Child Care ServicesHoliday Playcare

scheme 2012-2013Contents

1. Introduction/Staffing structure2. Annual Itinerary3. Room plan4. Statement of Purpose.5. Admission Procedures.6. Rules and Regulations.7. Fee payment protocol8. Equal Opportunities Policy. 9. Behaviour Policy.10.Specific Needs Policy.11.Administration of medicines Policy and

procedures 12.Meal information.13.Partnership responsibilities.14.How to find us map.

N.B. You will be issued admission forms to complete on your initial registration. Each holiday scheme you book your child with us you will be sent a weekly admission form to complete before each scheme.

If you require a personal copy of this booklet please ask a mamber of staff or contact kparker2@glam.ac.uk

Are you looking for quality full day care for your children aged between 4-12 years of age during holiday periods?

The University of Glamorgan Child Care Services Department provides a safe central venue for your child’s holiday enjoyment and can cater for up to 14

children.The Playcare scheme takes place at the Playcentre building on the Treforest

Campus. Hours of Opening- 8.00am-5.15pm Mon-Thursday / 8.00am-4.45pm Friday

Prices- Full week- £115.00/Full day- £24.00 A meal Package is included within the fees

Time outside contracted hours-£12.00 per 15 minutes.

Staffing at the Playcare scheme

Amy Evans is the Playcare Leader (CACHE Nursery Nurse, Level 2 &

3 in Playwork)

Lauren Johnston is the Deputy Play Leader CACHE Level 3 in Child Care &

Education/Foundation degree in childhood studies. Lauren will be

taking Maternity leave from September 2012. Please see the staff board for her replacement in October-

May schemesKaren Parker is the Child Care Services Manager (NNEB, ADCE

in Child Care & Education, Bsc(Hons) in Childhood Studies

Degree)N.B. Amy & Lauren are the consistent nursery nurses at the Playcare scheme. If necessary you will occasionally see other members of staff

from the Day Nursery covering at the Playcare scheme.

N.B. There is an option for your child to be booked in a week in advance from 5.15pm -6.00pm at an additional charge of £10.00 per day.

N.B.The children will take part in various outing on and around campus eg forest area and also within the local community

Our Annual Itinerary for 2012-2013

Summer 2012 -23rd – 27th JulyTheme:  Reuse and Recycle

 Mon Icebreakers/ Litter Picking/Recycling Posters/Painting Fun/Acting Antics

Tue  

Icebreakers/ Talk about Recycling/Forest Fun/Circle Games

Wed  

Icebreakers/ Book Swop (Bring books you don’t want anymore and swop with your friends)/Salt Dough Fun/Pirate Ship/Obstacle Course

Thu  

Icebreakers/Creative Chiefs/Show and Tell (Bring something you treasure to Playscheme to talk about)/Collage Pictures/Team Games

Fri  

 Icebreakers/Junk Modelling/Recycle Checklist/ Out & About

Summer 2012 30th July – 3rd AugustTheme:  Journey to the Future

Mon 

Icebreakers/Stars & Planets Mobiles/Time Capsules/Space Hands/Future Pictures

Tue  

Icebreakers/Creative Chiefs/Hopes & Dreams Shields/Telescopes/Junk Modelling

Wed  

Icebreakers/Out of Space Pictures/Bingo/3D Space Care/Parachute Fun

Thu  

Icebreakers/Lava Bottles/Smelly Pictures/Quiz/Forest Fun

Fri  

 Icebreakers/Out & About/Musical Games/Art & Craft/Picnic

Summer 2012 – 6th – 10th August

Theme:  Fun in the Sun

Mon  

Icebreakers/Friendship Bracelets/Potato Painting/Chatterboxes/Foot or Volley Ball/Forest Fun

Tue  

Icebreakers/Pasta Fun/Balloon Fun/Circle Games/Scavenger Hunt

Wed  

Icebreakers/Lava Bottles/Musical Games/water Fun/Obstacle Course

Thu  

Icebreakers/Creative Chiefs/Salt Dough Fun/Drama Fun/Soft Play

Fri  

 Icebreakers/Sand art/Leaf Painting/Face Painting/Picnic

Summer 2012 -13th - 17th AugustTheme:  Pirates & Princesses

Mon  

Icebreakers/Pin the Patch on the Pirate/Design a Pirate/Princess Flag/Hand or wand Making/Ice Play

