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762 Adopted Report

of the

Events, Tourism & Governance Committee Meeting

held

Thursday 11 October 2018 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

762nd Council Meeting 16 October 2018 2 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report

Index Adopted Report

Events, Tourism & Governance Committee Meeting Thursday 11 October 2018

Item Direct. File Page Subject

1 OCOO LG115/1355/01/2018(P1) 4 Events Tourism And Governance Committee Action List And Forward Planning Schedule

2 OS HR829/02(P1) 6 Travel And Travel Related Expenses - Councillors And Staff 1 April - 30 June 2018

3 OCOO CS105/274/2018(P1) 18 2019 - 2021 Gold Coast Film Festival

4 OCOO CS105/274/2018(P1) 33 2019 - 2021 Burleigh Pro Surf Festival

5 OCOO CS105/274/2018(P1) 42 2019 - 2021 Gold Coast Challenge

Closed Session

6 OS RV36/188/-(P14) 51 Sale Of Land For Overdue Rates – October 2018

7 OS RV36/188/-(P14) 62 2017-18 Rates And Water Debt Management Report - 2nd Half Year

General Business

8 OS RV36/188/-(P14) 76 Expiry of Lease

KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

762nd Council Meeting 16 October 2018 3 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ADOPTED BY COUNCIL 16 OCTOBER 2018 RESOLUTION G18.1016.021 moved Cr PC Young seconded Cr Boulton That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday 11 October 2018, numbered ETG18.1011.001 to ETG18.1011.008, be adopted with the exception of:- Recommendation Numbers ETG18.1011.003

ETG18.1011.005 ETG18.1011.006 and ETG18.1011.008 which were specifically resolved.

CARRIED UNANIMOUSLY

ATTENDANCE Cr R La Castra (Chairperson) Cr P C Young Cr D Gates Cr W M A Owen-Jones Cr K L Boulton Cr P A Taylor Cr D I McDonald Cr G M O'Neill Cr G M Tozer Visitor Cr C M Caldwell visitor Cr G J Baildon visitor Mr A J McCabe Chief Operating Officer Mr G Potter Director Organisational Services Mr L Jackson Acting Executive Coordinator Revenue Services Mr S Brook Acting Executive Officer Events APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS Item 3 Ms Lucy Fisher, Festival Director 2pm Gold Coast Film Fantastic Ltd

762nd Council Meeting 16 October 2018 4 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 1 OFFICE OF THE CHIEF OPERATING OFFICER EVENTS TOURISM AND GOVERNANCE COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1328/01/2018(P1) Item Action Officer &/or

Branch Action/Previous Resolution

(763) Events, Tourism and Governance Committee 25 October 2018

Proposal to make Regulated Parking (Amendment) Subordinate Local Law (No 1) 2018

Health, Regulatory & Lifeguard Services

Audit Committee Meeting 8/10/2018 Corporate Assurance

Annual Report 2017-18 Corporate Planning & Performance

2017-18 Q4 City Operational Plan and Gold Coast 2022 Progress Report

Corporate Planning & Performance

Australian SUP Championships Events

World Street League Skateboarding Events Events

Gold Coast 600 Events

Major Event Opportunity Events

2020 World Masters Ultimate Championships Events

Major Music Concert Acquisition Events

City’s Events Strategy and Related Functions Office of the Chief Executive Officer

(764) Events, Tourism and Governance Committee 8 November 2018

Motorised Scooters, Motorised Bikes, Motorised Skateboards

Health, Regulatory & Lifeguard Services

Annual Report 2017-18 Corporate Planning & Performance

Events Infrastructure Events

Broadbeach Alliance Limited – Biannual Performance Review

Office of the Chief Executive Officer

(765) Events, Tourism and Governance Committee 22 November 2018

Audit Committee Chair’s Report to Council 2017-18

Corporate Assurance

Gold Coast Arts Centre Pty Ltd – Biannual Performance Review


Surfers Paradise Alliance Ltd – Biannual Performance Review


Destination Gold Coast Bi Annual Update Office of Innovation & Economy

Corporate Plan (Gold Coast 2022) Post GC2018 Review


762nd Council Meeting 16 October 2018 5 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 1 (Continued) EVENTS TOURISM AND GOVERNANCE COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1328/01/2018(P1) Item Action Officer &/or

Branch Action/Previous Resolution

(765) Events, Tourism and Governance Committee 4 December 2018

Connecting Southern Gold Coast Ltd – Biannual Performance Review


2018-19 Q1 City Operational Plan and Gold Coast 2022 Progress Report


RECOMMENDATION It is recommended that Council resolves as follows: That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted. Authorised by: Joe McCabe TRACKS REF: # 54648256 Chief Operating Officer COMMITTEE RECOMMENDATION ETG18.1011.001 moved Cr Boulton seconded Cr PC Young That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted.

CARRIED

762nd Council Meeting 16 October 2018 6 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 2 ORGANISATIONAL SERVICES TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2018 HR829/02(P1) Refer 9 page attachment 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report provides a summary of Council funded travel activities for Councillors and staff for the period 1 April to 30 June 2018. Two comparison reports are attached. Attachment B compares expenditure for the April to June quarter 2017 with the same quarter 2018. Attachment C provides a 12 month comparison for 2016-17 and 2017-18. Also provided is Attachment D showing international travel expenditure for the financial year 2017-18. 4 PREVIOUS RESOLUTIONS Ex Council Minute No GF08.0611.007:

“That a report be brought back to Council on all conferences paid for by Council, attended by staff, contractors or consultants, on a three monthly basis. The report to contain details of the dates, cost, the relevant budget numbers they were charged to, and whether the attendees were speakers at the conference or convention.”

5 DISCUSSION A report of Council funded travel activities for Councillors and staff for the period 1 April to 30 June 2018 is provided as Attachment A. There were 52 travel requests processed within this period. There were three conference speakers (Council employees). The following table shows a comparison with the same period last year.

1 Apr – 30 Jun 2017 1 Apr – 30 Jun 2018

No. of Travel Requests

Total Expenditure ($)

No. of Travel Requests

Total Expenditure ($)

Commonwealth Games Related Travel 0 0 4 29,849 Conferences 37 89,061 34 64,208 Business Meetings 15 19,983 5 46,754 Trade Missions 4 36,391 1 8,441 Awards Ceremony 3 2,013 0 0 Corporate Project 0 0 5 8,348 Conference Speakers 1 1,888 3 1,866 Total 60 149,336 52 159,466

762nd Council Meeting 16 October 2018 7 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2018 HR829/02(P1) A comparison report by directorate for travel related expenditure for the period 1 April to 30 June 2017 and 1 April to 30 June 2018 is provided as Attachment B. Also provided in Attachment B is a quarterly international travel comparison summary report. This report summarises total international travel related expenditure for the periods 1 April to 30 June 2017 and 1 April to 30 June 2018. A report showing travel activities for Councillors and staff for the financial year is provided in Attachment C. It includes a comparison of costs and attendee numbers for the prior year. A summary of this report is shown in the table below.

Year Number of Bookings

Registration/attendance

fees

Travel and Accommodation

Allowances, transfers,

etc.

Total Annual Expenditure

2016-17 202 $100,145 $282,755 $90,139 $473,039 2017-18 185 $92,333 $283,677 $77,768 $453,778

Attachment D shows international travel undertaken for the financial year. The following table shows a comparison of international travel expenditure between the two years.

Year Number of Bookings

Total cost of travel Average Cost

2016-17 29 $211,467* $7,292 2017-18 29 $210,750* $7,267 *This excludes costs related to external guests for economic development activities and externally funded travel. The expenditure on travel and related activities for the 2017-18 financial year of $453,778 represents 0.0277% of Council’s initial accrual budget of $1.640 billion for 2017-18. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not applicable. 7 FUNDING AND RESOURCING REQUIREMENTS All travel costs are funded from individual directorate budgets. 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS The Local Government Regulation 2012 requires disclosure of overseas travel in Council’s Annual Report. 10 COUNCIL POLICIES • Corporate Travel and Accommodation Policy – Employees and Contractors. • Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy.

762nd Council Meeting 16 October 2018 8 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2018 HR829/02(P1) 11 DELEGATIONS Not applicable. 12 COORDINATION & CONSULTATION Not applicable. 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING This Report is for the period of 1 April 2018 to 30 June 2018. 15 CONCLUSION The attached summary of travel expenditure is submitted for the information of Council. The report lists activities undertaken by Council that require either airfares or accommodation for staff, contractors or Councillors to attend an event. All travel is subject to a formal approval process. Furthermore, there is regular corporate oversight through reports to the CEO and external disclosure via Council’s Annual Report. Overall, Council’s travel costs continue to amount to a very small percentage of Council’s overall annual budget i.e.0.0277%. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the information contained in the report be noted. Author: Authorised by: Christina Da Silva Peter Morichovitis Corporate Travel and Admin Officer Acting Director Organisational Services 6 September 2018

Item: # 70767411 Attachment A: # 70768736 Attachment B: # 71621826 Attachment C: # 71626115 Attachment D: # 71624004 COMMITTEE RECOMMENDATION ETG18.1011.002 moved Cr Boulton seconded Cr PC Young That the information contained in the report be noted.

CARRIED


As at: 18-Jul-18 Attachment A

From To Position Title Description Provider Venue Reg Fee** Travel Accom Other* Total Gross Cost

1/05/2018 3/05/2018 Project Manager - Energy Management

2018 National Conference - Future Thinking Energy Users Association of Australia

Melbourne $2,039 $343 $390 $287 $3,058

12/06/2018 22/06/2018 Chief Executive Officer City of Gold Coast Insurance Meetings City of Gold CoastLondon / Guernsey / Birmingham

$0 $7,462 $2,748 $2,969 $13,179

18/06/2018 22/06/2018 Manager Delivery GC2018 Commonwealth Games

Birmingham Commonwealth Games Official Duties

City of Gold Coast Birmingham $0 $6,617 $1,786 $1,913 $10,316

18/06/2018 22/06/2018 Manager Community Venues And Services



$2,039 $21,038 $6,710 $6,883 $36,669


17/04/2018 22/04/2018 Mayor Commonwealth Heads of Government Meeting The Commonwealth London $0 $13,216 $4,168 $970 $18,354

$0 $13,216 $4,168 $970 $18,354


3/04/2018 4/04/2018 Business And Investment Attraction Officer

Chinese Torch Delegation Program City of Gold Coast Brisbane $0 $0 $144 $54 $198

16/04/2018 20/04/2018 Supervising Planner Coast to Coast 2018 Conference Australian Coastal Society Hobart $1,060 $555 $740 $402 $2,758

16/04/2018 21/04/2018 Business And Investment Attraction Officer (industry)

Sport Accord Conference Sport Accord Bangkok, Thailand

$0 $1,451 $738 $863 $3,051

29/04/2018 2/05/2018 Conservation Officer 2018 Australian Network for Ecology and Transportation Conference

Australian Network for Ecology and Transportation

Creswick $838 $353 $555 $211 $1,957

1/05/2018 4/05/2018 Manager Business Support Workshop Infrastructure Charges (GRB131) Infor Global Solutions Adelaide $0 $527 $653 $528 $1,707

1/05/2018 4/05/2018 Supervisor Developer Contributions

Workshop Infrastructure Charges (GRB131) Infor Global Solutions Adelaide $0 $553 $536 $725 $1,814

1/05/2018 4/05/2018 Supervisor Infrastructure Compliance

Workshop Infrastructure Charges (GRB131) Infor Global Solutions Adelaide $0 $553 $536 $547 $1,637

5/05/2018 5/05/2018Specialist Design Project Officer - Landscape Architectural City Place Making

Landscape Australia Conference Landscape Australia Sydney $395 $267 $181 $135 $979

8/05/2018 10/05/2018 Natural Hazards Scientist NCCARF National Adaptation Conference National Climate Change Adaptation Research Facility

Melbourne $915 $297 $569 $405 $2,187

8/05/2018 12/05/2018 Senior Planner 2018 National Planners Congress Planning Institute of Australia Perth $1,635 $580 $750 $478 $3,443

9/05/2018 12/05/2018 Executive Coordinator Major Assessment

2018 National Planners Congress Planning Institute of Australia Perth $2,135 $577 $563 $269 $3,544

9/05/2018 12/05/2018 Senior Town Planner 2018 National Planners Congress Planning Institute of Australia Perth $2,135 $577 $563 $281 $3,556

5/06/2018 5/06/2018 Chief Innovation and Economy Officer

Amazon Web Services Exec Connect Conference

Amazon Web Services Melbourne $0 $318 $164 $183 $665

5/06/2018 5/06/2018 Solution Designer Amazon Web Services Exec Connect Conference

Amazon Web Services Melbourne $0 $342 $164 $330 $836


2018 Australia China Film Industry Exchange Ausfilm Hong Kong $0 $2,013 $3,931 $2,497 $8,441

12/06/2018 14/06/2018Coordinator Economic Development (GC2018 Trade And Investment)

TradeStart Conference AUSTRADE Melbourne $0 $361 $404 $237 $1,002

18/06/2018 20/06/2018 Senior PlannerHousing Density & Diversity - Exploring missing middle housing typologies to retrofit suburbiai

Criterion Conferences Melbourne $2,474 $339 $361 $481 $3,655

$11,588 $9,665 $11,552 $8,625 $41,429

Economy, Planning & Environment

Booking Comment***

1 April - 30 June 2018Office of the CEO

Quarterly Travel Report

Conference Speaker / CEO Approved

Conference Speaker / CEO Approved

G16.0524.016

Total:

CEO Approved

G16.0524.016

CEO Approved

CEO Approved

CEO Approved

CEO Approved

CEO Approved

Mayor Approved

CEO Approved

CEO Approved

Booking Comment***

Total:

Booking Comment***

G17.0613.016 / CEO Approved

Total:

Council

ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2018 HR829/02(P1)



17/04/2018 18/04/2018 Community Development / Recovery Officer

Diversity in Disaster Conference Happenings Australia Pty Ltd Melbourne $660 $244 $178 $258 $1,340

3/05/2018 4/05/2018 Chief Lifeguard APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

3/05/2018 4/05/2018 Superintendent - Central APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

3/05/2018 4/05/2018 Superintendent - South APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

3/05/2018 4/05/2018 Senior Lifeguard APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

