5,496 843 10,400 5,720 16,000 16,000

Capital Outlay 0 - - - 1,200 1,200 Miscellaneous 655 146 1,000 940 3,500 3,500

Total Streets 339,562 324,910 354,881 300,072 417,741 420,935

CompostingPersonnel services 4,580 4,531 4,363 4,351 5,000 5,000 FICA 284 281 270 270 310 310 Medicare 66 66 63 63 73 73 PERA 344 335 327 326 375 375 Operating supplies 244 216 2,090 454 250 250 Contracted Services 0 698 928 800 800 Miscellaneous contractual 433 - 690 350 -

Total Composting 5,951 6,127 7,803 6,742 6,808 6,808

Public Works GarageOperating supplies 1,965 2,572 1,073 3,032 3,300 3,300 Repairs and maintenance 2,683 1,209 1,886 807 2,200 2,300 Utilities 14,677 14,156 16,645 17,284 17,500 18,000 Capital outlay 0 - - 1,220 2,000 2,000

Total Public Works Garage 19,325 17,937 19,604 22,343 25,000 25,600

Total Public Works 364,838 348,974 382,289 329,157 449,548 453,342

EXPENDITURES: OPERATIONS & MAINTENANCE




Parks Personnel services (3.35) 216,842 185,912 192,966 225,193 232,400 246,220

Overtime 1,586 1,780 181 - 4,400 4,400 PERA 14,101 15,766 14,229 16,890 17,760 18,797 FICA/Medicare 15,750 15,100 14,812 17,622 19,186 20,243 Health insurance 29,082 30,509 33,923 32,285 33,200 38,200 Workers’ compensation 9,516 13,478 11,769 14,639 16,000 16,500 Part-time personnel services 18,923 20,852 9,861 12,564 14,000 14,000

Education 2,737 3,492 1,609 1,559 4,000 4,000 Operating supplies 7,102 6,133 6,780 5,243 10,000 10,000 Vehicle supplies 4,867 2,719 4,873 6,371 5,200 5,500 Tools and minor equipment 2,419 1,821 2,346 232 3,000 3,000 Fuels 5,730 4,488 5,749 8,465 8,500 8,500 Uniforms 1,990 1,862 2,435 2,511 2,600 2,600 Rental 0 - - - 1,500 1,500 Phones (2) - warming houses 344 314 100 - 300 300 Miscellaneous contractual 9,353 16,178 1,858 31,165 16,000 16,000 Capital outlay 10,148 2,388 8,992 - 17,000 17,000 Miscellaneous 571 939 2,953 250 3,000 3,000

Total Parks 351,061 323,731 315,436 374,989 408,046 429,760

RecreationPersonnel services 1,954 1,987 1,813 2,981 8,200 8,200 Supplies 296 - - 20 500 500

Total Recreation 2,250 1,987 1,813 3,001 8,700 8,700

Parks Buildings - Warming HousesPart time employees 6,300 4,175 2,530 3,520 3,800 3,800

Fica 391 259 157 218 236 236 Medicare 91 61 37 51 55 55 PERA 124 71 92 124 103 103

Operating supplies 0 - - - 250 250 Repairs and maintenance 0 - - - 250 250 Utilities 3,726 4,551 2,596 2,721 2,500 2,500

Total Parks Buildings 10,632 9,117 5,412 6,634 7,194 7,194

Special ContributionsAthletic Association 153 - 432 140 500 500

Total Special Projects 153 - 432 500 500 500

Total Parks and Recreation 364,096 334,835 323,093 385,124 424,440 446,154

MiscellaneousContingency 7,463 121,552 19,523 5,980 20,000 20,000

TOTAL EXPENDITURES 2,608,304 2,365,795 2,305,817 2,409,832 2,664,726 2,819,866





Excess (Deficiency) of Revenueover Expenditures 439,567 385,219 835,444 925,548 401,911 320,423

Economic Dev. Authority (180,500) (205,500) (75,000) (34,900) - (25,000) Heritage Preservation Fund (9,000) (9,000) (9,000) (9,000) (9,000) (9,000) Parks Fund (20,000) (70,000) (85,000) (94,500) (50,000) (33,000) Utility Extension (Capital fund 402) (400,000) Buy Forfeiture Fund City/Fire Hall Fund (258,000) (415,000) Equipment Fund (32,500) (106,500) (150,000) (145,000) (32,000) (33,000) Buildings Fund (42,500) (127,500) (102,000) (200,000) (50,000) (25,000) Seal Coating (405) (62,000)

Total Other Financing Sources (284,500) (518,500) (421,000) (945,400) (399,000) (540,000)

Other Financing Sources (uses) net (284,500) (518,500) (421,000) (945,400) (399,000) (540,000)Net change in fund balance 155,067 (133,281) 414,444 (19,852) 2,911 (219,577)Fund Balance: Beginning of Year 2,093,135 2,248,202 2,114,921 2,529,365 2,509,513 2,512,424 Fund Balance: End of Year 2,248,202 2,114,921 2,529,365 2,509,513 2,512,424 2,292,847Ratio: Fund balance to expenditures 77.7% 73.3% 92.8% 74.8% 82.0% 68.2%


Other Financing Sources (uses) net



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