check reprint fch8 in sap

Title: Reprint Check 11/05/07 Functional Area : Finance

Process : Accounts Payable

File name: ~BPP_FI_AP_FCH7_REPRINT_CHECK_110507.DOC

Version: 09 Final Last Modified: 12/5/2007

Work Instruction / 16

Work Instruction

Reprint Check 11/05/07 FCH7

Purpose

Use this procedure to void and reprint a check.

Trigger

Perform this procedure when a check number needs to be voided and reprinted because it was printed incorrectly, unusable, or lost in the mail. If funds need to be paid ACH, use FCH8 so that the invoice is re-opened and is picked up again during the ACH payment run.

Prerequisites

• Check number must be valid in SAP and not cashed or previously voided in SAP

• Verify with bank that check has not been cashed

• Issue a stop payment on the check with the bank

Menu Path

Use the following menu path(s) to begin this task:

• Select Accounting Financial Accounting Accounts Payable Environment Check Information Change FCH7 – Reprint Check

• If using a transaction code, enter FCH7 in the command box, then click the green check (enter).

Helpful Hints

• Checks that are reprinted must also be directed to the AP check printer in ETS.

• Only User with check printing access can reprint a check

• Reason for void is required






Procedure

1. Start the task using the menu path.

SAP Easy Access

2. Double-click .






Reprint Check

3. As required, complete/review the following fields:

Field Name R/O/C Description

Paying company code R The company code which processes the payment transactions. This field should always be SBBC.

Example: SBBC

House Bank R The House Bank determines all bank data when using this key.

Example: boafl

Account ID R The Account ID together with the ID for the House Bank uniquely defines the bank account.

Example: DIS01






4. Click .

ID for account details (1) 5 Entries found






5. Double-click .

Reprint Check



Check number R Check number.

Example: 000001000008

check# including leading zeros for a total of 12 digits






Reprint Check



Void reason code R Description of the Void reason code. Example: 05

8. Click and choose the void reason code from the drop down menu.






Check void reason code (1) 11 Entries found

9. Double-click .






Reprint Check



Check lot number R Represents a batch of consecutively pre-numbered checks. Example: 1

Printer for forms R Description of the Printer for forms.

(printer name will need to be updated when the actual AP check printer is setup in SAP)

Example: LOCL







Print Immediately R Check box for checks to print immediately

Only check box when the printer (filed with check stock) is ready, if not do not check. The print job will be sent to the User’s print spool. Use transaction SE02 to view the print spool and kick off the print job when desired

11. Click to choose from the drop down menu – check printers have limited access.






Printer for Payment Forms (1) 10 Entries found

12. Double-click .






Reprint Check

13. Click to de-select this box.

14. Click .

15. Click to display check details, to ensure it is the correct information to be reprinted.






Display Check Information

16. Click to return to the main screen.






Reprint Check

17. Select Check Reprint Shift+F1.






Performance Assistant

18. Click .to close the dialog box.

The system displays the message, "Check 000001000008 voided, reprinted on check 000001000014”. This message confirms the void and provides the replacement check number.

19. You have completed this task.






Result

You have successfully voided a check and reprinted the check with a new number.

Comments






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check reprint fch8 in sap

Documents

check reason

green check

work instruction reprint

number r check number

check printing access

ap check printer

accounts payable file

work instructionpage