3/05/2018 4/05/2018 Senior Lifeguard APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

3/05/2018 4/05/2018 Lifeguard APOLA 2018 APOLA (Australian Professional Ocean Lifeguard Assn)

Coffs Harbour $0 $0 $56 $99 $155

10/05/2018 11/05/2018 Senior Community Safety Officer National Local Government Safe Cities Network Business Meeting

Council of Capital City Lord Mayors

Canberra $0 $474 $193 $218 $885

31/05/2018 1/06/2018 Supervisor Cemetery Management

ACCA Mid-Year Seminar Australian Cemeteries and Crematoria Association

Sydney $495 $224 $229 $21 $969

$1,155 $942 $936 $1,091 $4,124


15/04/2018 18/04/2018 Coordinator Asset Management - Planning

Asset Management Promote Educate Assist Knowledge AMPEAK 2018 Conference

Asset Manager Council Hobart $2,420 $558 $549 $484 $4,011

15/04/2018 22/04/2018 Manager Corporate Communication

Mayor's Post Commonwealth Games Meetings in UK

City of Gold Coast London & Birmingham

$0 $5,183 $2,333 $1,701 $9,218

22/05/2018 23/05/2018 Workplace Health And Safety Communications Officer

Workplace Health and Safety Show International Exhibition and Conference Group Pty Ltd

Melbourne $0 $310 $153 $244 $707

22/05/2018 24/05/2018 Injury Management Project Officer

Psychological Injury Management in the Workplace Congress

Intrepid Minds Melbourne $2,305 $325 $264 $293 $3,186

23/05/2018 24/05/2018 Manager Corporate Assurance Fraud & Misconduct Prevention in Local Government Conference

Criterion Conferences Sydney $0 $0 $0 $365 $365

5/06/2018 7/06/2018 Occupational Health And Safety Nurse

National Immunisation Conference Public Health Association of Australia Inc

Adelaide $1,250 $342 $498 $377 $2,467

12/06/2018 22/06/2018 City Solicitor City of Gold Coast Insurance Meetings City of Gold CoastLondon / Guernsey / Birmingham

$0 $8,184 $3,409 $2,522 $14,115

13/06/2018 14/06/2018 Events Officer The Event Summit - Vivid Ideas Exchange Sold Out Events Sydney $995 $244 $428 $287 $1,954$6,970 $15,146 $7,634 $6,273 $36,021


30/04/2018 1/05/2018 Solution Improvement And Innovation Coordinator

Gartner IT Infrastructure, Operations Management & Datacentre Summit 2018

Gartner Group Sydney $2,860 $289 $356 $168 $3,674

30/04/2018 1/05/2018 Project Manager Gartner IT Infrastructure, Operations Management & Datacentre Summit 2018

Gartner Group Sydney $2,860 $289 $356 $166 $3,671

1/05/2018 4/05/2018 Business Analyst Workshop Infrastructure Charges (GRB131) Infor Global Solutions Adelaide $0 $527 $653 $377 $1,5571/05/2018 4/05/2018 Analyst/developer Workshop Infrastructure Charges (GRB131) Infor Global Solutions Adelaide $0 $527 $653 $453 $1,633

13/05/2018 15/05/2018 Chief People and Culture Officer Reimagine HR 2018 Corporate Executive Board Sydney $0 $237 $453 $273 $963

14/05/2018 18/05/2018 Director Organisational Services Fujitsu Forum Fujitsu Tokyo - Japan $0 $1,823 $0 $113 $1,936

6/06/2018 8/06/2018 Chief Information Officer Gartner CIO Forum Gartner Group Sydney $0 $338 $416 $253 $1,007

$5,720 $4,031 $2,886 $1,804 $14,441

Booking Comment***

CEO Approved

Total:

CEO Approved

CEO Approved

CEO ApprovedCEO Approved

CEO Approved

Total:

Booking Comment***

CEO Approved

Conference Speaker

Organisational Services

Booking Comment***

CEO Approved

Total:

Office of the COO

CEO Approved

CEO Approved

CEO Approved

CEO Approved

CEO Approved

Lifestyle and Community


762nd Council Meeting 16 October 2018 11 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2018 HR829/02(P1)


1/05/2018 4/05/2018 Hydrographic Surveyor HYPACK Sydney Workshop Bruttour International PTY LTD Sydney $880 $282 $697 $456 $2,314

9/05/2018 11/05/2018 Senior Planning and Capability (Disaster Management)

2018 Disaster Managerment Officers' Network Forum

IGEM Townsville $0 $389 $0 $85 $474

13/06/2018 15/06/2018 Senior Management Officer Sports Facilities and Turfgrass

Irrigation Australia International Conference & Exhibition

Irrigation Australia Sydney $1,332 $377 $590 $291 $2,590

$2,212 $1,047 $1,287 $832 $5,379


26/04/2018 27/04/2018 Senior Operations Officer WRIQ QLD Secondary Resources Forum Waste Recycling Industry Associations Queensland

Bundaberg $215 $685 $144 $135 $1,178

9/05/2018 11/05/2018 Senior Waste Project Officer 2018 Waste Conference Impact Environmental Conferences

Coffs Harbour $1,169 $0 $403 $77 $1,649

30/05/2018 30/05/2018 Executive Coordinator Strategic Asset and Data Management

WSAA AMOS Meeting WSAA Sydney $0 $166 $0 $55 $222

$1,384 $851 $547 $268 $3,049

Reg Fee** Travel Accom Other* Total Gross Cost

Total: $31,067 $65,936 $35,719 $26,744 $159,466

# This report provides information on attendance at business meetings, conferences, seminars and similar activities.

* Other - includes daily allowances, cab charges, car hire and other minor costs.

** Registration - Includes conference registration or other costs required to attend the event.

*** Booking Comments - Where applicable a comment is made to clarify the details of the event attendance.

Total:

Transport & Infrastructure

Water and Waste

Total:

Booking Comment***

Booking Comment***


As at: 18 July 2018 Attachment B

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

Transport & Infrastructure 8 3 $10,140 $2,212 $11,394 $1,047 $5,511 $1,287 $4,872 $832 $31,917 $5,379Lifestyle & Community 9 9 $1,100 $1,155 $1,073 $942 $1,391 $936 $705 $1,091 $4,269 $4,124Councillors 2 1 $654 $0 $9,846 $13,216 $2,483 $4,168 $1,892 $970 $14,875 $18,354Economic Development & Major Projects 9 - $835 $0 $8,089 $0 $11,373 $0 $12,599 $0 $32,896 $0Water & Waste 8 3 $3,117 $1,384 $2,878 $851 $2,889 $547 $3,060 $268 $11,944 $3,049Office of the CEO 9 4 $5,894 $2,039 $5,676 $21,038 $3,496 $6,710 $4,225 $6,883 $19,291 $36,669Organisational Services 3 7 $0 $5,720 $1,212 $4,031 $1,001 $2,886 $686 $1,804 $2,899 $14,441Economy, Planning & Environment 12 17 $14,669 $11,588 $4,188 $9,665 $7,286 $11,552 $5,102 $8,625 $31,245 $41,429Office of the COO - 8 $0 $6,970 $0 $15,146 $0 $7,634 $0 $6,273 $0 $36,021Total 60 52 $36,409 $31,067 $44,356 $65,936 $35,430 $35,719 $33,141 $26,744 $149,336 $159,466

01 Apr 17 - 30 June 17

01 Apr 18 - 30 June 18

$17,503 $0$0 $0

$12,746 $18,354$22,976 $0$2,708 $0$7,202 $33,612$1,196 $1,936

$0 $11,492$0 $23,333

$64,331 $88,726

Directorate changes -

* Transport & Infrastructure - formally know as City Infrastructure

* Lifestyle & Community - formally know as Community Services

* Economic Development and Major Projects - disbanded as of 1 March 2018

* Water & Waste - formally know as Gold Coast Water & Waste

* Economy, Planning & Environment - formally know as Planning & Environment

* Office of the Chief Operating Officer - estabilshed on 1 July 2017

Quarterly International Travel Comparison Summary Report

Total

Economic Development & Major Projects

Total

Office of the CEOOrganisational ServicesEconomy, Planning & Environment

Water & Waste

01 April - 30 June 2017 and 01 April - 30 June 2018

Councillors

(This summary report provides information on international travel, but excludes events that have been funded externally)

Total

Transport & InfrastructureLifestyle & Community

Office of the COO

Quarterly Travel Comparison Summary Report01 April - 30 June 2017 and 01 April - 30 June 2018

(This summary report provides information on attendance at business meetings, conferences, seminar and similar activities)

No. of Attendees Registration Travel Accom Other



As at: 18 July 2018 Attachment C

2016-17 2017-18 2016-17 2017-18 2016-17 2017-18 2016-17 2017-18 2016-17 2017-18Transport & Infrastructure 21 14 $23,074 $13,507 $24,056 $12,566 $8,554 $3,882 $55,684 $29,955Lifestyle & Community 28 22 $18,542 $9,060 $17,518 $12,220 $6,152 $5,871 $42,212 $27,150Councillors 12 3 $4,229 $0 $45,578 $29,490 $3,537 $1,105 $53,344 $30,595Economic Development & Major Projects 52 38 $9,888 $7,983 $110,674 $67,583 $41,142 $21,249 $161,704 $96,815Water & Waste 24 21 $6,760 $2,694 $16,529 $11,177 $6,631 $3,736 $29,920 $17,607Office of the CEO 24 14 $13,748 $5,399 $38,231 $56,566 $11,822 $12,051 $63,801 $74,015Organisational Services 16 21 $4,990 $19,402 $10,834 $13,256 $3,474 $4,527 $19,298 $37,185Economy, Planning & Environment 25 35 $18,914 $22,174 $19,335 $39,009 $8,827 $14,199 $47,076 $75,381Office of the COO 0 17 $0 $12,116 $0 $41,811 $0 $11,148 $0 $65,075Total 202 185 $100,145 $92,333 $282,755 $283,677 $90,139 $77,768 $473,039 $453,778


Other Expenses* Directorate total

# This report provides a summary on attendance at business meetings, conferences, seminar and similar activities.

Annual Travel Comparison Summary Report2016-17 and 2017-18

No. of attendees Registration** Flights & Accommodation

* Other Expenses - Includes daily allowances, cab charges, car hire and other minor costs.


As at: 18 July 2018 Attachment D

CEO Office


26/07/2017 4/08/2017 Chief Executive Officer Queens Baton Relay City of Gold Coast Canada $0 $12,262 $3,859 $1,792 $17,913

18/10/2017 28/10/2017 International Relations Officer

Queen's Baton Relay Events in Malaysia and Singapore

City of Gold Coast Kuala Lumpur & Singapore

$0 $1,920 $3,346 $1,335 $6,601

12/06/2018 22/06/2018 Chief Executive Officer City of Gold Coast Insurance Meetings

City of Gold Coast London / Guernsey / Birmingham

$0 $7,462 $2,748 $2,969 $13,179

18/06/2018 22/06/2018 Manager Delivery GC2018 Commonwealth Games



18/06/2018 22/06/2018 Manager Community Venues And Services



$0 $34,877 $13,526 $9,723 $58,125


15/10/2017 28/10/2017 MayorHong Kong Meetings, Queen's Baton Relay Events in Malaysia and Singapore

City of Gold CoastHong Kong, Kuala Lumpur & Singapore, $0 $8,302 $3,004 $0 $11,306

17/04/2018 22/04/2018 Mayor Commonwealth Heads of Government Meeting

The Commonwealth London $0 $13,216 $4,168 $970 $18,354

$0 $21,518 $7,172 $970 $29,660


14/05/2018 18/05/2018 Director Organisational Services

Fujitsu Forum Fujitsu Tokyo - Japan $0 $1,823 $0 $113 $1,936

$0 $1,823 $0 $113 $1,936

International Travel Report 1 July 2017 - 30 June 2018

Council

Total:

Total:

Total:




21/07/2017 2/08/2017General Manager Delivery - GC2018 Commonwealth Games

Queens Baton Relay Mission to Canada City of Gold Coast Canada $0 $2,578 $4,924 $3,315 $10,817

2/11/2017 13/11/2017Program Manager (City Marketing, Tourism and Investment Attraction)

Mission as part of the GC2018 International Trade and Investment Program

City of Gold Coast London $0 $2,057 $3,890 $1,733 $7,681

15/10/2017 18/10/2017 Manager Major ProjectsSupport Mayors Hong Kong Trip for the Oceanside Cruise Ship Terminal Project

City of Gold Coast Hong Kong $0 $921 $754 $780 $2,455

18/10/2017 28/10/2017Senior Economic Development Officer - Commonwealth Games

Queens Baton Relay Mission to Malaysia and Singapore City of Gold Coast

Kuala Lumpur & Singapore $0 $1,692 $3,662 $1,460 $6,814

21/07/2017 4/08/2017Coordinator Economic Development (GC2018 Trade And Investment)

Queens Baton Relay Mission to Canada

AUSTRADE Canada $0 $3,498 $6,441 $2,609 $12,548

2/10/2017 5/10/2017Business And Investment Attraction Officer (industry) Queens Baton Relay Mission City of Gold Coast India $0 $2,391 $737 $625 $3,754

15/10/2017 20/10/2017Business And Investment Attraction Officer (industry)

Film Attraction Mission - Ausfilm Week City of Gold Coast Los Angeles $0 $1,450 $2,288 $1,260 $4,999

2/11/2017 18/11/2017Coordinator Trade Development Tradestart Export Advisor

Trade Mission to UK & Netherlands (Netherlands portion was paid by Austrade)

City of Gold Coast UK & Netherlands $0 $0 $3,562 $1,881 $5,443

3/12/2017 6/12/2017Business And Investment Attraction Officer (industry)

Business - Meeting - Commonwealth Games Queens Baton Relay - Port Morseby

City of Gold Coast Port Moresby $0 $612 $873 $575 $2,061

$0 $15,199 $27,133 $14,239 $56,571


17/10/2017 18/10/2017 Director Transport and Infrastructure

Asia Pacific Cycle Congress Conference

Asia Pacific Cycle Congress

Christchurch $0 $2,370 $0 $0 $2,370

$0 $2,370 $0 $0 $2,370

Total:

Economy, Development & Major Projects

Transport & Infrastructure

Total:



23/10/2017 27/10/2017 Senior PlannerJoint Conference ISOCARP - OAPA/53rd ISOCARP Congress

