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Chapter 5 Organizing Files and Folders

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Page 1: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Chapter 5Organizing Files and

Folders

Page 2: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Organizing Files and Folders

• FAQs:– How do I get a list of my files?– How do I navigate to different folders and storage devices?– Can I create my own libraries and folders?– How do I change the names of files and folders?– How do I move files and folders?– How do I copy files and folders?– What if I run out of disk space?

2Practical PC 6th Edition Chapter 5

Page 3: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I get a list of my files?

• To access a list of files and tools for organizing those files, open the Start menu and click then click Computer– Change file or folder names– Move files to different folders– Move folders to different storage devices– Delete individual files or entire folders– Organize your libraries

3Practical PC 6th Edition Chapter 5

Page 4: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I get a list of my files?

4Practical PC 6th Edition Chapter 5

Page 5: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I get a list of my files?

• The navigation pane contains a variety of additional elements:– Favorites– Public folders– Homegroup

5Practical PC 6th Edition Chapter 5

Page 6: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I navigate to different folders and storage devices?

• An address bar at the top of the window helps you keep track of the file path– A path is a device letter, folder, subfolder, file name, and

extension– C:\My Documents\Essays\Macbeth.docx

• Double-clicking a folder in the navigation pane displays additional levels of folders

• Single-clicking a library or folder displays the files it contains

6Practical PC 6th Edition Chapter 5

Page 7: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I navigate to different folders and storage devices?

7Practical PC 6th Edition Chapter 5

Page 8: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Can I create my own libraries and folders?

• To create a new folder, right-click a folder, select New, and then select Folder

• Libraries contain pointers to files stored elsewhere on your hard disk– Like an index in a book

8Practical PC 6th Edition Chapter 5

Page 9: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Can I create my own libraries and folders?

9Practical PC 6th Edition Chapter 5

Page 10: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I change the name of files and folders?

• To rename a file, right-click it, select Rename, and then type the new name.

• Another way to rename the file is to click the file name, then click it again. After a brief pause, you can set the new name

• Be careful not to change file extensions

10Practical PC 6th Edition Chapter 5

Page 11: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I change the name of files and folders?

11Practical PC 6th Edition Chapter 5

Page 12: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I move files and folders?

• As a reminder, the key to organizing your files is a well-structured folder system. Some tips:– Always store your files in a folder not in the root directory– Store your personal files in predefined folders– Store files to share in public folders– Create subfolders to group files by project– Do not store data files with program modules

• When you move a file, you “cut” it from its current location and “paste” it into its new location

12Practical PC 6th Edition Chapter 5

Page 13: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I move files and folders?

13Practical PC 6th Edition Chapter 5

Page 14: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I copy files and folders?

• To copy a single file or folder:– Right-click on the file to select it– Select Copy from the shortcut menu– Select the destination location and click Paste

• To copy multiple files:– For files in a series, select the first file then hold down the

Shift key and select the last file– For files not listed contiguously, hold the Ctrl key while you

select each file

14Practical PC 6th Edition Chapter 5

Page 15: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

How do I copy files and folders?

15Practical PC 6th Edition Chapter 5

Page 16: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

What if I run out of disk space?

• To free up disk space:– Empty the Recycle Bin– Uninstall software that you no longer use– Delete data files you no longer need

16Practical PC 6th Edition Chapter 5

Page 17: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

What if I run out of disk space?

17Practical PC 6th Edition Chapter 5

Page 18: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Hardware: CDs, DVDs, and Blu-ray discs

• Optical storage technology records data as microscopic light and dark spots on a layer beneath the surface of specially coated disks– Pits and lands

• Optical media include CDs, DVDs, and Blu-ray discs• CDs originally contained only music albums

– CD-ROM– CD-R– CD-RW

18Practical PC 6th Edition Chapter 5

Page 19: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Hardware: CDs, DVDs, and Blu-ray discs

• DVDs are storage and distribution media originally designed to replace VHS video tape– Same physical size as CD, but it holds more data

• DVD-ROM• DVD-R• DVD+R• DVD-RW• DVD+RW

• A Blu-ray disc (BD) offers high-capacity storage for high-definition video and computer data

19Practical PC 6th Edition Chapter 5

Page 20: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Hardware: CDs, DVDs, and Blu-ray discs

20Practical PC 6th Edition Chapter 5

Page 21: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Hardware: CDs, DVDs, and Blu-ray discs

• Windows 7 makes it easy to burn a CD, DVD, or Blu-ray disc• Live File System is like working with a USB flash drive; discs

can be changed at any time• Mastered discs can only be recorded to in a single session

21Practical PC 6th Edition Chapter 5

Page 22: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Hardware: CDs, DVDs, and Blu-ray discs

22Practical PC 6th Edition Chapter 5

Page 23: Chapter 5 Organizing Files and Folders. Organizing Files and Folders FAQs: – How do I get a list of my files? – How do I navigate to different folders

Are deleted files legally garbage?

• What do you think?– Have you ever used file shredder software?– Do you agree with the U.S. Supreme Court ruling that

curbside garbage is in the public domain?– Are you familiar with the laws in your country or state that

limit access to the data on your computer?

23Practical PC 6th Edition Chapter 5


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