Tue  

Icebreakers/Junk Modelling Castles/Treasure Boxes/Flour Fun/One Leg Jake Game

Wed  

Icebreakers/Mask Fun/Treasure Hunt/Parachute Fun/Sleeping Princesses

Thu  

Icebreakers/Salt Dough Fun/Treasure Map/Wordsearch Fun/Pirate Says/Forest Fun

Fri  

 Icebreakers/ Fancy Dress Party/Pass the Tiara/Pass the Booty/Creative Chiefs/Face Painting/Music Games

Summer 2012 -20th – 24th August

Theme:  Eco Warriors

Mon  

Icebreakers/Design Posters (Keep us Healthy/Protect our Future)/How Clean is our Campus Charts/Soil Play/Walking Bus

Tue  

Icebreakers/How do you Travel Charts/Car & train Survey around Treforest/Obstacle Course

Wed  

Icebreakers/Creative Chiefs/Forest Fun/Wormery/Mini Garden

Thu  

Icebreakers/Junk Modelling/Energy & Recycling Quiz/Bird Feeders

Fri  

 Icebreakers/Out & About/Face Painting/Picnic

Summer 2012 -27th – 31st August Theme:  Countdown to School

Mon  

Closed Bank HolidayTue 

 Icebreakers/Firemen Visit/Hats off to Fire Fighters/Fire Safety Poster/Circle Games

Wed  

Icebreakers/Army Visit/Hula Hoop Alley/water War/army Obstacle Course

Thu  

Icebreakers/Police Visit/Stranger Danger Posters/Design a Uniform/Circle Games

Fri  

 Icebreakers/Health Centre Visit/Keep Fit Shields/Creative Chiefs/Picnic

Autumn 2012 29th October – 2nd November

Theme:  Healthy Me Happy Me

Mon  

Icebreakers/Flour Fun/Obstacle Course/Balloon Fun/Fireball

Tue  

Icebreakers/Healthy Shields/Junk Modelling/Dance Time/Aerobics Time

Wed  

Icebreakers/Creative Chiefs/Halloween Party/Fancy Dress/ Apple Fun/Musical Games

Thu  

Icebreakers/Healthy Eating Plates/Everybody Do This/Parachute Fun/Friendship Bracelets

Fri  

 Icebreakers/Salt Dough Fun/Ice Play/Forest Fun

Christmas 2012/13 2nd – 4th January 2013

Theme:  New Year Fever

Wed  

Icebreakers/Photo Frames/Junk Modelling/Lava Bottles/Circle Games

Thu  

Icebreakers/Glitter Fun/Ice Play/Forest Fun/Team Games

Fri  

Icebreakers/Salt Dough Fun/Picnic/Out & About/Musical Games

February 2013 -11th – 15th February

Theme:  Dance Crazy

Mon  

Icebreakers/Ice Play/salt Dough Fun/Treasure Hunt/Dance Off

Tue  

Icebreakers/Acting Antics/Poster Fun/Mobile Craft/Circle Games

Wed  

Icebreakers/Aerobics/Weaving Fun/Creative Chiefs/Obstacle Course

Thu  

Icebreakers/Forest Fun/Face Painting/Art & Crafts/Straw Painting

Fri  

 Icebreakers/Masks/Out & About/Animal Boogie/Relay Races

Easter 2013 25th – 29th March

Theme:  Fun Fun Fun

Mon  

Icebreakers/Mystery Islands/Talent Show/Friendship Bracelets/Collage Pictures

Tue  

Icebreakers/Couldron of Fun/Scavenger Hunt/Team Games/Pin the Nose on the Clown/Symmetry Painting

Wed  

Icebreakers/Ice Play/Dance Time/Costume Making/Obstacle Course

Thu  

Icebreakers/Balloon Fun/Face Painting/Salt Dough Fun/Football/Forest Fun

Fri  

Good Friday - Closed

Easter 2013 1st – 5th April

Theme:  

Mon  

Tue  

Wed  

Icebreakers/Talent Show/Photo Frames/Make Over/Circle Games

Thu  

Icebreakers/Photo Albums/Photo Cubes/Creative Chiefs/Parachute Fun/Forest Fun

Fri  

 Icebreakers/All About Me Shields/Relay Races/Out & About

Whitsun 2013 27th – 31st MayTheme:  Wacky Wildlife

Mon  

Bank Holiday

Tue  

Icebreakers/Animal Masks/Caterpillar Chains/Animal Mobile/Potato Painting

Wed  

Icebreakers/Wildlife Antics/Scavenger Hunt/Animal Junk Modelling/Make your own Mini Garden