Oregon Chapter of the American Planning Association (OAPA) and the International Society of City and Regional Planners (ISOCARP)

Portland, Oregon, USA $356 $0 $1,552 $880 $2,788

23/10/2017 27/10/2017 Supervising PlannerJoint Conference ISOCARP -OAPA/53rd ISOCARP Congress

Oregon Chapter of the American Planning Association (OAPA) and the International Society of City and Regional Planners (ISOCARP)

Portland, Oregon, USA $356 $0 $1,552 $880 $2,788

16/04/2018 21/04/2018Business And Investment Attraction Officer (industry) Sport Accord Conference Sport Accord Bangkok, Thailand $0 $1,451 $738 $863 $3,051


2018 Australia China Film Industry Exchange

Ausfilm Hong Kong $0 $2,013 $3,931 $2,497 $8,441

$712 $3,463 $7,773 $5,120 $17,068


19/10/2017 26/10/2017 Lifeguard Lifeguard Outbound Visit as part of the Sister City Program

City of Gold Coast Kanagawa, Japan $0 $888 $0 $510 $1,398

19/10/2017 26/10/2017 Chief Lifeguard Lifeguard Outbound Visit as part of the Sister City Program


19/10/2017 26/10/2017 Lifeguard Lifeguard Outbound Visit as part of the Sister City Program


$0 $2,665 $0 $1,530 $4,195Total:

Total:

Economy, Planning & Environment

Lifestyle and Community



15/08/2017 29/08/2017 City Solicitor GCCC Insurance Business Meeting City of Gold Coast London/Guernsey $0 $9,080 $2,506 $1,560 $13,146

16/08/2017 23/08/2017 Chief Operating Officer City of Gold Coast Insurance Meetings

City of Gold Coast London/Guernsey $0 $250 $2,536 $1,560 $4,346

15/04/2018 22/04/2018 Manager Corporate Communication

Mayor's Post Commonwealth Games Meetings in UK

City of Gold Coast London & Birmingham $0 $5,183 $2,333 $1,701 $9,218

12/06/2018 22/06/2018 City Solicitor City of Gold Coast Insurance Meetings

City of Gold Coast London / Guernsey / Birmingham

$0 $8,184 $3,409 $2,522 $14,115

$0 $22,697 $10,783 $7,343 $40,824

Reg Fee** Travel Accom Other* Total Gross Cost

Total: $712 $104,614 $66,386 $39,038 $210,750

# This report provides information on attendance at business meetings, conferences, seminars and similar activities.

* Other - includes daily allowances, cab charges, car hire and other minor costs.


Total:

Office of the Chief Operating Officer

762nd Council Meeting 16 October 2018 18 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 OFFICE OF THE CHIEF OPERATING OFFICER 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider an investment into the 2019 – 2021 Gold Coast Film Festival to be based out of HOTA Home of the Arts from 3 to 14 April 2019. 4 PREVIOUS RESOLUTIONS At its meeting on 14 November 2017, Council resolved (G17.1114.020):

“1 That the applicant (Gold Coast Film Festival) be advised that Council will invest $70,000 (plus GST) into the 2018 Gold Coast Film Festival, subject to the applicant: a securing all statutory approvals for the event b listing the event with detailed information and images on

www.wearegoldcoast.com.au c engaging with Gold Coast Tourism to:

i coordinate marketing and promotion of the event so as to attract additional visitors to the city and

ii deliver out-of-region audiences with a range of tourism related products to support overnight stays and visitor expenditure around the event;

d providing satisfactory sponsor benefits; and e undertaking to provide a post event report.

2 That the source of funds be ED5710O006 Major Events Support, cost centre 1005318; ED5600O010 Competitive Business, cost centre 1006403.

3 That Council waives any parks related fees. 4 That Council encourages the applicant to seek further support from 2019 onwards via the

Triannual Grants Program within the City's Arts and Culture Unit. 5 That Council notes a report will be developed for Council's consideration regarding

leveraging the city's film capabilities and developing potential tourism related products. Funding allocations for the GCFF post 2018 will be considered as part of this process.”

5 DISCUSSION 5.1 Applicant Ms Lucy Fisher Festival Director Gold Coast Film Fantastic Ltd PO Box 5254 Gold Coast Mail Centre, 9726 0402 491 443 [email protected] ABN – 21 098 091 260

http://www.wearegoldcoast.com.au/

mailto:[email protected]

762nd Council Meeting 16 October 2018 19 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 5.2 Event Overview The purpose of the Gold Coast Film Festival (GCFF) is to bring film to life in a distinctly Gold Coast way for local and visiting audiences and to help grow and support Queensland’s screen industry. The GCFF was established in 2002 and in 2014 shifted from a fantasy and sci-fi focus to a broader, international direction. From 2015-2018 the GCFF delivered a sharp increase in attendance, reputation and support. The GCFF gained recognition nationally in 2016 after the introduction of innovative initiatives to support gender equality in the screen industry and was the venue for the launch of Women in Film TV Australia in 2018. In 2017, the GCFF become an “Award qualifying film festival for feature films” (AACTA) one of only seven in Australia. The GCFF brings diverse Australian and International films, filmmakers and screen events to the Gold Coast, enhancing the city’s cultural reputation, driving tourism and delivering economic impact to the region. The 2018 GCFF entertained an audience of over 16,300 with 30% originating from outside of the Gold Coast. The GCFF reinforces our city’s position as one of Australia’s leading filmmaking destinations, by promoting emerging Australian filmmakers and creating educational and professional development opportunities for screen industry practitioners. Year-round, GCFF supports the local screen industry and delivers Australian screen culture through events, screenings and Q&As. GCFF directions are linked to the strategic plans of Screen Queensland, City of Gold Coast and Destination Gold Coast. Distinctive points of difference of the GCFF to other film festivals include:

• strong QLD film industry engagement and accessibility of guests • discovery and promotion of Australian independent filmmaking • created Australia’s first Movie Location Tour – the first film tourism initiative on the

Gold Coast • one of Australia’s leading festivals in championing gender equality in the film industry.

5.3 Program The 2019 GCFF will feature more than 100 films and events across more than 10 Gold Coast locations. A summary of the full program is as below:

• 40+ Feature Films: o world, Australian and Queensland premieres - a mix of drama, comedy,

horror, romance, genre, action, documentary and thriller o films from 12+ countries o awards for the Best Independent Australian Film with a $10,000 prize of

camera equipment from Blackmagic Design, Best Independent Australian Film Peer Award with a $500 cash prize.

• 40+ Short Films: o SIPFEST – 12 short films screened on Surfers Paradise beach and a

nationwide short film competition with $8000 in cash prize money. Industry judges included head of Event Cinemas Australian programming

o QLD Showcase Emerge! - showcase of 10 short films from graduating film students from 7 South-East Queensland film schools/university courses. Introduced new award for Best Student Film with a $250 cash prize

o webseries competition.

762nd Council Meeting 16 October 2018 20 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1)

• The Chauvel Award: o prestigious national screen industry award - previously part of the Brisbane

International Film Festival. o Australian film industry heavyweights on the Chauvel Committee include Jan

Chapman, Alan Finney, Tracey Vieira and Mel Coombs.

• Gold Coast Movie Locations Tour: o Australia’s first movie location tour. A 3 hour bus tour visiting Gold Coast film

locations and other film related activities/sites.

• Events: o opening night Red Carpet Gala screening with cast and filmmakers in

attendance o closing night Gala screening o special gala screening of an Australian film premiere (2018 was Breath with

Simon Baker) o movie and music Trivia Night at QT Hotel o Women in Film Lunch o floating cinema o post-film networking events.

• Community Screenings:

o free or low-cost film screenings in parks and precincts o free screening of Access All Areas, an accessible program of films that reflect

the lived experience of people with a disability.

• Industry Panels / Workshops / Q&A’s: o 20 industry panels covering topics from visual effects to virtual reality,

production design to producing and new for 2019 - webseries o 6+ post-film Q&A’s with filmmakers o 2 student film workshops o a total of 150+ guest speakers, panelists and industry moderators.

• Y Screen (a program of screen education for kids and school groups):

o future filmmakers day at Bond University for year 11 & 12 students, with five sessions of industry speakers and tours of film facilities, 2 school screening sessions and 2 school workshops

o 2 study guides created in conjunction with Australian Teachers of Media.

• Women in Film: o all films rated by the Bechdel Test o free childcare offered for four industry panels (and two films) – the first

Australian film festival to offer childcare (and for the fourth year running) o Women in Film lunch o gender balance considered when booking panel speakers and guests,

resulting in an equal balance of male and female speakers across the festival.

• Year Round: o the GCFF has a number of planned activities as part of our year round

interactivity and engagement program, including premieres of new release films and screening collaborations with other cultural festivals and events.

762nd Council Meeting 16 October 2018 21 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 5.4 Attendance With an increased investment from the City, organisers believe they can achieve total attendance of near 20,000 in 2019 (refer Figure 1 below). Attendance numbers will be calculated through ticket sales reports, outdoor event attendee calculations and data from mobile tracking through event partners. Attendee surveys are conducted by paid survey collectors at free events and email to paid ticketholders.

Figure 1 – Total attendance 2015 – 2019 Of the 19,500 attendees projected for the 2019 GCFF, 30% are located outside of the Gold Coast (5,850 persons).

Figure 2 – Geographic location of attendees (2019 projected)

12656 14148

15350 16364

19500

0

5000

10000

15000

20000

25000

2015 2016 2017 2018 2019(projected)

70%

16% 11%

3%

0%

10%

20%

30%

40%

50%

60%

70%

80%

Local Intrastate Interstate International

762nd Council Meeting 16 October 2018 22 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 5.5 Marketing and Media Summary The demographic analysis of the GCFF indicates that 73% are women and 27% men, with 46% of the audience under 40 years old. 26% of the audience either work in the film industry or are trying to obtain work in the film industry. The GCFF undertakes a segmented marketing campaign that communicates to the primary audiences in two ways. That is, overall brand awareness and highlighting specific films and events. Marketing activity focuses on the south-east QLD region, but also extends nationally through publicity and targeted advertising. Key marketing activity in 2019 will include:

• building and targeting through owned media channels – o website (in 2018, there were 72,344 visits in an 8 week period) o social media (in 2018, there was a total post reach of 479,975) o electronic direct mail

• national publicity campaign • grassroots marketing • paid advertising – print, radio, TV, cinema, online, social and print • leveraging sponsorships and partnerships.

In 2018, television commercials and video vignettes shifted from the creative being based around film trailers to more destination and event focused creative highlighting Gold Coast’s stunning locations. A targeted publicity campaign will be undertaken in 2019. In 2018, this generated 694 pieces of media coverage, enhancing the cultural image of the Gold Coast through out-of-region publicity. Highlights included national stories on Sunrise, The Today Show Extra, Jetstar magazine and Daily Telegraph. The 2018 GCFF public relations coverage was valued at $2.52 million. Destination Gold Coast (DGC) will drive exposure of this event through their owned channels in addition to the additional exposure available this year via the Arts and Culture promotional funding that has been made available to DGC. 5.6 Funding Request Organisers have requested financial support of $125,000 towards the 2019 event. This is a 78% increase in funding from 2018 ($70,000). Increased funding would have a significant impact and be used to:

• create industry itineraries and engage an industry liaison to attract out-of-region screen industry professionals to GCFF’s extensive and well respected offering of industry panels and workshops ($12,000)

• create a distinctly Gold Coast, low impact, tourism-friendly film event in the Hinterland ($20,000)

• run three filmmaking workshops for 5-10 year olds using only phones/tablets to inspire future generation of filmmakers ($3000)

• create a mini retrospective festival, The City of Gold Coast Presents Golden Cinema: A celebration of films made on the Gold Coast ($15,000)

• help expand Beach Cinema and create a truly unique ‘sand below and stars above’ screening series ($5000).

762nd Council Meeting 16 October 2018 23 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) Funding for these initiatives will:

• deliver increased out-of-region attendance from industry and general audience • enhance the Gold Coast’s reputation nationally through interstate and national

media coverage • contribute to the Gold Coast’s reputation as Australia’s leading film destination.

Other confirmed and potential funding sources in 2019 include: Confirmed:

• Screen Queensland has confirmed support of $150,000 per year for two years (2018 – 2019).

• Tourism Events QLD has confirmed support of $40,000 per year for three years (2019 – 2021).

Pending:

• City of Gold Coast –Arts Organisations Triennial Funding Program (AOTFP) Application pending for an amount up to $150,000 with an outcome anticipated in December 2018. Note: GCFF has applied to Stream Two of the program for more established, high performing organisations that have a comprehensive three year strategy for how they can take on a leading role for the City to make an impact on the sector and a contribution to economic growth through city reputation. AOTFP funded activity is aligned to the strategic outcomes of the Culture Strategy 2023 and discrete to those proposed within the request.

• Sponsorship cash has increased by more than 30% year-on-year for the last two years. Major national brands such as Media Super and Uber were secured in 2018 as sponsors of the GCFF. Many sponsors are on 2 year commitments for 2019. The target for 2019 is $85,000.

5.7 Sponsor Benefits City of Gold Coast will be recognised as a Major Partner of the GCFF and receive the following benefits:

• 15-30 second TV commercial to be played before every film screening across the GCFF

• full page advertisement in the GCFF Program (20,000 copies distributed) • naming rights to a mutually agreed section / strand of the GCFF (ie. City of Gold

Coast presents) • logo on signage and banners at events • logo on GCFF TV commercial – played in cinemas across Brisbane and on TV

advertising spots (i.e NBN TV and WIN Toowoomba) • ticketing and hospitality – 20 invites to Opening Night and additional 20 tickets to

use for any film screenings, plus more by mutual agreement • complimentary tickets to use for resident giveaways or competitions • City of Gold Coast referenced as Major Partner in all media releases and in

speeches by Festival Director and Festival Board members. The Golden Cinema initiative would be presented by the City of Gold Coast with full naming rights and launched with a standalone media call and further media opportunities.

