city council agenda — july 8, 2013

7/28/2019 City Council Agenda July 8, 2013

1/9

17-8-13

Address ing the Council : Section 2.04.210 of the Alhambra Municipal Code establishes the procedures foraddressing the Council. Any person wishing to address the Council during the meeting must complete a SpeakerRequest Card and submit it to the City Clerk.

When called upon by the Mayor, please step to the podium and give your name, address and organization or otherparty you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.

All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than theCouncil and the person having the floor, shall be permitted to enter into any discussion, either directly or through amember of the Council, without the permission of the Mayor. No question shall be asked a Councilperson exceptthrough the Mayor.

Standards of Decorum : Any person making personal, impertinent or slanderous remarks or who shall becomeboisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.

Enforcement of Decorum : The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintainingorder and decorum at the Council meeting.

Persons Authorized to be Within Rail : No person, except City officials, their representatives, and newspaperreporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

Agenda Tracking Numbers : All numbers listed in bold after the title of each Agenda item are City Clerk trackingnumbers that are used for filing and research purposes.

CITY OF ALHAMBRA AGENDA

ALHAMBRA CITY COUNCILJULY 8, 2013

MISSION STATEMENT

The City of Alhambra is dedicated to responsive, creative leadershipand quality services, ensuring desirable neighborhoods and asupportive business environment, while being sensitive to thediversity of our community.

VISION STATEMENT

The City of Alhambra shall be the premier family-oriented and economically prosperouscommunity in the San Gabriel Valley.


2/9

27-8-13

AGENDARegular Meeting

ALHAMBRA CITY COUNCILCity Council Chambers111 South First Street

J uly 8, 20135:30 p.m.

ROLL CALL:COUNCIL: Sham, Messina, Yamauchi, Ayala, Placido

FLAG SALUTE: Led by Mayor Placido

READING OF ORDINANCE TITLES

Government Code Section 36934 requires that all ordinances be read in full prior to City Counciltaking action on the ordinance. By listing the ordinance title on the Council agenda, Council maydetermine that the title has been read.

Recommended Action: By motion, determine that the titles to all ordinances which appearon this public agenda have been read, and waive further reading.

PUBLIC HEARING

1. PROPOSED ORDINANCE AMENDING TITLE 23 OF THE ALHAMBRA MUNICIPALCODE (AMC) PERTAINING TO PROHIBITING DONATION BOXES - F2M13-41,N2M13-91, O2M13-4619

This is the time and place set by Notice No. N2M13-91 for the Alhambra City Council tohold a public hearing to consider the adoption of an ordinance amending Chapters 23.04and 23.85 of Title 23 of the Alhambra Municipal Code (AMC) to prohibit the placementof Donation Boxes as it pertains to existing and future boxes, and making findings insupport thereof. For the purposes of this discussion/hearing, a Donation Box meansany metal, plastic, cardboard or wooden box, bin, container, trailer, accessory structure,or similar facility located outside of an enclosed building or in a parking lot or publicplace, provided by a person, organization, or collection center for the primary purpose of receiving or storing donated items, including household goods and clothing. Staff believes that donation boxes are blight, a drain of City resources, and are improperlymaintained by their owners; as such, the best remedy is to prohibit their placementwithin the City of Alhambra.

Recommended Action: After receiving public testimony, the Mayor should closethe public hearing and the City Council should direct the City Attorney to introduce andgive first reading by title only, waiving further reading, to the following ordinance entitled:

Ordinance No. O2M13-4619: An Ordinance of the City Council of theCity of Alhambra, California, amending Chapters 23.04 and 23.85 of theAlhambra Municipal Code pertaining to donation boxes


3/9

37-8-13

which ordinance shall return for a second reading and adoption at the next City Councilmeeting

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14

The City Council will move into a closed session pursuant to applicable law, including the BrownAct (Government Code Sec. 54950, et seq. ) for the purposes of conferring with the Citys RealProperty Negotiator, and/or conferring with the City Attorney on potential and/or existinglitigation, and/or discussing matters covered under Government Code Section 54957(Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however,prior to so moving into closed session, the City Attorney shall make any announcementsrequired by the Brown Act pertaining to such closed session matters:

Conference wi th Real Property Negotiator (Govt. Code Section 54956.8): None

Conference with Legal Counsel--Existing Litigation (Govt. Code Section54956.9(d)(1): None

Conference with Legal Counsel - Anti cipated Litigation: Significant exposureto litigation pursuant to Govt. Code Section 54956.9(d)(2): 3 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter.

