Cindy Marks630-932-1416 / cindysmarks@gmail.com

Career Summary

Accomplished assistant offering over 10 years of administrative experience. Interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues. Highly organized, motivated, energetic and personable associate working in Human Resources, supporting Senior Management, Director of Pharmacy H.R., Director of Pharmacy Recruiting and College Relations, and Pharmacy Recruiting Managers. Consummate professional consistently demonstrating the ability to work in an efficient manner, preparing well-researched and accurate documents on time while staying flexible with additional issues that arise. Improved communication between cross functional teams, fostering a sense of teamwork and collaboration.

Personal Business Traits: Excellent communication skills Great People skills Ability to multi task

Independent worker Team player Stay focused and calm under pressure

Accomplishments: Continually seek out and enjoy new challenges Implemented new procedure for mailers which saves time and reduced cost Developed process to monitor pharmacy students insuring candidates for future hire Frequently learn new software systems Reorganized storage area for ease and accuracy of tracking supplies Resolve disconnects between departments Received 3 peer awards

Skills: Excel Oracle Adobe Pro V-Lookup ProofreadingWord Survey Monkey PeopleSoft Mail MergeContinual LearnerOutlook Power Point Photo Shop Taleo Access

Work Experience:

New Albertson’s Inc., Franklin Park, IL Sept 2002 to PresentAdministrative Assistant – Pharmacy H.R. Recruiting Department

Responsibilities: Coordinate Affiliation Agreements for pharmacy rotation students for IPPE and APPE

externshipso Liaison between pharmacy universities and Legal Department until agreement

verbiage is agreed upono Maintain pharmacy affiliation spreadsheet (track schools, update contacts, note

comments, save electronic copy of agreement, etc.)o Liaison between pharmacy universities and Records Department to acquire

current certificate of insurance Coordinate upgrade process for internal pharmacy students Photo Shop

o Create and update brochureso Create ads for mailerso Create photo backgrounds for APhA events

Schedule Interviewso Call candidates to schedule interviewso Notify hiring managers via outlooko Prepare interview packet for hiring manager and competencies for intervieweeo Set up interviews using VTC, Outlook, or contacting USSC Operations for remote

interviews Manage the Pharmacy Incentive Tracking Spreadsheet

o Process pharmacist incentive checks and pharmacy student loanso Prepare period and quarterly reportso Determine when to send collection letter and calculate interest owedo Work with Tax Department regarding the forgiveness of loans

Prepare reportso Run queries in PeopleSofto Track termed employeeso Create power point presentationso Created exit survey and track responseso Compile turnover data

Taleo Specialist - Taleo is an on-line applicant tracking systemo Add candidates into Taleoo Move candidates forward in systemo Create letters for candidates

PeopleSofto Maintain associates pay rate, promotions, transfers, etc.o Enter new associate information

Customer Serviceo Welcome pharmacy students when beginning rotationo Provide support to associates when neededo Answer calls, resolve or redirect

Process weekly payroll for submission to Payroll Department Maintain Recruiters calendars

o Plan and schedule meetings Monitor pharmacy students status, both at school and work Survey Monkey - Create and update surveys; pull and track results Mail Merge – Merge names and addresses into document Import text files (delimited format) into excel Proofread - welcome aboard letters, flyers/bulletins, updated documentation processes,

etc. Analyze reports

Signature Specialty Sales & Marketing, Westmont, IL May 2001 to Sept 2002Promotion and Pricing Specialist

White Hen Pantry, Inc., Elmhurst, IL June 1997 to May 2001Payroll Specialist

Volunteer work: Peoples Resource Center co-instructing adults in excel

C. Marks

West Suburban Humane Society Brookfield Zoo Docent Manager for sons traveling soccer team

C. Marks