762nd Council Meeting 16 October 2018 24 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 5.8 Outcomes GCFF is the city’s only celebration of films and filmmaking with numerous events for locals, visitors and film industry professionals. The GCFF helps position the city as a leading filmmaking destination. 2018 was a pivotal year for the GCFF, with Gold Coast actor and producer Margot Robbie supporting her hometown festival as new Festival Patron and national film critic David Stratton, producer Sue Maslin and Hollywood journalist Jenny Cooney becoming Festival Ambassadors. Festival programming was widely praised, with GCFF securing five Australian Premieres ahead of the Sydney Film Festival. Visitors attending from outside the Gold Coast region have consistently grown over the past three years to now make up 30% of the audience. Media coverage generated for the 2018 GCFF was valued at $2.52 million (based on 694 pieces) and included national stories on Sunrise, The Today Show Extra, Jetstar magazine and Daily Telegraph. The projected economic impact of the 2019 GCFF is $1.3 million (refer Figure 3 below).

Figure 3 – Projected economic impact of 2019 GCFF An investment at the level requested ($125,000), provides a return on investment (ROI) to the City of 10. When compared to other major events in the portfolio, this ROI would be regarded as low (eg Gold Coast 600 ROI is 71; Pan Pacific Masters Games ROI is 50). However, the investment in this event should be viewed from two different perspectives, given the proposed funding sources:

• 50% for major event economic outcomes • 50% for film industry / new film tourism development

An investment of $40,000 specifically targeting economic outcomes, would provide an ROI of 33. While lower than other major events, this event requires ongoing investment for it to achieve the goal of being a significant tourism product. $70,000 in total annually has been provided to the last 4 editions of the event.

762nd Council Meeting 16 October 2018 25 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 5.9 Growth Opportunities Organisers are requesting an increase in funding of $55,000 on 2018. Organisers have indicated that increased funding would have a significant impact and would be used to fund the following initiatives which fit with their strategic priorities: 5.9.1 Industry Attraction (cost of $12,000)

The opportunity of attracting out-of-region screen industry professionals to GCFF’s extensive and well respected offering of industry panels and workshops has been identified, which is already attracting over 1000 attendees. Building the industry program is firstly about creating and supporting a strong, well skilled and well connected screen industry on the Gold Coast, but it also presents opportunities to create a ‘destination’ industry offering for Sydney and Melbourne industry to attend. This activity would:

• create comprehensive industry itineraries for different roles (eg producer / writer / director etc) and for different levels (eg student / emerging / mid-career) to engage Sydney and Melbourne screen industry to travel to the Gold Coast for the industry panels, Q&As, lunches and premieres

• engage a temporary Industry Liaison contact to manage the itineraries and to engage with screen businesses, guilds and organisations nationally

• put on a shuttle bus at key times to enable easy access to HOTA and GCFF’s industry hub.

Outcomes from this initiative are:

• increase in inter-state visitation to the Gold Coast that will build over time • valuable national industry connections for local Gold Coast screen industry

professionals • enhancing the reputation of the Gold Coast as a film industry powerhouse.

5.9.2 Hinterland Horror (cost of $20,000) GCFF has been developing distinctly Gold Coast film events for the past two years. GCFF already delivers a mix of imaginative film events highlighting the Gold Coast’s landscapes and lifestyle – from short films on Surfers Paradise beach to a ‘floating cinema’ in our extensive canal system. These events have run with limited budget and capacity, but have enabled organisers to show a demand for unique film events. There is an appetite at local and state government level to create low-impact events that activate the Gold Coast hinterland. This activity would:

• create a distinctly Gold Coast, low impact, tourism-friendly film event in the Hinterland – a Horror movie event

• build an immersive cinema experience that begins with a horror-themed Spotify music playlist for the 40 minute trip up to Springbrook

• screen back-to-back horror movies on Springbrook, engaging with Springbrook businesses to provide food and drink service and sales

• enhance event with horror film themed activities until midnight to encourage overnight stays

• provision of a shuttle bus to help people get to and from their accommodation on Springbrook.

762nd Council Meeting 16 October 2018 26 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) Outcomes from this initiative are:

• increase in drive-market visitation to the Gold Coast Hinterland • increase in overnight stays to the Gold Coast Hinterland • positive destination PR coverage.

5.9.3 Screen Futures, kids filmmaking workshops (cost of $3,000) This screen education program is aimed at high school students and has rapidly increased in attendance. To continue to inspire the future generation of filmmakers, the need to support younger aspiring filmmakers aged 5 – 10 has been identified. This activity would be expanded to:

• run three filmmaking workshops for 5-10 year olds during the school holidays • each workshop explores one aspect of filmmaking - from cinematography to editing.

The idea is to keep things simple and use technology that kids normally have access to at home (eg. tablet or parent’s phone) to ensure the skills are entirely practical and usable for the kids.


• supporting Gold Coast kids and inspiring the next generation of filmmakers and screen industry professionals – an important part of building a healthy, vibrant screen industry on the Gold Coast.

5.9.4 Golden Cinema: A celebration of films made on the Gold Coast (cost of $15,000) The Gold Coast is going through a “Golden Age” as a filmmaking hub, with a growing reputation for its locations, world-class crew and services. Attracting both blockbusters and smaller budget films, it has been estimated $1.8 billion has been spent here, affirming the city’s position as a movie-making heavyweight. The GCFF supports any new release film shot on the Gold Coast throughout the year, but the city has yet to have a retrospective event or screening series that celebrates the vast history of films proudly made on the Gold Coast. This activity would:

• screen a film shot on the Gold Coast every day during the festival creating a mini festival of Gold Coast made films

• include Q&A’s with crew who worked on the films to offer insights and interest • offer a mix of adult and kids films (eg. Nim’s Island, Pirates of the Caribbean) • opportunity to highlight the incredible Gold Coast screen industry and run this initiative

over several years, becoming a core part of the GCFF and an event that can be marketed to out-of-region attendees

• potential to offer a free ticket to every ratepayer through rates notices in January to encourage city pride

• media call to launch with Mayor. Outcomes from this initiative are:

• demonstrates City of Gold Coast’s investment and support in the screen industry and screen industry jobs on the Gold Coast

• raise the profile of the screen industry on the Gold Coast amongst both residents and visitors

• increase out-of-region attendance


• supports local filmmakers. 5.9.5 Beach Cinema (cost of $5,000) GCFF has successfully partnered with Surfers Paradise Alliance for four years to deliver a short film competition on the iconic Surfers Paradise beach. Research has shown there are no other beach cinema events in Australia. Organisers have identified an opportunity to expand Beach Cinema and create a truly unique ‘sand below and stars above’ screening series, that is a marketable event to the drive market. This activity would:

• expand SIPFEST to a beach cinema over 3 nights. There is nothing more distinctly Gold Coast than being able to watch a film on Surfers Paradise beach

• utilise the funding to secure film content and create atmospheric theming • undertake targeted social media advertising to drive-market audiences.


• deliver increased out-of-region attendance • positive destination PR coverage • create photo and video content that is ‘hero imagery’ that can be used to promote the

festival overall in national media and advertising opportunities. Overall, these initiatives are targeted to deliver an increase in audience of 3000 people, which organisers estimate 40% will be out-of-region, they will enhance the reputation of the Gold Coast as a film hub, deliver positive destination media coverage and assist local industry in making national connections. 5.9.6 Film Tourism Opportunity Film tourism inspires people to experience the places where movies or television is created. It is an excellent vehicle for destination marketing, and presents new tourism product development opportunities. To give an indication as to how film production can impact local tourism, a 2012 Oxford Economics report titled “The Economic Impact of the UK Film Industry” noted the filming of Pirates of the Caribbean 4 led to a 13% increase in visits to the Old Royal Naval College in Greenwich, London where the film was made. The Gold Coast has become an internationally recognised film production destination. A Screen Queensland report into the media coverage of Pirates of the Caribbean 5 found that from October 2014 to March 2015 a total of 7,037 media articles were published, having an estimated audience reach of 27.1 billon and an estimated advertising value of over $251 million. This represents an opportunity for the development of new tourism product and experiences to maximise our film industry within the city, including via; • Film Tour & Trails • Organised tour of a film or television location (car, bus, walk or bike) • Self-guided movie maps and trails (car, bus, walk or bike) • Watching filming taking place • Touring a studio set • Visiting a film-themed attraction or theme park • Spotting celebrity homes and haunts • Visiting the Gold Coast as a result of a portrayed location within a film

762nd Council Meeting 16 October 2018 28 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) The Office of Innovation and Economy are working with the GCFF and key film industry stakeholders to analyse the opportunity of enhancing the Film Locations Tour, including looking at options for a permanent tour run all year round and the use of new technology. An update on this project will be provided following the 2019 GCFF.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

2.0 Prosperity built on a strong diverse economy 2.5 We are a globally recognised tourism destination.

Our city attracts visitors from all over the world.

3.0 People contribute to a strong community spirit 3.2 We are proud of our city.

We are a vibrant community committed to success. 3.6 We are an active and healthy community.

7 FUNDING AND RESOURCING REQUIREMENTS $75,000 is available in-

• ED5710O006 - Major Events Support, cost centre 1005318 - Gold Coast Film Festival ($40,000);

• PE5370O001 - Economic Development, cost centre 1006403 - Industry Projects and Engagements ($35,000).

8 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 9 STATUTORY MATTERS All appropriate legislative requirements will be addressed during the operational planning and approval processes. 10 COUNCIL POLICIES Not applicable 11 DELEGATIONS Not applicable 12 COORDINATION & CONSULTATION Consultation to date has been limited to discussions with key agencies involved in the operational planning and approval processes.

762nd Council Meeting 16 October 2018 29 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) The following stakeholders have also provided advice into this report- Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report

Craig Rowsell, Investment Attraction Officer (Film)

Office of Innovation and Economy (Investment Attraction)

Yes

Clare Leys, Principal Project and Investment Attraction Officer

Office of Innovation and Economy

Yes

Ian Hatton, Chief Innovation and Economy Officer

Office of Innovation and Economy

Yes

Libby Lincoln, Executive Coordinator

City of Gold Coast (Arts and Culture Unit)

Yes

Kate Barr, Director - Global Consumer Marketing

Destination Gold Coast Yes

13 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. 14 TIMING The 2019 GCFF will be held from the 3rd to the 14th of April in 2019. 15 CONCLUSION The GCFF was established in 2002 and in 2014 shifted from a fantasy and sci-fi focus to a broader, international direction. The GCFF brings diverse Australian and International films, filmmakers and screen events to the Gold Coast, enhancing the city’s cultural reputation, driving tourism and delivering economic impact to the region. The 2018 GCFF entertained an audience of over 16,300 with 30% originating from outside of the Gold Coast. The 2019 GCFF will feature more than 100 films and events across more than 10 Gold Coast locations. With an increased investment from the City, organisers believe they can achieve total attendance of near 20,000 in 2019. The GCFF undertakes a segmented marketing campaign that communicates to the primary audiences in two ways. That is, overall brand awareness and highlighting specific films and events. Marketing activity will focus on the south-east QLD region, but will also extend nationally through publicity and targeted advertising. Organisers have requested financial support of $125,000 towards the 2019 event. This represents a 78% increase in funding from 2018 ($70,000). An investment of $40,000 specifically targeting economic outcomes, would provide an ROI of 33. While lower than other major events, this event requires ongoing investment for it to achieve the goal of being a significant tourism product. When combined with an amount of $35,000 specifically seeking film industry / new film tourism development outcomes, provides the GCFF with an annual investment total of $75,000. It is recommended that a multi-year investment is provided to the GCFF to provide longer term planning certainty for the organisation.

762nd Council Meeting 16 October 2018 30 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) 16 RECOMMENDATION It is recommended that Council resolve as follows:-

1 That the applicant (Gold Coast Film Festival) be advised that Council will invest $75,000 (plus GST) annually into the 2019, 2020 and 2021 editions of the Gold Coast Film Festival via: a in-value support with the balance payable in cash once City service expenses have

been removed; b waiving of all parks related fees.

2 The investment is subject to- a all statutory approvals being secured for the event; b Council and the Gold Coast Film Festival entering into a formal agreement on

terms satisfactory to the Chief Executive Officer. 3 The Chief Executive Officer be authorised to negotiate and execute an Agreement

detailing a comprehensive list of benefits and deliverables. 4 That support of this event is an exercise of Council’s Beneficial Enterprise Powers. Author: Authorised by: Steve Brook Joe McCabe Executive Officer Events (Acting) Chief Operating Officer 23 August 2018 TRACKS REF: 71552219 Conflict of Interest – Cr La Castra Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is:

I have a film production company and item 3 on the agenda relates to a decision that surrounds the potential allocation of funds towards the 2019 Gold Coast Film Festival. However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason I do not have a relationship with the Gold Coast Film Festival which extends beyond my role as a Councillor. PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young Pursuant to section 175E(4) of the Local Government Act 2009, Council resolves that: Cr La Castra does not have a real or perceived conflict of interest in the matter because the Film Production Company has no relationship with Gold Coast Film Festival and can stay and vote on the matter.

CARRIED

In accordance with Section 175E(4) of the Local Government Act 2009, Cr La Castra did not vote.

762nd Council Meeting 16 October 2018 31 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 3 (Continued) 2019 – 2021 GOLD COAST FILM FESTIVAL CS105/274/870/2018(P1) Conflict of Interest – Cr Tozer:- Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows:

The name of the person or entity is: Fishfilms

The nature of the relationship is: My Wife

The value of the benefit is: $230

The date of receipt of the benefit is: 2017

The nature of the other person’s interest in the matter is: my wife won an award for her film.

However I have considered my position and my interest in this matter as just described, and am firmly of the view that I may participate in the meeting and vote in respect of this matter in the public interest for the reason it is a past benefit and the decision to allocate funds to the Gold Coast Film Festival has no impact on Fishfilms. PROCEDURAL MOTION moved Cr Gates seconded Cr PC Young Pursuant to section 175E(4) of the Local Government Act 2009, Council resolves that: Cr Tozer has a real or perceived conflict of interest in this matter because Fishfilms was the recipient of an award and today’s decision has no impact on this entity. Cr Tozer may participate in the meeting and vote on the matter in the public interest.

CARRIED In accordance with Section 175E(4) of the Local Government Act 2009, Cr Tozer did not vote.


RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 16 OCTOBER 2018 COMMITTEE RECOMMENDATION ETG18.1011.003 moved Cr Gates seconded Cr Taylor

1 That the applicant (Gold Coast Film Festival) be advised that Council will invest $75,000 (plus GST) annually into the 2019, 2020 and 2021 editions of the Gold Coast Film Festival via: a in-value support with the balance payable in cash once City service

expenses have been removed; b waiving of all parks related fees.