Thu  

Icebreakers/Forest Fun/Salt Dough Fun/Animal Printing/Straw Painting/Animal Tag

Fri  

 Icebreakers/Wildlife Spotting/Binocular Making/Picnic Animal Fun

Bank Holiday - Closed

Entrance Door

Information W

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Craft

Trolley

Chill out area

Soft floor mat

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Windows

Frieze boards

Lockers

Table &

Chairs

Toy storage bins

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Child Care ServicesHoliday Playcare scheme

Statement of PurposePrinciplesWe believe that play is critical to the well being and healthy development of every child. Play, as well as being fun,

is primarily an instinctive process through which the child begins to explore, experiment, and define its environment. It is through play that a child learns a range of social, emotional, intellectual and creative

skills, which helps the child become a balanced, healthy person with a positive sense of self-being and worth. Our Aims

We aim to provide a warm and friendly atmosphere based on equality of opportunity, ensuring all children and their families using the Play care scheme are included and enjoy all experiences by :-

~ providing a fully supervised quality scheme.~adhering to positive policies, procedures and practices.

~ providing a positive and supportive environment for everyone. ~ providing a safe, caring environment, free from discrimination and

major hazards.~ providing a varied timetable of stimulating activities .

~ providing a flexible approach to planning which enables us to address the needs of children and their families.

We achieve this by:-~ providing qualified, experienced staff who work together to ensure team work.

~ listening to the comments of children and their parents.~ following strict guidelines of the Care Standards Inspectorate for Wales and Children Act.

~ Planning activities in advanceThe University of Glamorgan Child Care Services Department provide a safe central venue for each child’s holiday

enjoyment. The scheme operates from the Child Care Services Department on the University of Glamorgan campus. It caters

for up to 14 children aged from 4-12 years old, between the hours of 8.00 a.m. to 5.15p.m from Monday to Thursday and 8.00 a.m. to 4.45 p.m. on a Friday.

A meal package is included within the fees which consists of a morning and afternoon snack and a cooked two course meal at midday.

The venue consists of a playroom, which is ideal for craft and creative activities, table toys, cookery, imaginative play and chill out areas and it will also serve as the dining area.. The venue also benefits from a large outside play

area with differing play surfaces for wet play, plus ball and team games during dry days. The children will also have access to a new forest area which is close to the setting.

All staff at the Playcare scheme have childcare qualifications and are aware of the importance of providing age appropriate play and experiences to stimulate the children emotionally, intellectually, physically, socially and

culturally. At the Playcare Scheme the main language of communication is English, though staff at the scheme can offer basic Welsh if necessary. Two way communication between parents and staff will ensure that the needs of a child, whose

second language is English, are met.Each day circle time takes place to discuss different issues with the children such as:-

•The daily activities. •Icebreakers- which gives everyone the chance to get to know each other by playing different games, encouraging

the children to relax and enjoy their time with us.•Fire drills- the staff run through the fire drill explaining where the fire exits are and what to do if the fire alarm

sounds.•Rules and regulations- The children have their chance to decide on what rules and sanctions they want in place,

guided by staff. In doing this, the children are more likely to respect them, each other and the Playcare staff.As well as providing children with space, materials and equipment to explore and create with, the staff will be running a daily programme of exciting activities, which will encourage age appropriate grouping. Daily staff

routines and rotas are in place to ensure each child benefits from continuity and a wide range of experiences.The activities include: Art, Textiles, Sport, Games, Cookery, Drama, Board Games, community outings and much

more. The activities are based on themes which have been pre-planned to ensure a variety for differing age groups, abilities and personalities. They were discussed and chosen by the children who attended the previous

Playcare schemes. During the admission procedures parents receive a pack containing policies and procedures and a daily itinerary of activities. Parents must complete the relevant information about their child before leaving the child in the care of the Playcare scheme. Parental involvement is encouraged throughout the Playcare day. To ensure the parents are aware of their child’s daily experiences they will receive verbal, and if requested, written feedback on an individual slip noting their child’s experiences/meals etc for the day from staff. There will be daily notices displaying activities on the parent’s information board and newsletters at the beginning of each scheme updating parents on staffing

and current issues. The daily meal information will be displayed on the menu board in the foyer area.In setting these standards, we hope all children will have experience of a wide range of appropriate activities

throughout the Playcare day.July 2002, July 2003, Sept 2006, April 2007, June 2008, July 2009, Oct 2009, June 2010, June 2011, June 2012