Discussion of Personnel Matters (Govt. Code Section 54957): None

Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re ManagementEmployees, Alhambra Police Miscellaneous Association, Alhambra PoliceOfficers Association, Alhambra Police Management Association, Alhambra FireFighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into aclosed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall reportupon the closed session if required.

CEREMONIAL

2. COMMENDATIONS: EAGLE SCOUTS SEAN NGUYEN & CHUCK TAN BOYSCOUT TROOP #277 F2M13-3

Mayor PLACIDO and the City Council wish to commend SEAN NGUYEN and CHUCKTAN, who, as members of BOY SCOUT TROOP 277, have attained the rank of EAGLE SCOUT . It is a pleasure for the Council to acknowledge this achievement, whichMr. Nguyen fulfilled through his service project to improve his schools facilities and Mr.

Tan fulfilled by his service project to make emergency rescue easier for his community. The Eagle Scout award is one of the highest honors a young man can earn signifyingan interest in public service, ecology, and the great outdoors as well as the attainment of personal achievement through exemplary character, leadership ability and communityservice. Mayor PLACIDO will present the commendations to Mr. Nguyen and Mr. Tan .


4/9

47-8-13

PUBLIC HEARING

3. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) F2M5-41,N2M13-92, M2M13-66

This is the time and place set by Notice No. N2M13-92 for the City Council to hold apublic hearing to receive community input concerning the use of funds received underthe United States Department of J ustice, Bureau of J ustice Assistance, Edward ByrneMemorial Justice Assistance Grant (J AG) Program. Uses being proposed include, butare not limited to, continued participation in the Foothill Air Support Team (FAST)program and continued service with PredPol (predictive policing software) whichprovides real-time crime prediction designed for officers in the field.

Recommended Action: After receiving public testimony, the Mayor should closethe public hearing and the Council should adopt Minute Order No. M2M13-66 asfollows:

RESOLVED by the Alhambra City Council that this Council herebyauthorizes the Interim City Manager, or her designee, to apply for UnitedStates Department of J ustice, Bureau of J ustice Assistance -- EdwardByrne Memorial Justice Assistance Grant (J AG) Program funds in theamount of $14,845; and,

BE IT FURTHER RESOLVED by the Alhambra City Council that thisCouncil hereby ratifies the action of the Interim City Manager indesignating the Chief of Police as the administrator for said Grant.

PRESENTATION

4. STRATEGIC PLAN UPDATE F2M11-36

On April 17, 2013, the City Council and Executive Staff met to review the current three-year goals (2011-2014) and six-month objectives to implement the Citys strategic plan.Approximately every six months, the City Council and Executive Staff meet to update theobjectives. During the strategic planning process, it was determined that staff will reviewthe progress of the goals and objectives and present to the City Council the status on amonthly basis.

Recommended Action: Council receive and order filed this informational report

presented this evening.

CONSENT AGENDA (Item Nos. 5 18)

All items listed under the Consent Agenda are considered by the City Council to be routine andwill be enacted by one motion unless a citizen or Council member requests otherwise; in whichcase, the item will be removed for separate consideration.


5/9

57-8-13

5. DONATION TO THE NATIONAL LAW ENFORCEMENT OFFICERS MEMORIALMUSEUM FUND F2M13-13, M2M13-67

Staff requests City Council authorization to donate $1,000 to the National LawEnforcement Officers Memorial Fund to support the construction of the National LawEnforcement Museum in Washington D.C. The museum, which will be adjacent to thememorial wall, will honor the service and sacrifice of all law enforcement professionals past, present and future.

Recommended Action: City Council authorize the Police Department to donate$1,000 from the Police Departments Federal Asset Forfeiture account in support of theNational Law Enforcement Officers Memorial Fund to assist in the construction of theNational Law Enforcement Museum in Washington D.C.; and, direct staff to undertakethe steps necessary to finalize Councils action. ( M2M13-67 )

6. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFICENFORCEMENT PROGRAM F2M1-77, M2M13-68

Staff wishes to advise the City Council that the Police Department has received a grantfrom the Office of Traffic Safety to participate in the Selective Traffic EnforcementProgram (STEP) for federal fiscal year 2013-2014. The grant will reimburse the City forpersonnel overtime costs incurred to participate in this campaign in the sum of $85,000.