2 The investment is subject to- a all statutory approvals being secured for the event; b Council and the Gold Coast Film Festival entering into a formal agreement

on terms satisfactory to the Chief Executive Officer. 3 The Chief Executive Officer be authorised to negotiate and execute an Agreement

detailing a comprehensive list of benefits and deliverables. 4 That support of this event is an exercise of Council’s Beneficial Enterprise

Powers. CARRIED UNANIMOUSLY

COUNCIL MEETING 16 OCTBOER 2018

RESOLUTION G18.1016.017 moved Cr Vorster seconded Cr Owen-Jones

That Committee Recommendation ETG18.1011.003 be adopted as printed which reads as follows:-

1 That the applicant (Gold Coast Film Festival) be advised that Council will invest $75,000 (plus GST) annually into the 2019, 2020 and 2021 editions of the Gold Coast Film Festival via: a in-value support with the balance payable in cash once City service

expenses have been removed; b waiving of all parks related fees.

2 The investment is subject to- a all statutory approvals being secured for the event; b Council and the Gold Coast Film Festival entering into a formal agreement

on terms satisfactory to the Chief Executive Officer. 3 The Chief Executive Officer be authorised to negotiate and execute an Agreement


Powers.

CARRIED Cr La Castra, Cr Tozer and Cr Tate voted in the positive

762nd Council Meeting 16 October 2018 33 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 OFFICE OF THE CHIEF OPERATING OFFICER 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider an investment into the 2019 – 2021 Burleigh Pro Surf Festival to be held at Burleigh Heads from 1 to 6 May 2019. 4 PREVIOUS RESOLUTIONS ED17.1012.002: 1 That the applicant (Surfing Queensland) be advised that Council will invest $15,000 (plus

GST) into the 2018 Burleigh Pro, subject to the applicant: a securing all statutory approvals for the event b listing the event with detailed information and images on

www.wearegoldcoast.com.au c engaging with Gold Coast Tourism to:


ii deliver out-of-region competitors with a range of tourism related products to support overnight stays and visitor expenditure around the event;

d providing satisfactory sponsor benefits; and e undertaking to provide a post event report.

2 That the source of funds be ED5710O007 (Special Events Tourist Parks Tax Equivalent), cost centre 1005371

3 That Council waives any parks related fees. 5 DISCUSSION 5.1 Applicant Kelly Wells Marketing & Partnership Manager Surfing Queensland PO BOX 233, Burleigh Heads, QLD 4220 0420787719 [email protected] ABN – 96 815 884 172 5.2 Event Overview Burleigh Heads was the birth place of ‘man on man’ surfing and was home to one of the most iconic surfing events in the sport’s history (Stubbies Surf Classic), which dates back to March 1977. Now known as the Burleigh Pro Surf Festival (the Festival), Surfing Queensland (SQ) and the World Surf League (WSL) are proud to host this event which creates an iconic coastal amphitheater for young professional surfers worldwide.

http://www.wearegoldcoast.com.au/


762nd Council Meeting 16 October 2018 34 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) The Festival provides future professional surfers the platform to qualify for the Championship Tour (CT) and strengthen their surfing in competition. It also allows both Australian and international surfers the ability to gain the required ranking points and prize money on the WSL Qualifying Series (QS). Its success has been recognised by the WSL, as the biggest and best QS1,000 in the world. A number of changes are proposed for the Festival in 2019 including-

• increase the rating from a QS1,000 to a QS3,000 • increase the duration from 2 days to a 6-day festival including a Men’s and Women’s

Pro Junior Division and an open Men’s and Women’s QS3,000 • move from the Australia Day weekend to the long weekend in May (still positioned in

the swell window; in-between the WCT events providing an opportunity for lead surfers to participate; to drive tourism in a lower occupancy period).

An upgrade to a QS3,000 will bring higher profile athletes from around the world, thus gaining greater attention from a larger market. The majority of CT qualifiers have below 3,000 points in their list of results meaning a win at a QS3,000 is crucial for those looking to qualify for the CT. The plan is to introduce a Pro Junior Division in 2019. In addition to providing more opportunity to key athletes, it encourages junior surfers who are competing on the Pro Junior Qualifying Series (JQS) more exposure to accessible events in Australia. SQ is responsible for driving the development of sport in the water and the love of surfing. Their overall aim is to enrich and benefit the general community whilst enticing people from outside of the Gold Coast to visit. They believe that continuing to build on the event year on year will have an extremely positive outcome to the region both economically and geographically, making Burleigh Heads one of the most iconic surfing destinations to visit. 5.3 Program The Festival will be held over 6 days, offering something unique for visitors to see and be involved in each day including:

• Surfing Competition: The addition of a Pro Junior Division and the hope to increase this event rating to a WQS 3,000 in 2019, will attract a wider range of international competitors due to the increase in points and prize money. The creation of an even bigger event will bring more spectators and give them the opportunity to see the highest calibre of athletes.

• Community Events and Activations:

The plan in 2019 is to engage the general community in the Festival with interactive activations and market stalls for all ages to enjoy. Other activities will include-

o music stage o attractions (ie human size twister, photo-booth, electronic surf board activation) o outside broadcast with Southern Cross Austero’s SeaFM radio station

762nd Council Meeting 16 October 2018 35 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1)

• Skate Competition and Displays: Organisers are exploring options for a temporary skate park with affiliation to the National Skate Park League to host their junior competition at this Festival. This will bolster Festival attendance numbers through competitors, families, friends and also add to the overall entertainment value. The YMCA, in partnership with Skate Australia, are working with SQ to host an Australian Skate Park league (SPL) event at the 2019 Festival and beyond. This will form part of their annual calendar which involves Australia's biggest interconnected skate, scooter and BMX competition series (with over 3200 active members and 100 events nationally each year).

• Movie Night:

The Festival successfully hosted a ‘Movie under the Stars’ event in Rudd Park in 2018. This event calendar extension will allow for two sites to be set up as part of the Festival and include another site for activations and food vendors to encourage families to stay on to enjoy the movie.

• Two-level viewing structure:

A two-level viewing structure will be built to house a VIP & hospitality area. To support athletes, officials, judges and employees, the lower level will be utilised as an operations area. A full schedule of daily uses (which will include the Media Launch) will be distributed prior to the event.

• Yoga Sunrise:

Organisers will open up an entirely separate opportunity for visitors to experience something different on the top deck of the viewing structure with an hour yoga session and breakfast. 5.4 Attendance With an increased investment from the City, organisers believe they can achieve total attendance of near 40,000 in 2019 (refer Figure 1 below). This is based on the event expanding and therefore being more attractive to both Gold Coast residents and visitors alike.

Figure 1 – Total attendance 2017 – 2019

23000 24792

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762nd Council Meeting 16 October 2018 36 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) Of the 38,400 attendees projected for the Festival, 48% are located outside of the Gold Coast (18,432 persons).

Figure 2 – Geographic location of attendees (2019 projected) 5.5 Marketing and Media Summary With a stronger focus on a 6 day event, including Skate Park competitions and an increase to a QS3,000 event, a wider national / international media and marketing plan will be introduced (via the WSL). Additional funds will be used to further push the Marketing and PR plan for 2019 to an international audience, enhancing the reach and promoting the Gold Coast. Advertising spend will concentrate on outside the region with interstate and international print and radio being a focus. Branded stickers, posters and various other collateral promoting the event will be designed ahead of time and used on SQ event cars. City of Gold Coast (City) street pole banners have been booked in the lead up to the event, to further promote the Festival. TVC's will be created from last year’s footage and booked into national business outlets. SQ employs a dedicated full time Media & Marketing Manager whose responsibilities include communication with metropolitan, state and national print and online media outlets. Below is an indication of pre & during event activity-

• creation of event posters (for distribution via digital portals ie: SQ / Surfing Australia websites, Destination Gold Coast, Tourism and Events Queensland, Coastal Watch and Surfing World publications)

• media releases distributed via print, radio and online media platforms • press call for athletes • newspaper runs • promotion through SQ social media platforms • promotion through the WSL media platforms • radio advertising • banner and logo placed on WSL event site • liaison with relevant print, television, website, social media and radio bureaus

52%

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Local Intrastate Interstate International


• creation and distribution of freely available press releases and accompanying digital images through SQ’s extensive database

• creation and distribution of freely available TV feeds and web highlights packages throughout event

• Sea FM will be broadcasting live from the headland over the event. SQ employ the services of an interactive video production company to provide A-grade video content which is then distributed to the world through the WSL website, their extensive database and vast social media channels. Total broadcast through this had a viewership of close to 30,000 for the two days in which the event ran in 2018. The WSL event website offered live scores, live situation updates, news items, heat progression and daily images. There were 333 articles written about the 2018 Festival with a potential viewership of almost 3.5 million, equating to an advertising value equivalency of $350,000. Destination Gold Coast will utilise their digital channels and work actively with SQ to achieve a greater profile outside the region, with the intent of driving the visitor economy around the 6-days. 5.6 Funding Request Organisers have requested financial support of $58,500 towards the 2019 event. This is a 290% increase in funding from $15,000 in 2018. Organisers have indicated that increased funding would be used for:

• Marketing – to expand the national / global marketing campaign. Paid ambassadors and athletes will attend the events as a draw card. Marketing strategies utilised through Surfing Australia TV and individual state surfing organisations marketing. Print campaign with News Corp and national radio options will also be explored.

• Broadcast – webcast across all 6 days of the Festival. Utilisation of TV screens within the VIP structure and an outdoor screen to broadcast in all areas of the Festival.

• Infrastructure – structural costs for additional competitions including Junior Surfing Competition (set up, staffing and judges) and the Skate Park related expenses to host the National Groms Skate League.

Conversations with a naming rights partner is underway at present and relationships are being established with Stocklands Burleigh and Burleigh Hotel. Tourism and Events Queensland have invested $50,000 per year into the Festival, confirmed over the next 3 years (2019 – 2021). 5.7 Sponsor Benefits City will receive logo association on:

• global live broadcast • TVC’s • social media • image gallery • event website • WSL website logo and banner placement


• tents, feathers, branded banners, fence mesh • media backdrop, event trophies • rash shirts

PA announcements will be made recognising the support of the City and a number of hospitality tickets to all events will be provided. 5.8 Outcomes The Festival has rich history on the Gold Coast, with its name familiar in the surfing community. Its heritage reiterates the surfing culture on the Gold Coast and it promotes a lifestyle, enhances the active and healthy, feel good atmosphere and the positive outdoor elements of the Gold Coast brand. The Festival showcases one of the most iconic breaks and pristine oceans and natural headlands of the Gold Coast to a wide audience. As has been the case in previous years, this event attracts new visitors to the city to watch some of the world’s best surfers. A day at the Festival is a social outing that will increase and strengthen the engagement and social connections of local residents. The WSL (owners of the Quiksilver and Roxy Pro’s) has indicated that the WCT could see further changes in the future. This could see less events delivered in Australia (currently three being Snapper Rocks Gold Coast, Bell’s Beach Melbourne and Margaret River Perth) as they seek new technologies (one example being man made wave pools) in attempt to appeal to new market segments and further commercialise its overall product. As SQ work to develop this event as a strong tourism offering in the future, the decision to support this Festival should not be based on an economic outcome (which would be regarded as relatively low at this time). Investing in this Festival should be viewed as a risk control measure for the City in having an additional surfing event on-standby and able to be propelled beyond its projected QS3000 status, should the WSL change their current approach to the Quiksilver and Roxy Pro’s (which are contracted to the Gold Coast until 2021). 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN





We enjoy our city and its enviable climate. 7 FUNDING AND RESOURCING REQUIREMENTS $20,000 is available in ED5710O007 Special Events – Tourist Park Tax Equiv, cost centre 1005371 Burleigh Pro. Additional funds are available in ED5710O006 Major Events Support, cost centre 1005309 Minor Events in-kind.

762nd Council Meeting 16 October 2018 39 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) 8 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 9 STATUTORY MATTERS All appropriate legislative requirements will be addressed during the operational planning and approval processes. 10 COUNCIL POLICIES Not applicable 11 DELEGATIONS Not applicable 12 COORDINATION & CONSULTATION Consultation to date has been limited to discussions with key agencies involved in the operational planning and approval processes. The following stakeholders have also provided advice into this report- Name and/or Title of the Stakeholder Consulted





13 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. 14 TIMING The 2019 Burleigh Pro Surf Festival will be held from 1 to 6 May in 2019. 15 CONCLUSION Burleigh Heads was the birth place of ‘man on man’ surfing and was home to one of the most iconic surfing events in the sport’s history (Stubbies Surf Classic), which dates back to March 1977. Now known as the Burleigh Pro Surf Festival (the Festival), Surfing Queensland (SQ) and the World Surf League (WSL) are proud to host this event which creates an iconic coastal amphitheatre for young professional surfers worldwide. A number of changes are proposed to the Festival in 2019 including:

• increase the rating from a QS1,000 to a QS3,000 • increase the duration to a 6 day festival including a Men’s and Women’s Pro Junior

Division and an open Men’s and Women’s QS3,000 • move from the Australia Day weekend to the long weekend in May (still positioned in

the swell window; in-between the WCT events providing an opportunity for lead surfers to participate; to drive tourism in a lower occupancy period).

762nd Council Meeting 16 October 2018 40 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) With an increased investment from the City, organisers believe they can achieve total attendance of 38,400 in 2019. Of these attendees, 48% are located outside of the Gold Coast (18,432 persons). SQ employs a dedicated full time Media & Marketing Manager whose responsibilities include communication with metropolitan, state, national print and online media outlets and addition to the execution of a comprehensive marketing plan. Utilising the available WSL channels, will see the webcast transmit to a global audience. Organisers have requested financial support of $58,500 towards the 2019 event. This is a 290% increase in funding from $15,000 in 2018. Organisers have indicated that increased funding would be used for marketing and advertising, a 6-day broadcast and to assist with infrastructure costs. The World Surf League (owners of the Quiksilver and Roxy Pro’s) have indicated that the World Championship Tour could see further changes in the future. This could see less events delivered in Australia (currently three being Snapper Rocks Gold Coast, Bell’s Beach Melbourne and Margaret River Perth) as they seek new technologies (one example being man made wave pools) in attempt to appeal to new market segments and further commercialise their overall product. As SQ work to develop this event as a strong tourism offering in the future, the decision to support this Festival should not be based on an economic outcome (which would be regarded as relatively low at this time). Investing in this Festival should be viewed as a risk control measure for the City in having an additional surfing event on-standby and able to be propelled beyond its projected QS3000 status, should the WSL change their current approach to the Quiksilver and Roxy Pro’s. 16 RECOMMENDATION It is recommended that Council resolve as follows:- 1 That the applicant (Surfing Queensland) be advised that Council will invest $25,000 (plus

GST) annually into the 2019, 2020 and 2021 editions of the Burleigh Pro Surf Festival via:

a in-value support with the balance payable in cash once City service expenses have been removed;

b waiving of all parks related fees.

