Mining and Displaying the Data at JEA

Chris ReichartAppointed Process Assignment

November 6, 2015

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Began with the Water/Wastewater Utility, then known as Public Utilities Department, in March, 1988. That Department merged with JEA in 1997.

Spent the first 20 years working directly in, or managing, the design and construction of water and wastewater infrastructure, both onsite and offsite, in support of residential and commercial developments.

In 2008 moved to Water/Wastewater Grid Operations and Maintenance area overseeing repair and rehab contracts.

In 2011 moved to Water/Wastewater Asset Management Group supporting both linear and non-linear assets.

Quick Bio

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JEA adopted PAS-55 (Publicly Available Standard No. 55, issued by The Institute of Asset Management and the British Standards Institute) as the framework for it’s Enterprise Asset Management Program for all Assets, including W/WW, Electric Distribution, Transmission and Generation, Fleet and Building Ops

“The overall purpose of monitoring asset management performance is to evaluate the implementation of asset management objectives, the effectiveness of the arrangements for controlling risk and enable the identification of the need to restore or improve asset management performance” PAS 55-2:2008

PAS-55 identifies the requirement for both reactive and proactive monitoring

Enterprise Asset Management at JEA

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Key Process Indicators

Key Process Indicators (KPI’s) Using PAS-55 framework, developed 11 KPI’s to

be used as minimum indicators for all of JEA’s assets which were approved by the EAM steering committee and presented to senior management for approval.

JEA’s 11 Corporate KPI’s represent a blend of both reactive and proactive indicators.

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Flow of Information

Crew or Tradesperson

completes work on asset

Data entered in Maximo regarding asset-based work

performed

Maximo data dumped into a data warehouse; twice

daily

Data extracted using Oracle Business

Intelligence (BI) for KPI and ad-hoc

reporting

Asset needs work based upon asset failure, scheduled

Preventative Maintenance (PM) or

trends identified from reporting tool

Enterprise Asset

Management Policy and

PAS-55 Framework

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Currently utilizing Maximo to house asset and work order data

Work order data includes:◦ Asset data (what is it, where is it?)◦ Description of work (what was done and why?)◦ Labor hours and cost (who did it, how long did they

work on it and how much did that cost the company?)◦ Material cost (what was used and how much did that

cost?)◦ Equipment cost (what was needed and how much did

that cost?)

CMMS – Computerized Maintenance Management System

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MaximoDescription: Pump raggedLocation: 8200 Dix Ellis TrailAsset: PUMP-900927 (single asset)

Work Type: CM = CorrectiveFailure Class: PumpProblem Code: RaggedStatus: COMP = Complete

Actual Start: 10/1/15 2:00 PMActual Finish: 10/1/15 2:45 PM

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Maximo

Two lines of time entry:1 for travel time to job 2:00 to 2:102nd for actual work 2:10 to 2:45

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MaximoGravity Sewer Pipe Cleaning Project

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Maximo

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Data contained within Maximo is loaded into a data warehouse twice daily

JEA utilizes Oracle Business Intelligence (BI) to extract data for reporting purposes

Oracle BI allows quick and easy access to mass quantities of data over varying periods of time

Reports and graphs showing the status of JEA’s 11 KPI’s are automatically generated daily at VP/GM, Director and Manager levels of the organization

Hundreds of other ad-hoc reports have been created and run automatically, or as needed by the business, and are used to make asset-related operational and maintenance decisions

Accessing the Data

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Oracle BI

Quick access to commonly

utilized reports

Tool for managers to determine how individual

employees are performing in relation to

KPI data recording

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Oracle BI – Gauge View

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Oracle BI – Sample Dashboard

Pump station corrective maintenance cost data provided to Director of

Treatment and Managers of each pump station

maintenance grid

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Oracle BI – Sample Report

Weekly report provided to Manager of Sewer

Preventative Maintenance and GIS/CAD Technicians for recording in GIS database

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Each morning Oracle BI automatically updates approximately 125 reports corresponding to a specific KPI status and specific area of the business

The reports are then automatically exported into JEA’s Sharepoint intranet site know as “The Grid”

Anyone in the company can easily view the status of the KPI’s in near real-time status

KPI definitions are also available on “The Grid” for any employee to view

Displaying the KPI Data

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KPI Dashboard

Live Demo

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Questions?