The Alhambra Police Department intends to use the STEP funding to implement andincrease the level of DUI enforcement and awareness in the community.

Recommended Action: City Council authorize staff to accept the Office of TrafficSafety award in the amount of $85,000; authorize the Chief of Police to enter into a

contract with the Office of Traffic Safety for this grant; and, direct staff to undertake thesteps necessary to finalize Councils action. ( M2M13-68 )

7. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY SOBRIETY CHECKPOINTGRANT PROGRAM F2M1-77, M2M13-69

Staff wishes to advise the City Council that the Police Department has received a grantfrom the Office of Traffic Safety to participate in the Sobriety Checkpoint Program forfederal fiscal year 2013-2014. The grant will reimburse the City for personnel overtimecosts incurred to participate in this campaign in the sum of $58,200. The grant will coversix DUI/Drivers License checkpoint operations during the deployment period of October

1, 2013 and September 30, 2014. The Alhambra Police Department also intends to usethis grant funding to implement and increase the level of DUI enforcement andawareness in the community.

Recommended Action: City Council authorize staff to accept the Office of TrafficSafety award in the amount of $58,200; authorize the Chief of Police to enter into acontract with the Office of Traffic Safety for this grant; and, direct staff to undertake thesteps necessary to finalize Councils action. ( M2M13-69 )


6/9

67-8-13

8. NIB: 2013 STREET BANNER PROJECT AT VARIOUS LOCATIONS F2M13-6B,N2M13-98

Staff requests authorization to distribute a Notice Inviting Bids for the 2013 StreetBanner Pole Project. The project includes the purchase and installation of bannerpoles at eight locations.

Recommended Action: City Council authorize the circulation of a Notice InvitingBids for the 2013 Street Banner Pole Project Various Locations, with bids due no laterthan 10:30 a.m. on August 1, 2013; and, direct staff to undertake the steps necessary tofinalize Councils action.

9. CONTRACT AMENDMENT: INFORMATION TECHNOLOGY PROFESSIONAL ANDSUPPORT SERVICES FOR THE POLICE DEPARTMENT & A ONE-TIME TRANSFEROF FUNDS - F2M3-21, C2M12-20, M2M13-70

Staff requests that the City Council authorize an amendment of the contract (C2M12-20)between the City of Alhambra and Scientia Consulting Group for professionalinformation technology and support services from $77,334 to $120,960 for fiscal year2013-2014 and the duration of the contract, and a one-time transfer of $34,320 tocontinue I.T. services for fiscal year 2012-2013.

Recommended Action: City Council 1) approve an amendment of the contractbetween the City of Alhambra and Scientia Consulting Group for ProfessionalInformation Technology and Support Services (Contract No. C2M12-20) from $77,334 to$102,960 for fiscal year 2013-2014; 2) direct the Director of Finance to transfer $34,320from FY 2012-2013 budget account 101.20.2010.62230 to account 101.20.2010.61120;

and, 3) direct staff to undertake the steps necessary to finalize Councils action.(M2M13-70 )

10. AWARD CONTRACT: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FISCAL YEAR 2013-2014 F2M-55, C2M13-29, M2M13-71

Staff requests City Council approval of an agreement with the Alhambra CentralBusiness District Association (ACBDA) for the 2013-2014 Fiscal Year.

Recommended Action: City Council approve the attached agreement between theCity and the ACBDA (Contract No. C2M13-29) for the promotion of the Central Business

District for the 2013-2014 Fiscal Year and by this reference incorporated herein andmade a part hereof as though fully set forth herein; and, direct staff to undertake thesteps necessary to finalize Councils action. ( M2M13-71 )

11. APPROVAL OF ANNUAL MAINTENANCE CONTRACT FOR THE UTILITY BILLINGMANAGEMENT SYSTEM F99-50, C2M13-30, M2M13-72

Staff requests that the City Council approve a maintenance contract with SpringbrookSoftware for the period of J uly 1, 2013 to J une 30, 2014 for the Utility Billing System.


7/9

77-8-13

Springbrook is a sole-source vendor for the utility billing system used for water, sewer,trash and paramedic billing of Alhambra customers. This software is proprietary toSpringbook and thus maintenance must be conducted by their staff.