2 The investment is subject to:

a all statutory approvals being secured for the event;

b Council and Surfing Queensland entering into a formal agreement on terms satisfactory to the Chief Executive Officer.

3 The Chief Executive Officer be authorised to negotiate and execute an Agreement detailing a comprehensive list of benefits and deliverables.

4 That support of this event is an exercise of Council’s Beneficial Enterprise Powers. Author: Authorised by: Steve Brook Joe McCabe Executive Officer Events (Acting) Chief Operating Officer 24 August 2018 TRACKS REF: 71576833

762nd Council Meeting 16 October 2018 41 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 4 (Continued) 2019 – 2021 BURLEIGH PRO SURF FESTIVAL CS105/274/870/2018(P1) COMMITTEE RECOMMENDATION ETG18.1011.004 moved Cr Boulton seconded Cr PC Young 1 That the applicant (Surfing Queensland) be advised that Council will invest

$25,000 (plus GST) annually into the 2019, 2020 and 2021 editions of the Burleigh Pro Surf Festival via:

a in-value support with the balance payable in cash once City service expenses have been removed;

b waiving of all parks related fees. 2 The investment is subject to:

a all statutory approvals being secured for the event; b Council and Surfing Queensland entering into a formal agreement on

terms satisfactory to the Chief Executive Officer. 3 The Chief Executive Officer be authorised to negotiate and execute an Agreement


Powers.

CARRIED

762nd Council Meeting 16 October 2018 42 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 OFFICE OF THE CHIEF OPERATING OFFICER 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to consider an investment into the 2019 to 2021 Gold Coast Challenge (Pro-am golf event) to be played at Links Hope Island in March annually. 4 PREVIOUS RESOLUTIONS At its meeting on 8 December 2017, Council resolved (ED17.1206.002):

“1 That the applicant (Australian Ladies Professional Golf Inc) be advised that Council supports the allocation of $25,000 (+GST) to market the inaugural 2018 ALPG / PGA Hope Island Gold Coast Pro-Am and that a report reviewing the outcomes of the event be provided to Council

2 The support is subject to the Organiser: a listing the event with detailed information and images on

www.wearegoldcoast.com.au b engaging with Gold Coast Tourism to:


ii deliver out-of-region visitors with a range of tourism related products to support overnight stays and visitor expenditure around the event;

c providing sponsor benefits to the satisfaction of the Chief Executive Officer.”

5 DISCUSSION 5.1 Applicant Karen Lunn Chief Executive Officer Australian Ladies Professional Golf Inc Suite 6, 1 Sands St, Tweed Heads, 2485 0477 021 091 [email protected] ABN – 61 069 266 590 5.2 Event Overview In January 2017, the Australian Ladies Professional Golf Inc (ALPG) held an official ALPG Pro-am at Links Hope Island, which was rated by organisers as a successful event for all stakeholders. After further discussions with the host venue and the PGA (Professional Golfers Association) of Australia, it was decided in 2018 to hold a dual ALPG/PGA Pro-am, which was played at Links Hope Island in March 2018 and called the Qantas Golf Club Gold Coast Challenge.


762nd Council Meeting 16 October 2018 43 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) The Pro-am consisted 54 ALPG professionals (women) and 60 PGA professionals (men) and was unique in that the corporates and paying amateur players had the opportunity to play alongside a female ALPG professional and a male PGA professional in the same group. The concept of male and female professionals playing together is based on the Vic Open, an annual professional golf tournament held in Victoria whereby the women and men professionals play at the same venue for the same prizemoney over 4 days. This tournament has grown exponentially from a $250,000 tournament in 2012 to what will be a $3 million dollar tournament in 2019, and is a tier 1 event on both the ALPG Tour and PGA Tour of Australia. The Vic Open attracts high quality fields from across the globe and is now the biggest golf tournament in Australia in terms of prizemoney and receives support from both the Victorian Government, City of Geelong and from corporate sponsors. ALPG and the PGA see great value for all stakeholders in playing these joint events, and feel that the Qantas Golf Club Gold Coast Challenge provides their stakeholders with great benefit. The event provides amateur players with a unique opportunity to actually play alongside the male and female professional players. It is the vision of organisers that this unique structure will showcase the Gold Coast as the region which is leading the way in innovative professional golf tournaments. 5.3 Program

• Day prior to event – amateur, ALPG, PGA professional practice rounds. Family fun day including a 9 hole junior event, ALPG and PGA professionals delivering Junior Clinics

• Round 1 - morning and afternoon shotgun starts, lunch provided for both morning and

afternoon fields, followed by Gala Dinner at Links Hope Island

• Round 2 - morning and afternoon shotgun starts, lunch provided for both morning and afternoon fields followed by prize presentation where women’s and men’s Champions along with amateur winners are crowned.

5.4 Attendance Organisers are forecasting the following total attendance in 2019:

• Participants – 285 • Spectators - 550

Of the 285 participants, 71% (or 202) will be from outside the Gold Coast. Of the 550 spectators, 12% (or 66) will be from outside the Gold Coast (refer to Figure 1 below).

762nd Council Meeting 16 October 2018 44 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1)

Figure 1 – Geographic location of 2019 participants (left) and spectators (right) 5.5 Marketing and Media Summary Qantas Golf Club website:

• dedicated page within the Tournaments section promoting the Gold Coast and providing details of the Gold Coast Challenge

• opportunity to include content about the city and why you would come here to play golf on the ‘Partners’ tab

• static digital advert integrated into partner leaderboard for a period of time • static digital advertisement integrated into the destination pages for a period of time.

Electronic Direct Marketing (EDMs):

• Qantas will integrate City logo, imagery and relevant information within every EDM relating to the Gold Coast Challenge with a reach of over 130,000.

Social Media:

• featured posts relating to the event on the Qantas Airways Facebook page with a reach of 1.2 million frequent flyers.

Qantas Golf Club Promotion International Exposure (USA):

• tournament promotion via the GolfNow monthly newsletter with a reach of 2.2 million golfers.

• tournament promotion via banner placements in the Golf Channel daily news email with a reach of 800,0000 golfers.

• tournament promotion via GolfNow social channel with a reach of 140,000 golfers. Qantas Golf Club Promotion International Exposure (UK):

• tournament promotion via the members booking product reaching 500,000 golfers and 4.5 million impressions per month.

In addition to these opportunities through the Qantas Golf Club’s extensive promotional channels, ALPG and PGA will work with Links Hope Island and other event stakeholders to promote the event and related activities through our various databases with a view to maximise sponsorship opportunities and attendance.

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762nd Council Meeting 16 October 2018 45 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) All parties will promote the event as a “celebration of golf” on the Gold Coast and organisers will allow spectators to walk with players on the fairways which is a unique opportunity in professional golf. ALPG and PGA will engage with local radio stations on Gold Coast, ABC Grandstand, local TV stations 7 and 9, and digital and print media to promote the event. ALPG and the PGA will also once again run a dedicated Social Media campaign through Links Hope Island, ALPG and PGA databases beginning in December 2018. ALPG and PGA will utilise other marketing assistance through:

• ISeekGolf– ALPG media partner who will promote through website and databases • Golf Industry Central - ALPG’s marketing partner will promote through their website • Golf Queensland – will promote through their databases • Gold Coast Women’s district – Will promote through their databases • Hot Tomato 102.9 – ALPG/PGA to run tournament specific advertising campaign • ABC Grandstand - will promote on radio, potential to broadcast live from pro-am

venue Where organisers make contact with Destination Gold Coast (DGC), they will have the ability to promote the event within DGC’s owned channels. 5.6 Funding Request Organisers have requested a total of $150,000 financial support ($50,000 annually over 3 editions of the event, 2019 – 2021). Achieving this level of funding for the next three years will provide organisers with the opportunity to seek longer term sponsorships and event partners. It will also provide the opportunity to produce a much stronger marketing strategy including but not limited to a high quality digital highlights package, promotion via media and social media channels, along with an overall event highlights program. 5.7 Sponsor Benefits City will receive signage at the tournament as agreed, and its logo on all tournament materials and marketing collateral. Social Media tags will be used by the ALPG and PGA on all posts associated by the Pro-am and respective memberships will be encouraged to do the same with a prize for the most engaging professional player on social media. The following opportunities will also be available-

• City teardrop banners at an appropriate location at a number of holes close to the putting green, with further banners at the putting green

• City will have the right to erect teardrop banners at either side of a number of tee boxes

• City will have the right to playing spots as requested • City logo to be integrated into the ‘Official Sponsor’ banner in the footer of the Qantas

Golf Club website homepage • City posts directly on the Qantas Golf Club Facebook group • Challenge Series:

o City will have the ability to erect teardrop banners either side of the tee box at a number of events other than the Qantas Golf Club Gold Coast Challenge.

o City will have the ability to erect teardrop banners at a suitable location close to the putting green at a number of events other than the Qantas Golf Club Gold Coast Challenge.

o City will have the right to erect teardrop banners on the driveway at a number of events other than the Qantas Golf Club Gold Coast Challenge.

762nd Council Meeting 16 October 2018 46 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) City has the opportunity to produce a digital piece / advertisment which will be incorporated into the digital daily highlights piece and the digital highlights piece of the event to be distributed to all available stakeholder marketing channels.

5.8 Outcomes The projected economic impact of the 2019 Gold Coast Challenge is $197,750 (refer to Figure 2 below).

Figure 2 – Projected economic impact of 2019 Gold Coast Challenge An investment at the level requested ($50,000 annually), provides a return on investment (ROI) to the City of 4. When compared to other major events in the portfolio, this ROI would be regarded as very low:

Event Return on Investment 2017 Cooly Rocks On 78 2017 Gold Coast 600 71

2017 Pan Pacific Masters Games 50 2017 Australian PGA Championship 27

2019 Gold Coast Challenge (projected) 4 Whilst a sound initiative of both the ALPG and PGA, the event does not achieve the required outcomes to initiate a major event investment. It currently lacks:

• visitation from outside of the Gold Coast • economic outcomes comparable to other events in the City’s major events portfolio • ability to drive the city’s reputation as a global event destination.

5.9 Growth Opportunities Both the ALPG and PGA have identified this event as a ten-year project. Their plan is to continue to hold this dual Pro-am at Links Hope Island each year for a further three years, and through engagement with government, sponsors, fans and players increase the prizemoney

762nd Council Meeting 16 October 2018 47 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) from $60,000 in 2018 to $80,000 in 2020. In each of these three years, organisers will produce a high quality digital highlights package after each day of the Pro-am, in addition to a post event digital piece encompassing the event in its entirety. Organisers will also produce digital content for social media/TV to be distributed in the lead up to, during and post event. From 2022 - 2024 the goal is for the event to take the next step into a dual women’s and men’s ALPG/PGA Tier 2 professional tournament to be live streamed globally, with a minimum of $300,000 of prizemoney on offer. Further into 2025 – 2028, organisers would like to see a dual women’s and men’s ALPG/PGA Tier 1 professional tournament with live global TV coverage / streaming with a minimum of $500,000 of prizemoney. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN





We enjoy our city and its enviable climate. 7 FUNDING AND RESOURCING REQUIREMENTS $25,000 is available in ED5710O006 Major Events Support, cost centre 1005336. 8 RISK MANAGEMENT There are no significant strategic risks associated with this event. Operational risks will be assessed and addressed as detailed planning and preparation evolves. 9 STATUTORY MATTERS All appropriate legislative requirements will be addressed during the operational planning and approval processes. 10 COUNCIL POLICIES Not applicable 11 DELEGATIONS Not applicable 12 COORDINATION & CONSULTATION Consultation to date has been limited to discussions with key agencies involved in the operational planning and approval processes.

762nd Council Meeting 16 October 2018 48 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) The following stakeholders have also provided advice into this report- Name and/or Title of the Stakeholder Consulted





13 STAKEHOLDER IMPACTS Key stakeholders are sectors of the tourism industry, business community and the broader community. 14 TIMING The Gold Coast Challenge will be held in March annually (2019 – 2021). 15 CONCLUSION The ALPG (Women) and PGA of Australia (Men) decided to hold a dual ALPG/PGA Pro-am (the Qantas Golf Club Gold Coast Challenge), which was played at Links Hope Island in March 2018. The Pro-am consisted 54 ALPG professionals and 60 PGA professionals and was unique in that corporate golfers and paying amateur players had the opportunity to play alongside a female ALPG professional and a male PGA professional in the same group. The concept of male and female professionals playing together is based on the Vic Open, an annual professional golf tournament held in Victoria whereby the women and men professionals play at the same venue for the same prizemoney over 4 days. This tournament has grown exponentially from a $250,000 tournament in 2012 to what will be a $3 million dollar tournament in 2019, and is a tier 1 event on both the ALPG Tour and PGA Tour of Australia. Organisers are forecasting 285 participants in 2019 along with 550 spectators. A total of 268 of these will be people travelling to the Gold Coast for the event. The event will be promoted through the Qantas Golf Club’s extensive promotional channels, along with all available ALPG and PGA databases. ALPG and PGA will engage with local radio stations on Gold Coast, ABC Grandstand, local TV stations 7 and 9, and digital and print media to promote the event. Organisers have requested a total of $150,000 financial support ($50,000 annually over 3 editions of the event, 2019 – 2021). The projected economic impact of the 2019 Gold Coast Challenge is $197,750. An investment at the level requested ($50,000 annually), provides a return on investment (ROI) to the City of 4. When compared to other major events in the portfolio, this ROI would be regarded as very low. Whilst a sound initiative of both the ALPG and PGA, the event does not achieve the required outcomes to initiate a major event investment. It currently lacks visitation from outside of the Gold Coast, economic outcomes comparable to other events in the City’s major events portfolio and the ability to drive the city’s reputation as a global event destination.

