Cloud Computing

BUSINESS APPLICATIONS

Simple | Intuitive | Flexible | Complete

Cloud ComputingCloud Computing Business solutions represent a new model for the use of hardware

and software within a company. In this new formula, all servers, networks, applications

and other elements related to data centers are made available to the IT department

and end users through the Internet, in a way that enables them to acquire precisely

the type and amount of computing services they need.

Cloud computing differs radically from traditional outsourcing networks in which

customers may not provide accurate management of their IT resources. In this system,

customers are connected to 'cloud' services (e.g.: hardware maintenance) and

business solutions (e.g.: domain-specific applications); the management is performed

according to the volume of contracted services so that users don’t actually perceive

any difference between this regime and the traditional one (where business solutions

are installed locally).

Cloud Computing benefits

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Client’s IT resources are reduced: customers receive these benefits as

Infrastructure – purchasing, soon as possible;

maintenance and upgrade are Software upgrade is performed

performed by the provider regularly and automatically by the

according to the system provider;

requirements; 24/7 accessibility, internet

Software – back-up, update and connection required;

user security are performed at Much easier to implement due to

network level; the fact that it almost does not

Human resources – no IT specialist require any software to be installed

is required; in the client’s location, there are no

Data security is ensured by the licenses to be purchased, neither

provider and is stipulated in the special hardware to support more

contract; complex specifications;

Improved control of system costs Well performing and cheaper

and investments; security systems due to their

Customers benefit from “network standardization towards a large

progress” effect: once providers number of clients;

gain more knowledge about Reduced implementation time;

managers’ needs, new features are Reduced TCO.

incorporated into regular service

upgrades so that all network

Unlike traditional applications that are installed on computers and servers in the

customer’s location, the cloud computing provider owns the software and runs it in its

data center while the client hires the solution on a monthly fee. Compared to a

classical solution installed on the customer’s site, cloud IT solutions provide the

following advantages:

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TotalSoft’s

solutions benefitsCloud computing business solutions

TotalSoft expanded its product offerings in the

cloud business model as a result of an

increased interest from its customers for

Microsoft CRM and SharePoint solutions,

acquired as a service. Currently, TotalSoft

provides the following cloud solutions as part

of Charisma Business Applications suite

TotalSoft’s solutions benefits

Superior performance and computing power compared to traditional systems;

Exceptional scalability, uninterrupted activity;

No additional investments in IT infrastructure required;

Permanent access, regardless of the location;

Payment in the form of monthly service fee;

Wide range of business solutions.

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CharismaBusiness Applicationsin Cloud Computing

CharismaBusiness Applicationsin Cloud Computing

Charisma HR Document Management

(documents management)

Human Resource

CharismaeProcurement

( )procurement management

CharismaOffice Automation

( )professional services

CharismaWorkflow(

management)workflow

CharismaCost Control( )cost control

Solutions

Procurement management

Charisma eProcurement is designed (Requests For Proposal /

specifically for the planning, execution, Quotation) or any other type of

evaluation and improvement of requests;

procurement, contracting and nRecording and comparing the

renegotiation processes with various quotations posted directly by

partners. It includes policies and suppliers or imported from

practices to control costs and is used external sources;

by the largest companies in Romania, nReviewing, selecting and

in various activity fields and is perfectly approving the best offers;

integrated with the rest of the modules nOpening bids on determined

included in Charisma Cost Control. period, by inviting the suppliers

with the best offers to compete

Features: for the final selection;

Quick access to the potential or nConcluding the contract with

current suppliers by managing and the supplier.

querying a database with partners; Provides complete information and

Efficient management of history of suppliers, existing offers,

procurement processes, covering signed contracts, invoices.

the entire process, from the

definition of a company's need to

the contracting and actual

fulfillment of the request (the

approved expense request).

Optimal platform for:

nManagement of RFPs / RFQs

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HR Document Management

Charisma HR Document Management Provides integration with the

Module ensures a comprehensive workflow existent in Charisma

management of HR documents (time HCM;

sheets, administrative documents, Unique location for document

certificates, employee worksheets, storage (Document Center), which

contracts, certifications and diplomas), allows various functionalities such

being fully integrated with the existing as document saving, archiving,

workflow of the company. retrieval, history, version control,

The solution includes features such as reporting, adding and updating,

document scanning, saving, archiving, access to documents according to

change history, version control, the rights granted to users;

reporting and levels of access Document history;

definition by the system administrator Employee document history –

or approval of certain documents multiple filters and advanced

already uploaded on the system. search criteria;

Document location;

Features: Library-type features.