Recommended Action: City Council approve a maintenance contract withSpringbrook Software for the period J uly 1, 2013 to J une 30, 2014, subject to finallanguage approval by the Interim City Manager and City Attorney, in the amount of $51,933.68; and, direct staff to undertake the steps necessary to finalize Councilsaction. ( M2M13-72 )

12. AWARD CONTRACT: ALHAMBRA FIRE DEPARTMENT 9/11 MEMORIAL F2M11-57, C2M13-31, M2M13-73

Staff requests that the City Council award a contract to Scarletts Landscape, Inc. forAlhambra Fire Department 911 Memorial. The Alhambra Fire Department received threebids for the Alhambra Fire Department 911 Memorial Project. The bids ranged from$45,000 to $70,865. The bid received from Scarletts Landscape, Inc., in the amount of $45,000 is the lowest responsible bid. Scarletts Landscape has the necessary licensesand permits and has done similar projects of this type for other local jurisdictions.

Recommended Action: City Council award a contract to Scarletts Landscaping,subject to final language approval by the City Manager and the City Attorney, in theamount of $45,000 for the Alhambra Fire Department 911 Memorial; and, direct staff to undertake the steps necessary to finalize Councils action. ( M2M13-73 )

13. NOTICE OF COMPLETION: RENOVATION OF THE ALMANSOR PARK

PLAYGROUND - F2M12-45, C2M13-1, M2M13-74

Staff requests that the City Council accept as complete the renovation of the AlmansorPark Playground, direct the City Clerk to file a Notice of Completion, and instruct theFinance Department to release the retention 35 days after filing of said notice if no liensor stop notices are filed. The playground was inspected by a certified playground safetyinspector and has met all requirements.

Recommended Action: City Council accept as complete the renovation of theAlmansor Park Playground project; direct the City Clerk to file a Notice of Completion;and, instruct the Finance Department to release the retention 35 days after filing of saidnotice if no liens or stop notices are filed. ( M2M13-74 )

14. RESOLUTION: DELEGATE AUTHORITY FOR TEMPORARY STREET CLOSURESPURSUANT TO THE CALIFORNIA VEHICLE CODE F2M13-9, R2M13-11

California Vehicle Code Section 21101(e) authorizes the City Council, by resolution,to temporarily close a portion of any street for celebrations, parades, local specialevents, and other purposes, when in the opinion of the City such closure is necessary forthe safety and protection of persons who are to use that portion of the street during thetemporary closure. Staff requests that the City Council adopt a resolution delegating the


8/9

87-8-13

authority to temporarily close streets pursuant to California Vehicle Code Section 21101to the Director of Public Works.

Recommended Action: City Council adopt Resolution No. R2M13-11 entitled: AResolution of the Alhambra City Council delegating the authority to temporarily closestreets pursuant to California Vehicle Code Section 21101 to the Director of PublicWorks

15. FINAL TRACT MAP NO. 71798 - F2M13-11, M2M13-75

Tentative Tract Map No. 71798 was approved by the Planning Commission on April 16,2012. The project is an office/commercial condominium with up to 23 units located at1411 South Garfield Avenue. All conditions of approval of the Tentative Tract Map havebeen met. The City Engineer has signed the Final Tract Map and recommendedrecordation of the same. Consequently, approval and recordation of this map is nowappropriate.

Recommended Action: City Council adopt Minute Order No. M2M13-75 asfollows: RESOLVED by the Alhambra City Council as follows:

SECTION ONE: Based upon the recommendation of the Assistant CityManager/Interim Director of Development Services in her report dated

J uly 8, 2013, this Council hereby finds and determines that the hereinbelow described project will not violate any of the provisions of Sections66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of theState of California relating to findings for approval.

SECTION TWO: This Council hereby approves FINAL TRACT MAP NO.71798 for the office/commercial condominium with up to 23 units locatedat 1411 South Garfield and authorizes the City Clerk to endorse on theface of the map the certificate which embodies the approval of said map.

16. MINUTES

Recommended Action: City Council review and approve as submitted the Minutesof the May 6, 2013 adjourned regular meeting of the Alhambra City Council and the May29, 2013 special meeting of the Alhambra City Council.

17. PERSONNEL ACTIONS F2M13-2

Recommended Action: City Council ratify the actions of the City Manager set forthin that certain Personnel Actions document dated J uly 8, 2013 showing the variousappointments, classifications, salary changes, etc., since the last City Council meeting.

18. DEMANDS - F2M13-1


9/9

city council agenda — july 8, 2013

Documents