centralized printing
DESCRIPTION
Centralized Printing. Goal 5: To obtain efficient, effective and equitable use of resources. Goal 5: To obtain efficient, effective and equitable use of resources. CENTRALIZED PRINTING Current PRINT FLEET STATISTICS. Current Print Fleet 337 Printers - PowerPoint PPT PresentationTRANSCRIPT
CENTRALIZED PRINTINGCURRENT PRINT FLEET STATISTICS
Current Print Fleet•337 Printers
•11 Copiers / 7 Multi Functional Devices
•8 Standalone Faxes
Proposed Print Fleet•Less than 60 copiers AND printers
•All fax machines will be contained in the office copier
CENTRALIZED PRINTINGEFFICIENCY / EFFECTIVENESS
What is centralized printing?•Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution)
•Removing inadequate desk jet printers that have costly ink cartridges
•Putting multiple devices in a single piece of hardware (scan, print, fax, copy)
Why does it make the district more efficient?•Smaller printing fleet equals: • less energy consumption • less paper • lesser amounts of help desk tickets for repairs (personnel time)
•Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties
•Similar hardware will allow staff to use all the equipment
•Walk-up printing eliminates paper waste • Without entering a mailbox code, print jobs will not start• The jobs purge nightly
CENTRALIZED PRINTINGEFFICIENCY / EFFECTIVENESS
CENTRALIZED PRINTINGPROPOSED COST SAVINGS / FEATURES
Current Printing / Copying Costs•Copiers - $4,912/month plus $1799.17 /month overages•Printing - $11,000 a month•Not all copiers can scan or print•No color copying*Total: $16,000+/month or $192,000+ per year
Proposed Agreement•Copiers / Printing - $9,765/month which includes 11,220,000 copies•New copiers in all buildings•Color copiers in all offices•All copiers will print, copy, scan, collate, etc.•Reduction of print fleet to alleviate tech requests*Total: $117,180/year or approximately $75,000 in yearly savings5 year estimated savings = $375,000 (not counting energy savings
CENTRALIZED PRINTINGPHASE IN / COMMUNICATION PLAN
2nd Week of August•Meet with Principals to discuss / determine copier locations•Determine implementation order
3rd Week of August•Run cabling / electricity to all copier locations•Communicate to staff timeline
4th Week of August to Mid-September•Install copier/printers in locations•Install copier/printers to staff / student computers•Remove printers from classrooms
*Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing.
CENTRALIZED PRINTINGROLLOUT / PHASE-IN PLAN
3rd – 4th Week of AugustDMS and DVMS
1st Week of SeptemberDGS and WWDistrict Office
2nd Week of SeptemberRES and BES
3rd Week of SeptemberDHS
*Timeline is subject to change based on how fast/slow the process takes