Provides management of digital

versions of working documents, as

well as other personnel

documents;

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Cost Control

Charisma Cost Control decreases the are the expense budgets, order cards,

financial risk by controlling the approval processes and flows for the

expense budgets and by tracking the expense requests, the possibility to

expense approval workflows, according query the internal inventory.

to the established budget. The solution eProcurement is designed specifically monitors the procurement processes for the planning, execution, evaluation (RFP, RFQ, offer bids), increases the and improvement of procurement, efficiency of the offering and ordering contracting and renegotiation process and the company’s capability processes. It includes policies and to capitalize opportunities. Moreover, practices to control costs and is used Charisma Cost Control manages the by the largest companies in Romania, provider invoices' approval, as well as in various activity fields. The module is the history of the contractual perfectly integrated with the rest of the relationships with the business solutions included in Charisma Cost partners.Control.

The product consists of a suite of Supplier Contract Management independent applications that are module tracks the lifecycle of any seamlessly integrated with Charisma purchasing contract, from its ERP, or any other resource preparation to its signing and management system.termination. Supplier Contract

eExpense Request Approval module is Management module is an

the best solution for tracking, indispensable component for

controlling and increasing the supporting the strategies of companies

efficiency of expenses in a company, running large purchasing projects,

and is part of Charisma Cost Control becoming a requisite both due to its

suite, which fully covers the internal features and integration capabilities.

purchasing flow. The main tools used

Professional services

Charisma Office Automation is a Charisma Office Automation comprises

product dedicated to service providers, the following modules:

which simplifies project tracking, Time & Expense Management

increases the efficiency of the (efficient timesheet tracking);

resources involved in their execution Project Management

and maximizes the revenues of (tracking, planning and

contracts. The solution streamlines and improvement of operational

automates the invoicing and collection activities of projects);

cycle based on the registered hours, Resource Management

manages the interest documents and (resource planning and

provides support for the decision- management);

making process based on metrics and Contract Management

performance indicators. (recording and management of

By using SharePoint principles and contracts with clients and

using the most advanced technologies partners);

from Microsoft, Charisma Office Financial Management

Automation provides a collaborative (financial management of

work environment where all operations of projects);

employees have access to consistent Office Analysis

information stored in secure (advanced reporting system).

databases, based on specific access

rights that are predefined for user

roles or groups they belong to.

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Workflow management

Charisma Workflow enables Provides decisional support by

organizations of any size to quickly implementing execution stages,

build complex processes whether by conditioning and time restrictions

accessing a Web browser or the user’s assigned to the execution;

back-office system. At the same time, Includes task management that

the solution enables defining and helps users (actors) interact with

automating the business processes, the workflow at a certain moment,

reviewing the task flows and including the owner, the generating

automating the tasks related to flow, the documents attached, the

Charisma ERP modules. actions and entities affected, the

priority and status (stand-by,

Features: working, finished, cancelled). All

Creates new flows through visual actions performed by users can be

configuration, eliminates the need managed through checklists;

for additional developments and Automatically notifies each actor

responds to a broad spectrum of within the flow regarding the steps

business needs; that were not performed or those

Completely manages all the that are to be performed;

elements included in the Automates the usual business

configuration process - users, user processes and afferent tasks;

groups, entities (documents and Provides an updated, real-time

tasks), inputs and outputs, image of the tasks within the

interaction and control methods workflow, as well as the execution

etc.; plan;

Efficiently manages bottlenecks, Ensures user and security

including delegating and error mechanism management; it also

handling, ensuring the continuity includes the delegation and the

and proper system functioning; transfer of responsibilities and

Defines independent workflows rights;

specific to any task type within the Generates a detailed report at

organization; Generates workflows company level;

in hours and days; Measures the performance of a

Manages and tracks the evolution flow or a certain task through

of To-Do lists by users (actors) or expandable indicators, used in

user groups; Includes a multi-user various statistics and reports.

approval feature for various

workflow tasks;

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Poland Poland

Romania Romania

Bulgaria Bulgaria

Greece Greece

Czech RepCzech Rep

HungaryHungary

Albania Albania

Austria Austria

UnitedKingdom UnitedKingdom

Germany Germany

Russia

Ukraine

Moldova

Serbia

Slovakia

TurkeyTurkey

SenegalSenegal

Qatar Qatar

Saudi ArabiaUAE

BelgiumBelgium

FranceFrance

ItalyItaly

SwedenSweden

SpainSpain

Estonia

USAUSA

TotalSoft Implementations

Planned Subsidiaries

Active Subsidiaries

TotalSoft Headquarters

TotalSoft Headquarters, Global City Business Park 10 Bucharest - Nord Street

thBuilding O2, 8 Floor,

P: +4021 335 17 09

W: totalsoft.ro, charisma.ro, acollada.com

E: office@totalsoft.ro

Voluntari, llfov,România

Austria | Greece | Bulgaria | Qatar

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