During the admission procedures parents are issued with a folder containing the following information :-•Initially parents are issued with an admission form & medical form. Each holiday scheme they will be required to complete a weekly form giving details of the child’s bookings.•A fee letter and fee protocol. •In a bid to save the environment there is a main booklet containing general information about the Playcare schemes staff, meals, activities and outings, statement of purpose, rules & regulations, general policies and an itinerary containing details about prices, times, routines and activities for the year. If parents wish they are given the option on the newsletter and forms to request a personal copy or have a copy sent via email from kparker2@glam.ac.uk.Parents and children are introduced to the staff at the Playcare scheme and formally shown around, an open invitation is extended to the parents to settle the child in for a session themselves, if they wish, before leaving the child with the staff. Thus allowing the child to settle and also allows the parent time with staff members. The staff will complete a Playscheme induction with individual children.All forms must be completed before parents leave the child in the care of the Playcare scheme.Parental involvement is encouraged throughout the Playcare day. To ensure the parents are aware of their child’s daily experiences they will receive verbal and written feedback from staff. There will be daily notices displaying activities on the parents information board, menus will be displayed on the menu board in the foyer area. If parents wish they will also receive an individual slip from staff noting their child’s experiences/meals etc for the day. The parents are also reminded that on no account will the child be allowed to leave unless accompanied by an adult, who is known to Playcare scheme staff.

Child Care ServicesHoliday Playcare scheme

Admission Procedures

Amended October 01, July 02, Aug 04,06, June 08, July 2009, June 2010, June 2011, June 2012

Child Care ServicesHoliday Playcare scheme

Rules & Regulations 2012-2013•The Playcare scheme is open as follows. Mon – Thu.:- 8.00 – 5.15 Fri:- 8.00 – 4.45• Fees rates are set by the University and reviewed from time to time. Time outside contracted session will be charged at a rate of £12.50 per 15 minutes. •N.B. There is an option for your child to be booked in from 5.15pm -6.00pm at an additional charge of £10.00 per day. However, you must request this at the time of booking each holiday scheme and it is dependant on staffing. •Children will be booked in for a full day. Parent’s who wish their child to attend for part of a session will be required to pay the full session rate.•The Playcare scheme offers care for the child in the absence of parents/carers for the duration of the session and until collected by the designated person who has been identified to staff via a personal introduction.•Children will not be allowed to leave the scheme until collected by a familiar named adult with a password.•Fees will be paid when the child is booked in, prior to attending the scheme and are non refundable. Fees will be calculated based on the booking for that period. Parents/Guardians should note that fees will not be reduced for absences as staff will be allocated in advance to cover ratios within the holiday scheme. For Health & Safety reasons Parents/Guardians are required to inform the management of any change to normal bookings. •In the interest of the welfare of all children attending the Playcare scheme, the Playcare scheme Child protection protocol and procedures conforms to the child protection guidelines.•For the health and safety of other children Parents/Guardians should observe the recommended periods of absence if their child is affected by the following:

Minimum Period of Exclusion(based on Guidance on Infection control in Schools and Child care settings

Sickness or Diarrhoea 48 hours symptom free.Chicken Pox 6 days from the onset of rashGerman Measles (Rubella) 6 days from the onset of rashMeasles 4 days from the onset of rashMumps 5 days from the onset of swelling Impetigo Until skin has healed or 48 hrs after antibioticsHead Lice Until treatment has been carried outRingworm of the scalp Until curedRingworm of the body Absence not normally necessary unless evidence of epidemicScabies Return after first treatment has commencedConjunctivitis Until condition is cured•High temperature – indicates an illness. It is at the discretion of the Child Care Services Manager to decide whether a child attending the Play Care Scheme should remain at home.•The Child Care Services Manager reserves the right to require parents to remove their child if either the child or the parent is persistently disruptive in the Playcare Scheme or in connection with its activities. In event of such action being considered necessary, parents have the right of appeal to the Head of Campus Services.•Outings- We will arrange a variety of community outings for the children. All outings have been organised with safety in mind, staff carry a mobile phone, children are well supervised with a ratio of 1-6 a qualified first aider will be in attendance on all outings.•For Health & Safety reasons No home cooked foods will be reheated at the Playcare scheme. Parents must provide only packed lunches in appropriate containers with cool packs if the meals provided are not consumed.•For Health & Safety reasons parents must sign the visitors book on your child’s entry and exit to the Playcare scheme.•If a child was to go missing in our care, the police will be contacted immediately and the child’s parents. If a child is not collected at the end of the day and the parents have not contacted the Playcare scheme. Staff will contact the parents. If a parent cannot be contacted within half an hour of the setting closing, (6.30pm Monday – Thursday & 6.00 pm on Fridays), the police will be contacted immediately.•Parents who wish to comment upon any aspect of the service provided by the Playcare Scheme, are invited to instigate the complaints procedure or to contact the Care Standards Inspectorate for Wales (CSSIW) office on 03000628888.We PromiseWe promise that the building it’s structures and the outside play area will be a safe and clean space for us all to play and also all our staff are qualified /experienced regarding child care issues.We will listen, be polite and help in any way we can. We can only do this by you understanding that we have an open door policy and need to hear your concerns or problems no matter how small they may seem, so please let us know so we can keep our promise to you.