762nd Council Meeting 16 October 2018 49 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 5 (Continued) 2019 – 2021 GOLD COAST CHALLENGE CS105/274/870/2018(P1) 16 RECOMMENDATION It is recommended that Council resolve as follows:- That the applicant (Australian Ladies Professional Golfers Association) be advised that while Council are significant supporters of the sport of golf and its ongoing development and success on the Gold Coast, it declines the current opportunity of investing in the 2019 – 2021 Gold Coast Challenge.

Author: Authorised by: Steve Brook Joe McCabe Executive Officer Events (Acting) Chief Operating Officer 28 August 2018 TRACKS REF: 71604511 RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 16 OCTOBER 2018

COMMITTEE RECOMMENDATION ETG18.1011.005 moved Cr La Castra seconded Cr Owen-Jones That the applicant (Australian Ladies Professional Golfers Association) be advised that while Council are significant supporters of the sport of golf and its ongoing development and success on the Gold Coast, it declines the current opportunity of investing in the 2019 – 2021 Gold Coast Challenge.

CARRIED Cr McDonald requested that her vote in the negative be recorded RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 16 OCTOBER 2018

RESOLUTION G18.1016.020 moved Cr O’Neill seconded Cr Boulton

That Committee Recommendation ETG18.1011.005 be adopted as printed which reads as follows:- That the applicant (Australian Ladies Professional Golfers Association) be advised that while Council are significant supporters of the sport of golf and its ongoing development and success on the Gold Coast, it declines the current opportunity of investing in the 2019 – 2021 Gold Coast Challenge.

CARRIED Cr Caldwell, Cr Vorster and Cr McDonald requested that their vote in the negative be recorded

762nd Council Meeting 16 October 2018 50 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION That the Committee move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item/s for the reason/s shown:-

Item Subject Reason

6 Sale Of Land For Overdue Rates Prejudicial Matter

7 2017-18 Rates And Water Debt Management Report – 2nd Half Year

Prejudicial Matter

8 Expiry of Lease Prejudicial Matter

CARRIED

PROCEDURAL MOTION moved Cr O’Neill seconded Cr Boulton That the Committee move into Open Session.

CARRIED Following resumption into Open Session, Items 6, 7 & 8 were moved and carried as shown on the following pages.

762nd Council Meeting 16 October 2018 51 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 ORGANISATIONAL SERVICES SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) Confidential Attachment One – Potential Properties Sale of Land for Arrears of Rates 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report and attachments be deemed confidential documents and be treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report is provided to enable Council to consider resolving to enact the Sale of Land provisions of the Local Government Regulation 2012 (the Reg) to recover overdue rates and charges. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION 5.1 Properties recommended for sale of land In accordance with Section 140 of the Reg, if overdue rates have remained unpaid for at least 3 years Council can, by resolution, place the subject land to public auction in order to recover the overdue rates. Confidential Attachment One relates to eighty-one (81) properties with a total debt exceeding $1.5m as at 4 September. The table below shows the dissection of the properties utilised as the owner’s principal place of residence (PPR) by division. Of the 81 properties proposed to be resolved, 35 are used as the owner’s principal place of residence owing overdue rates and charges of approximately $576k.

762nd Council Meeting 16 October 2018 52 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) Table 1

PPR Dissection by Division

Division PPR Total $ Number

Division PPR Total $ Number

01 Divn Total $122,761 10

08 Divn Total $101,554 6

No $97,748 8

No $ 34,917 2 Yes $25,013 2

Yes $ 66,637 4

02 Divn Total $286,258 8

09 Divn Total $ 69,610 5

No $178,698 2

No $ 7,434 1 Yes $107,560 6

Yes $ 62,176 4

03 Divn Total $72,384 6

10 Divn Total $126,405 6

No $59,706 5

No $ 92,730 4 Yes $12,678 1

Yes $ 33,675 2

04 Divn Total $27,304 2

11 Divn Total $ 74,397 5

No $12,685 1

No $ 74,397 5 Yes $14,619 1

12 Divn Total $ 65,837 3

05 Divn Total $150,665 8

No $ 41,356 2

No $63,668 2

Yes $ 24,481 1 Yes $86,997 6

13 Divn Total $ 68,301 3

06 Divn Total $109,031 6

No $ 68,301 3

No $85,963 5

14 Divn Total $ 45,572 4 Yes $23,068 1

Yes $ 45,572 4

07 Divn Total $215,358 9

No $141,457 6 Yes $73,900 3

Penalty interest continues to accrue on all overdue rates (including water) at a rate of 11% per annum compounding daily. As part of advanced recovery action taken to date, all reasonable attempts have been made to ensure that the affected land owners have been contacted and made aware of the seriously overdue rates. These ratepayers have also been provided the opportunity to satisfy the debt by full payment or entering an approved repayment scheme. Council’s records have been noted reflecting the above and updated accordingly. Where no recovery action has occurred for at least 1 year, correspondence was issued in June 2018 requesting urgent contact be made in a final endeavour to prevent more advanced action proceeding. Should Council resolve to sell the affected properties, a Notice of Intention to Sell (NOITS) must be issued to the registered property owners and all interested parties as registered on the title as soon as practical following the resolution.

762nd Council Meeting 16 October 2018 53 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) This notice must state Council’s intention to sell the land in no less than 3 months but not exceeding 6 months from the date of effecting service upon the ratepayer. Other interested parties e.g. mortgagees etc, also have the opportunity to remedy the overdue rates in preference to the property proceeding to auction. Once the minimum period of the NOITS has expired and, should the overdue rates remain unpaid, an Auction Notice must then be issued providing full details of the proposed auction (date, time, location etc). In an endeavour to ensure all interested parties receive the relevant notifications, the NOITS will be served by registered mail to all Australian addresses. Notices of Auction will be served by Express Post as the correct delivery address will have been established following the receipt of a registered mail delivery confirmation card. Any properties with postal addresses overseas will be issued by priority mail. In regard to corporate debtors where the postal address differs from the address recorded with ASIC for the company’s registered office, a notice will be sent (by registered mail for the NOITS) to both addresses. In cases where this type of service remains unexecuted for the property owners within Australia, personal service will then be attempted. The Reg requires that Council must set a reserve price for the auction that is at least:

(a) the market value of the land (this value must be provided by a valuer who is registered under the Valuers Registration Act 1992 and who is not an employee of Council); or

(b) the higher of the following:

(i) the amount of overdue rates on the land;

(ii) the value of the land (i.e. the site value or unimproved value, whichever is applicable).

In the overwhelming majority of cases, option (b) will be used to set the reserve price. Option (a) will only be used where it is believed the market value of the land is significantly less than either the quantum of the overdue rates or the rateable valuation. Should the situation occur where a bid for the property does not meet the reserve price at auction, the property must be passed in. In accordance with S143(2) of the Reg, Council may choose to enter into negotiations with, but only with, the highest bidder. In the event the highest bidder submits an offer greater than the last bid received, Council may choose to accept the offer and effect the sale [S143 (3)]. Council has previously delegated this power to the Chief Executive Officer. It is important to note that should any property not sell through subsequent negotiations then, under S143 (4) of the Reg, Council is deemed the purchaser of the property at the reserve price with the proceeds to be applied as per S146 of the Regulation. REDACTED . .

762nd Council Meeting 16 October 2018 54 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) In cases where Council has no desire to acquire the property, it is in Council’s interest to ensure the reserve price is the minimum allowable in order to minimise outlays in circumstances where Council is deemed to be the purchaser of the land. S146 of the Reg (Application of proceeds of sale) prioritises registered non-State encumbrances above only body corporate fees and the former owner. Previous experience shows that mortgagees and other secured creditors often pay the required amount to cease the auction process as their security over the property is extinguished by the sale of land process. To demonstrate that the ratepayers have sufficient time to prevent the auction occurring after the resolution has been made, only one (1) of the 52 properties covered by Council’s last “Sale of Land” resolution was required to be placed to auction. Another 4 properties are still awaiting the expiration of the mandatory timeframes as set by the Reg. By enacting the Sale of Land provisions of the Reg, Council is able to most effectively recover the overdue rates in a defined timeframe. Once Council has commenced the selling procedures, all costs incurred are recovered either:

• when payment is received to end the process, or • when the property is sold and the sale proceeds are applied accordingly.

It is recommended that should Council resolve to sell these lands, that specialists in handling advanced recovery activity who also have conveyancing experience are engaged to progress the action required in accordance with the required legislative provisions. As mentioned above, the costs incurred with this action are fully recoverable. This will allow Council resources to remain focussed on other advanced recovery cases and not pass the financial burden to anyone other than the debtor concerned. Property Services have been engaged to review the properties where the resolution is being sought. Advice will continue to be provided during the process to minimise the likelihood of Council acquiring any property that would not be beneficial to acquire. Furthermore, a review of any irregularities that may exist on the rate or water account has been undertaken i.e. an unusual peak with a high quarterly water reading. Where irregular high consumption has been experienced indicating the possibility of a water leak, the period within which the ratepayer may claim leakage relief has passed. It should be noted that there is a minimal risk to Council of having to write-off rates, charges and costs should the purchase price not be sufficient to cover, in priority:

• State encumbrances, • Costs of the sale, • Land tax, • Overdue rates and charges.

762nd Council Meeting 16 October 2018 55 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Theme Supporting the delivery of the Gold Coast 2020 B We manage the city responsibly Our stewardship of the city provides value for money for ratepayers

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funding has been allocated in this year’s budget for this action. The costs incurred once the selling procedures commence are fully recoverable. However, there is an identified risk involved with this process in that Council may be deemed to be the purchaser of the land at the reserve price. No budget exists to fund the potential purchase of properties. Another risk is that the proceeds of a sale may not be sufficient to meet higher priority debts, Council’s sale expenses and the outstanding rates and charges. No budget exists to fund the write-off of outstanding rates and charges. Costs for Capital Works and Service Proposals

Not applicable. People and Culture Not applicable. 8 RISK MANAGEMENT Property Services and Water Billing officers have provided advice with regard properties that may potentially present a risk of (i) not selling at auction, or (ii) realise a sale price insufficient to discharge all debts required by the Reg to be paid in priority to Council’s rate debt, or (iii) where there is a potential for the account to be impacted by Council’s Water and Sewerage Leakage Relief Policy. These properties are not included in the attached list. 9 STATUTORY MATTERS

• Local Government Act 2009 - Chapter 4 Part 1 Section 95 Rates and Charges • Local Government Regulation 2012 - Division 3 Selling or acquiring land for overdue rates or

charges. 10 COUNCIL POLICIES Debt Recovery Policy.

762nd Council Meeting 16 October 2018 56 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) 11 DELEGATIONS Delegation 1725 grants the Chief Executive Officer the authority to sign a "Notice of Intention to Sell", that Council has, by resolution, decided under section 140 of the Local Government Regulation 2012 to sell land for overdue rates or charges. Delegation 2085 grants the Chief Executive Officer the authority to act for Council should negotiations be required in the circumstance that any of the subject property fail to meet the reserve price. In this instance, Council may enter into negotiations with the highest bidder only and may accept an offer to secure a sale. 12 COORDINATION & CONSULTATION Consultation is undertaken with City Property, Water Billing and Corporate Communications at the appropriate times. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Privacy is to be maintained by retaining personal information as confidential. 13 STAKEHOLDER IMPACTS External / community stakeholder Impacts The owners of the land involved in this action may feel as if they are being adversely

impacted. However, ample opportunity has been provided for the owner to satisfy the overdue rates. Once Council resolves to sell the land, there still remains every opportunity (minimum period of 3 months) for the owner of the land to stop the auction by making payment in full, inclusive of any associated costs.

For absolute clarity, once the resolution to place the property to auction is made no

payment arrangements for these accounts will be granted until the overdue debt is liquidated. Other ratepayers of the city can feel assured that Council is diligently collecting overdue rates.

Internal (Organisational) Stakeholder Impacts Not applicable. 14 TIMING Action should commence as soon as practicable to meet the legislative timeframes. 15 CONCLUSION Taking action in accordance with the Sale of Land provisions of Local Government Regulation is considered the most effective course of action open to Council to recover

762nd Council Meeting 16 October 2018 57 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) seriously overdue rates. This course of action is not considered lightly, however, under these circumstances it is believed to be an exercise of good government. 16 RECOMMENDATION It is recommended that Council resolve as follows: 1 That the report and attachments be deemed confidential documents and be treated as

such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2 That, pursuant to Section 140(2) of the Local Government Regulation 2012, Council resolves to sell the lands described in Confidential Attachment One for overdue rates.

3 That the Chief Executive Officer be delegated the power to set a reserve price for each parcel of land that is in accordance with Section 143(1) of the Local Government Regulation 2012.

4 That the matter be referred to suitably qualified solicitors to action on Council’s behalf.

Author: Authorised by: Leigh Jackson Peter Morichovitis Acting Executive Coordinator Revenue Services

Acting Director Organisational Services

4 September 2018

ISPOT #71635901

RECOMMENDATION CHANGED COUNCIL MEETING 16 OCTOBER 2018 COMMITTEE RECOMMENDATION ETG18.1011.006 moved Cr Owen-Jones seconded Cr PC Young 1 That the report and attachments be deemed confidential documents and be

treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2 That, pursuant to Section 140(2) of the Local Government Regulation 2012, Council resolves to sell the lands described in Confidential Attachment One for overdue rates.



CARRIED

762nd Council Meeting 16 October 2018 58 Events, Tourism & Governance Committee Meeting 11 October 2018 Adopted Report ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14) RESOLUTION G18.1016.019 moved Cr PC Young seconded Cr Owen-Jones

That Committee Recommendation ETG18.1011.006 be adopted, with a change to Part 2, such that it reads in its entirety as follows: 1 That the report and attachments be deemed confidential documents and be

treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the documents remain confidential unless Council decides otherwise by resolution.

2 That, pursuant to Section 140(2) of the Local Government Regulation 2012, Council resolves to sell the lands described in Confidential Attachment 1 for overdue rates subject to the deletion of 1415249 as identified in the schedule.



