Chapter Operations

Chapter #4

Essentials of a Successful FFA Chapter

Knowledge of the FFA All members share responsibility Capable Officers A challenging Program of Activities A workable constitution and bylaws Proper equipment and records

Essentials of a Successful FFA Chapter

Well-planned regularly held chapter meetings

Adequate financing School and community support Chapter resource file

Executive Chapter Officers President – Shelby Sturgiss Vice President – Sam Pearson Secretary – Emily Estrada Treasurer – Chace Schrum Reporter – Jenna Mennetti Sentinel – Matt Lucas Historian – Katlyn Chism Advisor – Mr. Hicks

Secondary Chapter Officers Web/Tech specialist: Officer at Large: Photographer: Historian:

Associate Vice Presidents VP Healthy Lifestyles: VP Recruitment: VP Environmental: VP Public Relations: VP Human Resources: VP Citizenship: VP Finance:

Duties of All Officers Genuine desire to be part of a team Willingness to accept responsibility Desire to work with members as a leader A commitment to lead by example Knowledge of constitution and bylaws Knowledge of parliamentary procedure Memorize official ceremonies

Duties of the President

Preside of meetings using rules of parliamentary procedure

Coordinate chapter activities Represent chapter at official and public

relation functions

Duties of the Vice President

Assume duties of president if needed Develop Program of Activities (serve as

non-voting member of all committees) Coordinate all Committee work Work with President & Advisor to

evaluate chapter goals Oversee FFA activities (approval and

accountability)

Duties of Secretary Prepare and post agenda for meetings Prepare minutes of meetings Place all committee reports in Secretary’s

Book Be responsible for chapter correspondence Maintain attendance records Develop the Chapter Roster and submit to

State and National FFA Keep Program of Activities up to date

Duties of Treasurer

Record & deposit FFA funds Present monthly treasurer’s report Maintain Chapter Treasurer’s Book Develop annual FFA budget Assist in all fundraising efforts

Duties of Reporter

Plan public information programs Release news to media Release news to State and National

Newsletters / Magazines Oversees chapter newsletter and news

briefs Oversees flyers and announcements of

all FFA activities

Duties of Sentinel

Assist President in maintaining order Keep meeting room and equipment in proper

condition Welcome guests and visitors Assist with special features and refreshments

at meetings and activities Keep an inventory of all FFA supplies and

equipment Keep meeting room comfortable

Duties of the Advisor Supervise all chapter activities Inform prospective students and parents

about the FFA Instruct students in leadership Build school and community support Encourage member involvement in

activities Prepare students for competitive events

Duties of the Web/Tech Specialist

Make Videos for the FFA and end of year banquet

Set up and manage electrical equipment

Maintain the Chapter Website

Duties of the Officer at Large Fill in for all officers when absent Memorize all opening ceremonies parts Serve as assistant to all committees Assist all officers in their duties as

needed Plan the Chapter Banquet

Duties of the Photographer Take pictures at all events and activities

in the ag program and the FFA Maintain all camera equipment download and e-mail photos as needed Make slideshow for chapter banquet Assist the Reporter, Historian, and Web

Specialist by providing all the pictures they need

Duties of Historian

Maintain Chapter Scrapbook Serve as an assistant chapter

photographer Collect souvenirs and memorabilia Works with Yearbook staff on the FFA

page

Duties of Associate Vice Presidents

Act as committee chairs over their respective assignments

Plan specific activities that correspond to their committee chair assignments from the chapter POA

Assist executive officers as needed

Program of Activities (POA)

Serves as a Road map for the chapter National Chapter Award Program Broken down into 15 Divisions

Each division has a committee Set Goals to accomplish for upcoming year

Every member should be on a committee

Chapter Banquet

End of the year Awards for individuals and the Chapter Highlight year’s events and awards (Leadership points)

Chapter Meetings and Activities

Chapter Meetings/Super Activities Held monthly during school year Conduct business and have lots of fun

with a planned activity

Executive Meetings Executive meetings held twice per month

for committees and officers to ‘return and report’

Meeting Room

PresidentR

epor

ter

Sec

reta

ry

Tre

asur

er

Adv

isor

Vice President

Sentinel

Order of Business

Opening Ceremony Minutes of the

Previous Meeting Treasurer Report Advisor Report Report on Chapter

POA (1 month calendar)

Unfinished business Committee Reports

(Return and Report- 3 month planning)

New Business Closing Ceremony Recreation or

Entertainment

Officer Stations President........................................Rising Sun Vice President..........................................Plow Secretary.......................................Ear of Corn Treasurer..........................Bust of Washington Reporter............................................U.S. Flag Sentinel...................................Clasped Hands Advisor.......................................................Owl Photographer......................................Camera Historian……………………………..Scrapbook Web/Tech specialist………………...Computer

Opening Ceremonies

Officers memorize parts (ALL) In Unison: To practice

brotherhood, honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should posses.