Child Care ServicesHoliday Playcare scheme

Fee Payment Protocol 2012-2013

Amended October 2001, July 2002. 2006, June 2008, July 2009, July 2010, July 2011

•Charges will be issued one week before your child’s attendance at Playcare scheme.

•Parents/Guardians will be expected to complete the Debit form and the fees will be taken on the scheme start date in which the child is attending. Please note fees are non refundable.

•If fees are not paid or if there are not enough funds within the account to cover the fees a standard letter will be sent to the parents/guardians reminding them of the importance of paying promptly. •If fees are not paid by 14th of the month the Childcare Services Manager will forward debt details to the Finance department who will raise invoices and send letter stating the possible exclusion of using the Playcare Scheme. The invoice will have immediate payment terms with a legal follow up letter after 7 days.

•The Playcare Scheme will be unable to accept the child after the 7 day period, if payment arrangements have not been discussed with the Finance department.

•If applicable your Child Care Voucher payment will be deducted from your fee amount- please arrange for your Child Care Voucher payment to be paid into our bank account on the 1st Monday of the month.

Parents should be aware that they will continue to incur fees during days of absence due to lack of prompt payment. •It is the policy of the Child Care Services Department to help families as much as possible. Therefore it is imperative parents seek information or help regarding financial difficulty, as soon as possible.

If students have any queries regarding the Childcare grant or any other aspect of student finance please make an appointment to speak to a Student Advisor in the Student Finance Centre, C Block, Student Services, Telephone no 01443 482898, Fax 01443 482799. Alternatively, parents/guardians can also speak to Kim Prosser at the Finance Department on 01443 482196.

Child Care ServicesHoliday Playcare scheme

Equal Opportunities Policy 2012-2013We aim to provide a service based on equality of opportunity, ensuring that no person

at the Play care scheme; child, parent or staff member is unfavourably treated on the grounds of race , religious belief, culture, language, gender, disability, age, class, marital status or any other personal circumstance. The provision of equality in the early formative years is crucial. We recognise that the foundations of future attitudes and practices are laid in the early years, and, through good practice, ensure that children learn to value and respect one another as individuals. Children of all cultures, gender or those who have a disability, need to be treated with respect to develop positive images of themselves. We aim to maximise each child’s motivation by encouraging his or hers sense of being included personally, racially and culturally in all aspects of the learning experience. This is achieved through:-Staff attitudes- respecting and treating each child as an individual. Play resources- we provide a wide range of multicultural, non stereotypical resources. Our books, toys, jigsaws, posters and games promote positive images of disabilities, are non stereotyping and show the multiethnic society that Britain is today.Anti sexist attitudes. Challenging remarks- negative remarks are challenged, they can be deeply hurtful to children and lead to feelings of inferiority.Celebrating all religious occasions. Learning the positive aspects of bilingualism, being able to be culturally biased and subjective, to avoid stereotyping and making misinformed decisions about a child’s needs.Liaising with outside bodies. The staff at the Play care scheme value the rights and opinions of the parents of the children in our care. This is achieved through:-An open door system- all parents are welcome throughout the day.An information forum meets twice a year and all parents are invited to attend this meeting.Information boards/letters- enabling the parents to be continually informed about events etc.Liaising with outside bodies- providing information on childcare provisions within the area. The staff at the Play care scheme are professional people, each of whom have something different to offer through experiences and life’s challenges. Staff are given the necessary support and guidance to ensure a shared response that best meets the needs of themselves, the children and their parents.This is achieved through:-•Being respected and valued as an individual who has something to offer.•Staff development- discussing personal issues and necessary individual training needs.•Staff meetings- working together as a team.•Setting goals and being able to achieve them.In setting these standards, we hope to achieve equality for all, and opportunities for everyone.  

Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2010, June 2011, June 2012

Child Care ServicesHoliday Playcare scheme

Behaviour Policy 2012-2013

Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2010, June 2011, June 2012

Physical punishment of any sort is absolutely forbidden, as is depriving a child or forcing a child to consume food/drink and humiliating or frightening a child. The use of violence or abuse of a child by a staff member will result in disciplinary procedures. (Taken from the Children Act 1989).Staff have developed consistent, positive strategies by an agreed framework of basic rules for discipline and acceptable behaviour within the Playcare scheme. The rules should be understood and accepted by children, parents/ guardians. Staff will be expected to use positive techniques when dealing with children. Reinforcing acceptable behaviour by offering praise, and dealing with undesired behaviour in a way that does not humiliate, embarrass or hurt the child in any way or form. The behaviour management techniques used must be appropriate to the age and developmental stage of each individual child. If there is cause for concern written records will be kept, to inform parents and for staff to monitor an individuals behaviour.When dealing with undesirable behaviour, staff should ensure that the child is made to understand what we feel is "undesirable" about the action, not the child itself. It is of the utmost importance that all staff ensure a child’s self confidence and self-esteem are positively developed during their time at the Playcare scheme.Discipline is a shared process and the staff will always inform the parents if the child has been disciplined during the day. Consistency towards the children is essential, with all children being treated equally.

Bullying PolicyThe children discuss issues such as bullying and other behaviour during icebreaker time in the morning. The children decide on rules they would like to see in place during their time in the Play care scheme, and they decide on what they think is appropriate action totake. We believe that this empowers and gives the children ownership of the Play care scheme; the children are then likely to keep to their own rules rather than those imposed on them.We respect each other’s opinions and sit down and consult with each other to agree to a list of rules that we all feel comfortable about. These rules include discouraging discrimination such as racism, sexism and people with specific needs. Boys and girlsare encouraged to take part in all our activities, but will not be forced to do anything they feel uncomfortable doing. Our promise to all our parents and children is that we will:Take bullying seriously•Investigate the incident fully.•Interview the bullies and victims separately.•Interview witnesses if any.•Make sure there is always a member of staff to provide support.•Decide on appropriate action•Inform parents/carers of any incidents.It will be instilled into all staff that they should always believe, encourage and praise children who approach them. Information will be passed from one member of staff to another so that all staff will be aware of problems that have taken place. Every child has the right to feel safe and secure in our Play care scheme. We are committed to providing your child/ren with this right, and hope that this policy along with committed staff will combat any problems.

Child Care ServicesHoliday Playcare scheme

Specific Needs Policy 2012-2013

Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2011, June 2012

The University of Glamorgan holiday Playcare Scheme, in compliance with the ‘Code of practice on the Identification and Assessment of Special Educational Needs' from the LEA, care for children with SEN and understand the need to provide the greatest possible access to a broad and balanced care and education. Our principles are: The needs of all children who may have SEN either throughout, or part of, their time in our facility must be addressed. Children with SEN require the greatest possible access to a broad and balanced education and have access, where possible, to the full range of activities available in the Playcare Scheme. Children with SEN including children with statements of SEN, should, where appropriate and taking into account the wishes of the parents and the child, be educated alongside their peers. The knowledge, views and experience of parents are vital. Effective assessments and provision will he secured where there is the greatest possible degree of partnership between parents, their children, the Playcare Scheme, LEA's and other agencies. If necessary, progress records are completed by the keyworker on a weekly basis.We Aim to: Identify and assess as early as possible and as quickly as is consistent with thoroughness. Train staff. Where developmental delay is recognised, parents will be made aware of our concerns, the child will be closely observed over a reasonable length of time and notes are made. Following consultation, parents will be sensitively informed of the observations by the Child Care Services Manager. Parents will always have access to all records being kept on their child. If a child has a chronic illness or disability, information about the condition should be known and understood by all staff via discussion and completion of forms by parents. The physical environment will be adapted to suit the needs of the children where necessary. This will also include privacy when intimate care is being provided for the children. When a child has SEN, other specialist staff are often involved. It is essential that parents and staff are aware of what has been agreed and monitor the implementation of special learning programmes or treatment. Close liaisons and good working relationships between specialist workers and the child's Keyworker is essential in the need to set up a joint process for assessment and the keeping of records. Specialist play equipment may be necessary if a child has a SEN. It may also be necessary to provide a one-to-one worker. Specialist agencies will be contacted if necessary with regard to the loan of equipment and funding for an additional worker.