CARRIED


ITEM 6 (Continued) SALE OF LAND FOR OVERDUE RATES RV36/188/-(P14)

Confidential Attachment 1

Pages 59 – 61 Redacted


ITEM 7 ORGANISATIONAL SERVICES 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) Refer Confidential Attachments 1 - 5 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report and attachments be considered in Closed Session

pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report and attachments be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report provides Council with an update of the arrears position of the rates, water and sundry debtor portfolios as at 30 June 2018. 4 PREVIOUS RESOLUTIONS Not applicable. 5 DISCUSSION The January – June 2018 period again saw numbers of resources dedicated to the LGP project, operational activities to redress known issues as well as undertaking significant familiarisation actions to the new rating software. A ‘Rates Stabilisation Team’ was created with the sole focus to address system issues still requiring attention.

The maintenance functionality to load valuations was delivered in March 2018. The priority was to ensure all appropriate levies were raised to ensure revenue budgets were met. Once valuations were loaded, an aggressive program to have the relevant rate notices issue was undertaken.

Advanced recovery action on existing cases and including Sale of Land activity still remained a priority for the Debtor Management Teams.

5.1 Rates and Water Debtor Portfolio 5.1.1 Rate and Water Levies Table 1 (below) shows the comparison of levies raised for the previous year (2016-17) and the 2017-18 financial year. The current financial year reflects a 4.3% increase for rate levies with water levies increasing by 3.8% resulting in a 4.1% increase in total levies for the financial year compared to the prior year.


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) Table 1

Comparison of Levies Raised as at 30 June

Year Rates Water Total 2016-17 $680.5m $480.5m $1,161m

2017-18 $709.6m $498.5m $1.208m 5.1.2 Rate and Water Arrears Council finished the financial year with $64.1m unpaid in relation to rates and water accounts. This data shows an increase of $22.2m in relation to the combined arrears when compared to 2016-17. The Balance Outstanding percentage also increased from 3.6% (2016-17) to 5.3% (2017-18). Table 2 below reflects this data. Table 2

Comparison of Outstanding Balances as at 30 June

Year Rates Water Total Arrears

Outstanding %

2016-17 $24,258,127 $17,610,784 $41,868,911 3.6%

2017-18 $39,230,493 $24,832,229 $64,062,723 5.3% When compared to this time last year, the balance outstanding for water accounts increased from $17.6m to $24.8m (41%) while the rate debt increased from $24.3m to $39.2m (62%). The proportion of the rates and water debt to the total debt moved from 58:42 for 2016-17 to 61:39 for 2017-18. This proportion reveals that the arrears associated with rate accounts is increasing at a greater rate than the arrears associated with water accounts. 5.1.3 Rate and Water True Overdue Percentage Confidential Attachment 1 shows the True Overdue percentage balances for each financial year from the 2011-12 financial year onwards. the True Overdue percentage differs from the Arrears Outstanding percent as it excludes

• levies that are not yet due, • levies subject to deferral, and • levies not being pursued that are considered in dispute.

When the above exemptions are taken into consideration, the 2017-18 result is 4.7%. This result shows an increase compared to the previous year and ends the run of 5 successive years where decreased arrears results had been achieved.


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) Principally, there are two reasons for the increased arrears result:

1. Unexpected issues were encountered with the billing functionality of Pathway (LGP) which required vendor attention to correct, and

2. A higher priority being assigned to the corrective action mentioned in 1 allowing rate notices to be issued sooner that resulted in resources not being available in a timely manner to address issues identified with the recovery-related activities.

Significant progress has been achieved in regard to both matters above and is expected to continue to assist with a substantial decrease in the True Overdue percentage expected by 30 June 2019. The review of the Recovery Profile (Attachment 2) shows an increase of 125% in the number of accounts (+ 42,215) within the debtor’s portfolio. However the average debt per account has reduced by 31.8% when compared to the same time last year. In 2016-17, the averaged debt associated with the 33,641 rate and water accounts not fully paid was $1,245. In 2017-18, the average debt was $845 – a reduction of 32%. This would indicate that more accounts with smaller balances are outstanding although the number of these is greater than the previous year. This is consistent with what would be expected where the work on the advanced recovery cases has continued but delays were encountered with the ‘front end’ recovery activity. The additional temporary resources made available to the Advanced Recoveries Team, since 2014, continue to allow an increased effort directed to cases outsourced for legal recovery action and the statutory processes associated with the Sale of Land for Rate Arrears. As at 30 June 2018 there were 2,053 accounts representing a debt of $6.3m outsourced for advanced recovery action compared with the 4,137 cases ($11.7m) at the same time 12 months earlier. This decrease is due to the fact that increased focus could be placed upon existing accounts at this level of recovery with only limited numbers of new matters being manually advanced to the advanced recovery stage. 5.1.4 Rate and Water Arrangements to Pay Arrangements to Pay (PA) were again offered to customers who encountered financial difficulty and were unable to remit full payment by the due date. The graphs below show the number and value of Arrangements to Pay for rates and water debtors for the fourth quarter of this and the previous financial year. Information regarding the Arrangements to Pay (Rates) for the January – March 2018 period is not available so the following information relates to the final quarter of the 2017-18 year (April – June). The graphs show that the number of Arrangements to Pay granted reduced (11,842 in 2016-17 and 8,662 in 2017-18) (or 27%) with rates accounting for the major reduction (30%) and water accounting for a slightly smaller decrease (26%). The quantum of Arrangements to Pay created in Quarter 4 reduced by 13%. In 2016-17, Arrangements to Pay for Rates worth $4.9m were granted while one year later the amount decreased to $4.3m – a decrease of 12%. For Water, the amount reduced by 13%.


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14)

5.1.5 Sale of Land At its meeting of 8 December 2017, Council resolved to undertake Sale of Land action on 52 properties. Arrears in excess of $850k were associated with these properties. Of these, all but 4 have now been fully paid (> $750k) with 2 properties scheduled to go to auction on 27 September while the remaining 2 properties have not exhausted the statutory period required. Another item – relating to a further 81 properties with arrears > $1.5m has been prepared and will be presented for Council’s consideration. 5.2 Accounts Receivable - Sundry Debts REDACTED

$4,906,286$4,325,936

$8,193,550

$7,116,725

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

2016-17 2017-18

Value of PAsApril - June

Rates Water

8,261

6,154

3,581 2,508

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

11,000

12,000

13,000

2016-17 2017-18

Number of PAsApril - June

Rates Water


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) REDACTED

REDACTED

REDACTED 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Theme Supporting the delivery of the Gold Coast 2020 B We manage the city responsibly Our stewardship of the city provides value for money for ratepayers 7 FUNDING AND RESOURCING REQUIREMENTS Within existing approved budget.


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) 8 RISK MANAGEMENT Not applicable. 9 STATUTORY MATTERS Local Government Act and Regulation. 10 COUNCIL POLICIES Debt Recovery Policy. 11 DELEGATIONS Delegation 2021 states “To write-off or waive non-rate debt where the debt remains unpaid and there is a legitimate basis for deciding the outstanding amount is not legally or practically recoverable including but not limited to circumstances where a debtor is under an administrator, insolvent, bankrupt or deregistered.” This delegation also requires a report to be provided to Council on a quarterly basis. 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted


Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Hardie Ryan A/Coordinator Receivables Management


Yes

Emily Barker A/Supervisor Debtor Management


Yes

13 STAKEHOLDER IMPACTS All rate, water and sundry debtors who fail to make arrangements to satisfy their debt with Council will be pursued in a more expeditious manner. It is anticipated that this action will result in a reduction to Council’s arrears position. This would be determined by the end of year True Overdue percentage. 14 TIMING Not applicable.


ITEM 7 (Continued) 2017-18 RATES AND WATER DEBT MANAGEMENT REPORT – 2ND HALF YEAR RV36/188/-(P14) 15 CONCLUSION Debt recovery action continues in accordance with the adopted Policy where possible. Delays have been encountered due to issues associated with the implementation of the Pathway rates module (LGP). The Sale of Land action continues and is expected to realise further reductions in the rate and water debt portfolio. While the trend of reducing arrears year-on-year has ended, explanations have been provided. The outlook for an improved result at the conclusion of the 2018-19 financial year is expected. 16 RECOMMENDATION It is recommended that Council resolve as follows:

1 That the report and attachments be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Council note the combined rate and water arrears position as at 30 June 2018.

3 That Council note the position of outstanding Accounts Receivable (Sundry Debtors) debts as at 30 June 2018.

Author Authorised by: Leigh Jackson Peter Morichovitis A/Executive Coordinator Revenue Services A/Director Organisational Services 17 September 2018 (TRACKS REF: 71485578)

RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 16 OCTOBER 2018 COMMITTEE RECOMMENDATION ETG18.1011.007 moved Cr O’Neill seconded Cr Gates 1 That the report and attachments be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Council note the combined rate and water arrears position as at 30 June 2018.

3 That Council note the position of outstanding Accounts Receivable (Sundry Debtors) debts as at 30 June 2018.

CARRIED



Attachment 1



Attachment 2

Jun-17 Jun-18 Jun-17 Jun-18 Jun-17 Jun-18 Jun-17 Jun-18 Jun-17 Jun-18 Jun-17 Jun-18Account Sent 2,006 4,449 $600,158 $3,725,511 74 134 $54,555 $115,830 2,080 4,583 $654,713 $3,841,341Overdue 2,802 7,371 $2,230,086 $2,592,587 1,083 1,313 $584,892 $1,082,647 3,885 8,684 $2,814,978 $3,675,234Reminder Notice 3,363 24,502 $615,002 $11,345,971 1,644 8,573 $692,906 $3,506,686 5,007 33,075 $1,307,908 $14,852,657Final Reminder Notice 421 1,242 $313,089 $839,645 3,737 619 $2,843,285 $575,418 4,158 1,861 $3,156,374 $1,415,063Pending PC Dist 0 0 $0 $0 7 15 $6,233 $22,666 7 15 $6,233 $22,666Ready For Autocall 9 0 $10,575 $0 0 22 $0 $56,032 9 22 $10,575 $56,032Sent For Autocall 44 33 $104,848 $54,956 0 18 $0 $39,308 44 51 $104,848 $94,264Personal Contact 1 560 651 $795,791 $1,110,941 521 2,863 $917,772 $5,814,158 1,081 3,514 $1,713,563 $6,925,099External Personal Contact 8 8 $11,190 $11,512 0 0 $0 $0 8 8 $11,190 $11,512Pending Approval 1 0 $35 $0 0 0 $0 $0 1 0 $35 $0Pending Legal Action 59 604 $167,216 $1,818,838 1,322 684 $1,933,415 $1,967,676 1,381 1,288 $2,100,631 $3,786,514Legal Action Commenced 2,918 1,365 $8,077,474 $3,732,497 1,219 688 $3,588,486 $2,536,003 4,137 2,053 $11,665,960 $6,268,500Pending Sale Of Land 39 126 $1,043,320 $1,710,189 40 112 $280,873 $832,103 79 238 $1,324,193 $2,542,292Sale Of Land 14 9 $165,521 $126,715 17 18 $128,816 $86,389 31 27 $294,337 $213,104Pensioners Unrecoverable 272 0 $748,808 $0 200 233 $936,082 $1,196,708 472 233 $1,684,890 $1,196,708Payment Arrangement 2,910 10,884 $7,171,003 $11,072,722 4,457 4,225 $4,390,487 $4,267,295 7,367 15,109 $11,561,490 $15,340,017Below Advanced Rcvr 1,859 0 $1,295,990 $0 1,811 3,063 $970,252 $2,569,021 3,670 3,063 $2,266,242 $2,569,021Withhold Recovery Action 109 1,948 $908,021 $1,088,412 115 84 $282,730 $164,288 224 2,032 $1,190,751 $1,252,700

17,394 53,192 $24,258,127 $39,230,493 16,247 22,664 $17,610,784 $24,832,229 33,641 75,856 $41,868,911 $64,062,722

Number of Accts Amount Owing

Recovery Not Commenced

Recovery Category Recovery StepRates Water Total

Number of Accts Amount Owing Number of Accts

TOTAL

Other

Recovery Profile Comparison June 2017 - June 2018

Advanced Recovery

Personal Contact

Initial Recovery

Amount Owing



Attachment 3, 4 & 5

Pages 71 – 75 REDACTED


ITEM 8 GENERAL BUSINESS EXPIRY OF LEASE RV36/188/-(P14) Refer Confidential Attachment 1 RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 16 OCTOBER 2018

COMMITTEE RECOMMENDATION ETG18.1011.008 moved Cr Owen-Jones seconded Cr McDonald 1 The Council notes the recent expiry of the Lease over the property referred to in

confidential Attachment 1.

2 The CEO be authorised to bring forward a report regarding the way ahead for the City of Gold Coast in regards to the property, existing improvements, current and potential future users (and any other outstanding matters).

3 The CEO be authorised to obtain any relevant independent advice required to facilitate the timely preparation of the report back to the Events, Tourism and Governance committee.

A division was called. For 8 Cr La Castra, Cr PC Young, Cr Gates, Cr Owen-Jones,

Cr Boulton, Cr Taylor, Cr McDonald, Cr O’Neill Against 0 Abstained 0 Absent 0 Did Not Vote 0

CARRIED UNANIMOUSLY

COUNCIL MEETING 16 OCTOBER 2018

RESOLUTION G18.1016.018 moved Cr Owen-Jones seconded Cr PC Young

That Committee Recommendation ETG18.1011.008 be adopted as printed which reads as follows:- 1 The Council notes the recent expiry of the Lease over the property referred to in

confidential Attachment 1.

2 The CEO be authorised to bring forward a report regarding the way ahead for the City of Gold Coast in regards to the property, existing improvements, current and potential future users (and any other outstanding matters).

3 The CEO be authorised to obtain any relevant independent advice required to facilitate the timely preparation of the report back to the Events, Tourism and Governance committee.

CARRIED

There being no further business the meeting closed at 3.25pm.


ITEM 8 (Continued) EXPIRY OF LEASE RV36/188/-(P14)

CONFIDENTIAL ATTACHMENT 1 REDACTED

762nd Council Meeting 16 October 2018 78 Events, Tourism & Governance Committee Meeting 11 October 2018 Report

These Pages

Numbered 1 to 78

Constitute The Adopted Report Of The Meeting

Of The Events, Tourism & Governance Committee

Held Thursday 11 October 2018

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