Child Care ServicesHoliday Playcare scheme

Administration of Medication Policy1. IntroductionThe University has agreed the Policy Relating to the Administration of Medicines Code of Practice in accordance with the Management of Health and Safety at Work Regulations and the following Department for Education and Skills and Welsh Assembly Guidance:Managing Medicines in Schools and Early Years Settings (DfES Guide) Welsh Office Circular: National Minimum Standards for Full Day Care: Supporting Pupils with Medical Needs in Schools; Supporting Pupils with Medical Needs: A Good Practice Guide Welsh Assembly Government; National Minimum Standards for Accommodation of Students Under 18 by Further Education Colleges, Welsh Assembly Government; Guidance for FE Colleges Providing for Young Learners; DfES/LSC Guidance Increased Flexibility for 14 – 16 Year Olds; Health and Safety of Pupils on Educational Visits.The CSIW The National Minimum Standards for full Day CareThe University is responsible for monitoring and reviewing the Code in the light of further developments and it will be reviewed periodically by the Health and Safety Committee.The Policy should be referred to in conjunction with the University's Health and Safety Policy, Health and Safety Code of Practice for Children and Young Persons and individual Departmental Procedures, in particular those procedures agreed and followed by the University Health Centre, Child Care Services and by the Faculty of Further Education and Collaborative Studies.The following Policy applies to:•Children attending any of the facilities managed by Child Care Services. The purpose of the Policy is to ensure that the children attending the Child Care facilities who have medical needs receive the proper care and support they require. 2. Implementation The Managers of the Child Care Services facilities are responsible for the implementation of the Policy and must identify those staff who will be responsible for managing and administering medicines. The Child Care Services Managers must ensure that such identified staff receive appropriate training to a standard in accordance with the provisions of the National Service Framework for Children, Young Persons and Maternity Services which can be accessed through local NHS trusts.3. ArrangementsIn general the underlying principle adopted by the University is to avoid administering medicines wherever possible and to encourage parents or guardians to ensure medicines are administered to children before arrival at the University and after they have left. In circumstances where this is not possible, for instance where it would be detrimental to a child’s health if the medicine were not administered during the time that the child was in the care of the University, then the written consent of the parent(s) or guardian(s) must be obtained.Written consent must be obtained using the form :- Record of medicine administered to an individual child and no child under the age of 16 years should be given medicine without the written consent of the parent(s) or guardian(s).In respect of those children who have long-term medical needs then a Health Care Plan must be drawn up. Such a plan will include details of the medical condition, contact details including emergency contacts, medical needs and care requirements. Non prescription medicines should not be administered, although in exceptional circumstances these may be administered by University Health Centre nursing staff in accordance with the Treatment Guide and Administration of Medicines Protocol agreed with the University Medical Officer.

•Such authorised staff must be trained to an appropriate standard in accordance with the National Service Framework for Children, Young Persons and Maternity Services and they must not administer medicines until training has been received. A record of the training should be made using Staff training record-administration of medicines.•The member of staff administering medicines should checkThe member of staff administering medicines should check

Child’s nameChild’s namePrescribed dosePrescribed doseExpiry date Expiry date Written instructions provided by prescriber on the label or containerWritten instructions provided by prescriber on the label or container

•If there is any doubt about any of the procedures the member of staff should check with parents, guardians or a health professional before taking further action.•Staff involved must keep records each time they administer medication using The record of medicine administered to an individual child. Staff must also ensure they complete The record of medicines administered to all children.•Wherever possible the required dose of medication should be brought each day.•Where this is not possible medicines should be stored as follows:

large volumes should be avoided.in accordance with product instructions, paying particular note to temperature.container should be clearly labelled with the child’s name, name and dose of medicine and frequency of administration.where a child needs two or more prescribed medicines each should be in a separate container and clearly labelled as above.medicines should never be transferred from their original container.medicines should be stored safely in a secure place(Milk Room medicine cupboard) and not accessible to unauthorised personsall emergency medicines such as asthma inhalers and adrenaline pens should not be locked away and those old enough should carry their own inhalers or Epipens. N.B. This applies to Playcare scheme children only, if this applies, Parents must sign The request for a child to carry his/her own medicine.where appropriate the child should know where their medication is stored and who holds the key(if locked way).if medication that a child might need in an emergency is locked away all relevant staff should know where to access the keys .if medicines are kept in a fridge containing food then they should be in a clearly labelled airtight container. Access to a fridge containing medicines should be restricted. parents should collect medicines held at the end of each term and parents are responsible for disposal of date expired medicines.

N.B. The Child Care Services Managers may in exceptional circumstances agree to administer non prescription medicines such as teething gels, cream etc but only with the written parental authorisation, instruction and supply of medication. Where consent has been obtained for the administration of medicines by University staff then the following will apply•Only authorised staff may administer medicines

•All relevant staff should be familiar with normal precautions for avoiding infection and follow basic hygiene procedures. •All relevant staff should know where to obtain first aid and how to summon the emergency services. •Where a child is taken to hospital by ambulance they should be accompanied by a member of staff who should remain with the person until a parent or guardian arrives.•The Childcare Services Manager or Assistant Manager will be responsible for co-ordinating and sharing any information on a child having regard to any statutory limitations in relation to data protection and local rules with regard to confidentiality•Where a child refuses to take prescribed medication University staff should not force them to do so but should inform the parent(s) or guardian(s) as a matter of urgency. If necessary the emergency services should be called (2100).4. Educational VisitsChild Care Services staff will need to plan in advance for the safety of children who have medical needs and who are participating in educational visits or trips away from the University campus. Specific measures may be necessary to support children who take medication. All staff participating in the educational visit must be aware of the medical needs of the child and any agreed medical emergency procedures. A member of staff should be trained where necessary to administer medication and take the lead in the event of a medical emergency.The parent or guardian of the child must provide the following details well in advance of the educational visit:•Details of the medical condition.•Emergency contact numbers.•GP details – name, address and phone number.•Written details of any medication required (instructions on dosage/times and written permission for staff to administer).•Written permission if child will administer their own medication. N.B. Playcare setting only.•Information on allergies or phobias.•Special dietary needs.5. Supporting Documents:The following Child Care Services documents support this policy:-•Protocol for accident, medical emergency and illness.•Parental agreement to administer medicine.•Health Care Plan•Asthma, Anaphylaxis, Febrile convulsions, Epilepsy and ADHD Protocol and Procedure.•Agreement to administer medicine.•Record of medicine administered to an individual child.•Record of medicines administered to all children.•Staff training record-administration of medicines.•Request for child to carry own medicine.•Authorisation for the administration of rectal diazepam.

Amended May2006, June 2008, July 2010,, June 2011, June 2012

Our responsibility to youWhen your child attends the Playcare scheme you and your child have the right to expect that:-the Playscheme building and outside environment is safe and free from major hazardsthe programme of activities are of a high standard.the staff are courteous and helpful and ensure equality of opportunity.your child will be safe in our care until a named familiar person collects them.Outings will be organised with safety in mind. We will ensure that child/staff ratio’s are based on a 1-6 ratio for outings.we will endeavour to make holidays as enjoyable and memorable as possible.you have access to all policies and procedures, which are available on request.

Your responsibility to usWhen your child attends the Playcare scheme, we have the right to expect that:-you have booked your child in at the Playcentre and paid in full for the sessions required.you have signed the initial admission forms/weekly forms and provided at least 2 contact numbers.you have read our rules and regulations and abide by them.any problems, medical or emotional are discussed with staff beforehand and additional forms completed if necessary.you encourage your child to abide by the few rules under which the Playscheme operates.you provide your child with suitable play clothes and provide a sun hat and cream for sunny days.you will discuss any concerns regarding our provision and follow our complaints procedure, if necessary.you respect the area around the Playcentre and park appropriately.N.B. Please remember that the staff have the responsibility for the welfare of all the children attending the Playcare scheme and it is at their discretion to make decisions to ensure the safety of everyone.

BreakfastChildren will be offered

a porridge,,cereals, toast, milk or fruit juice

on various days-see menu board.

Drinks

A choice of fruit juice, water or Robinson’s juice will be served throughout the day

Lunch MenuPlaycentre Venue

Meals consist of cooked two

course Meal- see 4 weekly menu cycle on Menu

information board in the Entrance foyer

Tea timeChildren will be offered a range of

Crackers, Cheese & Apples/ grapes, Tea cakes & Fruit or sandwiches & fruit on

various days.

All main meals are freshly prepared daily by the main kitchen at the University.

N.B. All food is included within the cost of the fees

The Playcare scheme takes place at the Child Care Services Building on the Treforest

Campus.

Hours of Opening- 8.00 am-5.15 pm Mon-Thursday

8.00 am-4.45 pm FridayWe are here